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110419November 4, 2019 The Randolph County Board of Commissioners met in regular session at 6:00 p.m. in the 1909 Randolph County Historic Courthouse Meeting Room, 145 Worth Street, Asheboro, NC. Chairman Darrell Frye, Vice -Chairman David Allen, Commissioner Kenny Kidd, Commissioner Maxton McDowell, and Commissioner Hope Haywood were present. Also present were County Manager Hal Johnson, Finance Officer Will Massie, County Attorney Ben Morgan, and Clerk to the Board Dana Crisco. Dr. Shackleford, RCC President, gave the invocation and everyone recited the Pledge of Allegiance. Special Recognitions Carson Duggins was recognized by the Board for being awarded his Eagle Scout for his project of beautifying the area outside the Randolph County Office Building (RCOB) break room. Chairman Frye gave him a certificate of appreciation for his hard work. Chairman Frye and County Manager Hal Johnson, with the help of Human Resources Director Jill Williams, recognized employees for their years of service. Each honoree received a Certificate of Appreciation and a piece of pottery. The following were honored: 15 Year Service Award • Wanda Howe, Cooperative Extension • Tracee Marsh, Emergency Services • Dessaree Walter, Emergency Services • Lawrence Albright, Jr., Sheriff • Jonathan Linthicum, Sheriff • Rachelle Salisbury, Social Services 20 Year Service Award • Jill Williams, Administration • Christie McCorquodale, Emergency Services • Patricia Voncannon, Emergency Services • Sheri Martin, Information Technology • Kimberly Heinzer, Planning & Zoning • Eric Martin, Planning & Zoning • Bryan Davis, Public Health • Nathan Hinson, Public Health • Michael Blakely, Sheriff • Derrick Hill, Sheriff • Timothy Tollison, Sheriff • Theresa Mitchell, Social Services • Ruia Rogers, Social Services 25 Year Service Award • Kevin Loggains, Emergency Services • Cathy Wall, Public Health 11/4/19 • Paxton Arthurs, Public Works • Eric Cranford, Tax. Public Comment Period Pursuant to N.C.G.S. § 153A-52.1, Chairman Frye opened the floor for public comment and closed it after hearing no comments. Consent Agenda Commissioner Haywood made a motion to amend the Consent Agenda and remove item P: "Approve the Budget Amendment -Site Development Capital Project Fund" to consider separately. Commissioner McDowell seconded the motion and the Board voted unanimously to approve the Consent Agenda as amended, as follows: • approve Board of Commissioners Regular Meeting Minutes of] 017119 and 10121119 and Closed Session Meeting Minutes of 10114119; • appoint Reggie Beeson as Alternate on the Randolph County Planning and Zoning Board; • adopt a Proclamation for Apprenticeship Week in Randolph County to be November 11th through the 15th; • accept a Resolution from the Board of Elections to Preliminarily Recommend to the Randolph County Board of Commissioners the Adoption and Acquisition of Voting Equipment, Attachment A to follow these minutes; • appoint Amy Williams, Carri Hampton, and Ryan Snipes to the Randolph County Board of Health; • reappoint Reginaldo Williams to the Randolph County Juvenile Crime Prevention Council; • approve Budget Amendment Familv Planning ($27, 962), as follows: 2019-2020 Budget Ordinance General Fund—Budget Amendment #18 Revenues Increase Decrease Restricted Intergovernmental $27,962 Appropriations Increase Decrease Public Health $27,962 • approve Budget Amendment Detention Center Capital Fund 96 ($700,000), as follows: Randolph County Detention Center Capital Project Fund Amendment #6 Revenues Increase Decrease Proceeds,from Debt $700,000 Appropriations Increase Decrease Emergency Services $567,000 Debt Issuance Costs $133,000 • approve Budget Amendment Adjust Transfer to Capital Reserve ($65,574), as follows: 11/4/19 2019-2020 Budget Ordinance General Fund—Budget Amendment #19 Revenues Increase Decrease Appropriations Increase Decrease Debt Service $65,574 Transfer to Capital Reserve $65,574 approve Budget Amendment Founders Hemp Building Reuse Grant Match ($3,750), as follows: 2019-2020 Budget Ordinance General Fund Budget Amendment #20 Revenues Increase Decrease Transferfirom ED Reserve $3,750 Appropriations Increase Decrease Other Economic and Physical Development $3,750 • approve Budget Amendment 2019 Strategic Planning Allocations ($131,000), as follows: 2019-2020 Budget Ordinance General Fund—Budget Amendment #21 Revenues Increase Decrease Trans er om Well -Beira Reserve $131,000 Appropriations Increase Decrease Other Human Services Appropriations $30, 000 Other Cultural and Recreational Appropriations $101,000 Health and Well -Being Reserve Budget Amendment #4 Revenues Increase Decrease Investment Earnings $10,500 Appropriations Increase Decrease Transfer to General Fund $10,500 approve Budget Amendment Asheboro Public Library Foundation Gift ($38,000), as follows: 2019-2020 Budget Ordinance General Fund—Budget Amendment #22 Revenues Increase Decrease Miscellaneous $38,000 Appropriations Increase Decrease Public Library $38,000 11/4/19 • approve Resolution Prohibiting Video Taping and Audio Taping in Certain County Buildings, as follows: RESOLUTION GOVERNING THE RIGHT OF PUBLIC ACCESS AND AUDIO AND VIDEO RECORDING IN CERTAIN PUBLIC BUILDINGS WHEREAS, Randolph County's commitment to good governance requires transparency and extensive interaction with our citizens and members of the public; and WHEREAS, good governance also requires the County to be respectful and protective of our citizens' and employees' rights to confidentiality, safety, privacy and the orderly provision ofservices; and WHEREAS, it is necessary and appropriate to balance these needs and rights in carrying out public business; and WHEREAS, much of the work of the County is governed by strict rules of confidentiality; records/information that must be kept confidential include but are not limited to juvenile records, medical records, certain personnel records, law enforcement records, certain taxpayer records, and certain voter and elections records; and WHEREAS, North Carolina General Statute 153A-169 states that the Board of County Commissioners may issue orders and adopt by ordinance or resolution regulations concerning the use of County property. NOW, THEREFORE, BE IT RESOLVED by the Randolph County Board of Commissioners, this 4th day of November 2019, that the following regulations are hereby enacted: Section 1. Except as provided herein, or when temporarily limited for safety reasons, public access, including the use of audio and visual recording devices, is unrestricted in the lobby areas, entranceways, public kiosks, and similar areas in Randolph County's public buildings. Section 2. Public access to work space, whether in the form of offices, workshops, training facilities, storage areas, or specialized work space, such as medical units, veterinary operating rooms, etc. is limited to those who have a legitimate business on the premises. These spaces frequently display or contain sensitive and confidential information, all ofwhich requires some degree ofprivacy and freedom from undue interference to be efficient and productive. Public access to these spaces may be limited accordingly. Section 3. Notwithstanding the provisions of Section I above, audio and visual recording by unauthorized individuals is expressly prohibited in any part of the following buildings/departments: Public Health, the Department of Social Services, the Adult Day Reporting Center, the Juvenile Day Reporting Center, Child Support Services, and Veterans Services. Section 4. The regulations contained in this Resolution apply to all County facilities except for the Randolph County Courthouse. The Randolph County Courthouse has its own rules regarding public access, and video and audio recording, and this Resolution has no effect on those rules. 11/4/19 • adopt a Proclamation for Adoption Awareness Month November 2019, as follows: Adoption Awareness Month - 2019 WHEREAS, November is nationally celebrated as ADOPTION AWARENESS MONTH to express the right of every child to grow in a permanent, secure, and loving family; and WHEREAS, the adoptive experience provides the foundation for a happy, productive adulthood; and WHEREAS, the Randolph County Department of Social Services serves nearly 140 children in substitute care who live apart from their birth families and adoption is the permanent plan for 31 of these children; and WHEREAS, Randolph County actively promotes the timely adoption of these children and finalized 31 adoptions since July 1, 2018, some of whom have special needs; and WHEREAS, children waiting for adoptive families and those families who have adopted these children require and deserve community support; NOW, THEREFORE, BE IT RESOLVED the Randolph County Board of Commissioners hereby proclaims November 2019 as ADOPTION AWARENESS MONTH in our county, and we urge our citizens to recognize and support this observance. approve Resolution of Authorization to Apply for FEMA Hazard Mitigation Assistance, as Attachment B following these minutes; adopt Proclamation for Epilepsy Awareness Month November 2019, as follows; Epilepsy Awareness Month - 2019 WHEREAS, the health and safety of all citizens is important to the happiness, prosperity, and well-being ofour County's families and communities; and WHEREAS, Epilepsy is a neurological condition characterized by recurrent, unprovoked seizures; and WHEREAS, each year more than 200,000 people are diagnosed with Epilepsy and every four minutes a child is born with Epilepsy; and WHEREAS, Epilepsy can occur at any age but is most likely to occur among children younger than two years of age and adults older than 65; and WHEREAS, there are more than 31 000, 000 Americans who live with Epilepsy and one out of ten Americans will have a seizure in their lifetime; and WHEREAS, though many people with Epilepsy can lead normal lives, many are forced to live with uncontrollable seizures due to insufficient treatment options; and WHEREAS, Epilepsy has a higher mortality rate than breast cancer and has no known cure; and WHEREAS, it is critical that all those affected by Epilepsy have access to quality, affordable care and that research continues to be strongly supported. NOW, THEREFORE, BE IT RESOLVED that the Randolph County Board of Commissioners does hereby proclaim the month of November 2019 as Epilepsy Awareness Month in Randolph County and calls this observance to the attention of all our citizens. 11/4/19 Commissioner Allen thanked the Social Services department for the Proclamation of Adoption Awareness Month as he and his wife are adoptive parents. He said the job Social Services does is a thankless one but he appreciated everything they do. Chairman Frye added that adoption services is one of the largest budget line items in the Social Services budget and thanked Commissioner Allen and his wife, Sharon, for their support of the program. Item P. Approve the Budget Amendment—Site Development Capital Proiect Fund Will Massie, Finance Officer, explained that one of the properties purchased as part of the Megasite area has a cell tower and the County has been receiving rental fees from telecommunication companies. Additional rental income can be recorded to offset miscellaneous costs, such as site clearance, professional services, mowing and security. The $61,150 represents revenues already collected, plus tower rent expected through December 31, 2019. On motion of McDowell, seconded by Kidd, the Board voted unanimously to approve the Budget Amendment -Site Development Capital Project Fund, as follows: Site Development Capital Project Ordinance Budget Amendment #12 Revenues Increase Decrease Rental Fees $40,000 Investment Earnings $2,000 Timber Sale $19,150 Appropriations Increase Decrease Miscellaneous $61,150 Remove New Business Item B Chairman Frye noted that item B. "Set Public Hearing for West Randleman Business Park" had been removed from the agenda. Duke Energy Relocation Phase I Partnership Agreement Kevin Franklin, EDC President, presented background information regarding the request to move a 525kV Duke Energy power line that transects the Greensboro -Randolph Megasite, as follows: When the site was initially assembled, parties representing the site believed that the power line would not impede future development. Based on client feedback, the 525kV line has become an impediment to development. o Several prospects have stated that the power line would hinder plans. o Toyota/Mazda would have required the line to be relocated based on their development plans. Even potential clients requiring a smaller development footprint would likely require relocation of the power line based on slope and grading requirements which could require that dirt be moved into the power line right-of-way, encroaching on the required distance between the lines and the ground. 11/4/19 With the Toyota/Mazda requirement, Duke Energy invested in the design and engineering required to relocate the line to the north and set plans in motion to begin the relocation process in order to meet the development timeline. Despite Toyota/Mazda's decision to locate in another state, plans to relocate the line are ongoing. Given the importance of the 525kV line as a part of the larger power grid, there are limited windows of opportunity to take the line out of service — a short period each spring and fall. Because a client's development timeline of approximately 12 months is unlikely to fall neatly within the available windows of opportunity, it is important that Duke proceed with this project in keeping with the long-term, consistent effort to prepare the site. Thus, Duke has begun Phase I of the line relocation project by pouring foundations for a total of six new poles — three on each end of the Megasite (one pole per phase conductor for the 90 degree turn north). Getting a start on this project will minimize client uncertainty, reduce the development timeline, and confirm to a client that Duke is committed to relocate the line if needed. For a confirmed economic development project, Duke will upgrade or add to their system based on client need in anticipation of recouping that investment through billing for customer usage. However, Duke does not have capacity to complete speculative work. In the spirit of partnership, Duke has taken on some financial risk prior to the agreement with the property owners being finalized for this initial phase of the line relocation project. Before proceeding further, however, funding must be secured. As joint property owners of the site, a funding agreement has been drafted requesting funding from the North Carolina Railroad (NCRR), the Greensboro Randolph Megasite Foundation (GRMF), and Randolph County in an amount not to exceed $3,900,000 for Phase I of the line relocation project. Any overages will be absorbed by Duke Energy. The agreement calls for the NCRR to invest $2,400,000, or just over 61% of the total cost. The Foundation is prepared to invest $900,000 toward the cost of the project, or —23%. Randolph County's requested investment of $600,000 equates to roughly 15.4% of the project cost. Randolph County owns 30% of the property in the site. For clarity, Duke has committed to reimbursing the partners once a client that requires line relocation commits to the site. As has been noted, the owners of the Megasite have a joint marketing agreement which does not require j oint financial commitment to the site. However, there has been a j oint commitment to ensure that the site is highly marketable and ready for an end user. Relocation of the Duke Energy 525kV line and this related financial request is one more step in a long process to prepare the site, reduce uncertainty, and reduce the development timeline, all of which speaks to the joint goal of attracting a transformational project to Randolph County, the region, and the State. Mr. Franklin commented that the Commissioners had each met with a Duke Energy representative and questions from the previous meeting were addressed. The relocation of the lines is equal to that of moving a section of highway. This is not a normal procedure for Duke therefore the estimate was not as precise as a final cost. A longer review of the estimate would have created even higher costs. Chairman Frye stated that not only did the lines need to be moved but another line had to be added to handle the level of electricity that would be needed when an end user was found. When Toyota/Mazda was investigating the site, the cost of doing that was $53 million. 11/4/19 Commissioner McDowell asked for clarification on the 12 -month development period. Mr. Franklin said the power lines can only be shut off twice a year when the power loads are lowest which is in spring and fall. He explained that when a client comes and wants everything ready, the likelihood that the timeline to move the lines coordinates with that of the client is low. By moving these ahead of time, the site has already been prepared to help meet the needs of the client. Commissioner Allen added that Duke had tried to complete the project in the spring, but the hard, rocky soil created a delay in boring the holes for the poles. That is why it was not completed until October. He questioned if the work had been completed. Mr. Franklin said he had been to the site and the poles on the western side were complete and he assumed those on the eastern side were as well. Commissioner Haywood asked if these poles were the same as towers. Mr. Franklin stated that because of the 90° turn, the poles were required to get the lines to the towers. Chairman Frye inquired if the $3.9 million was for site preparation only. Mr. Franklin said it was for both engineering and site preparation. Commissioner Allen added that the estimate had been made back in March before the hole boring was a problem. Commissioner Haywood confirmed that the figures provided by Duke were still "not to exceed" figures. She understood that one of the contractors had already come in higher than that. Mr. Franklin agreed. Commissioner Kidd stated that Commissioner Haywood's comments were correct. Duke was not going to bill for the excess costs over $3.9 million. Mr. Franklin said because of the overage, Duke has committed financially to this project. Chairman Frye opened the Public Hearing at 6:29 p.m. and closed it after everyone wishing to speak had done so. Charles Causey, 6144 Smithwood Rd., Liberty, said he co-owns Causey Airport located on the northern edge of the Megasite. He had concerns about relocating the transmission lines. He had tried to get information regarding the power line relocation, but did not receive any. He was able to obtain a map from one of the surveyors. The new location of those lines ended up within a half mile of the south end of the runway. Any aircraft departing to the south from the air field would have to fly directly over the power line at a very low altitude. Takeoff and initial climb are the most hazardous portions of a flight and when the engine is most likely to fail. If a power failure were to happen shortly after takeoff, a pilot may not be able to avoid the lines and descent through the power lines could be fatal. He urged those involved in moving the lines to consider these issues. 11/4/19 Alan Ferguson, 4794 Troy Smith Rd., Liberty, opposed the proposal to pay $600,000 to Duke Energy. He gave numerous reasons as to why he disagreed. He said that large amounts of granite had been found under the soil on the site. Grading the site has now become an issue which will cause Randolph County to spend more money. Randolph County should not be in the business of spending money on activities that may or may not improve the lives of the citizens. "The County's job of providing schools, jails, animal shelters, law enforcement, and some measure of public health is not the same as assuring a return on a dollar of investment in the business world." Duke Energy, on the other hand, supports economic development throughout the state. They have more resources as a public utility and should pay for their own activity. Mr. Ferguson said, "Randolph County is not required to pay more into this project." He quoted two sections of the agreement, Paragraphs 4 and 12, which agree with his comment. Lastly, he said the work appears to be completed and "the County should save its money for more urgent needs at hand." Chairman Frye added that Toyota required a 1000 acre pad. At that time, Randolph County was not asked to pay any additional expenses. He said Mr. Ferguson was correct about the agreement. Chairman Frye commented that Duke Energy had not been asked to spend $37 million, the GRMF had not been asked to spend $16 million, and the Golden Leaf Foundation had not been asked to spend $25+ million to help fund this project. He thanked Mr. Ferguson for his comments. Jimmy Shelton, 4948 Troy Smith Rd., Liberty opposed the County paying $600,000 for the power lines to be moved. He said that in meetings early in the process, it was said that the lines were not a problem but now they are. He thought the GRMF or the NCRR should pay. He asked if this was Phase I, how many phases are there. With this phase, the County may or may not get paid. If there is no repayment, that becomes the taxpayer's money. He questioned if Causey Aviation had been consulted. If the airport must move its runway, will the citizens be required to pay for that too? With the unemployment rate low, where will workers be found to work at the Megasite? He suggested putting $600,000 into the schools or law enforcement instead. Chris Huber, 5274 Lamina Ln., Liberty, asked why there was such a sense of urgency to spend County funds. She urged the County to rethink spending money under duress. She said that the North Carolina Railroad would not walk away from the Megasite if Randolph County postponed the expenditure. She stated that as a citizen she felt like Randolph County was not addressing their needs first. Faye Holt, 5230 Troy Smith Rd., Liberty, said Randolph County had no legal or moral obligation to pay the $600,000. Duke Power will gain everything from this project. They need to pay the amount. She said the citizens will not benefit from this. She urged the Commissioners not to approve this request and reminded them that Causey Aviation had located there long before the Megasite property had been obtained. Commissioner Allen stated that Toyota was not coming to the Megasite. There is not an end user committed at this time. Randolph County doesn't know if the lines need to be moved nor does anyone know if the State will reimburse the expense. Information from a Duke representive indicated that on a project such as this, the property used is not an easement but property Duke 11/4/19 will own. Some of that has property has road frontage and if the Megasite did not get an end user, properties surrounding it may not have road access. Along with the loss of road frontage, the County would also lose the cell tower income because of the interference of the power lines. He stated other concerns: no environmental permits, the airfield cannot be moved, and no County funds available. He cited the Detention Center, school construction, courthouse renovations, and Randolph Health issues that could need funding ahead of this request. He said that after speaking with the Duke representative, there will need to be poles at the other two corners of the property. Duke had no geologic survey for that section so they have no way of knowing if granite is present there as well. The Board was asked to pay before the agreement was even approved. He felt like the money had been spent before all parties involved were in agreement. He could not justify spending money on this project when there were so many other needs in the County. Commissioner McDowell stated that $600,000 is a lot of money, it calculates to about �/z cent on the tax rate. The Board does not have to do this. It could come from other parties involved. The GRMF money will come from the Bryan Foundation and a $600,000 request is not an extreme commitment for them. The County has invested $14 million already and $32,000 worth of taxes have already been lost since the County owns that property. He felt that the County was already putting money in with the losses sustained by owning the property. He said the Board is being asked to do something after the fact and he does not agree with that. Chairman Frye gave some background on the start of the project and where funds had come from. NCRR and GRMF do pay property taxes to Randolph County. They could have given money to another county or project. Even though they may not be called "partners," they have leveraged $80 million in Randolph County. The NCRR has worked with the County on numerous projects. There are reasons for Randolph County to participate. Commissioner Haywood stated if the Board does not move forward with the project, the County will have nothing. It is speculative but with the investment of time and money already, it is not unreasonable for Randolph County to spend 15% towards this project. It will be Randolph County that will benefit most from it. Commissioner Kidd agreed with Chairman Frye that the Megasite project has already created positive outcomes in the County. Companies are looking at the site since Toyota was here. The NCRR and GRMF have leveraged lots of money for the County. The Megasite needs to be site ready to give Mr. Franklin and the EDC tools to work with. This project needs to move forward. On motion of Haywood, seconded by Kidd, the Board voted 3-2 with Allen and McDowell opposing to approve the Duke Energy Relocation Phase I Partnership Agreement and the associated Budget Amendments, as follows: 2019-2020 Budget Ordinance General Fund—Budget Amendment #23 Revenues Increase Decrease Appropriated Fund Balance $600,000 Appropriations Increase Decrease Trans er to the General Fund $600,000 11/4/19 Site Development Capital Project Ordinance Budget Amendment #13 Revenues Increase Decrease Tranrfirom General Fund $600,000 Appropriations Increase Decrease Site Development $600,000 Medical Service Provider for the Detention Center Major Phillip Cheek said on July 1, 2019, the Sheriff's office renewed the jail medical services contract with Southern Health Partners (SHP). Since that date the detention staff have documented twenty different occasions where SHP has not fulfilled their primary job functions. He said he worked diligently with SHP to overcome the staffing issues. However, a letter received dated August 28, 2019, indicated that SHP staff struggled to meet the patient care demands due to overcrowding. Another letter dated August 29, 2019, notified the Sheriff's Office that SHP was terminating the contract effective Sunday, October 27, 2019. The Sheriff's Office contacted other inmate health care providers such as Mediko, Well Path, and Quality Correctional Health Care to compare pricing and services. Major Cheek said even Susan Hayes, Public Health Director, was contacted to explore the possibilities of collaborating to provide inmate health care. Susan and her staff went out of their way to explore this option but decided that they could not provide the services required for inmates within the amount budgeted for inmate health care. After careful consideration, the Sheriff's Office chose Mediko over Quality Correction Health Care and Well Path. Mediko appears to be the best option to meet the over- growing inmate health care needs. Mediko has agreed to assume the role effective October 28, 2019, which is imperative to the operations of the Detention Center, necessary for the health and safety of the inmate population, and in the best interest of Randolph County. Major Cheek said the Sheriff's Office is requesting the Mediko contract be approved through June 30, 2020. The total cost for the contracted services are $493,923. Funding will be allocated from the existing FY 2019- 2020 budget. This service will go out for formal bid proposals for the FY2020-2021 budget year. He also introduced Megan King from Mediko. Chairman Frye asked how Mediko's credentials were reviewed. Major Cheek said he had checked with other jails. He commented that Mediko also offered services that surpassed those of SHP. They have a telesite to allow inmates to speak remotely with Sandhills Center Mental Health representatives. Their Physician's Assistant works 6 hours vs 2 hours with SHP and they review the most serious cases first. They offer a medical clerk. SHP was not making entries that were necessary. Chairman Frye asked if that was diagnoses. Major Cheek replied that they were not using the Spillman system to record anything they had done. He said SHP would not change their process and stopped being effective. On weekends, he stated that he worried about whether a nurse would be on duty for the inmates with health problems. Commissioner Haywood inquired if the SHP contract had been approved in July and then their service declined. Chairman Frye asked Major Cheek if he had known of the problems at that time. Major Cheek responded that he knew about some of the problems and SHP was given the opportunity at that time to make changes. 11/4/19 Chairman asked if Mediko nurses were employed by or contracted with Mediko. Ms. King said they are employees of Mediko. They try not to hire contract nurses. Chairman Frye inquired if Mediko had healthcare contracts with any other North Carolina county. Ms. King replied that Rowan County had been a client for approximately one year. The company is out of Richmond, Virginia. She explained that Mediko had grown and they did not take on clients that they could not service. They service 23 facilities in Virginia and 6 facilities in South Carolina. Chairman Frye asked if they will hire locally. Ms. King responded yes. Commissioner Haywood inquired about the number of inmates in Rowan County. Ms. King said there were 350. Chairman Frye commented on the jail expansion. Ms. King said Mediko services facilities with as many as 1000 inmates down to one with only 55 inmates. Commissioner Allen questioned the contract total of $493,923 versus the other bids and SHP cost. Major Cheek said SHP was lower up front but there was over $1 million billed in addition to the contract price for sending inmates out for treatment. Mediko will not send many of these inmates out. He gave an example of an injury at the jail which would have been sent out with SHP but was treated in house by Mediko. Another example was issues with five inmates who had serious medical issues. Mediko is checking on these inmates every week and reporting back so their issues don't become more severe and cause huge expenditures. Chairman Frye stated that the contract was only for eight months instead of a year. Major Cheek replied it was only as long as he was allowed. Chairman Frye calculated the annual cost to be approximately $750,000 per year. Major Cheek said the jail would have better healthcare services. Chairman Frye stated the costs will still add up. Ms. King said there is a $70,000 cost pool included in the contracts. If the County goes over that, they would be responsible for those costs. Mediko keeps inmates onsite where SHP was sending them unnecessarily off site. Mediko's cost is based on proper care with proper coverage including the cost pool barring any catastrophic events. Chairman Frye asked if Mediko has a stop loss on their insurance. Ms. King said Mediko does cover themselves. They set money aside and work every way possible to save taxpayer dollars. Chairman Frye stated that Yadkin County had an inmate whose medical bills had cost over $860,000. Ms. King said that is a catastrophic event and it does happen. Commissioner Kidd stated that if all things equal, this contract is more expensive. How are the choices being made to send out or not? Ms. King said the provider has that choice to send out inmates. SHP chose to send out inmates frequently because nurses were not trained or not familiar with the facility. Mediko has trained nurses 16 hours per day, seven days a week and patients can contact a trained nurse 24-7. They have never lost a law suit based on care. On motion of Allen, seconded by Haywood, the Board voted unanimously to approve the contract with Mediko, Inc. for healthcare services for the Detention Center until June 30, 2020, and to bid out the contract for the FY 2020-2021 budget. 11/4/19 Special Meetings Set On motion ofAllen, seconded by Kidd, the Board voted unanimously to set a joint meeting with the Randolph County School Board on January 13, 2020 at 4:30 p.m. and with the Asheboro City School Board on February 13, 2020 at 6: 00 p.m. Northgate Capital Proiect Will Massie, Finance Officer, said a multi-year capital project fund, separate from the General Fund, has already been established to account for costs related to the renovation of Northgate Commons. The initial estimated project budget needs to be updated. First, another transfer from the General Fund is now needed for cash flow, primarily for the furnishings. Second, in the capital project, a shifting of budget from professional services to construction. There is no change in the total capital project budget of $4,970,175. He asked the Board to approve the budget amendment to the project ordinance. On motion of McDowell, seconded by Allen, to approve a Budget Amendment for a transfer from the General Fund in the amount of $500, 000 and Budget Amendment #3 for the Northgate Capital Project Fund moving $65, 000 from Professional Services to Construction, as follows: 2019-2020 Budget Ordinance General Fund—Budget Amendment #24 Revenues Increase Decrease Appropriated Fund Balance $500,000 Appropriations Increase Decrease Trans er to Northgate Capital Project $500,000 Northgate Capital Project Fund Budget Amendment #3 Revenues Increase Decrease Appropriations Increase Decrease Professional Services $65,000 Construction $65,000 County Manager's Update County Manager Hal Johnson did not have any updates. Commissioners Updates Commissioner Kidd said election results will be held at Northgate Commons. Commissioner Haywood reminded everyone to cast their vote on November 5th Closed Session At 7:48 p.m., on motion of Haywood, seconded by Kidd, to go into closed session to consider the qualifications, competence, performance, character, fitness, conditions of employment, or conditions of initial appointment of an individual as is permitted by North Carolina General Statutes Section 143-318.11(a)(6) and for the purpose of discussing competitive healthcare 11/4/19 activities by or on behalf of Randolph Health, which discussion is privileged and confidential pursuant to North Carolina General Statutes Section 131E-97.3 and North Carolina General Statutes Section 143-318.1 ] (a)(4). Regular Session Resumed At 8:56 p.m., the Board returned to regular session. Set Public Hearing On motion of Haywood, seconded by Kidd, the Board voted unanimously to set a Public Hearing for Thursday, November 21, 2019, 6:00 p.m., at the Historic Courthouse to consider a request from the Board of Directors of Randolph Health asking the County to apply for a Rural Health Care Stabilization Loan as outlined in Senate Bill 537. Adjournment At 8: 57 p.m., on motion of Allen, seconded by Kidd, the Board voted unanimously to adjourn. Darrell Frye, Chairman David Allen Kenny Kidd Hope Haywood Maxton McDowell Dana Crisco, Clerk to the Board 11/4/19 Attachment A - A RESOLUTION TO PRELIMINARILY RECOMMEND TO THE RANDOLPH COUNTY BOARD OF COMMISSIONERS THE ADOPTION AND ACQUISITION OF VOTING EQUIPMENT WHEREAS, the Randolph County Board of Commissioners, with the approval of the Randolph County Board of Elections, may adopt and acquire only a voting system of a type, make, and model certified by the State Board for use in some or all voting places in the county at some or all elections in accordance with G.S. 163-165.5; WHEREAS, the Randolph County Board of Elections must recommend the adoption and acquisition of any voting system by the Randolph County Board of Commissioners after completing the requirements in G.S. 163-165.9(a); WHEREAS, the Randolph County Board of Elections must recommend to the Randolph County Board of Commissioners which type of voting system should be acquired by the county, pursuant to G.S. 163- 165.9(a)(1); WHEREAS, the Randolph County Board of Elections has witnessed a demonstration, in the county or at a site designated by the State Board of Elections, of the type of voting system being recommended, and has also witnessed a demonstration of at least one other type of voting system certified by the State Board of Elections as required by G.S. 163-165.9(a)(2); WHEREAS, the Randolph County Board of Elections has directed staff to test, during the November 5, 2019 municipal election, the proposed voting system in at feast one precinct in Randolph County, as required by G.S. 163-165.9(a)(3); WHEREAS, the Randolph County Board of Elections will seek approval from the State Board of Elections prior to replacing any voting system, pursuant to G.S. 163A -165.9(b)(3); WHEREAS, the Randolph County Board of Elections requested and received the funds in the past to fund the purchase of this new voting equipment; and WHEREAS, the Randolph County Board of Elections plans to make a final recommendation to the Randolph County Board of Commissioners on the adoption and acquisition of a voting system at its December 2 meeting. THEREFORE BE IT RESOLVED that the Randolph County Board of Elections hereby preliminarily recommends that the Randolph County Board of Commissioners adopt and acquire the following certified voting equipment pursuant to G.S. 1.63-165.9(a)(1): Voting Type: ExpressVote ballot marking devise Vendor: Election Systems and Software Number of Units: 30 Cost Per Unit: $3,550.00 Voting Type: DS450 central tabulator Vendor: Election Systems and Software Number of Units: 1 Cost Per Unit: $49,950.00 Total Cost to County: $156,450.00 Margaret Megerian, Chair �p J ihn W. McAnulty, Secretary Tiffa(Y� ton, Men#r erre Oldham+ Attachment B RESOLUTION DESIGNATION OF APPLICANT'S AGENT North Carolina Division of Emergency Mana ement Organization Name (hereafter named Organization) Disaster Number: Randolph County DR -4412 Applicant's State Cognizant Agency for Single Audit purposes (If Cognizant Agency is not assigned, please indicate): Applicant's Fiscal Year (FY) Start 2019 Month: 07 Day: 01 Applicant's Federal Employer's Identification Number 56 - 6001526 Applioant's Federal Information Processing Standards (FIDS) Number - 37151 - PRIMARY AGENT SECONDARY AGENT Agent's Name Evan 1. Grady Agent's Name dared Byrd Organization Randolph County Organization Randolph County Official Position Captain - Emergency -Management Official Position Major - Emergency Management Mailing Address 760 New Century Drive p Mailing Address 760 New Century Drive p City ,state, zip Asheboro, NC 27205 City ,State, Zip Asheboro, NC 27205 Daytime Telephone (336) 318-6978 Daytime Telephone (336) 318-6913 Facsimile Number (336) 318-6959 Facsimile Number (336) 318-6951 Pager or Cellular Number (336) 870-3531 Pager or Cellular Number (336) 301-6580 BB IT RESOLVED BY the governing body of the Organization (a public entity duly organized under the laws of the State of North Carolina) that the above-named Primary and Secondary Agents are hereby authorized to execute and file applications for federal and/or state assistance on behalf of the Organization for the purpose of obtaining certain state and federal financial assistance under the Robert T. Stafford Disaster Relief & Emergency Assistance Act, (Public Law 93-288 as amended) or as otherwise available. BE IT FURTHER RESOLVED that the above-named agents are authorized to represent and act for the Organization in all dealings with the State of North Carolina and the Federal Emergency Management Agency for alll matters pertaining to such disaster assistance required by the grant agreements and the assurances printed on the reverse side hereof. BE IT FINALLY RESOLVED THAT the above-named agents are authorized to act severally. PASSED AND APPROVED this day of 20 , GOVERNING BODY CERTIFYING OFFICIAL Name and Title Randolph County Board of Commissioners Name Darrell Frye Name and Title Darrell Frye, Chairman Official Position Chairman, Board of County Commissioners Name and Title Daytime Telephone CERTIFICATION (Name) duty appointed and (Title) of the Governing Body, do hereby certify that the above is a true and correct copy of a resolution passed and approved by the Governing Body of (Organization) on the day of ,20_ Date: Slgnatuire: Rev. 06102 APPLICANTASSURANCES The applicant hereby assures and candies that it will comply with the FEMA regulations, policies, guidelines and requirements including OMB's Circulars No. A-95 and A-102, and FMC 744, as they relate to the application, acceptance and use of Federal funds for this Federally assisted project. Also, the Applicant gives assurance and certifies with respect to and as a condition for the grant that 15. It will comply with the provisions of the Hatch Act which limit the political 1. It possesses legal authority to apply for the grant, and to finance and construct the activity of employees. proposed facilities; that a resolution, motion or similar action has been duly adopted or passed as an official act of the applicant's governing body, authorizing the filing of the 16. Itwill comply with the minimum wage and maximum hours provisions of the application, including ail understandings and assurances contained therein, and directing Federal Fair Labor Standards Act, as they apply to hospital and educational and authorizing the person identified as the official representative of the applicant to act in institution employees of State and local governments. connection with the application and to provide such additional information as may be required. 2. It will comply with the provisions of: Executive Order 11988, relating to Floodplain Management and Executive Order 11990, relating to Protection of Wellands. 3. It will have sufficient funds available to meet the non -Federal share of the cost for construction projects. Sufficient funds will be available when construction is completed to assure effective operation and maintenance of the facility for the purpose constructed. 4. It will not enter Into a construction contract(s) for the project or undertake other activities until the conditions of the grant program(s) have been met. 5, It will provide and maintain competent and adequate architectural engineering supervision and. inspection at the constmcdon site to insure that the completed work conforms with the approved plans and specifications; that it will furnish progress reports and such other information as the Federal grantor agency may need. 6. It will operate and maintain the facility in accordance with the minimum standards as may be required or prescribed by the applicable Federal, Slate and local agencies for the maintenance and operation of such facilities. 7. It will give the grantor agency and the Comptroller General, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the grant. 8. It will require the facility to be designed to comply with the "American Standard Specifications for Making Buildings and Facilities Accessible to, and Usable by the Physically Handicapped," Number Al 17.1-1961, as modified (41 CFR 101-177031). The applicantwill be responsible for conducting inspections to insure compliance with these specifications by the contractor. 9, It will cause work on the project to be commenced within a reasonable time after receipt of notification from the approving Federal agency that funds have been approved and will see that work on the project will be prosecuted to completion with reasonable diligence. 10. It will not dispose of or encumber its title or other interests in the site and facilities during the period of Federal interest orwhile the Government holds bonds, whichever is the longer. 11. It agrees to comply with Section 311, P.L. 93-288 and with Title VI of Pie Civil Rights Act of 1964 (P.L. 63-352) and in accordance with Title VI of the Act, no person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the applicant receives Federal financial assistance and will immediately take any measures necessary to effectuate this agreement. If any real property or structure is provided or improved with the aid of Federal financial assistance extended to the Applicant, this assurance shall obligate the Applicant, or in the case of any transfer of such property, any transferee, for the period during which the real property or structure is used for a purpose for which the Federal financial assistance is extended or for another purpose involving the provision of similar services or benefits. 12. It will establish safeguards to prohibit employees from using their positions for a purpose that is or g ives the appearance of being motivated by a desire for private gain for themselves or others, particularly those with whom they have family, business, or other ties. 13, It will comply with the requirements of Title it and Title 111 of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (P.L. 91-646) which provides for fair and equitable treatment of persons displaced as a result of Federal and Federally assisted programs. 14. It will comply with ali requirements imposed by the Federal grantor agency concerning special requirements of law, program requirements, and other administrative requirements approved in accordance with OMB Circular A-102, P.L. 93-288 as amended, and applicable Federal Regulations, 17. (To the best of histher knowledge and belief} the disaster relief work described on each Federal Emergency Management Agency (FEMA) Project Application for which Federal Financial assistance is requested is eligible in accordance with the criteria contained in 44 Code of Federal Regulations,Part 206, and applicable FEMA Handbooks. 18. The emergency or disaster relief work therein described for which Federal Assistance is requested hereunder does not or will not duplicate bonofits received for the same loss from another source. 19. It will (1) provide without cost to the United States all lands, easements and rights-of-way necessary for accomplishments of the approved work; (2) hold and save the United Slates free from damages due to the approved work or Federal funding. 20. This assurance is given in consideration of and for the purpose of obtaining any and all Federal grants, loans, reimbursements, advances, contracts, property, discounts of other Federal financial assistance extended after the date hereof to the Applicant by FEMA, that such Federal Financial assistance will be extended in reliance on the representations and agreements made In this assurance and that the United States shall have the right to seek judicial enforcement of [his assurance. This assurance is binding on the applicant, its successors, transferees, and assignees, . and the person or persons whose signatures appear on the reverse as authorized to sign this assurance on behalf of the applicant. 21. It will comply with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973, Public Law 93-234, 87 Stat 975, approved December 31, 1973. Section 102(a) requires, on and after March 2, 1975, the purchase of flood insurance in communttlos where such insurance is available as a condition for- the receipt of any Federal financial assistance for construction or acquisition purposes for use in any area that has been identified by the Director, Federal Emergency Management Agency as an area having special food hazards. The phrase "Federal financial assistance" includes any form of loan, grant, guaranty, insurance payment, rebate, subsidy, disaster assistance loan or grant, or any other form of direct or indirect Federal assistance. 22. It will comply with the insurance requirements of Section 314, PL 93-288, to obtain and maintain any other insurance as may be reasonable, adequate, and necessary to protect against fu rthar loss to any property which was replaced, restored, repaired, or constructed with this assistance. 23, it will defer funding of any projects involving flexible funding until FEMA makes a favorable environmental clearance, if this is required. 24. it will assist the Federal grantor agency in its compliance with Section 106 of the National Historic Preservation Act of 1966, as amended, (16 U.S.C. 470), Executive Order 11593, and the Archeological and Historic Preservation Act of. 1966 (16 U.S.C. 469a-1 at seq) by (a) consulting with the State Historic Preservation Officer on the conduct of investigations, as necessary, to identify properties listed in or eligible for inclusion In the National Register of Historic places that are subject to adverse effects (see 36 CFR Part 800.8) by the activity, and notifying the Federal grantor agency of the existence of any such properties, and by (b) complying with all requirements established by the Federal grantor agency to avoid or mitigate adverse effects upon such proper0i 25. It will, for any repairs or construction Financed herewith, comply with applicable standards of safety, decency and sanitation and in conformity with applicable codes, specifications and standards; and, will evaluate the natural hazards in areas in which the proceeds of the grant or loan are to be used and take appropriate action to mitigate such hazards, including safe land use and construction practices. STATE ASSURANCES The State agrees to take any necessary action within State capabilities to require compliance with these assurances and agreements by the applicant or to assume responsibility to the Federal government for any deficiencies not resolved to the satisfaction of the Regional Director.