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050707Adjournment There being no further business, the meeting adjourned at 7:30 p.m. J. Harold Holmes, Chairman Darrell L. Frye Phil Kemp Arnold Lanier Stan Haywood Cheryl A. Ivey, Clerk to the Board mobile homes to be held by the Department of Revenue for Counties to draw from for reimbursement for costs incurred in disposing of abandoned units. Approval of Resolution Supporting Seamless Mobility Study Richard Wells said that the PART Board of Trustees and the NCDOT have asked that Randolph County participate in a Seamless Mobility Study of current transit services provided in the Triad region. The purpose of the study is to increase the operating efficiencies of each system and to allow all agencies the opportunity to investigate ways to increase the effectiveness of public transit services that are provided to our citizens. NCDOT will provide technical and financial resources. PART is asking all local governments and transportation authorities in the region to participate in the study. On motion of Frye, seconded by Haywood, the Board voted unanimously to adopt a resolution approving a Seamless Mobility Study of the urban transit systems, as follows, and appointed Roger King to the Steering Committee. WHEREAS, public transportation services are provided to the general public by the Cities of Greensboro, High Point and Winston-Salem and the Piedmont Authority for Regional Transportation (PART); and WHEREAS, human services transportation systems are provided by the Cities of Greensboro, High Point and Winston-Salem and the Piedmont Authority for Regional Transportation and all ten counties in the PART territorial jurisdiction; and WHEREAS, the system providers operate on independently planned routes, schedules, fares and policies with limited federal, state and local funding resources; and WHEREAS, the PART Board of Trustees and the North Carolina Department of Transportation do propose to jointly and cooperatively undertake a Seamless Mobility Study of the urban fixed route, complimentary ADA, and human services transportation systems in the Triad Region to assess the effectiveness of services and to assess the efficient utilization of limited funds to maximize the services for the residents, visitors and guests of these counties; and WHEREAS, the North Carolina Department of Transportation Public Transportation Division has agreed to provide technical, administrative and financial support. NOW, THEREFORE, BE IT RESOLVED that the Randolph County Board of Commissioner does hereby approve of a Seamless Mobility Study of all routes, schedules, administrative and operating policies within its service territory; and BE IT FURTHER RESOLVED that a Steering Committee and a Technical Advisory Committee with appropriate representation be created to oversee and guide the study and the members and staff of Randolph County will cooperate fully and completely by providing all needed information in a timely manner for a successful completion of the study. Approval of Grant Easement to Franklinville Regarding Water Tower for Hwy 22 Water Line Aimee Scotton, Associate County Attorney, said that the Town of Franklinville will be constructing an elevated water tank on the Providence Grove High School property. Ms. Scotton requested that the Board grant approval of the easement to the Town of Franklinville and approve the Chairman's signing it once it has been completed. On motion of Haywood, seconded by Lanier, the Board voted unanimously to grant an easement to the Town of Franklinville for the water tower for the Hwy 22 water line and to authorize the Chairman to sign the easement. Closed Session—Economic Development [N.C.G.S.143-318.11(a)(4)1 At 6:17 p.m., on motion of Frye, seconded by Haywood, the Board voted unanimously to go into closed session to discuss matters relating to the location or expansion of business in the area, pursuant to N. C. G. S. 143-318.11(a) (4). At 7:30 p.m., the Board returned to open session. 4. As of the date hereof, the County reasonably expects that it will reimburse itself for such Original Expenditures with the proceeds of debt to be incurred by the County, and the maximum principal amount of debt to be issued with respect to the Project is expected to be $2, 000, 000. Approval of ADM and Lottery Applications for Schools Assistant County Manager/Finance Officer Will Massie said that in 1995, the County issued Certificates of Participation for three new elementary schools, a bus garage, and renovations to high schools. In February 2003, the County purchased the former Sir Robert Motel property for the Asheboro City Schools through an installment purchase agreement. The County's debt service requirements on this school related debt is being partially financed through grant funds available from the State Public School Building Capital Fund (ADM). The Randolph County Schools will apply for $1,100,000 to reimburse the County for principal and interest payments on their debt. Grant funds of $178,402 are requested for the Asheboro City School debt. These revenues are already included in the 2006-07 General Fund budget to offset the related principal and interest costs, so no budget amendment is needed. The applications require the approval of the respective Boards of Education as well as the Board of Commissioners. He asked the Board to approve two project applications to reimburse the County for the 2006-07 debt service on the school debt. Mr. Massie also said that in 2006, the County issued Certificates of Participation for the new Providence Grove High School and renovation to Teachey Elementary School. The County's debt service requirements on this school related debt is being partially financed through grant funds available from the NC Lottery portion of the State Public School Building Capital Fund. The Randolph County Schools will apply for $656,556 to reimburse the County for interest payments on their debt. Grant funds of $100,691 are requested for the Asheboro City School debt. This revenue was already included in the 2006-07 General Fund budget to offset the related principal and interest costs, so no budget amendment is needed. The applications also require the approval of the respective Boards of Education as well as the Board of Commissioners. Mr. Massie asked the Board to approve two project applications to reimburse the County for the 2006-07 debt service on the school debt. On motion of Kemp, seconded by Haywood, the Board voted unanimously to approve ADM and Lottery applications for the County and City Schools, as presented. Resolution Supporting HB 1134 (Cleanup of Abandoned Manufactured Homes) On motion of Kemp, seconded by Frye, the Board voted unanimously to adopt a resolution supporting HB 1134, as follows: WHEREAS, the number of manufactured homes in North Carolina has risen dramatically as land has become scarce and the housing market has become more expensive; and WHEREAS, manufactured homes may be difficult and expensive to repair when they begin to deteriorate causing consumers to buy another manufactured home unit rather than refurbishing one in disrepair; and WHEREAS, according to data obtained through the 2000 United States Census, there are more than 80, 000 vacant manufactured homes in North Carolina, of which 40, 000 are estimated to be permanently untended or in need of extensive repair; and WHEREAS, abandoned manufactured homes create public health and environmental problems, are a visual blight on the landscape ofNorth Carolina, pose fire hazards and safety hazards to unsupervised children, and are potential sources of toxic or hazardous materials that may escape into the environment; and WHEREAS, most landfills will not accept intact manufactured homes due to their bulky nature and the costs and liability associated with removing hazardous materials, such as asbestos and other harmful chemicals. NOW, THEREFORE, BE IT RESOLVED that the Randolph County Board of Commissioners supports the North Carolina General Assembly's ratification of HB 1134, which places a fee on the sale of any new or used On motion of Frye, seconded by Lanier, the Board voted unanimously to approve a new position for a staff engineer, whose major responsibility would be to oversee water line construction, effective July 1, 2007. Date Set for Water Summit On motion of Lanier, seconded by Haywood, the Board voted unanimously to set July 23, 2007 as the date for the next County Water Summit. Bid Awards for Scattered Site Housing Proiect Patty Willard, Assistant to the Public Works Director, said that the County received a $400,000 Scattered Site Housing grant in 2006. The Scattered Site Housing Committee and Hobbs, Upchurch and Associates have selected two (of seven) homes rehabilitate: Lillian Hazelwood home and Mary Covington home. Bids were received, as follows: Lillian Hazelwood Mary Covington Clifton Parker Construction $34,915 $39,407 Glen King Construction $29,100 $34,400 CD Concepts $29,509 $35,045 Ms. Willard requested that the Board award two separate contracts to the low bidder, as follows: Lillian Hazelwood home—Glen King Construction at $29,100 and Mary Covington home—Glen King Construction at $34,400. On motion of Frye, seconded by Lanier, the Board voted unanimously to award a contract to Glen King Construction at $29,100 for the Lillian Hazelwood home and to Glen King Construction at $34, 400 for the Mary Covington home. Adoption of Reimbursement Resolution for 2007 COPS On motion of Kemp, seconded by Frye, the Board voted unanimously to adopt a reimbursement resolution for the 2007 Certificates of Participation that will be sold in September, as follows: BE IT RESOLVED by the Board of Commissioners of the County of Randolph, North Carolina (the "County') that the Declaration of Official Intent to Reimburse Expenditures attached hereto as Exhibit A be, and hereby is, approved. EXHIBIT A DECLARATION OF OFFICIAL INTENT TO REIMBURSE EXPENDITURES 1. This declaration of official intent is made pursuant to Treasury Regulations Section 1.150-2, or any successor or substitute Regulations which may be promulgated hereafter, to expressly declare the County's intention to reimburse itself for certain expenditures heretofore paid or to be paid by the County, such reimbursement to be made with the proceeds of debt to be incurred by the County. 2. The County has advanced and/or will advance its own funds to pay certain capital costs (the "Original Expenditures') relating to water system improvements (the "Project'). 3. The funds heretofore advanced or to be advanced by the County to pay the Original Expenditures are or will be available only on a temporary basis, and do not consist of funds that were otherwise earmarked or intended to be used by the County to permanently finance the Original Expenditures. The County intends to finance these lines based on priority to best utilize available County funds. The County will pursue all State, Federal and local funding to reduce County costs on these improvements. The first improvement (after the Hwy 22 line) would be to extend a water line from the City of Archdale along Hwy. 311 south to connect with the City of Randleman's water system located at the Commonwealth tank. This improvement will be coordinated with the Piedmont Triad Regional Water Authority. The second improvement would be to install a water line from the City of Asheboro on Hwy. 64 east heading to the Blue Mist Restaurant. The third improvement would be to extend a water line south on Hwy. 49 from the Klaussner Furniture Distribution Center to at least as far as Tot Hill Farm Road, if not all the way to the county line. These three improvements should begin as soon as possible. The ultimate water plan would allow for approximately ten major water lines throughout the county interconnecting all of the municipalities and the private companies. Mr. Townsend said that Franklinville has received approval for a USDA grant to cover $750,000 of the $1.87 million Hwy 22 project. However, in order to receive this funding, USDA is requesting that the pipes be upgraded to ductile steel pipes (rather than PVC) and larger (12 -inch) pipes from Grays Chapel Elementary to the high school. This would increase the cost of the total Hwy 22 project by about $400,000. The County is currently cooperating with the Towns of Franklinville and Ramseur, the Cities of Asheboro and Randleman, as well as the Piedmont Triad Water Authority. In addition to working with these local governments, the County is discussing funding with USDA (Rural Development). As the funding becomes available, the County will proceed with the proposed major lines throughout the county. The Public Works Department is also working with the County's Planning and Zoning Department to revise the County's Growth Management Plan to mandate that new major subdivisions along the corridors where the County is installing these water lines connect to the line if they are located within one mile. The developers of major subdivisions would install the lines approved by the County then deed the improvement to the municipality that services that line. County Manager Richard Wells said that the County can qualify for Federal funding from the USDA for more water lines but would have to first establish service districts made up of townships that would qualify for funding. The service districts would apply for USDA loans and/or grants for projects within their boundaries, with the Board of Commissioners serving as trustee for the districts. The funding would not be contingent on forcing residents within the district to sign up for water services if they did not want to. The Water Plan that is being discussed is a hybrid type water system as compared with standard County -Wide systems. This plan will allow for an orderly, controlled growth without burdening the County tax payers with an abundance of debt. The County feels this plan is appropriate for Randolph County and will serve all of its municipalities and citizens over time. Mr. Townsend asked the Board for approval to proceed with the recommendation that prioritizes the first three segments of line that have been identified by beginning the design, permitting, and funding of these lines for future construction. The County will, of course, continue to move forward in constructing the improvements for the Hwy 22 line to the Providence Grove High School. On motion of Haywood, seconded by Kemp, the Board voted unanimously to adopt the County Water Plan, as presented, with the exception of upgrading to larger ductile steel pipe rather than PVC lines and the placement of hydrants every 2000 feet. Approval of Use of Law Enforcement Restricted Funds to Purchase Software for Sheriffs Office and Related Budget Amendment Col. Allen McNeill, Randolph County Sheriff's Office, said that Spillman Technologies has been the Records Management Software provider for the Randolph County Sheriff's Office since 1993. All arrest records, inmate mug shots and crime reports are stored and accessed through Spillman software. Currently, officers can access our database of information only while at the main Sheriff's Office, or at one of our satellite offices that have computer access. They can also access our database of information in the parking lots of County buildings that have a wireless access point. In the field, the only way they can receive information currently is to call in by radio or telephone and have someone look up the information and relay it to them. Late in 2006, the Sheriff's Office installed GPS/Data devices in most of our fleet which allows for the transfer/reception of data from the vehicle mobile data computers. Spillman Technologies has a mobile version of their software that the County has been testing on one of our mobile data computers for several months. The tests have gone very well. Col. McNeill said that they would like to begin introducing the Spillman Mobile Software into more of our fleet and has been quoted a price of $132,130 to place Spillman Mobile Software into 60 of our patrol vehicles. This price includes the software for the vehicles and the server software for the mainframe computer where all the data is stored and two days of on-site training for our officers. In addition to the officers being able to access information from our database, it would also be possible for 911 Communications to communicate with and dispatch officers by way of the mobile software. He asked that the Commissioners approve the purchase of the Spillman Technologies Mobile Software for the price of $132,130, using law enforcement restricted funds. On motion of Frye, seconded by Haywood, the Board voted unanimously to approve the purchase of the Spillman Technologies Mobile Software for the price of $132,130, using law enforcement restricted funds, and approved Budget Amendment #42, as follows: 2006-2007BU GET ORDINANCE—GENERAL FUND AMENDMENT #42 Revenues Increase Decrease Appropriated Fund Balance $ 132,130 Appropriations Increase Decrease Sheriff $132,130 Presentation and Approval of County Water Plan and Approval of New Staff Engineer Position David Townsend, III, Public Works Director, said that the decision to provide water to the new Providence Grove High School in the northeast quadrant of the county via municipal water rather than well water was the first active step in establishing a county -wide water plan. The County, the School Board and the Town of Franklinville agreed to work together to install this water line, which will also serve Gray's Chapel Elementary School. The County entered into an inter -local agreement with the Town of Franklinville to provide for these improvements. Mr. Townsend stated that an important County goal has been to provide major infrastructure improvements between the municipalities. Also, the County does not want to compete with municipalities for their water systems. Currently, eight municipalities in Randolph County and two private companies are already in the water business—they have water readers, maintenance personnel, install their own taps and handle their own billing; therefore, there is no reason for the County to duplicate these services. The County plans to provide the interconnections between these existing systems and be repaid for its capital investment. The current agreement with Franklinville will repay the County a fixed amount each month for everyone that connects to the water line until the capital debt is repaid. Consideration of Park & Ride Funding Source The Board discussed Park & Ride funding and decided to take no further action on their previous adoption of the resolution supporting the levy by PART of a $1 fee on all registered vehicles in Randolph County. Annual Report of Child Fatality Prevention/Community Child Protection Team (CFPT/COPT) MiMi Cooper, Public Health Director, gave an annual report of the Combined Child Fatality Prevention Team and Community Child Protection Team in accordance with NCGS 143-576.1(a)(2). The CFPT/CCPT met every month during the past year (July 05 -June 06) and reviewed 13 child deaths. The purpose of the Child Fatality Prevention Team is to review the deaths of all children to determine if system problems exist that contribute to the delay of or lack of services that might have prevented this death. In this way, services can be improved/added that will prevent problems for families in the future. There were no system problems identified during this reporting period. The purpose of the Community Child Protection Team is to review current cases selected by the DSS staff that are particularly complex or that the case worker would like a review of the services provided. The CCPT reviewed 12 cases during the past year (July 05 -June 06). The CCPT also reviews any deaths to children who were in the custody of DSS at the time of death or had had contact with the agency in the 12 months previous to the child's death. There were no deaths of children in the custody of DSS during this period and no intensive reviews. Timber Proiect Bid Award David Townsend, III, Public Works Director, said that over the past six weeks the Public Works Department has worked with various timber companies to evaluate the selling of timber at the Randolph County Solid Waste Facility. Approximately 20 requests for bidders were submitted to the local timber vendors throughout the State of North Carolina. A pre-bid meeting was held on April 5, 2007 at the Randolph County Solid Waste Facility. At that time, the property was toured by seven vendors. The County submitted an addendum dated April 16, 2007 clarifying the questions that were raised during the pre-bid meeting and subsequent phone calls on this issue. The County intends to select -cut this property with the intention of working with the U. S. Forestry Service to replant every acre cut including the approximately 50 acres that were previously harvested for landfill operations. Soon, the Public Works Department will return to seek approval of a contract with the U. S. Forestry Service on reseeding this property once the timber has been harvested. The County can continue to utilize the property as a renewable resource into the future. The County received the following bids on May 3, 2005 at 3:00 p.m. in the Randolph County Office Building: Company Name Location Amount of Bid Edwards Timber Liberty, NC $113,800.00 Uwharrie Lumber Troy, NC $85,188.00 Chatham Timber Silver City, NC No Bid McDowell Lumber Asheboro, NC No Bid Kepley -Frank Hardware Lexington, NC No Bid Tram Lumber Seagrove, NC No Bid Piedmont Harwood Lumber Mt. Pleasant No Bid Donald Henley Sawmill Asheboro, NC No Bid On motion of Lanier, seconded by Kemp, the Board voted unanimously to award a timber contract to the high bidder, Edwards Timber of Liberty, NC, at $1, 750/acre for a total amount of $113,800, and authorized the County Manager to sign the contract. WHEREAS, MERCE opened a separate dental facility in Asheboro in 2006, thus accommodating more patients on a daily basis by going from a two-operatory site at the original location to six operatories at the new location; and WHEREAS, MERCE provides dental services to over 5,200 patients per year, which include cleanings, fillings, extractions and removable prosthetics; and WHEREAS, MERCE provides low cost medications to over 2,500 patients each year; and WHEREAS, MERCE's target population are uninsured individuals below 200% of the federal poverty level and include both Medicaid and Medicare recipients. NOW, THEREFORE, BE IT RESOLVED that the Randolph County Board of Commissioners does hereby support the Randolph County MERCE Clinic's Federal Grant Application in order to continue its mission to provide medical services to Randolph County's indigent citizens. • reappoint Elizabeth Cox to Adult Care Home Community Advisory Committee; • reappoint Deborah Garner to Nursing Home Community Advisory Committee; • reappoint Jimmy Rains to Randolph County Planning Board; • approve Budget Amendment #40 for department budgets, as follows: 2006-2007BUDGET ORDINANCE—GENERAL FUND AMENDMENT #4D Revenues Increase Decrease Miscellaneous $50,000 $17,024 Appropriations Increase Decrease Governing Body $ 1,800 Administration $43,012 Tax $62,230 Planning & Zoning $10,000 Veterans Services $ 1,400 Debt Service $68,442 • approve Budget Amendment #41 for Health Department Housekeeper, as follows: 2006-2©07 BUDGET ORDINANCE—GENERAL FUND AMENDMENT #41 Appropriations Increase Decrease Public Buildings Public Health $17,024 $17,024 Additions to New Business Chairman Holmes announced that the following items would be added to the New Business Agenda: L. Request for Grant Easement Regarding Water Tower for Hwy 22 Water Line Aimee Scotton M. Discuss Special Meeting Date for County -wide Water Meeting—Richard Wells May 7, 2007 The Randolph County Board of Commissioners met in regular session at 4:00 p.m. in the Commissioners Meeting Room, County Office Building, 725 McDowell Road, Asheboro, NC. Commissioners Holmes, Frye, Haywood, Kemp and Lanier were present. Rev. Marion Smith, retired Social Services Director, gave the invocation, and everyone recited the Pledge of Allegiance. Special Presentation Michelle Love, Member Services Associate, North Carolina Association of County Commissioners, presented an Outstanding County Program Award to Donovan Davis, Emergency Services Deputy Director, for his The Week Ahead newsletter submission. Public Comment Period Pursuant to N.C.G.S. § 153A-52.1, Chairman Holmes opened the floor for public comment. Chester Ayers, Trinity, spoke in support of the Park and Ride program. He had concerns about how routes would be determined and whether there would be performance standards established for the continuation of funding. He also said that he preferred the tax levy on the rental vehicles rather than the $1 charge for every registered vehicle in Randolph County. Commissioner Frye said that the Board of Commissioners has the authority to rescind the tax levy if it is determined that the Park and Ride Services are not being used adequately. Mr. Ayers suggested a County Commissioner Day, where Commissioners would ride the buses in order to promote the program. Owen George, Asheboro, distributed an article from the High Point Enterprise to the Board about public transportation and spoke in support of the Park and Ride program. He said that he was representing the environmental group, "Trees Asheboro." Chairman Holmes closed the public comment period. Changes to and Approval of Consent Agenda Chairman Holmes announced that Item D. Reappoint Robert Davis to the RCC Board of Trustees would be removed from the Consent Agenda and placed on the June Agenda. On motion of Haywood, seconded by Frye, the Board voted unanimously to approve the Consent Agenda, as follows: • approve regular and 2 sets of closed session meeting minutes from 412107 and unseal closed session minutes from 512105 and 3112107; • approve Records Retention & Disposition Schedule, as recommended by State Archives and the Randolph County Sheriff; • approve resolution supporting MERCE Clinic Federal Grant Application, as follows: WHEREAS, MERCE (Medical Resource Center), located in Asheboro, is a non-profit clinic, which has been an integral part of the Randolph County community for the past 12% years; and WHEREAS, MERCE has accomplished its mission of serving the uninsured and the indigent of Randolph County since its inception; and WHEREAS, MERCE provides family practice medical services to over 6,600 patients per year; and WHEREAS, MERCE physicians are on-call after hours to respond to emergencies; and WHEREAS, qualified, uninsured patients pay a co payment of $5 to $20 for services; and