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090820September 8, 2020 The Randolph County Board of Commissioners met in regular session at 6:00 p.m. in the 1909 Randolph County Historic Courthouse Meeting Room, 145 Worth Street, Asheboro, NC. Chairman Darrell Frye, Vice -Chairman David Allen, Commissioner Maxton McDowell, and Commissioner Hope Haywood were present. Commissioner Kenny Kidd was absent. Also present were County Manager Hal Johnson, Finance Officer Will Massie, County Attorney Ben Morgan, Clerk to the Board Dana Crisco, and Deputy Clerk Sarah Pack. Commissioner Haywood gave the invocation and everyone recited the Pledge of Allegiance. Required social distancing was maintained throughout the meeting due to the COVID-19 pandemic. The meeting was livestreamed on Facebook The public could attend the meeting but the meeting room capacity was limited to 50 people. Special Recognitions Elizabeth Mitchell, United Way Chief Professional Officer, introduced the following recipients of the Governor's Award: Jose Allen has served The Habitat for Humanity ReStore in countless ways over the past three years. Working 5 to 6 hours, 4 to 5 days a week, Mr. Allen has provided the ReStore with an "unpaid" employee, freeing up substantial resources to be applied to the Habitat mission. In addition, his willingness to help out wherever needed, his ability to communicate well with customers and staff, his good humor, and his willingness to lead by example have made him an indispensable part of the ReStore operation. Mr. Allen represents the best of what "giving of one's self' means when it comes to helping others. Zoe Faircloth (posthumous), who passed away December 24, 2019, made an immeasurable impact over decades as a passionate volunteer for many community organizations, particularly the Randolph Senior Adults Association (RSAA). Mrs. Faircloth helped found the Annual Ms. Senior Randolph County Pageant and was the pageant director for over 13 years. She taught voice and piano lessons and served as the director of the Randolph Community Choir, hosted by the RSAA. She was a proud supporter of veterans and law enforcement. She served as the secretary of the Seniors and Law Enforcement Together (SALT) Council, secretary of the Randolph County Veterans Council, and as an associate member of the Marine Corps League. She organized many community events to raise funds for local veterans. When thanked for her service, she'd reply, "All I want is for you to pay it forward when you can." Her life of service embodied the missions of the organizations she served. Ava Harrington is a volunteer Disaster Responder with the American Red Cross. She was moved by scenes following Hurricane Katrina to volunteer for work in shelters in Louisiana. She is employed full time and uses her vacation weeks to deploy to large- scale disasters involving 6 days of 12 hour shifts a week. She has worked 9 major disasters since Katrina. She is also a local Disaster Action Team responder, on call year-round to assist area families impacted by house fires and local weather events, 9/8/20 providing emotional support as well as financial support from Red Cross Donors. She is a recipient of the Red Cross's highest award, The Clara Barton Award. She's also the volunteer treasurer for her church, Piney Ridge United Methodist. This year, Ava Harrington is also a recipient of the Governor's Medallion Award, making her one of the top 25 volunteers in the state. Pet Therapy Program has been a part of the healing process at Randolph Health since 2015. Pet Therapists are compassionate volunteers who are highly skilled in the application of pet therapy and spend many hours training their canine associates to meet program guidelines and attain certification. The optimism and happiness a therapy dog provides is one that cannot be measured by a doctor's instruments. Studies show that pet therapy can lower blood pressure, slow heart rate, lessen pain, calm anxiety, and ease depression. Randolph Health receives many calls and cards from patients telling them how much a pet visit helped. The Randolph Health Pet Therapy Team includes: Laurie Cooper and pet Cooper Anne Evans and pet Chelsey Iain Kelly and pet Roxie Marsha Rogers and pet Quinn Ruth Scanlan volunteers with many organizations, going above and beyond to help others, while nominated by the Randolph County Democratic Party. She is always willing to take on new tasks and learn new skills, only saying "no" when it might interfere with her other volunteer commitments. While she is the second Vice Chair and Volunteer Coordinator for the local Democrats, she is also a long time Zoo volunteer, working as a training facilitator, mentor to new volunteers, receptionist, and zoo host. She's received the Silver Level Zoo Presidential Volunteer Service Award and the Guest Service Rock Star. She has served two terms on the Randolph County Aging Services Planning Committee and helped the Randolph Senior Adults Center create a comprehensive web page listing community services for seniors. She is a regular volunteer with the Christians United Outreach Center food pantry and is active with St. Joseph's Catholic Church. Lauren Wood is a Science teacher in the Randolph County Schools, for the past five years at the Randolph Early College High School. In addition to her classroom duties, she is the faculty advisor for the Beta Club, overseeing its many service projects. Mrs. Wood and the Beta Club have been particularly involved with service to the North Carolina Zoo. In 2019, club members logged nearly 1500 hours in Zoo projects and events. This does not include the many other outreach projects with other community organizations. Mrs. Wood organized a Science Honor Society. She has worked with the Zoo to enlist schools across Randolph County to host Pollination Station gardens that will be maintained by the host school as an educational feature. This past year, 150 students worked with Keep Randolph County Beautiful to remove over 10,000 pounds of trash from around Worthville Dam. Her commitment to volunteerism is an inspiration to her students and leaves a lasting legacy in the county. 9/8/20 Glenn Lowry is a seasoned volunteer with Randolph Health, logging 2,761 hours of service in less than two years. His particular focus has been working through the FaithHealth initiative, linking the working poor who cannot afford health insurance, do not qualify for Medicaid, or insurance under the Affordable Care Act with resources for free care and medication assistance as well as other community health resources. His military experience has allowed him to see opportunities for streamlining the aid application process and afforded him an attitude of respect and dignity towards those he serves. He is also on the steering committee for the Randolph Health Patient Family Advisory Council which fosters collaboration between healthcare teams and patient/family advisors to provide compassionate health care and promote wellness in the community. Glenn is also active in the Church of the Good Shepherd, serving on various committees there. Public Comment Period Pursuant to N.C.G.S. § 153A-52.1, Chairman Frye opened the floor for public comment and closed it after no one wished to speak. Consent Agenda On motion of Allen, seconded by McDowell, the Board voted 4-0 to approve the Consent Agenda, as presented, as follows: • approve Board of Commissioners regular meeting minutes ofAugust 3, 2020; special meeting minutes ofAugust 10, 2020 and August 13, 2020; and closed session minutes ofAugust 3, 2020 and August 13, 2020; • reappoint Will Massie, Dana Crisco, and Suzanne Dale to the Randolph County Public Facilities Corporation; appoint William Foster to Board ofE & R and Tax Commission; reappoint Darrell Frye to the Piedmont Triad Regional Water Authority Board; approve Budget Amendment Wellness - 2020 Wellness Grant ($15, 000), as follows: 2020-2021 Budget Ordinance General Fund—Budget Amendment #7 Revenues Increase Decrease Miscellaneous $15,000 Appropriations Increase Decrease Administration $15,000 • approve Budget Amendment JDRC - Alternatives to Commitment ($84,850), as follows: 2020-2021 Budget Ordinance General Fund—Budget Amendment #8 Revenues Increase Decrease Miscellaneous $84,850 Appropriations Increase Decrease Juvenile Day Reporting Center $84,850 • approve Budget Amendment JDRC -Boys and Girls Club ($51,723), as follows: 9/8/20 2020-2021 Budget Ordinance General Fund—Budget Amendment #9 Revenues Increase Decrease Miscellaneous $51,723 Appropriations Increase Decrease Juvenile Day Reporting Center $51,723 • approve Budget Amendment Library - SLNC CARES Grant ($8,080), as follows: 2020-2021 Budget Ordinance General Fund—Budget Amendment #10 Revenues Increase Decrease Miscellaneous $8,080 Appropriations Increase Decrease Library $8,080 • approve Budget Amendment Sheri- COVID-19 Grant ($58,008), as follows: 2020-2021 Budget Ordinance General Fund—Budget Amendment #11 Revenues Increase Decrease Miscellaneous $58,008 Appropriations Increase Decrease Sheri $58,008 • approve Budget Amendment GM Art Products Building Reuse Grant Match ($2,500), as follows: 2020-2021 Budget Ordinance General Fund—Budget Amendment #12 Revenues Increase Decrease Transferfirom ED Reserve $2,500 Appropriations Increase Decrease Other Economic and Physical Development $2,500 • approve Budget Amendment Public Health - CARES Grant ($251,203), as follows: 2020-2021 Budget Ordinance General Fund—Budget Amendment #13 Revenues Increase Decrease Miscellaneous $251,203 Appropriations Increase Decrease Sheri $251,203 • approve BudgetAmendment– RCCCommunity College Amendment #13,as follows: Randolph Community College Capital Project Ordinance Budget Amendment #13 Revenues Increase Decrease None Appropriations Increase Decrease Construction $60,000 9/8/20 Pro essional Services $60,000 Revenues Equipment $120,000 • approve Budget Amendment Soil and Water Grant Carryover ($25,800), as follows: 2020-2021 Budget Ordinance General Fund—Budget Amendment #14 Revenues Increase Decrease Appropriated Fund Balance $25,800 Appropriations Increase Decrease Soil and Water $25,800 • approve Budget Amendment Public Buildings (RCOB Water Damage) ($100,000), as follows: 2020-2021 Budget Ordinance General Fund—Budget Amendment #15 Revenues Increase Decrease Miscellaneous $100,000 Appropriations Increase Decrease Public Buildings $100,000 • reappoint Barbara Gallimore, Leslie Brown, Diane Villa, and David Caughron to the Randolph County Tourism Development Authority; • approve Budget Amendment Elections CARES & HA VA ($175,422), as follows: 2020-2021 Budget Ordinance General Fund—Budget Amendment #16 Revenues Increase Decrease Restricted Intergovernmental $175,422 Appropriations Increase Decrease Elections $175,422 Asheboro City Schools Capital Improvement Plan Dr. Aaron Woody, Asheboro City Schools Superintendent, gave an update on the construction of Asheboro High School. He recognized people who are involved in the renovation including School Board members, Finance Officer Sandra Spivey, and Smith Sinnett Architecture. Teachers are working virtually with students currently with hopes of potentially introducing a hybrid model of instruction in the future. Over 500,000 meals have been delivered to Asheboro families. Technology has been updated and all students, pre -K through 12th grade, have their own device to use for learning purposes. Dr. Woody thanked the Board for the work they've done and support they've given through Phases One and Two of the Asheboro City Schools update/renovation projects. He showed some photographs of the Phase One and Two projects. He requested funds for the final phase of the capital improvement projects. Original infrastructure systems in the Asheboro High School building need to be replaced. This includes HVAC, plumbing, electrical, security systems, and more. Any remaining Americans with 9/8/20 Disabilities Act (ADA) compliance issues also need to be addressed. He asked for approval to move forward with Phase Three of the Asheboro High School project. He asked for an advancement of approximately $4.2 million in order to complete the project. Commissioner Haywood said that her sons had friends in high school needing handicap access. She is pleased that the building will be ADA compliant. Commissioner Allen asked if there was any way to reduce the $13 million increase in the construction budget. Dr. Woody said the $28-30 million estimate was to do everything. Commissioner Allen said if the Board is going to spend $28 million, they'd like to see a more specific breakdown of the budget. Dr. Woody said numbers have changed in various areas and he will provide line items for the Board. Chairman Frye asked if more needed to be done or if ongoing projects had expanded resulting in an increase to the construction budget. Dr. Woody said both are happening. Estimating construction costs and uncovering new issues that must be addressed are affecting the budget. Ms. Rhonda Angerio, Smith Sinnett Architecture, said there is a third party estimator involved and there is an increase in that budget while working with them. There is a need to upgrade the old structure and the infrastructure of the building. Several areas of the building need to be reworked for safety and security. Commissioner McDowell asked if part of the problem was additions to buildings over the years. Ms. Angerio said there have been seven additions to the building over the last 80 years. Chairman Frye asked when the original building was constructed. Ms. Angerio said 1949 was when the original building was built. Commissioner Allen said he would be more comfortable with the estimate if more information was available. Mr. Massie said the budget amendment can be considered at a later time. He stated that a Resolution is required before issuing debt if money will be advanced. It does not authorize debt, but it addresses an Internal Revenue Service requirement. Chairman Frye asked if the Resolution has a not -to -exceed number. Mr. Massie said that the resolution is a notice of intent to issue debt. Chairman Frye asked if the debt would be issued all at once. Mr. Massie said yes. On motion of Allen, seconded by Haywood, the Board voted 4-0 to approve the Resolution of the Board of Commissioners for the County of Randolph, North Carolina, Declaring its Intention to Reimburse said County from the Proceeds of One or More Tax -Exempt Financings for Certain Capital Expenditures, as follows: RESOLUTION OF THE BOARD OF COMMISSIONERS FOR THE COUNTY OF RANDOLPH, NORTH CAROLINA, DECLARING ITS 9/8/20 INTENTION TO REIMBURSE SAID COUNTY FROM THE PROCEEDS OF ONE OR MORE TAX-EXEMPT FINANCINGS FOR CERTAIN CAPITAL EXPENDITURES WHEREAS, the County of Randolph, North Carolina (the "County'), is a political subdivision organized and existing under the laws of the State of North Carolina; and WHEREAS, the County has determined to pay the cost of renovating, equipping and improving Asheboro High School (the "Project'); and WHEREAS, the Board of Commissioners for the County (the "Board') has determined that certain moneys advanced and to be advanced by the County to pay such expenditures (the "Expenditures') are available only for a temporary period and it is and will be necessary to reimburse the County for the Expenditures from the proceeds ofone or more tax-exempt financings of the County in the form ofone or more installment financings that are expected to be authorized by the Board (collectively, the "Tax-exempt Financings'). NOW, THEREFORE, BE IT RESOLVED by the Board as follows: Section 1. The Board hereby declares the County's intent to reimburse the County with the proceeds of the Tax-exempt Financings for the Expenditures. The County reasonably expects on the date hereof that it will reimburse the Expenditures with the proceeds of the Tax-exempt Financings. Section 2. Each Expenditure was or will be (a) of a type properly chargeable to a capital account under general federal income tax principles (determined in each case as of the date of the Expenditure), (b) a cost of issuance with respect to the Tax-exempt Financings, (c) a nonrecurring item that is not customarily payable from current revenues or (d) a grant to a party that is not related to or an agent of the County so long as such grant does not impose any obligation or condition (directly or indirectly) to repay any amount to or for the benefit of the County. Section 3. The maximum principal amount of the Tax-exempt Financings expected to be entered into with respect to the Project is $30, 000, 000, in each case plus such additional amounts, if any, as shall be determined to be reasonably necessary for the funding or payment of costs of entering into the Tax-exempt Financings. Section 4. The County will make a reimbursement allocation, which is a written allocation by the County that evidences the County's use ofproceeds of the Tax-exempt Financings to reimburse an Expenditure, no later than 18 months after the later of the date on which the Expenditure is paid or the Project is placed in service or abandoned, but in no event more than three years after the date on which the Expenditure is paid. The County recognizes that exceptions are available for certain preliminary expenditures, costs of issuance, certain de minimis amounts, expenditures by small issuers (based on the year of issuance and not the year of expenditure) and expenditures for construction projects of at least five years. Section 5. This resolution shall take effect immediately upon its passage. 9/8/20 The Board asked Dr. Woody to present more detailed figures at a later meeting and took no action on the associated budget amendment in the agenda packet. Capital Outlay Request for Replacement Vehicles County Manager Hal Johnson said during the FY2020/21 Budget Process, the COVID-19 health crisis created many financial unknowns on how county revenue collections would be impacted. Much of the Proposed Budget was based on assumptions that could change after adoption of the budget. It was recognized during this difficult budget process that budget decisions could be refined as more information became available. To fully understand what the County could afford and to provide flexibility in making budget decisions, County Finance Officer Will Massie and Mr. Johnson recommended that this year's Proposed Budget be prepared and implemented in stages. Each stage had its own policy goal and was designed to allow the Board to make final decisions based on expected expenditures and current financial resources. The adopted FY2020/21 Budget included the first two phases of the process: • Phase One - Maintain core County services. • Phase Two - Continue previous personnel commitments of the Board and support new positions impacting health and public safety. While the Board considered many needs in the FY2020/21 budget, the Board decided not to include Phase Three -Capital Outlay Requests until there was time to evaluate the federal COVID- 19 stimulus funding and reassess sales tax revenue estimates. The County budget usually includes normal replacement for public safety vehicles and other departmental vehicles. At some point, the Board may wish to revisit capital outlay needs for County departments. It was apparent that the economic effects of the spring stay-at-home orders were not as negative as they could have been. The Federal CARES ACT funding of unemployment benefits and stimulus payments helped to offset the lost wages of citizens. The sales tax collections did not drop as expected in the final quarter. As of August 25th, before all the accounts payable and receivables are posted, the General Fund reflects excess revenues of almost $2 million. As a result, the FY2020/21 Budget, after consideration by the Board, would be able to sustain the most critical capital outlay requests through appropriated fund balance. It takes many months to receive newly purchased Sheriff's Office vehicles. Last year, it was February when vehicles began to arrive. There are a limited number of current model vehicles on either the State or the Sheriff's Association purchasing program. Once these vehicles have been purchased by other local governments, the County would be faced with purchasing new model years at higher prices. Mr. Johnson reviewed a summary of capital outlay requests from various departments. The total amount was $1,434,463. This includes appropriations for the Sheriff's Office ($762,963), 9/8/20 Emergency Services ($555,000), Building Inspections ($90,000), and Planning and Zoning ($26,500). Chairman Frye reviewed the previous requests from the Sheriff's Department for the Board. These requests follows these minutes as Attachment A. Major Steven Nunn said the original request was for 27 vehicles which is 11% of their fleet. This year they've trimmed the request down to 7.5%. This is the bare minimum that they need. He explained which vehicles were needed. Chairman Frye asked if the SUVs are for K-9 handlers. Major Nunn said yes; they work best for the comfort and convenience of the animal and handler. Using these vehicles allows for the transportation of two dogs in some instances: an apprehension dog and a tracking dog. Chairman Frye asked about the dealerships providing the vehicles. Deputy Nunn said that Dodge is far behind. Orders are built in the order they are received. They are also considering Ford and other options. Chairman Frye asked if the Durangos are unmarked. Major Nunn confirmed they were. He also mentioned that there are many different parts to order to outfit a vehicle; all parts are sold separately. Commissioner McDowell asked if the request for 18 vehicles were replacement vehicles. Major Nunn said yes; a number of vehicles have already been sent to auction. Commissioner McDowell asked what happens to the phased out vehicles. Major Nunn said Ray's Southern Auto Auctions is contracted with the County to auction the cars on the County's behalf. Commissioner McDowell stated that there is revenue coming back to the County for the older vehicles when auctioned or sold. He said he appreciated the lowered request amount. Chairman Frye said this request is probably one of the lower ones from any of the last five Sheriffs. Commissioner McDowell asked how many K-9 units the Sheriff's Office had. Major Nunn answered that there were seven. Once a vehicle is outfitted for K-9 use, it cannot be used for anything else. On motion of Allen, seconded by McDowell, the Board voted 4-0 to approve the Addition of Vehicle Purchases to the Current 2020-21 budget. This includes Appropriated Fund Balance in the amount of $1,434,463, as follows: Sheriff - $762,963; Emergency Services - $555,000; Building Inspections - $90, 000; Planning and Zoning - $26,500, as follows: 2020-2021 Budget Ordinance General Fund—Budget Amendment #17 9/8/20 Revenues Increase Decrease Appropriated Fund Balance $1,434,463 Appropriations Increase Decrease Sheriff $762,963 Emergency Services $555,000 Building Inspections $90,000 Planning & Zoning $26,500 Commissioner McDowell asked what the anticipated turnaround time will be for the Sheriff's vehicles. Major Nunn said the dealership makes that determination. Commissioner Allen asked what the turnaround time on ambulances will be. Donovan Davis, Emergency Services Chief, said that it will be a couple of months. Randolph County Economic Development Corporation Annual Report Kevin Franklin, Economic Development Corporation (EDC), presented the Annual Report. He pointed out several Board members in the room, including Chairman Frye, Mr. Johnson, and Dr. Woody. He thanked the Board for their support. Normally the Annual Report is based on the calendar year and would typically be presented in February. This year, all of the calendars were streamlined to coincide with the fiscal calendar of the County. The current Annual Report is an 18 -month report; the next cycle will be a 12 -month cycle. Mr. Franklin said there were 82 new jobs created during the 2019-20 year with $2,083,470 in annual new wages. There were 90 site and building requests. There was a 3.3% increase in average private sector wages. Grants were secured in the amount of $705,000. There were $18.65 million in new investments. A total of 509,857 square feet of buildings were leased or sold. Eight marketing trips were completed. Despite the pandemic, the EDC had a fairly normal year. COVID-19 has brought about both disruption and opportunity. The uncertainty of the pandemic has allowed the EDC to provide services and support to its members. There were a number of challenges for businesses this year. Business retention and expansion has been a focus in the community. Last October, Crystal Gettys was hired as a Recruitment Director. Monies were redirected from travel to marketing initiatives due to the pandemic environment. There is a lot of work continuing behind the scenes in relation to the Greensboro -Randolph Megasite. A new Strategic Action Plan has been adopted by the EDC Board. The Plan focuses on expansion and product development. Mr. Franklin thanked the Board again for their involvement in expanding industry in Randolph County. Commissioner McDowell asked what workforce availability might be. Mr. Franklin said the last unemployment rate for Randolph County was a little over 8%. However, the pandemic still gives people unease about going back to work. Until recently, there were enhanced unemployment 9/8/20 benefits. As employers bring the workforce back into facilities, the unemployment rate could return to 3.5%. Commissioner McDowell asked if people were still calling about employment. Mr. Franklin said yes; the number is actually higher this year than last year. He has been quite encouraged with the level of activity over the last 8-9 months. There is a lot of opportunity ahead. Chairman Frye said it was amazing how many manufacturers pivoted to Personal Protective Equipment production with the start of the pandemic. Mr. Franklin agreed and said this production shift allowed many people to continue working. Central Permitting Ordinance Revision The current Randolph County Centralized Permitting Ordinance was written and adopted in 1991. The ordinance went into detail regarding the procedures used by the various departments involved in the central permitting process. As time has passed, procedures have changed. Changes in the law and advancements in technology have made the current ordinance outdated and have underscored the need for constant communication and cooperation between the departments. Recognizing this need, the County Manager formed the Central Permitting Advisory Committee (the Advisory Committee), comprised of representatives from the departments directly involved in Central Permitting and those departments that provide support services to them. One of the first tasks this committee tackled was rewriting the outdated Centralized Permitting Ordinance. The proposed ordinance is a more generalized description of how central permitting works and sets forth each department's responsibilities and the legal authority under which they operate. These responsibilities should not change, even if specific procedures do. The ordinance also provides for the Advisory Committee to continue meeting on a regular basis. Central Permitting was originally adopted by Randolph County Commissioners to provide citizens with a one-stop streamlined process for permitting. This ordinance continues that tradition and should serve only to continue the enhancement of Central Permitting. The Advisory Committee meets every month to discuss ways to increase efficiency and productivity and to ensure that a proposed improvement for one area does not create problems in another. All of this is part of Randolph County's continued commitment to providing services to our citizens in the best, most convenient way possible. The Central Permitting Advisory Committee requested that the Board repeal the current ordinance and adopt the proposed new Centralized Permitting Ordinance which follows these minutes as Attachment B. Chairman Frye asked Mr. Bryant to explain what a vested right is. Mr. Bryant said that it meant a refund would not be issued if construction ceased and several inspections had already been done. If a project had not been started, a refund would be issued. Chairman Frye asked what the administrative fee was. Mr. Bryant said it would never exceed $75 on residential and $150 on commercial inspections. Information Technology Director Michael Rowland said it would be equal to 25% or $10, whichever is less. 9/8/20 On motion of Haywood, seconded by Allen, the Board voted 4-0 to repeal the current Central Permitting Ordinance and adopt the new Central Permitting Ordinance. Human Resources Matters Human Resources Director Jill Williams said that Public Health has four Public Health Educators. These positions have proven invaluable during the COVID-19 pandemic, providing health education, assisting at the Emergency Operations Center (EOC), and answering questions from employees, citizens, and businesses. The COVID-19 pandemic has highlighted the need to increase health education and outreach services in the county. Since priority populations are less likely to use preventative services and have a higher disease burden compared to the general population, having capacity to provide information and services can directly and indirectly improve health outcomes in Randolph County. The addition of the Education and Outreach Coordinator position would allow for this increased outreach. The Education and Outreach Coordinator will work closely with Public Health Educators to support individuals and groups in recognizing and solving specific health problems. The Coordinator will assist Public Health Educators in preparing and delivering presentations on assigned health topics which may include specialized population based interventions such as Minority Diabetes Prevention programs. Health Coaching will be a function of this position that will allow the employee to work one-on-one with clients, assess their individual needs, and consult and recommend appropriate health education resources and services. Ms. Williams asked the Board to add the classification title of Education and Outreach Coordinator to Grade 112 of the County's Classification Plan effective September 1, 2020. No additional funding is needed for this position. Chairman Frye asked if the position would be under the Health Department. Ms. Williams said yes. Commissioner Allen asked if the position was permanent or temporary. Ms. Williams said it would be permanent. Commissioner Haywood said that the pandemic brought to light the need for education. She appreciates the outreach to the public and sees the value in having Educators who work with the public. Chairman Frye asked if there was someone performing similar job duties to this position already. Ms. Williams said the Public Health Educators are producing educational content, but this position would work directly with high risk populations. Chairman Frye asked if the position would be filled right away and Ms. Williams said yes. Mr. Davis said that since 2013, Randolph County has had a contractual arrangement for the provision of Medical Director Services by Dr. Jason Stopyra. For the past several years, the contract has been through Wake Forest Baptist Medical Center. On August 14, 2020, the County received timely written notification as required by the contract that Wake Forest Baptist Medical 9/8/20 Center wished to terminate the contractual agreement. Dr. Stopyra desires to continue as the Medical Director for Randolph County and the Emergency Services staff would like him to continue in that capacity. In order to continue these services, which are required by the State, a Medical Director position needs to be added to the Classification Plan. With this request, the Dentist Classification Plan could be changed to a Medical Classification Plan. The Medical Director position would be added to the Medical Classification Plan at Grade 200. Given the complexity of this position and the unusual hours that it requires, this employment relationship can best be governed by a contractual agreement. The agreement sets forth both the terms and conditions of employment and methods of termination. Chairman Frye asked if Dr. Stopyra will continue to work for Wake Forest. Mr. Davis said yes. He will be a part-time County employee with a set pay rate and schedule. Chairman Frye said Dr. Stopyra fulfills a required need for the County. Commissioner Haywood pointed out that Dr. Stopyra was featured on Fox8's "Highlighting Heros" and was also the North Carolina Doctor of the Year in 2016. On motion ofHaywood, seconded by McDowell, the Board voted 4-0 to 1) approve the Contract for Dr. Jason Stopyra and Authorize the County Manager to Sign It, 2) approve updating the Dentist Classification Plan to the Medical Classification Plan, and 3) approve the Addition of Medical Director to the Medical Classification Plan. County Manager's Update The County Manager did not have any updates. Commissioner Updates Chairman Frye said that Randolph Senior Adult sites were designated Centers of Excellence and a Center of Merit and will receive grants from the State. Chairman Frye thanked Commissioner Haywood for her involvement in Pathways Initiatives. Closed Session At 7:53 p.m., on motion of Allen, seconded by Haywood, the Board voted 4-0 to enter into closed session pursuant to NCGS 143-318.11(a)(4) to discuss matters relating to the location or expansion of industries or other businesses in the area served by the public body, including agreement on a tentative list of economic development incentives that may be offered by the public body in negotiations. Regular Session Resumed At 8:16 p.m., on motion of Allen, seconded by Haywood, the Board voted 4-0 to return to regular session. Adjournment At 8:16p. in., on motion of Allen seconded by McDowell, the Board voted 4-0 to adjourn. 9/8/20 Darrell Frye, Chairman David Allen Maxton McDowell Sarah Pack, Deputy Clerk to the Board Hope Haywood 9isi2o 22 E L U ca Q 0 0 0 0 0 0 0 0 0 0 6 M 6 00 .4 o A o LO M 4--+ }, N 00 m Ln Ln m CY lz o LO o N ,�, vi o d Ln h. LO a) U U N tI} wed vll r 4fP Ln -4-4 4^ Lo rl U d 00 Oo Qj �0 0 ++ C 00 N cS �-I �-i N w � +--+ � 7 o a a QLA o .bL Ln C) -- U c 43JX a, Q L fG Q a V H } CD CD 7 Q u y ®C 00 O S *' '4 4J CiJ ° y m j 3 ni m �r 4 c a O on N a Cll e M 'v 41 > d L 00 Ln 1 p '3 m t7 Y L m QJ aA y o C V)._ CL i U } c d d Leis af9 e ra a a a¢ Q 'z u a¢ 0 � an O 4, Q *� L a Q} � _ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 U LL N P+'Y Ch rl 'C' 07 V o U7 Ln R o 1* .--I M oO W LO M Ln til O 00 Ln r1 y, o M Ln to Ln epi :: h N Ilid' LO M 00 OO Ln o LA Ci Q U n Ln 0 000 M Ln C$ Ln N N OO d' tlT 00 U N (n a) N An 1N/� t(} t4 ih AA An -kn o r4 i!} H Q Q a--' O QJ C) �-1 �-i r! N ri -4 ++ U m O( U7 QJ O > Q a w (9 K G) � � Q 7 N Q � � N a QJ f° L Q U �' V :E L ci 9 L4-1 P1 cuV CL QJ `-' s ai tL CL o N Lri r o •L am Y c £ o m �- a ry oa iv} 'V U a e a p r- a, E a a W m o = o 0 0 o v `° Q d to e ~ N d CL 9 CL N gJ LW c o m = c m U a Ci d d La LL In h- d Q C7 Attachment B RANDOLPH COUNTY CENTRALIZED PERMITTING ORDINANCE DEFINITIONS A. Central Permit Office: A central office staffed with professional technicians where a citizen can obtain all development permits or applications required for land use development. The central office is designed to make the permit process more convenient and streamlined for the public and to be a vital component of computerized County land records management. B. Land Records Management System: An integrated computerized land records management system is a collection of separately functioning land development sub- systems that allow the common maintenance of a parcel database. This system is utilized to maintain and allow access to computerized information generated by the daily transactions involving land development and construction. C. Geographic Information System GIS): A system of computer hardware and procedures designed to support the capture, management, manipulation, analysis, and display of spatially -referenced data designed to solve complex planning and management problems. D. Permit: An official document issued by Randolph County authorizing performance of a specified activity. E. County Official: An employee of Randolph County charged with the authority to administer or issue permits and perform inspections as outlined in this ordinance. F. Central Permitting Advisory Committee: An advisory body appointed by the Randolph County Manager that is comprised of representatives of the departments working in, affected by, or providing support for Central Permitting. The committee is appointed by the County Manager and contains representatives from Building Inspections, Environmental Health, Fire Marshal's Office, Planning and Zoning, Information Technology, Tax and Legal. The County Manager can appoint additional members to the committee as he/she sees fit. G. Kiosk Site: Dedicated computer workstation(s) located at various locations throughout Randolph County where individuals can apply for permits and upload associated documents online. ARTICLE A Delegation of Authority Section 1. Authority The Central Permitting process involves procedures that involve and affect many different county departments including but not limited to, Building Inspections, Environmental Health, Fire Marshal, Information Technology, Planning & Zoning, and Tax. Each affected Department Head has the authority over processes that fall squarely within his/her department's responsibilities as outlined in this ordinance. It is recognized, however, that a change in process made by one Department Head could have unintended consequences for others. In these instances, the Central Permitting Advisory Committee has the authority, as set out in its Bylaws, to review these decisions to ensure an integrated process that provides effective and efficient service. Any appeal from a majority decision of the Advisory Committee by a member Department shall be made to the County Manager. Section 2. Purpose The purpose of this ordinance is to promote the health, safety, and general welfare of Randolph County citizens by streamlining the development permit process through a centralized County permitting system, integrating all development information by parcel identifier into a computerized land records management system. Section 3: General Responsibilities Each department listed in Section 1 above shall: ➢ Maintain a computerized Land Records Management Program and any related Geographic Information System (GIS) for use by Central Permitting. ➢ Provide representation to the Central Permitting Advisory Committee as specified in the committee bylaws. Permit Application Fee Refund Policy: ➢ No refunds are allowed once substantial work has commenced or a permit/vested right has expired. Substantial work is defined as practical work performed by an authorized County official performed outside the office or work performed in the office that results in the expenditure of County funds in furtherance of the permit. ➢ Before substantial work has commenced, permit fees will be refunded less an administrative fee. Attachment B ➢ For residential permits, the administrative fee will be $10.00 or 25% of the permit fee, whichever is greater up to a maximum of $75.00. ➢ For commercial permits, the administrative fee will be $10.00 or 25% of the permit fee, whichever is greater up to a maximum of $150.00. ➢ Refunds will be processed upon the County's receipt of a fee refund request form. ARTICLE B Building Inspections Section 1. Authority Authority granted the Randolph County Inspections Department are defined by the North Carolina General Statutes Pertaining to the Implementation and Enforcement of the North Carolina State Building Codes. ➢ The provisions of the North Carolina State Building, Plumbing, Electrical, Mechanical, Fuel & Gas, Energy, Accessibility Codes and Standards referenced therein as adopted by the North Carolina Building Code Council. ➢ Amendments to codes and standards referenced above which have been adopted and published by the North Carolina Building Code Council shall be effective at such time the amendment has been adopted or come to be part of the North Carolina Technical Codes. Section 2. Responsibilities The Director of Inspections will ensure that all staff are state certified, if required, and adequately trained for inspecting facilities or systems, issuing permits or processing applications. In addition, the Director of Inspections will ensure the Inspections Department remains efficient in its processes of implementing and enforcing the North Carolina State Building codes. Permitting: Construction permits listed as required permits under the North Carolina General Statutes, shall be issued in accordance with applicable state laws, rules, regulations and local ordinances. ➢ Applications for construction permits required by state law will be processed through the Randolph County Department of Inspections or Central Permitting Office in such form and detail as prescribed by the Director of Inspections under applicable North Carolina General Statutes. ➢ Permits that are required by state law will be developed and maintained by the Director of Inspections or his / her designee in accordance with state law. Inspections• A Certified, North Carolina Code Enforcement Official employed by or contracted by Randolph County shall perform inspections of buildings, structures, electrical, plumbing and mechanical systems for compliance with the above referenced North Carolina State Building Codes. ➢ It shall be the responsibility of the permit holder or their authorized agent for notifying the inspections department when permitted work is ready for inspection and to provide access and means for the inspection of work required by code. ➢ Timeliness of inspections will be performed in accordance with the North Carolina General Statutes. Enforcement: Legal remedies are set forth in the North Carolina General Statues, including but not limited to fines and criminal charges for violations of applicable North Carolina State Building Codes, Laws and Regulations. Plan Review - Drawings and design specifications, as required by the inspection department shall be drawn to scale with sufficient clarity and detail to indicate the nature, character and scope of the work and shall accompany the application or transmittal for a permit. All information, drawings, specifications and accompanying data shall bear the name, address and signature of the person responsible for the design. Construction projects shall be reviewed for compliance with applicable state laws, construction standards and the current edition of the North Carolina State Codes. ➢ Additional data: The inspection department may require details, computations, stress diagrams or documentation sealed by a registered design professional and other data necessary to describe the construction or installation of a system. ➢ Submittal requirements: Three completed sets of construction documents and specifications, along with supporting data are required prior to the start of the review. Acceptance of electronic documents is at the discretion of the Inspection department. ➢ Review times: The Plans Examiner will review the complete submittal package within 3 to 5 business days. Review times may be increased based on complexity of projects and or other requirements from state and local agencies. Attachment B ➢ Responsibility: It shall be the responsibility of the applicant / permit holder to ensure that all documents are complete and in compliance with applicable codes and standards prior to submitting for review. ARTICLE C Environmental Health Section 1. Authority North Carolina General Statutes Chapterl30A Public Health, 15A NCAC 18A .1900 Laws and Rules for Sewage Treatment, and Disposal Systems, 15A NCAC 2C Well Construction Standards, Section 2. Responsibilities Permitting The Local Health Department shall issue or deny permits in accordance with the laws and rules adopted by the State of North Carolina, as applicable for subsurface wastewater systems and private drinking water wells. Applications for wastewater and well permits will be available at the following location: Randolph County Central Permitting office. Applications shall be submitted by the owner of the parcel or by their authorized agent. Authorization must be granted in writing and signed by the owner. Inspections Inspections shall be conducted to determine compliance with all applicable laws and rules. Inspections may be performed before, during, and after issuance of permits. The submission of the application grants permission and access to the property for required inspections. It shall be the duty of the permit holder or their authorized representative to notify Environmental Health when permitted work is ready for inspection and to provide access and means for the inspections of work required by code. Enforcement Legal remedies, as set forth in the General Statues, including fines and criminal charges are enforced for violations of applicable laws and rules. Plan Review 15A NCAC 18A .1900 Laws and Rules for Sewage Treatment, and Disposal Systems dictate which wastewater system require engineered plans. When required plans will be reviewed for completeness and compliance with state rules. The plans may also be submitted to the State Engineer for review. Two sets of construction documents and supporting data needed for subsurface wastewater systems shall be submitted with each application in such form and detail as required by 15A NCAC 18A .1900 Laws and Rules for Sewage Treatment, and Disposal Systems.. It shall be the responsibility of the applicant to ensure that all documents are complete and in compliance with applicable codes and standards. ARTICLE D Fire Marshal Section 1. Authority NCGS 153A -234,153A-351, 153A-352 The provisions of the North Carolina Fire Code together with all technical codes and standards referenced therein as adopted by the North Carolina Building Code Council. Amendments to codes and standards referenced above which are adopted and published by the State Building Code Council shall be effective in the county at the time such amendments become part of the North Carolina Fire Code. Section 2. Responsibilities Permitting Applications for operational and construction fire prevention permits listed as mandatory in the North Carolina Fire Code shall be submitted to Central Permitting in such form and detail as prescribed by the fire code official. When approved, these permits shall be issued in accordance with the applicable sections of the code. Inspections Periodic inspections of buildings, structures and premises as outlined in the North Carolina Fire Code shall be conducted by fire code officials for the purpose of identifying activities and Attachment B conditions that pose dangers of fire, explosion or related hazards. Periodic inspections shall at no time be conducted less frequently than described by the code. It shall be the duty of the permit holder or their authorized representative to notify the fire code official when permitted work is ready for inspection and to provide access and means for the inspections of work required by code. Work shall not be done beyond the point indicated in each successive inspection without first obtaining the approval of the fire code official. Enforcement Legal remedies, as set forth in the General Statues, including fines and criminal charges may be enforced for violations of applicable laws and rules. Plan Review Upon the submittal of applications along with associated documents and fees, a plans examiner will review the documentation and guide the applicant through the remainder of the process. It shall be the responsibility of the applicant to ensure that all documents are complete and in compliance with applicable codes and standards. ARTICLE E Information Technolo2y Section 1. Authority Provides support as directed by the County Manager. Section 2. Responsibilities Maintain system security per department requirements. Provide and maintain required system infrastructure. Perform system administration and ensure system performance and availability. Work with vendors to resolve issues as necessary. Research and make recommendations on improving system processes and act as project manager during implementation. Provide data analysis to departments as requested. ARTICLE F Planning and Zoning Section 1. Authority In accordance with article 18, Chapter 153A of the North Carolina General Statue as amended and may be amended, and the Unified Development Ordinance as adopted by the Randolph County Board of Commissioners. Section 2. Responsibilities The Central Permit Office shall be a function of the Department of Planning and Zoning and under the supervision of the Planning Director. Central Permit Office staff are responsible for issuing necessary development permits and to ensure any proposed development complies with County Unified Development Ordinance where applicable. The Director shall develop and maintain adequate training programs and standards for Central Permit Office staff. The Director may designate appropriately trained staff to ensure the effective performance of the office. Section 3. Permit Fees Fees for permits shall be established by the Randolph County Board of Commissioners. ARTICLE G Jurisdiction Section 1. Jurisdiction This Central Permit Ordinance and related procedures are applicable to all territory within the development regulatory jurisdiction of the Randolph County Board of Commissioners. County Zoning and Building Inspections authority may apply to areas within municipal limits when specifically requested by the municipal governing body and approved through due process by the Randolph County Board of Commissioners. Public Health regulatory jurisdiction shall be that provided in N.G. General Statutes. Attachment B Section 2. Effective Date This Central Permit Ordinance shall become effective September 8, 2020. Upon motion of Commissioner Haywood, seconded by Allen, the foregoing ordinance was passed by the following vote: Ayes: 4 Noes: 0 I, Dana Crisco, Clerk of the Board of the Randolph County Board of Commissioners, do hereby certify that the foregoing ordinance was duly adopted by the governing body of Randolph County at a regular meeting thereof, a quorum being present. This the 8th day of September 2020.