090820September 8, 2020
The Randolph County Board of Commissioners met in regular session at 6:00 p.m. in the 1909
Randolph County Historic Courthouse Meeting Room, 145 Worth Street, Asheboro, NC.
Chairman Darrell Frye, Vice -Chairman David Allen, Commissioner Maxton McDowell, and
Commissioner Hope Haywood were present. Commissioner Kenny Kidd was absent. Also
present were County Manager Hal Johnson, Finance Officer Will Massie, County Attorney Ben
Morgan, Clerk to the Board Dana Crisco, and Deputy Clerk Sarah Pack. Commissioner Haywood
gave the invocation and everyone recited the Pledge of Allegiance. Required social distancing
was maintained throughout the meeting due to the COVID-19 pandemic. The meeting was
livestreamed on Facebook The public could attend the meeting but the meeting room capacity
was limited to 50 people.
Special Recognitions
Elizabeth Mitchell, United Way Chief Professional Officer, introduced the following recipients
of the Governor's Award:
Jose Allen has served The Habitat for Humanity ReStore in countless ways over the
past three years. Working 5 to 6 hours, 4 to 5 days a week, Mr. Allen has provided the
ReStore with an "unpaid" employee, freeing up substantial resources to be applied to
the Habitat mission. In addition, his willingness to help out wherever needed, his ability
to communicate well with customers and staff, his good humor, and his willingness to
lead by example have made him an indispensable part of the ReStore operation. Mr.
Allen represents the best of what "giving of one's self' means when it comes to helping
others.
Zoe Faircloth (posthumous), who passed away December 24, 2019, made an
immeasurable impact over decades as a passionate volunteer for many community
organizations, particularly the Randolph Senior Adults Association (RSAA). Mrs.
Faircloth helped found the Annual Ms. Senior Randolph County Pageant and was the
pageant director for over 13 years. She taught voice and piano lessons and served as
the director of the Randolph Community Choir, hosted by the RSAA. She was a proud
supporter of veterans and law enforcement. She served as the secretary of the Seniors
and Law Enforcement Together (SALT) Council, secretary of the Randolph County
Veterans Council, and as an associate member of the Marine Corps League. She
organized many community events to raise funds for local veterans. When thanked for
her service, she'd reply, "All I want is for you to pay it forward when you can." Her
life of service embodied the missions of the organizations she served.
Ava Harrington is a volunteer Disaster Responder with the American Red Cross.
She was moved by scenes following Hurricane Katrina to volunteer for work in shelters
in Louisiana. She is employed full time and uses her vacation weeks to deploy to large-
scale disasters involving 6 days of 12 hour shifts a week. She has worked 9 major
disasters since Katrina. She is also a local Disaster Action Team responder, on call
year-round to assist area families impacted by house fires and local weather events,
9/8/20
providing emotional support as well as financial support from Red Cross Donors. She
is a recipient of the Red Cross's highest award, The Clara Barton Award.
She's also the volunteer treasurer for her church, Piney Ridge United Methodist. This
year, Ava Harrington is also a recipient of the Governor's Medallion Award, making
her one of the top 25 volunteers in the state.
Pet Therapy Program has been a part of the healing process at Randolph Health
since 2015. Pet Therapists are compassionate volunteers who are highly skilled in the
application of pet therapy and spend many hours training their canine associates to meet
program guidelines and attain certification. The optimism and happiness a therapy dog
provides is one that cannot be measured by a doctor's instruments. Studies show that
pet therapy can lower blood pressure, slow heart rate, lessen pain, calm anxiety, and
ease depression. Randolph Health receives many calls and cards from patients telling
them how much a pet visit helped. The Randolph Health Pet Therapy Team includes:
Laurie Cooper and pet Cooper
Anne Evans and pet Chelsey
Iain Kelly and pet Roxie
Marsha Rogers and pet Quinn
Ruth Scanlan volunteers with many organizations, going above and beyond to help
others, while nominated by the Randolph County Democratic Party. She is always
willing to take on new tasks and learn new skills, only saying "no" when it might
interfere with her other volunteer commitments. While she is the second Vice Chair
and Volunteer Coordinator for the local Democrats, she is also a long time Zoo
volunteer, working as a training facilitator, mentor to new volunteers, receptionist, and
zoo host. She's received the Silver Level Zoo Presidential Volunteer Service Award
and the Guest Service Rock Star. She has served two terms on the Randolph County
Aging Services Planning Committee and helped the Randolph Senior Adults Center
create a comprehensive web page listing community services for seniors. She is a
regular volunteer with the Christians United Outreach Center food pantry and is active
with St. Joseph's Catholic Church.
Lauren Wood is a Science teacher in the Randolph County Schools, for the past
five years at the Randolph Early College High School. In addition to her classroom
duties, she is the faculty advisor for the Beta Club, overseeing its many service projects.
Mrs. Wood and the Beta Club have been particularly involved with service to the North
Carolina Zoo. In 2019, club members logged nearly 1500 hours in Zoo projects and
events. This does not include the many other outreach projects with other community
organizations. Mrs. Wood organized a Science Honor Society. She has worked with
the Zoo to enlist schools across Randolph County to host Pollination Station gardens
that will be maintained by the host school as an educational feature. This past year, 150
students worked with Keep Randolph County Beautiful to remove over 10,000 pounds
of trash from around Worthville Dam. Her commitment to volunteerism is an
inspiration to her students and leaves a lasting legacy in the county.
9/8/20
Glenn Lowry is a seasoned volunteer with Randolph Health, logging 2,761 hours
of service in less than two years. His particular focus has been working through the
FaithHealth initiative, linking the working poor who cannot afford health insurance, do
not qualify for Medicaid, or insurance under the Affordable Care Act with resources
for free care and medication assistance as well as other community health resources.
His military experience has allowed him to see opportunities for streamlining the aid
application process and afforded him an attitude of respect and dignity towards those
he serves. He is also on the steering committee for the Randolph Health Patient Family
Advisory Council which fosters collaboration between healthcare teams and
patient/family advisors to provide compassionate health care and promote wellness in
the community. Glenn is also active in the Church of the Good Shepherd, serving on
various committees there.
Public Comment Period
Pursuant to N.C.G.S. § 153A-52.1, Chairman Frye opened the floor for public comment and
closed it after no one wished to speak.
Consent Agenda
On motion of Allen, seconded by McDowell, the Board voted 4-0 to approve the Consent
Agenda, as presented, as follows:
• approve Board of Commissioners regular meeting minutes ofAugust 3, 2020; special
meeting minutes ofAugust 10, 2020 and August 13, 2020; and closed session minutes
ofAugust 3, 2020 and August 13, 2020;
• reappoint Will Massie, Dana Crisco, and Suzanne Dale to the Randolph County
Public Facilities Corporation;
appoint William Foster to Board ofE & R and Tax Commission;
reappoint Darrell Frye to the Piedmont Triad Regional Water Authority Board;
approve Budget Amendment Wellness - 2020 Wellness Grant ($15, 000), as follows:
2020-2021 Budget Ordinance
General Fund—Budget Amendment #7
Revenues Increase Decrease
Miscellaneous $15,000
Appropriations Increase Decrease
Administration $15,000
• approve Budget Amendment JDRC - Alternatives to Commitment ($84,850), as
follows:
2020-2021 Budget Ordinance
General Fund—Budget Amendment #8
Revenues Increase Decrease
Miscellaneous $84,850
Appropriations Increase Decrease
Juvenile Day Reporting Center $84,850
• approve Budget Amendment JDRC -Boys and Girls Club ($51,723), as follows:
9/8/20
2020-2021 Budget Ordinance
General Fund—Budget Amendment #9
Revenues Increase Decrease
Miscellaneous $51,723
Appropriations Increase Decrease
Juvenile Day Reporting Center $51,723
• approve Budget Amendment Library - SLNC CARES Grant ($8,080), as follows:
2020-2021 Budget Ordinance
General Fund—Budget Amendment #10
Revenues Increase Decrease
Miscellaneous $8,080
Appropriations Increase Decrease
Library $8,080
• approve Budget Amendment Sheri- COVID-19 Grant ($58,008), as follows:
2020-2021 Budget Ordinance
General Fund—Budget Amendment #11
Revenues
Increase Decrease
Miscellaneous
$58,008
Appropriations
Increase Decrease
Sheri
$58,008
• approve Budget Amendment GM Art Products Building Reuse Grant Match
($2,500), as follows:
2020-2021 Budget Ordinance
General Fund—Budget Amendment #12
Revenues
Increase Decrease
Transferfirom ED Reserve
$2,500
Appropriations
Increase Decrease
Other Economic and Physical
Development
$2,500
• approve Budget Amendment Public Health - CARES Grant ($251,203), as follows:
2020-2021 Budget Ordinance
General Fund—Budget Amendment #13
Revenues Increase Decrease
Miscellaneous $251,203
Appropriations Increase Decrease
Sheri $251,203
• approve BudgetAmendment– RCCCommunity College Amendment #13,as follows:
Randolph Community College Capital Project Ordinance
Budget Amendment #13
Revenues
Increase Decrease
None
Appropriations
Increase Decrease
Construction
$60,000
9/8/20
Pro essional Services $60,000
Revenues
Equipment
$120,000
• approve Budget Amendment Soil and Water Grant Carryover ($25,800), as
follows:
2020-2021 Budget Ordinance
General Fund—Budget Amendment #14
Revenues Increase Decrease
Appropriated Fund Balance $25,800
Appropriations Increase Decrease
Soil and Water $25,800
• approve Budget Amendment Public Buildings (RCOB Water Damage)
($100,000), as follows:
2020-2021 Budget Ordinance
General Fund—Budget Amendment #15
Revenues
Increase Decrease
Miscellaneous
$100,000
Appropriations
Increase Decrease
Public Buildings
$100,000
• reappoint Barbara Gallimore, Leslie Brown, Diane Villa, and David Caughron to
the Randolph County Tourism Development Authority;
• approve Budget Amendment Elections CARES & HA VA ($175,422), as follows:
2020-2021 Budget Ordinance
General Fund—Budget Amendment #16
Revenues Increase Decrease
Restricted Intergovernmental $175,422
Appropriations Increase Decrease
Elections $175,422
Asheboro City Schools Capital Improvement Plan
Dr. Aaron Woody, Asheboro City Schools Superintendent, gave an update on the construction
of Asheboro High School. He recognized people who are involved in the renovation including
School Board members, Finance Officer Sandra Spivey, and Smith Sinnett Architecture.
Teachers are working virtually with students currently with hopes of potentially introducing a
hybrid model of instruction in the future. Over 500,000 meals have been delivered to Asheboro
families. Technology has been updated and all students, pre -K through 12th grade, have their own
device to use for learning purposes.
Dr. Woody thanked the Board for the work they've done and support they've given through
Phases One and Two of the Asheboro City Schools update/renovation projects. He showed some
photographs of the Phase One and Two projects.
He requested funds for the final phase of the capital improvement projects. Original
infrastructure systems in the Asheboro High School building need to be replaced. This includes
HVAC, plumbing, electrical, security systems, and more. Any remaining Americans with
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Disabilities Act (ADA) compliance issues also need to be addressed. He asked for approval to
move forward with Phase Three of the Asheboro High School project. He asked for an
advancement of approximately $4.2 million in order to complete the project.
Commissioner Haywood said that her sons had friends in high school needing handicap access.
She is pleased that the building will be ADA compliant.
Commissioner Allen asked if there was any way to reduce the $13 million increase in the
construction budget. Dr. Woody said the $28-30 million estimate was to do everything.
Commissioner Allen said if the Board is going to spend $28 million, they'd like to see a more
specific breakdown of the budget. Dr. Woody said numbers have changed in various areas and he
will provide line items for the Board.
Chairman Frye asked if more needed to be done or if ongoing projects had expanded resulting
in an increase to the construction budget. Dr. Woody said both are happening. Estimating
construction costs and uncovering new issues that must be addressed are affecting the budget.
Ms. Rhonda Angerio, Smith Sinnett Architecture, said there is a third party estimator involved
and there is an increase in that budget while working with them. There is a need to upgrade the
old structure and the infrastructure of the building. Several areas of the building need to be
reworked for safety and security.
Commissioner McDowell asked if part of the problem was additions to buildings over the years.
Ms. Angerio said there have been seven additions to the building over the last 80 years.
Chairman Frye asked when the original building was constructed. Ms. Angerio said 1949 was
when the original building was built.
Commissioner Allen said he would be more comfortable with the estimate if more information
was available.
Mr. Massie said the budget amendment can be considered at a later time. He stated that a
Resolution is required before issuing debt if money will be advanced. It does not authorize debt,
but it addresses an Internal Revenue Service requirement.
Chairman Frye asked if the Resolution has a not -to -exceed number. Mr. Massie said that the
resolution is a notice of intent to issue debt. Chairman Frye asked if the debt would be issued all
at once. Mr. Massie said yes.
On motion of Allen, seconded by Haywood, the Board voted 4-0 to approve the Resolution of
the Board of Commissioners for the County of Randolph, North Carolina, Declaring its Intention
to Reimburse said County from the Proceeds of One or More Tax -Exempt Financings for Certain
Capital Expenditures, as follows:
RESOLUTION OF THE BOARD OF COMMISSIONERS FOR THE
COUNTY OF RANDOLPH, NORTH CAROLINA, DECLARING ITS
9/8/20
INTENTION TO REIMBURSE SAID COUNTY FROM THE PROCEEDS OF
ONE OR MORE TAX-EXEMPT FINANCINGS FOR CERTAIN CAPITAL
EXPENDITURES
WHEREAS, the County of Randolph, North Carolina (the "County'), is a
political subdivision organized and existing under the laws of the State of North
Carolina; and
WHEREAS, the County has determined to pay the cost of renovating, equipping
and improving Asheboro High School (the "Project'); and
WHEREAS, the Board of Commissioners for the County (the "Board') has
determined that certain moneys advanced and to be advanced by the County to pay
such expenditures (the "Expenditures') are available only for a temporary period and
it is and will be necessary to reimburse the County for the Expenditures from the
proceeds ofone or more tax-exempt financings of the County in the form ofone or more
installment financings that are expected to be authorized by the Board (collectively, the
"Tax-exempt Financings').
NOW, THEREFORE, BE IT RESOLVED by the Board as follows:
Section 1. The Board hereby declares the County's intent to reimburse the
County with the proceeds of the Tax-exempt Financings for the Expenditures. The
County reasonably expects on the date hereof that it will reimburse the Expenditures
with the proceeds of the Tax-exempt Financings.
Section 2. Each Expenditure was or will be (a) of a type properly chargeable to
a capital account under general federal income tax principles (determined in each case
as of the date of the Expenditure), (b) a cost of issuance with respect to the Tax-exempt
Financings, (c) a nonrecurring item that is not customarily payable from current
revenues or (d) a grant to a party that is not related to or an agent of the County so
long as such grant does not impose any obligation or condition (directly or indirectly)
to repay any amount to or for the benefit of the County.
Section 3. The maximum principal amount of the Tax-exempt Financings
expected to be entered into with respect to the Project is $30, 000, 000, in each case plus
such additional amounts, if any, as shall be determined to be reasonably necessary for
the funding or payment of costs of entering into the Tax-exempt Financings.
Section 4. The County will make a reimbursement allocation, which is a written
allocation by the County that evidences the County's use ofproceeds of the Tax-exempt
Financings to reimburse an Expenditure, no later than 18 months after the later of the
date on which the Expenditure is paid or the Project is placed in service or abandoned,
but in no event more than three years after the date on which the Expenditure is paid.
The County recognizes that exceptions are available for certain preliminary
expenditures, costs of issuance, certain de minimis amounts, expenditures by small
issuers (based on the year of issuance and not the year of expenditure) and
expenditures for construction projects of at least five years.
Section 5. This resolution shall take effect immediately upon its passage.
9/8/20
The Board asked Dr. Woody to present more detailed figures at a later meeting and took no
action on the associated budget amendment in the agenda packet.
Capital Outlay Request for Replacement Vehicles
County Manager Hal Johnson said during the FY2020/21 Budget Process, the COVID-19
health crisis created many financial unknowns on how county revenue collections would be
impacted. Much of the Proposed Budget was based on assumptions that could change after
adoption of the budget. It was recognized during this difficult budget process that budget decisions
could be refined as more information became available.
To fully understand what the County could afford and to provide flexibility in making budget
decisions, County Finance Officer Will Massie and Mr. Johnson recommended that this year's
Proposed Budget be prepared and implemented in stages. Each stage had its own policy goal and
was designed to allow the Board to make final decisions based on expected expenditures and
current financial resources.
The adopted FY2020/21 Budget included the first two phases of the process:
• Phase One - Maintain core County services.
• Phase Two - Continue previous personnel commitments of the Board and support new
positions impacting health and public safety.
While the Board considered many needs in the FY2020/21 budget, the Board decided not to
include Phase Three -Capital Outlay Requests until there was time to evaluate the federal COVID-
19 stimulus funding and reassess sales tax revenue estimates. The County budget usually includes
normal replacement for public safety vehicles and other departmental vehicles. At some point, the
Board may wish to revisit capital outlay needs for County departments.
It was apparent that the economic effects of the spring stay-at-home orders were not as negative
as they could have been. The Federal CARES ACT funding of unemployment benefits and
stimulus payments helped to offset the lost wages of citizens. The sales tax collections did not
drop as expected in the final quarter.
As of August 25th, before all the accounts payable and receivables are posted, the General Fund
reflects excess revenues of almost $2 million. As a result, the FY2020/21 Budget, after
consideration by the Board, would be able to sustain the most critical capital outlay requests
through appropriated fund balance.
It takes many months to receive newly purchased Sheriff's Office vehicles. Last year, it was
February when vehicles began to arrive. There are a limited number of current model vehicles on
either the State or the Sheriff's Association purchasing program. Once these vehicles have been
purchased by other local governments, the County would be faced with purchasing new model
years at higher prices.
Mr. Johnson reviewed a summary of capital outlay requests from various departments. The
total amount was $1,434,463. This includes appropriations for the Sheriff's Office ($762,963),
9/8/20
Emergency Services ($555,000), Building Inspections ($90,000), and Planning and Zoning
($26,500).
Chairman Frye reviewed the previous requests from the Sheriff's Department for the Board.
These requests follows these minutes as Attachment A.
Major Steven Nunn said the original request was for 27 vehicles which is 11% of their fleet.
This year they've trimmed the request down to 7.5%. This is the bare minimum that they need.
He explained which vehicles were needed.
Chairman Frye asked if the SUVs are for K-9 handlers. Major Nunn said yes; they work best
for the comfort and convenience of the animal and handler. Using these vehicles allows for the
transportation of two dogs in some instances: an apprehension dog and a tracking dog.
Chairman Frye asked about the dealerships providing the vehicles. Deputy Nunn said that
Dodge is far behind. Orders are built in the order they are received. They are also considering
Ford and other options.
Chairman Frye asked if the Durangos are unmarked. Major Nunn confirmed they were. He
also mentioned that there are many different parts to order to outfit a vehicle; all parts are sold
separately.
Commissioner McDowell asked if the request for 18 vehicles were replacement vehicles.
Major Nunn said yes; a number of vehicles have already been sent to auction.
Commissioner McDowell asked what happens to the phased out vehicles. Major Nunn said
Ray's Southern Auto Auctions is contracted with the County to auction the cars on the County's
behalf.
Commissioner McDowell stated that there is revenue coming back to the County for the older
vehicles when auctioned or sold. He said he appreciated the lowered request amount.
Chairman Frye said this request is probably one of the lower ones from any of the last five
Sheriffs.
Commissioner McDowell asked how many K-9 units the Sheriff's Office had. Major Nunn
answered that there were seven. Once a vehicle is outfitted for K-9 use, it cannot be used for
anything else.
On motion of Allen, seconded by McDowell, the Board voted 4-0 to approve the Addition of
Vehicle Purchases to the Current 2020-21 budget. This includes Appropriated Fund Balance in
the amount of $1,434,463, as follows: Sheriff - $762,963; Emergency Services - $555,000;
Building Inspections - $90, 000; Planning and Zoning - $26,500, as follows:
2020-2021 Budget Ordinance
General Fund—Budget Amendment #17
9/8/20
Revenues
Increase Decrease
Appropriated Fund Balance
$1,434,463
Appropriations
Increase Decrease
Sheriff
$762,963
Emergency Services
$555,000
Building Inspections
$90,000
Planning & Zoning
$26,500
Commissioner McDowell asked what the anticipated turnaround time will be for the Sheriff's
vehicles. Major Nunn said the dealership makes that determination.
Commissioner Allen asked what the turnaround time on ambulances will be. Donovan Davis,
Emergency Services Chief, said that it will be a couple of months.
Randolph County Economic Development Corporation Annual Report
Kevin Franklin, Economic Development Corporation (EDC), presented the Annual Report. He
pointed out several Board members in the room, including Chairman Frye, Mr. Johnson, and Dr.
Woody. He thanked the Board for their support.
Normally the Annual Report is based on the calendar year and would typically be presented in
February. This year, all of the calendars were streamlined to coincide with the fiscal calendar of
the County. The current Annual Report is an 18 -month report; the next cycle will be a 12 -month
cycle.
Mr. Franklin said there were 82 new jobs created during the 2019-20 year with $2,083,470 in
annual new wages. There were 90 site and building requests. There was a 3.3% increase in average
private sector wages. Grants were secured in the amount of $705,000. There were $18.65 million
in new investments. A total of 509,857 square feet of buildings were leased or sold. Eight
marketing trips were completed.
Despite the pandemic, the EDC had a fairly normal year. COVID-19 has brought about both
disruption and opportunity. The uncertainty of the pandemic has allowed the EDC to provide
services and support to its members. There were a number of challenges for businesses this year.
Business retention and expansion has been a focus in the community.
Last October, Crystal Gettys was hired as a Recruitment Director. Monies were redirected from
travel to marketing initiatives due to the pandemic environment. There is a lot of work continuing
behind the scenes in relation to the Greensboro -Randolph Megasite.
A new Strategic Action Plan has been adopted by the EDC Board. The Plan focuses on
expansion and product development. Mr. Franklin thanked the Board again for their involvement
in expanding industry in Randolph County.
Commissioner McDowell asked what workforce availability might be. Mr. Franklin said the
last unemployment rate for Randolph County was a little over 8%. However, the pandemic still
gives people unease about going back to work. Until recently, there were enhanced unemployment
9/8/20
benefits. As employers bring the workforce back into facilities, the unemployment rate could
return to 3.5%.
Commissioner McDowell asked if people were still calling about employment. Mr. Franklin
said yes; the number is actually higher this year than last year. He has been quite encouraged with
the level of activity over the last 8-9 months. There is a lot of opportunity ahead.
Chairman Frye said it was amazing how many manufacturers pivoted to Personal Protective
Equipment production with the start of the pandemic. Mr. Franklin agreed and said this production
shift allowed many people to continue working.
Central Permitting Ordinance Revision
The current Randolph County Centralized Permitting Ordinance was written and adopted in
1991. The ordinance went into detail regarding the procedures used by the various departments
involved in the central permitting process. As time has passed, procedures have changed. Changes
in the law and advancements in technology have made the current ordinance outdated and have
underscored the need for constant communication and cooperation between the departments.
Recognizing this need, the County Manager formed the Central Permitting Advisory
Committee (the Advisory Committee), comprised of representatives from the departments directly
involved in Central Permitting and those departments that provide support services to them. One
of the first tasks this committee tackled was rewriting the outdated Centralized Permitting
Ordinance. The proposed ordinance is a more generalized description of how central permitting
works and sets forth each department's responsibilities and the legal authority under which they
operate. These responsibilities should not change, even if specific procedures do. The ordinance
also provides for the Advisory Committee to continue meeting on a regular basis.
Central Permitting was originally adopted by Randolph County Commissioners to provide
citizens with a one-stop streamlined process for permitting. This ordinance continues that tradition
and should serve only to continue the enhancement of Central Permitting. The Advisory
Committee meets every month to discuss ways to increase efficiency and productivity and to
ensure that a proposed improvement for one area does not create problems in another. All of this
is part of Randolph County's continued commitment to providing services to our citizens in the
best, most convenient way possible.
The Central Permitting Advisory Committee requested that the Board repeal the current
ordinance and adopt the proposed new Centralized Permitting Ordinance which follows these
minutes as Attachment B.
Chairman Frye asked Mr. Bryant to explain what a vested right is. Mr. Bryant said that it meant
a refund would not be issued if construction ceased and several inspections had already been done.
If a project had not been started, a refund would be issued.
Chairman Frye asked what the administrative fee was. Mr. Bryant said it would never exceed
$75 on residential and $150 on commercial inspections. Information Technology Director Michael
Rowland said it would be equal to 25% or $10, whichever is less.
9/8/20
On motion of Haywood, seconded by Allen, the Board voted 4-0 to repeal the current Central
Permitting Ordinance and adopt the new Central Permitting Ordinance.
Human Resources Matters
Human Resources Director Jill Williams said that Public Health has four Public Health
Educators. These positions have proven invaluable during the COVID-19 pandemic, providing
health education, assisting at the Emergency Operations Center (EOC), and answering questions
from employees, citizens, and businesses. The COVID-19 pandemic has highlighted the need to
increase health education and outreach services in the county. Since priority populations are less
likely to use preventative services and have a higher disease burden compared to the general
population, having capacity to provide information and services can directly and indirectly
improve health outcomes in Randolph County. The addition of the Education and Outreach
Coordinator position would allow for this increased outreach.
The Education and Outreach Coordinator will work closely with Public Health Educators to
support individuals and groups in recognizing and solving specific health problems. The
Coordinator will assist Public Health Educators in preparing and delivering presentations on
assigned health topics which may include specialized population based interventions such as
Minority Diabetes Prevention programs. Health Coaching will be a function of this position that
will allow the employee to work one-on-one with clients, assess their individual needs, and consult
and recommend appropriate health education resources and services.
Ms. Williams asked the Board to add the classification title of Education and Outreach
Coordinator to Grade 112 of the County's Classification Plan effective September 1, 2020. No
additional funding is needed for this position.
Chairman Frye asked if the position would be under the Health Department. Ms. Williams said
yes.
Commissioner Allen asked if the position was permanent or temporary. Ms. Williams said it
would be permanent.
Commissioner Haywood said that the pandemic brought to light the need for education. She
appreciates the outreach to the public and sees the value in having Educators who work with the
public.
Chairman Frye asked if there was someone performing similar job duties to this position
already. Ms. Williams said the Public Health Educators are producing educational content, but
this position would work directly with high risk populations. Chairman Frye asked if the position
would be filled right away and Ms. Williams said yes.
Mr. Davis said that since 2013, Randolph County has had a contractual arrangement for the
provision of Medical Director Services by Dr. Jason Stopyra. For the past several years, the
contract has been through Wake Forest Baptist Medical Center. On August 14, 2020, the County
received timely written notification as required by the contract that Wake Forest Baptist Medical
9/8/20
Center wished to terminate the contractual agreement. Dr. Stopyra desires to continue as the
Medical Director for Randolph County and the Emergency Services staff would like him to
continue in that capacity. In order to continue these services, which are required by the State, a
Medical Director position needs to be added to the Classification Plan. With this request, the
Dentist Classification Plan could be changed to a Medical Classification Plan. The Medical
Director position would be added to the Medical Classification Plan at Grade 200.
Given the complexity of this position and the unusual hours that it requires, this employment
relationship can best be governed by a contractual agreement. The agreement sets forth both the
terms and conditions of employment and methods of termination.
Chairman Frye asked if Dr. Stopyra will continue to work for Wake Forest. Mr. Davis said
yes. He will be a part-time County employee with a set pay rate and schedule. Chairman Frye
said Dr. Stopyra fulfills a required need for the County.
Commissioner Haywood pointed out that Dr. Stopyra was featured on Fox8's "Highlighting
Heros" and was also the North Carolina Doctor of the Year in 2016.
On motion ofHaywood, seconded by McDowell, the Board voted 4-0 to 1) approve the Contract
for Dr. Jason Stopyra and Authorize the County Manager to Sign It, 2) approve updating the
Dentist Classification Plan to the Medical Classification Plan, and 3) approve the Addition of
Medical Director to the Medical Classification Plan.
County Manager's Update
The County Manager did not have any updates.
Commissioner Updates
Chairman Frye said that Randolph Senior Adult sites were designated Centers of Excellence
and a Center of Merit and will receive grants from the State.
Chairman Frye thanked Commissioner Haywood for her involvement in Pathways Initiatives.
Closed Session
At 7:53 p.m., on motion of Allen, seconded by Haywood, the Board voted 4-0 to enter into
closed session pursuant to NCGS 143-318.11(a)(4) to discuss matters relating to the location or
expansion of industries or other businesses in the area served by the public body, including
agreement on a tentative list of economic development incentives that may be offered by the public
body in negotiations.
Regular Session Resumed
At 8:16 p.m., on motion of Allen, seconded by Haywood, the Board voted 4-0 to return to
regular session.
Adjournment
At 8:16p. in., on motion of Allen seconded by McDowell, the Board voted 4-0 to adjourn.
9/8/20
Darrell Frye, Chairman David Allen
Maxton McDowell
Sarah Pack, Deputy Clerk to the Board
Hope Haywood
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Attachment B
RANDOLPH COUNTY
CENTRALIZED PERMITTING ORDINANCE
DEFINITIONS
A. Central Permit Office: A central office staffed with professional technicians where a
citizen can obtain all development permits or applications required for land use
development. The central office is designed to make the permit process more convenient
and streamlined for the public and to be a vital component of computerized County land
records management.
B. Land Records Management System: An integrated computerized land records
management system is a collection of separately functioning land development sub-
systems that allow the common maintenance of a parcel database. This system is utilized
to maintain and allow access to computerized information generated by the daily
transactions involving land development and construction.
C. Geographic Information System GIS): A system of computer hardware and procedures
designed to support the capture, management, manipulation, analysis, and display of
spatially -referenced data designed to solve complex planning and management problems.
D. Permit: An official document issued by Randolph County authorizing performance of a
specified activity.
E. County Official: An employee of Randolph County charged with the authority to
administer or issue permits and perform inspections as outlined in this ordinance.
F. Central Permitting Advisory Committee: An advisory body appointed by the Randolph
County Manager that is comprised of representatives of the departments working in,
affected by, or providing support for Central Permitting.
The committee is appointed by the County Manager and contains representatives from
Building Inspections, Environmental Health, Fire Marshal's Office, Planning and Zoning,
Information Technology, Tax and Legal. The County Manager can appoint additional
members to the committee as he/she sees fit.
G. Kiosk Site: Dedicated computer workstation(s) located at various locations throughout
Randolph County where individuals can apply for permits and upload associated
documents online.
ARTICLE A
Delegation of Authority
Section 1. Authority
The Central Permitting process involves procedures that involve and affect many different
county departments including but not limited to, Building Inspections, Environmental Health,
Fire Marshal, Information Technology, Planning & Zoning, and Tax. Each affected Department
Head has the authority over processes that fall squarely within his/her department's
responsibilities as outlined in this ordinance. It is recognized, however, that a change in process
made by one Department Head could have unintended consequences for others. In these
instances, the Central Permitting Advisory Committee has the authority, as set out in its Bylaws,
to review these decisions to ensure an integrated process that provides effective and efficient
service. Any appeal from a majority decision of the Advisory Committee by a member
Department shall be made to the County Manager.
Section 2. Purpose
The purpose of this ordinance is to promote the health, safety, and general welfare of Randolph
County citizens by streamlining the development permit process through a centralized County
permitting system, integrating all development information by parcel identifier into a
computerized land records management system.
Section 3: General Responsibilities
Each department listed in Section 1 above shall:
➢ Maintain a computerized Land Records Management Program and any related
Geographic Information System (GIS) for use by Central Permitting.
➢ Provide representation to the Central Permitting Advisory Committee as specified in the
committee bylaws.
Permit Application Fee Refund Policy:
➢ No refunds are allowed once substantial work has commenced or a permit/vested right
has expired. Substantial work is defined as practical work performed by an authorized
County official performed outside the office or work performed in the office that results
in the expenditure of County funds in furtherance of the permit.
➢ Before substantial work has commenced, permit fees will be refunded less an
administrative fee.
Attachment B
➢ For residential permits, the administrative fee will be $10.00 or 25% of the permit fee,
whichever is greater up to a maximum of $75.00.
➢ For commercial permits, the administrative fee will be $10.00 or 25% of the permit fee,
whichever is greater up to a maximum of $150.00.
➢ Refunds will be processed upon the County's receipt of a fee refund request form.
ARTICLE B
Building Inspections
Section 1. Authority
Authority granted the Randolph County Inspections Department are defined by the North Carolina
General Statutes Pertaining to the Implementation and Enforcement of the North Carolina State Building
Codes.
➢ The provisions of the North Carolina State Building, Plumbing, Electrical,
Mechanical, Fuel & Gas, Energy, Accessibility Codes and Standards referenced
therein as adopted by the North Carolina Building Code Council.
➢ Amendments to codes and standards referenced above which have been adopted
and published by the North Carolina Building Code Council shall be effective at
such time the amendment has been adopted or come to be part of the North
Carolina Technical Codes.
Section 2. Responsibilities
The Director of Inspections will ensure that all staff are state certified, if required, and adequately trained
for inspecting facilities or systems, issuing permits or processing applications. In addition, the Director of
Inspections will ensure the Inspections Department remains efficient in its processes of implementing and
enforcing the North Carolina State Building codes.
Permitting:
Construction permits listed as required permits under the North Carolina General Statutes, shall be issued
in accordance with applicable state laws, rules, regulations and local ordinances.
➢ Applications for construction permits required by state law will be processed
through the Randolph County Department of Inspections or Central Permitting
Office in such form and detail as prescribed by the Director of Inspections under
applicable North Carolina General Statutes.
➢ Permits that are required by state law will be developed and maintained by the
Director of Inspections or his / her designee in accordance with state law.
Inspections•
A Certified, North Carolina Code Enforcement Official employed by or contracted by Randolph County
shall perform inspections of buildings, structures, electrical, plumbing and mechanical systems for
compliance with the above referenced North Carolina State Building Codes.
➢ It shall be the responsibility of the permit holder or their authorized agent for
notifying the inspections department when permitted work is ready for inspection
and to provide access and means for the inspection of work required by code.
➢ Timeliness of inspections will be performed in accordance with the North
Carolina General Statutes.
Enforcement:
Legal remedies are set forth in the North Carolina General Statues, including but not limited to
fines and criminal charges for violations of applicable North Carolina State Building Codes,
Laws and Regulations.
Plan Review -
Drawings and design specifications, as required by the inspection department shall be drawn to
scale with sufficient clarity and detail to indicate the nature, character and scope of the work and
shall accompany the application or transmittal for a permit. All information, drawings,
specifications and accompanying data shall bear the name, address and signature of the person
responsible for the design. Construction projects shall be reviewed for compliance with
applicable state laws, construction standards and the current edition of the North Carolina State
Codes.
➢ Additional data: The inspection department may require details, computations,
stress diagrams or documentation sealed by a registered design professional and
other data necessary to describe the construction or installation of a system.
➢ Submittal requirements: Three completed sets of construction documents and
specifications, along with supporting data are required prior to the start of the review.
Acceptance of electronic documents is at the discretion of the Inspection department.
➢ Review times: The Plans Examiner will review the complete submittal package within 3
to 5 business days. Review times may be increased based on complexity of projects and
or other requirements from state and local agencies.
Attachment B
➢ Responsibility: It shall be the responsibility of the applicant / permit holder to
ensure that all documents are complete and in compliance with applicable codes
and standards prior to submitting for review.
ARTICLE C
Environmental Health
Section 1. Authority
North Carolina General Statutes Chapterl30A Public Health, 15A NCAC 18A .1900 Laws and
Rules for Sewage Treatment, and Disposal Systems, 15A NCAC 2C Well Construction
Standards,
Section 2. Responsibilities
Permitting
The Local Health Department shall issue or deny permits in accordance with the laws and rules
adopted by the State of North Carolina, as applicable for subsurface wastewater systems and
private drinking water wells.
Applications for wastewater and well permits will be available at the following location:
Randolph County Central Permitting office. Applications shall be submitted by the owner of the
parcel or by their authorized agent. Authorization must be granted in writing and signed by the
owner.
Inspections
Inspections shall be conducted to determine compliance with all applicable laws and rules.
Inspections may be performed before, during, and after issuance of permits. The submission
of the application grants permission and access to the property for required inspections.
It shall be the duty of the permit holder or their authorized representative to notify
Environmental Health when permitted work is ready for inspection and to provide access and
means for the inspections of work required by code.
Enforcement
Legal remedies, as set forth in the General Statues, including fines and criminal charges are
enforced for violations of applicable laws and rules.
Plan Review
15A NCAC 18A .1900 Laws and Rules for Sewage Treatment, and Disposal Systems dictate
which wastewater system require engineered plans. When required plans will be reviewed for
completeness and compliance with state rules. The plans may also be submitted to the State
Engineer for review. Two sets of construction documents and supporting data needed for
subsurface wastewater systems shall be submitted with each application in such form and detail
as required by 15A NCAC 18A .1900 Laws and Rules for Sewage Treatment, and Disposal
Systems..
It shall be the responsibility of the applicant to ensure that all documents are complete and in
compliance with applicable codes and standards.
ARTICLE D
Fire Marshal
Section 1. Authority
NCGS 153A -234,153A-351, 153A-352
The provisions of the North Carolina Fire Code together with all technical codes and standards
referenced therein as adopted by the North Carolina Building Code Council.
Amendments to codes and standards referenced above which are adopted and published by the
State Building Code Council shall be effective in the county at the time such amendments
become part of the North Carolina Fire Code.
Section 2. Responsibilities
Permitting
Applications for operational and construction fire prevention permits listed as mandatory in the
North Carolina Fire Code shall be submitted to Central Permitting in such form and detail as
prescribed by the fire code official. When approved, these permits shall be issued in accordance
with the applicable sections of the code.
Inspections
Periodic inspections of buildings, structures and premises as outlined in the North Carolina Fire
Code shall be conducted by fire code officials for the purpose of identifying activities and
Attachment B
conditions that pose dangers of fire, explosion or related hazards. Periodic inspections shall at no
time be conducted less frequently than described by the code.
It shall be the duty of the permit holder or their authorized representative to notify the fire code
official when permitted work is ready for inspection and to provide access and means for the
inspections of work required by code. Work shall not be done beyond the point indicated in each
successive inspection without first obtaining the approval of the fire code official.
Enforcement
Legal remedies, as set forth in the General Statues, including fines and criminal charges may be
enforced for violations of applicable laws and rules.
Plan Review
Upon the submittal of applications along with associated documents and fees, a plans examiner
will review the documentation and guide the applicant through the remainder of the process.
It shall be the responsibility of the applicant to ensure that all documents are complete and in
compliance with applicable codes and standards.
ARTICLE E
Information Technolo2y
Section 1. Authority
Provides support as directed by the County Manager.
Section 2. Responsibilities
Maintain system security per department requirements. Provide and maintain required system
infrastructure. Perform system administration and ensure system performance and availability.
Work with vendors to resolve issues as necessary. Research and make recommendations on
improving system processes and act as project manager during implementation. Provide data
analysis to departments as requested.
ARTICLE F
Planning and Zoning
Section 1. Authority
In accordance with article 18, Chapter 153A of the North Carolina General Statue as amended
and may be amended, and the Unified Development Ordinance as adopted by the Randolph
County Board of Commissioners.
Section 2. Responsibilities
The Central Permit Office shall be a function of the Department of Planning and Zoning and
under the supervision of the Planning Director. Central Permit Office staff are responsible for
issuing necessary development permits and to ensure any proposed development complies with
County Unified Development Ordinance where applicable.
The Director shall develop and maintain adequate training programs and standards for Central
Permit Office staff. The Director may designate appropriately trained staff to ensure the
effective performance of the office.
Section 3. Permit Fees
Fees for permits shall be established by the Randolph County Board of Commissioners.
ARTICLE G
Jurisdiction
Section 1. Jurisdiction
This Central Permit Ordinance and related procedures are applicable to all territory within the
development regulatory jurisdiction of the Randolph County Board of Commissioners. County
Zoning and Building Inspections authority may apply to areas within municipal limits when
specifically requested by the municipal governing body and approved through due process by the
Randolph County Board of Commissioners. Public Health regulatory jurisdiction shall be that
provided in N.G. General Statutes.
Attachment B
Section 2. Effective Date
This Central Permit Ordinance shall become effective September 8, 2020.
Upon motion of Commissioner Haywood, seconded by Allen, the foregoing ordinance was
passed by the following vote:
Ayes: 4
Noes: 0
I, Dana Crisco, Clerk of the Board of the Randolph County Board of Commissioners, do hereby
certify that the foregoing ordinance was duly adopted by the governing body of Randolph
County at a regular meeting thereof, a quorum being present.
This the 8th day of September 2020.