Loading...
030121March 1, 2021 The Randolph County Board of Commissioners met in regular session at 6:00 p.m. in the 1909 Randolph County Historic Courthouse Meeting Room, 145 Worth Street, Asheboro, NC. Chairman Darrell Frye, Vice -Chairman David Allen, Commissioner Kenny Kidd, Commissioner Maxton McDowell, and Commissioner Hope Haywood were present. Also present were County Manager Hal Johnson, Assistant County Manager/Finance Officer Will Massie, County Attorney Ben Morgan, Deputy Clerk to the Board Sarah Pack, and Clerk to the Board Dana Crisco. Chaplain Bill Hatfield from the Randolph County Sheriff's Office gave the invocation and everyone recited the Pledge of Allegiance. Required social distancing was maintained and face coverings were worn throughout the meeting due to the COVID-19 pandemic. The meeting was livestreamed on Facebook and YouTube. The public could attend the meeting but the meeting room capacity was limited by social distancing due to the increase in COVID-19 cases in the county. Chairman Frye gave a brief review of the previous 12 months in a pandemic climate in Randolph County. Chairman Frye said in March of 2020, Randolph Health filed for bankruptcy and is still involved in that process. The application for receipt of funds from the Rural Healthcare Stabilization Act is currently under review. Special Recognitions Lt. John Davie "David" Garner retired from the Sheriff's Office with 23 years of service. Lt. Garner was recognized by Sheriff Seabolt, after which, Chairman Frye presented him with an engraved clock on behalf of the Board. Public Comment Period Pursuant to N.C.G.S. § 153A-52.1, Chairman Frye opened the floor for public comment and closed it after everyone wishing to speak had done so. County Attorney Ben Morgan read aloud the Public Comment Rules of Procedure. Dr. Wesley Fennell, 741 E. Salisbury St., Asheboro, has lived in Randolph County for over 45 years. He is bothered by the Confederate monument in front of the Historic Courthouse and sees it as a symbol of white supremacy. He would like to see the monument that was erected by the United Daughters of the Confederacy removed. It is a reminder of stains in the history of Randolph County. Chairman Frye thanked Dr. Fennell for appearing and voicing his concerns. Janet Hill, PO Box 939, Liberty, represents the Liberty Antique Festival. This is a biannual fair held in April and September. She has spoken with the Tourism Development Authority and was told that due to the Governor's order, only fifty people can gather outside. They have a large farm on which the festival is held. Average attendance is generally 4-5,000 which may be affected by the pandemic. 311121 Commissioner Kidd asked how many food vendors normally attend. Ms. Hill said normally 10-12. Commissioner Kidd asked how many other vendors attend. Ms. Hill said around 400. Chairman Frye said the Board has not imposed any restrictions regarding the pandemic. Ms. Hill said she went to the Denton Farm Park last year and very few people were wearing masks during their annual event. She has been to several venues that have hosted large gatherings. Chairman Frye suggested Ms. Hill work with the Public Health Department regarding safety during the festival. Commissioner Haywood suggested that they do all they can to have safety protocols in place. Public perception is very important and can affect attendance. She told an anecdote of a friend who chose not to give business to a local company due to a lack of safety precautions. Commissioner Kidd does not agree with the restrictive executive mandates in place. He encouraged Ms. Hill to work with the TDA and Health Department to find a way to move forward. Ryan DeBari, 4168 Majestic Oaks Dr., Randleman, said his daughter has had 8 days of in school instruction over the last thirty days. He would like schools to be truly open and stop quarantining healthy people. He gave statistics on deaths in Randolph County during 2020. He asked for education and commerce to be fully opened. Consent Agenda On motion of Allen, seconded by Haywood, the Board voted unanimously to approve the Consent Agenda, as follows: • approve Board of Commissioners Regular Meeting Minutes of February 1, 2021, and Special Meetings of February 8, 2021, February 11, 2021, and February 12, 2021, and Closed Session Minutes of February 1, 2021 and February 12, 2021; • approve 2022 Holiday Schedule (Same as State Schedule); • appoint Jaylin Brower to fill a Business Community Member Spot and on the Randolph County Juvenile Crime Prevention Council; • reappoint Matt Talbott, Julia Bowman, Bryan Davis, Donovan Davis, Hope Haywood and Jimmy Maness and Appoint Ellie Parker, Sgt Jamie Brown, Bria Marlowe, Larry Reid, Christie McCorquodale, and Heather LeMaster to the Local Emergency Planning Committee; • approve Budget Amendment – VMG ($53,122), as follows: 2020-2021 Budget Ordinance General Fund—Budget Amendment # 43 Revenues Increase Decrease Miscellaneous $53,122 Appropriations Increase Decrease Administration $53,122 • approve Budget Amendment – RCC 414, as follows: 311121 RCC Capital Project Ordinance Amendment # 14 Revenues Increase Decrease None Restricted Intergovernmental Appropriations Increase Decrease Construction $5,600 Increase Professional Services $4,700 Juvenile Day Reporting Center Equipment $10,300 0 approve Budget Amendment — RCS Capital Protect Ordinance 45, as follows: Randolph County Schools Capital Project Ordinance Budget Amendment #5 Revenues Increase Decrease Restricted Intergovernmental $10,000 Appropriations Increase Decrease Construction $300,000 Cost o Issuance $ 42,794 Contingency $ 257,206 Gane Assessment Grant Sarah Lanier, Chairman of the Juvenile Crime Prevention Council, said the Randolph County Commissioners previously appropriated the Juvenile Crime Prevention Council $30,000 for a Gang Survey to be conducted in Randolph County. The Juvenile Crime Prevention Council completed a grant through the North Carolina Department of Public Safety requesting an additional $30,000 for the county Gang Survey. The Randolph County Juvenile Crime Prevention Council recently received notice Randolph County was approved for the full $30,000 grant thanks in part to the county -level monetary support. In order to accept the grant money, the Randolph County Commissioners must approve receiving this money. Ms. Lanier respectfully requested the Board to approve receiving the $30,000 grant from the North Carolina Department of Public Safety. On motion of Kidd, seconded by Allen, the Board voted unanimously to approve the Grant and the Associated Budget Amendment, as follows: 2020-2021 Budget Ordinance General Fund- Budget Amendment # 44 Revenues Increase Decrease Restricted Intergovernmental $30,000 Appropriations Increase Decrease Juvenile Day Reporting Center $30,000 311121 COVID-19 Update Susan Hayes, Public Health Director, said that the Health Department produces a weekly COVID-19 overview update. To date, in the last year 13,131 positive cases have been recorded. Currently the proportion of positive cases is 7.9% with the goal being 5% or less. There have been 204 deaths related to COVID-19. These deaths are registered in the county where the person resides, not where they died. 6,960 first doses of vaccine have been administered by Public Health. 13,940 doses have been allotted to Randolph County since December 14th. 1,170 first doses were administered at a clinic that day. First doses are administered on Thursdays and Fridays and second doses are administered on Mondays and Wednesdays. It can be difficult to manage this many doses so the first and second doses are split to lessen the margin of error. Chairman Frye asked if Randolph County is getting a fair share. Ms. Hayes said the State has allotted an appropriate amount. She is excited that the Johnson and Johnson single dose vaccine has been approved. It is much easier to store than current vaccines on the market. It will be able to be managed by small practices and pharmacies. Thursday evenings is when Public Health is notified of the following week's vaccine allotment. Some people may be nervous to get the vaccine since it's two shots and they may be more willing to take a single dose. Commissioner Haywood asked if the FEMA clinic in Greensboro beginning on March 10th will have the Johnson and Johnson vaccine. Ms. Hayes said she did not know but is very excited about the FEMA clinic. Chairman Frye asked if Randolph County citizens can attend the clinic and Ms. Hayes answered yes. Commissioner Haywood said it appears that, considering a population of 143,000 in the county, about ten percent of the population has experienced COVID-19 and roughly ten percent has been vaccinated. She asked what percent of the population needs to have experienced COVID-19 or taken the vaccine in order to reach herd immunity. Ms. Hayes said 70-80% would constitute herd immunity. We are currently at about twenty percent. Lately, numbers have been trending upwards once more. This uptick is not limited to the county or to North Carolina, but it is nationwide. Chairman Frye asked why some people only quarantine for ten days when others quarantine for fourteen days. Ms. Hayes said its likely because people want to have options, but there is a fourteen day incubation period. She has known several people, including County employees, who have had no symptoms but tested positive on day fourteen. The government has tried to be reasonable and provide opportunities for critical infrastructure workers to quarantine for a shorter period with a negative test and no symptoms. Chairman Frye said a lot of the questions he's received have been about schools. Ms. Hayes said that schools are already doing contact tracing but it is resource -exhaustive with 17,000 students in county schools and 4,500 in city schools. Ms. Hayes was recently contacted by Environmental Health who said that the Liberty Antiques Festival representatives had contacted them. Ms. Hayes reached out to the State for guidance regarding this situation. She is assuming a plan will need to be established but she is planning to work with Festival organizers. She commended Caraway Speedway for their work in establishing a safe plan for carrying on with regular business. 311121 Commissioner Allen said that the flow of foot traffic and movement of attendees at the Liberty Antiques Festival will likely help to mitigate the risk of being in close proximity. He said that Sam Varner, Wellness Administrator, had distributed some helpful flow charts for companies to determine what route to take for potentially exposed employees or citizens. Chairman Frye asked if masks need to be worn once someone is vaccinated. Ms. Hayes said that after both vaccines are administered, the risk to the individual is lessened for ninety days. She anticipates that the ninety day window will be extended. Chairman Frye asked if the Governor's veto of opening schools is overridden, what will happen in Randolph County. Ms. Hayes said that we are in good shape; students have been able to be in schools for some learning. Schools have done an excellent job; classes have been held in Randolph County when other counties have not allowed students in schools. Commissioner McDowell said he has heard that some people are not showing up for the second vaccine. Ms. Hayes said the vast majority of people do show up. Occasionally there have been issues but for the most part people are keeping appointments for the second vaccine. Ms. Hayes said that this is another positive aspect of the single dose Johnson and Johnson shot. The few who don't show up for their vaccine appointment generally have a valid reason. Chairman Frye asked what the County can do to help get kids back in school. Students have been in school, but what happens when one child is positive and exposes an entire class? Ms. Hayes said it would take an entire team of contact tracers at each school who can be dedicated to investigating cases. It would be very labor intensive. Chairman Frye asked who would bear the expense. Ms. Hayes said the schools are already doing some contact tracing but it's been a shared expense. Chairman Frye asked if Public Health and the school systems could begin to work with the Board on a plan to get children back in school. Chairman Frye asked if there is available CARES Act money to hire additional people. Ms. Hayes said yes, but recruitment is difficult right now. Commissioner Kidd suggested investigating how many people would be needed to track school cases. Commissioner Haywood said another issue is when school staff becomes sick. Employees share work spaces which increases the risk of transmission. Commissioner Allen asked when adolescents would be receiving vaccines. Ms. Hayes said according to Dr. Fauci, there was intent for a vaccine for adolescents to be available by the fall of 2021. Commissioner Haywood reminded everyone that people from all walks of life can and will choose to opt out of vaccination. She described a situation in her personal life where she was unable to see a family member in a long-term care facility because one staff member tested positive. The staff member had not had a vaccine shot. 311121 Commissioner Haywood asked what the recommendation is for getting the vaccine for a person who has contracted COVID-19 recently. Ms. Hayes said that after the person has become well and is past the quarantine period, they can get a vaccine. Commissioner Kidd asked if a child in a classroom is exposed, is the whole class sent home? Ms. Hayes said most of the time when there's a school related positive, it's a staff member. There are a lot of factors involved when determining quarantine, even down to air flow and traffic patterns. Commissioner Kidd asked how this is being determined. Ms. Hayes said that is one of the difficulties; due to resource shortage, we are erring on the side of caution and sending the whole class home. Commissioner Kidd asked if parents are being called and given the option of how to handle quarantine. Ms. Hayes said the schools would have to answer that question. Chairman Frye asked if it's the teacher that gets sick, can a substitute be brought in? Commissioner Haywood said it's hard to find subs to work nowadays. Ms. Hayes said she is willing to sit down and discuss a plan but the reality is that the situation is extremely complicated. She is willing to sit down with the schools as well. Commissioner Kidd said it's like there isn't a template for how to react. Ms. Hayes said that is exactly right; this is a complicated disease. Commissioner Haywood said a lot of time is being tied up in a situation that will not be solved tonight. She suggested sitting down together with Ms. Hayes, the Board of Commissioners, and the school systems to discuss how to proceed. Commissioner Kidd asked Asheboro City Schools Superintendent Dr. Aaron Woody to come to the podium and asked if he needs contact tracers. Dr. Gainey said it's a difficult situation; right now he feels that they are managing their situation. They are communicating almost daily with Public Health. The cases have overwhelmingly been in adults. He feels that they are navigating well at this time. The Governor's veto is not affecting Asheboro City Schools right now as they have already been conducting in-person classes. The challenge with the legislation is that the guidance from the Center for Disease Control still calls for six feet of social distancing, whereas the World Health Organization is calling for three feet of space. The legislation was designed for 25 school districts who hadn't pursued moving out of Phase C. Asheboro City Schools have moved to where they need to be. There are still remote options available for delivering instruction and supporting students. Remote learning will be a part of education from now on. While he would not say no to additional contact tracers, he feels that they are doing a solid job of handling the workload at this time. Chairman Frye invited Randolph County Schools Superintendent Dr. Steven Gainey to the podium. Dr. Gainey said that their doors are open to students. They have been contact tracing since June. He explained their process to contact trace. Every parent receives a phone call if their child has been exposed. He has seen people become positive on days 12, 13, and 14. They are unable to find substitutes and are using remote learning options. Every potential exposure is contacted. Dr. Gainey alerts any affected campus of the exposure. The principal then contacts the community. The problem is not the process; it's the stringent contract tracing standards they are being held to. He is dedicated to alerting every potential exposure and holds his principals to the 311121 same high standards. While the numbers have been looking better, there's no way to know what will happen. The issue with pending legislation is that contact tracing rules may not allow for an integration back into schools. The North Carolina Department of Health and Human Services and the CDC contradict each other on certain standards. Dr. Gainey has been doing his own contract tracing. He said he will do whatever it takes to keep school in session the best he can. He believes his process has stood the test of time. Chairman Frye said the Board will work to help the schools get to the point they need to be at. Dr. Gainey said his teachers and staff are tired; mandatory summer school, which is part of a proposed bill, will be tough. They will do what is required by law but they are tired. Chairman Frye said our teachers want to teach. Dr. Gainey said that some people are nervous but he respects their decision. New Hire Social Workers Sign -On Bonus Tracie Murphy, Social Services Director, in Child Protective Services, Social Work Investigators/Assessors are the front line first responders for the protection of Randolph County children from abuse, neglect, and dependency. The work is highly stressful and demanding. Randolph County currently has 18 Social Work IAT positions, each of which is critical in accomplishing the assigned mission. As of today, 8 of the 18 positions (44%) are vacant or being vacated. The program is in crisis due to critically low staffing levels. Randolph County DSS must compete with other neighboring DSS's and also other lower stress and lower skilled agencies for Social Workers. The Social Work Trainee Program has been successful in assisting with the workload but the trainee process in and by itself cannot keep up with the program turnover. Staff shortages result in high caseloads and burnout from high caseloads accelerate the stressors and secondary trauma experienced from the work itself. One strategy in combating turnover is to increase our success by creating a stronger candidate pipeline. Outcome: • $4,000 sign -on bonus for anyone hired that is fully qualified IAT (paid at successful completion of the probationary period) • $3,000 sign on bonus for anyone hired as a SW -IAT qualified at the SW -III level (paid at successful completion of the probationary period) • $2,000 sign on bonus for anyone hired as a SW -IAT qualified at the SW -II level or below when selected for a SW -IAT position (paid at successful completion of the probationary period) Ms. Murphy said no additional funds are requested. She requested consideration of the utilization of a sign -on bonus for critically low staffing level social work positions. She commended both Superintendents for their work; schools are the most frequent reporters of child abuse and neglect. 311121 Commissioner Allen asked if these bonuses would be a permanent fixture. Ms. Murphy said she cannot predict the duration, but with eight vacancies, the bonuses are sorely needed. It takes a long time to recruit and train a qualified workforce. Chairman Frye asked if there are applicants out there. Ms. Murphy said right now she is not seeing any. It is a hard job. Chairman Frye said this is not a job that can be done virtually and Ms. Murphy agreed. The pandemic has affected the ability to have Social Workers in the office. Chairman Frye said issues with children are only getting worse. Ms. Murphy referenced a recent human trafficking case that affected a Randolph County youth. On motion of McDowell, seconded by Allen, the Board voted unanimously to approve the New Social Worker Sign -On Bonus. Chairman Frye commended Ms. Murphy for her tireless work. Ms. Murphy credited her staff and the amazing work they do every day. Commissioner McDowell said it comes from the top. There is a great group of staff but they take their guidance from Ms. Murphy. Lancaster Customworks, Inc. Kevin Franklin, President of the Economic Development Corporation, said Lancaster is a high- end upholstery manufacturer currently located in an 18,000 square foot (s.f) facility in Archdale. The 30+ year old company has enjoyed multiple consecutive years of double-digit sales growth and has outgrown the current facility. There is no room at the current location for expansion, so the company owner, Bill Lancaster, is considering construction of a new building of up to 55,000 sf on a greenfield site. Three sites have been identified, with the top two contenders being a site on Archdale Road adjacent to the Archdale Industrial Park and a site in High Point, Guilford County. If the Archdale Rd site is selected, the full investment in the project is anticipated to be nearly $3.5 million, including $2,750,000 in real property and $290,000 in new M&E. The balance of the investment will be in property acquisition. The company will retain the current full-time workforce of twenty-one employees and plans to create more than 20 new jobs over a five-year period related to the expansion project. The average annual wage of the new jobs will be at least $46,000, exceeding Randolph County's average annual private sector wage of $37,865. Mr. Lancaster has requested consideration of local incentives from Archdale and Randolph County to aid his decision between the Archdale and High Point sites, particularly since the High Point property is listed at a significantly lower cost. Based on the typical incentive calculation for Randolph County which is the equivalent of 50% of anticipated tax revenue over a five-year period, Lancaster is eligible for a total cash incentive from the City of Archdale and Randolph County of $66,500 over five years. Because of the differing tax rates, Randolph County's portion of the incentive would be $45,500 and Archdale's would be $21,000. 311121 The EDC believes that this is a good economic development project, promoting retention of jobs, supporting the creation of new high-quality jobs and generating new taxable investment in Archdale and Randolph County. Therefore, the EDC requests that Randolph County approve the above -stated incentive offer as an enticement for Lancaster to expand in Archdale and Randolph County. Chairman Frye opened the Public Hearing at 7:56 p.m. All individuals who wished to address the Board were given the opportunity to speak. Bill Lancaster, 402 Interstate Dr., Archdale, introduced himself as the owner of the company and thanked the Board for their consideration. Hearing no more comments, Chairman Frye closed the Public Hearing at 7:58 p.m. On motion of Frye, seconded by Kidd, the Board voted unanimously to adopt the Resolution Authorizing the County ofRandolph to Enter into an Economic Development Incentives Contract with Lancaster Customworks, Inc., as follows: RESOL UTION A UTHORIZING THE CO UNTY OF RANDOLPH TO ENTER INTO AN ECONOMIC DEVELOPMENT INCENTIVES CONTRACT WHEREAS; Section 158-7.1 of the North Carolina General Statutes authorizes a county to undertake an economic development project by extending assistance to a company in order to cause the company to locate or expand its operations within the county; and WHEREAS, the Board of Commissioners of Randolph County has held a public hearing to consider whether to participate in an economic development project that will result in the County ofRandolph (the "County'), the City ofArchdale (the "City'), and Lancaster Customworks, Inc. (the "Company') approving an economic development incentives package whereby the County would contribute up to forty-five thousand five hundred dollars ($45,500. 00) and the City would contribute up to twenty- one thousand dollars ($21, 000.00) for a total expenditure of up to sixty-six thousand five hundred dollars ($66,500. 00) to or on behalf of the Company to offset the costs of the Company's acquisition and expansion of manufacturing operations in the City of Archdale, Randolph County, North Carolina; and WHEREAS, upon the completion by the Company of this expansion project, the Company will have generated new value/investment in real and personal property and equipment associated with the project in an amount equal to or in excess of three million forty thousand dollars ($3,040, 000.00) and created a minimum of twenty (20) new full-time jobs in the County and City; and WHEREAS, this economic development project will stimulate and stabilize the local economy, promote business in the County and City, and result in the creation of a significant number ofjobs in the County and City; and WHEREAS; the County has in its General Fund available revenues suff cient to fund this economic development project. 311121 NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of Randolph County, this Is' day ofMarch 2021, as follows: Section 1. The County is authorized to expend up to forty-five thousand five hundred dollars ($45,500. 00) of County funds for the Lancaster Customworks, Inc. economic development project. Section 2. The appropriation outlined in Section I above will be paid to or on behalf of the Company pursuant to a performance-based incentive contract. In addition to the standard terms found in contracts that the County routinely executes in the ordinary course of business, the economic development incentives contract entered into by and between the County, the City, and the Company must contain the following essential terms and conditions: a. The total payment made to or on behalf of the "Company" under this contract shall not exceed sixty-six thousand five hundred dollars ($66,500.00). b. Up to forty-five thousand five hundred dollars ($45,500. 00) of the contract amount will be paid by the County, and up to twenty-one thousand dollars ($21, 000.00) of the contract amount will be paid by the City. c. The contract amount will be paid over a period of five (5) years to coincide with the Company's satisfactory completion of certain performance requirements. he said performance requirements include, but are not limited to, the following: i. The Company must deliver to the County and the City written certification that, above and beyond the purchase price of the land, the actual value of new investment by the Company in real and personal property and equipment in connection with this project equals or exceeds three million forty thousand dollars ($3,040, 000.00). The written certification of the actual value of the new investment shall further certify that said new investment is located within the corporate limits of the City of Archdale in Randolph County; and ii. The Company must provide Employment Security Reports to the County and the City evidencing the creation of twenty (20) new full- time jobs, while retaining the twenty (20) full-time jobs that existed before the start of the project. d. The contract must provide the County and the City with a means of recouping a portion of the contract amount if the Company's facilities, as expanded, do not remain in full operation, maintaining the newly created jobs referenced above, for a period offive (5) years immediately following the date on which the final installment of the contract amount is paid to the Company. e. If the Company does not remain in full operation during this five (5) year period, a portion of the incentive money must be returned. The amount to be returned shall decrease on a pro -rated amount for each year of said period that the Company remains in full operation in the City and County. 311121 Any amounts returned by the Company in this manner shall be divided proportionately between the County and the City based on the payments made to the Company by the County and the City. Section 3. The Chairman of the Randolph County Board of Commissioners is hereby authorized to execute on behalf of the County ofRandolph a contract drafted in accordance with Section 2 of this resolution and any other documents necessary for the implementation of this economic development project. Capital Proiect Financing Will Massie, Asst. County Manager/Finance Officer, said at the February Board retreat, the Board received updates on several projects. The Capital Improvement Plan has two projects scheduled to be financed in 2021 with limited obligation bonds (LOBS): • Asheboro City School Renovation Project— The facility was initially built in 1949, with seven additions to the building over the last 80 years. The scope of work for this renovation, a 230,000 square foot building, will include hazardous material abatement, utility infrastructure upgrades (mechanical, electrical, plumbing, and fire protection), reconfiguration of some classroom spaces to meet new programmatic and accessibility requirements, updating finishes, and roof replacement. Administrative and student service areas will be reconfigured to better address the security concerns inherent in a 1950's school building. The existing classroom spaces that are not being reconfigured will be updated to current state standards, while additional space will be allocated to developing school programs. Forty-seven total existing classrooms will be included in the above mentioned upgrades and reconfiguration. Cafeteria and kitchen spaces are included in all utility infrastructure, finish, and accessibility improvements. Additionally, the kitchen spaces will include replacement of distribution, exhaust and sanitary systems specific to existing equipment being utilized, and improved visibility through additional glazing at the main kitchen serving line. Renovations to the original facility will require the use of mobile classrooms for the duration of the construction. Anticipated Financing - $28,200,000. • Randolph County Detention Center — Overcrowding has been an issue for several years. The facility was substantially (80-90) over our inmate capacity on a regular basis, which is unsafe for inmates and jailers. Prior to the pandemic, we were housing 10-20 prisoners in other county detention facilities. This has been expensive for the County. The 2019 project added 202 new beds to the current 211 beds for a total eventual capacity of 413 beds when the renovation is complete. The 2021 LOBS financing will allow the majority of renovation needed to modernize the 1997 facility, including a vehicular sally port, intake/booking, magistrate, arraignment, public lobby and video visitation areas; laundry and kitchen 311121 improvements; and various renovations to housing units, and new Maintenance Building (pre-engineered metal structure & canopy). Anticipated Financing - $9,240,000. Total Anticipated Financing — Not to exceed $39,000,000 Mr. Massie spoke of the debt capacity for Randolph County and the affordability of the proposed financing. It is the policy to borrow funds for no longer than 20 years and pay the debt down aggressively. The Debt Policy uses three criteria to assess current and projected debt load; debt per capita, debt as a percentage of the assessed property valuation, and debt service as a percentage of the budget. The debt per capita ratio is not to exceed $1,200. The actual debt capita on June 30, 2021 will be $971. The average debt as percentage of assessed property valuation is not to exceed 1.5%. The actual percentage as of June 30, 2021 will be 1.2%. Debt service as a percentage of the operational budget is to be no higher than 15%. The actual debt percentage of the budget is projected to be approximately 13% as of June 30, 2021. Public Hearing Aimee Scotton, Associate County Attorney, said in 2018, the County entered into an installment financing arrangement to finance the costs of renovating, expanding, equipping and improving Asheboro High School. In order to facilitate this arrangement, the Randolph County Board of Education conveyed ownership of Asheboro High School to the County to be used as collateral, and limited obligation bonds were issued in the principal amount of $17,235,000. At the regular Commissioners Meeting on February 1, 2021, the Board set a public hearing for March 1, 2021 in order to consider whether to approve an installment financing arrangement to obtain financing through the sale of limited obligation bonds, said bonds to be additional bonds under the original trust agreement and using the original collateral, in an amount not to exceed $39 million for the further renovation, equipment and improvement of existing facilities at Asheboro High School and for the expansion of the Randolph County Detention Center (the "Project"). After the Public Hearing, if the Board wishes to proceed with this financing arrangement, a Resolution must be adopted that authorizes and approves the installment financing arrangement and authorizes the execution and delivery of documents in connection therewith. Chairman Frye opened the Public Hearing at 8:06 p.m. and closed it after no one wished to speak. On motion of Kidd, seconded by Haywood, the Board voted unanimously to approve the Resolution Authorizing and Approving An Installment Financing Agreement and Authorizing the Execution of Delivery of Documents in Connection Therewith, as follows: RESOL UTION A UTHORIZING AND APPROVING AN INSTALLMENT FINANCING AND AUTHORIZING THE EXECUTION AND DELIVERY OF DOCUMENTS IN CONNECTION THEREWITH 311121 WHEREAS; Randolph County Public Facilities Corporation (the "Corporation') and U.S. Bank National Association, as trustee (the "Trustee'), entered into a Trust Agreement dated as of September 1, 2018 (the "Original Trust Agreement'), pursuant to which the Corporation executed and delivered its Randolph County Public Facilities Corporation Limited Obligation Bonds (Randolph County, North Carolina), Series 2018 dated September 26, 2018 (the "2018 Bonds') in the principal amount of $17,235,000; and WHEREAS; the Corporation and the County of Randolph, North Carolina (the "County') entered into an Installment Financing Agreement dated as of September 1, 2018 (the "Original Installment Financing Agreement') to lend a portion of the proceeds of the 2018 Bonds to the County to finance the costs of renovating, expanding, equipping and improving Asheboro High School; and WHEREAS; the County previously conveyed Asheboro High School in connection with the 2018 Bonds pursuant to the Deed of Trust and Security Agreement dated as of September 1, 2018 to a deed of trust trustee (the "Deed of Trust Trustee') for the benefit of the Corporation; and WHEREAS, the Board of Commissioners (the `Board') of the County has determined to finance a portion of the cost of renovating, equipping and improving the existing facilities of (a) Asheboro High School and (b) the Randolph County Detention Center (the "Project'); and WHEREAS; to effectuate such plan to finance a portion of the cost of the Project, the County and the Corporation have been negotiating certain financing documents and arranging for the negotiated sale of limited obligation bonds as Additional Bonds under the Original Trust Agreement, as amended and supplemented by the First Supplemental Trust Agreement to be dated as ofApril 1, 2021 (the "First Supplemental Trust Agreement, " and together with the Original Trust Agreement, the "Trust Agreement') between the Corporation and the Trustee, payable from certain installment payments to be made by the County pursuant to the Installment Financing Agreement dated September 1, 2018 (the "Original Installment Financing Agreement') between the Corporation and the County, as amended and supplemented by the First Supplemental Installment Financing Agreement to be dated April 1, 2021 (the "First Supplemental Installment Financing Agreement, " and together with the Original Installment Financing Agreement, the "Installment Financing Agreement') to be entered into by and between the County and the Corporation, pursuant to the authority granted to the County under Section 160A-20 of the General Statutes ofNorth Carolina; and WHEREAS, the Board duly conducted a public hearing today regarding an installment financing contract to finance the construction and other accomplishment of the Project hereinafter described; and 311121 WHEREAS, there have been available at this meeting, forms of the following: 1. First Supplemental Installment Financing Agreement; 2. First Modification of Deed of Trust and Security Agreement to be dated as of April 1, 2021 (the "First Modification of Deed of Trust') by and among the County, the Corporation and the Deed of Trust Trustee; 3. First Supplemental Trust Agreement; 4. A Preliminary Oficial Statement (the "Preliminary Oficial Statement') relating to Limited Obligation Bonds evidencing proportionate undivided interests in revenues to be received by the Corporation under the First Supplemental Installment Financing Agreement (the "Bonds'); S. Contract of Purchase (the "Purchase Contract') between Robert W. Baird & Co. Incorporated (the "Underwriter') and the Corporation, including the Letter ofRepresentation attached thereto (the `Letter ofRepresentation'); and WHEREAS, the Board of Commissioners of the County wants to approve the First Supplemental Installment Financing Agreement and the sale of the Bonds and to authorize other actions in connection therewith. NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the County as follows: 1. The Board hereby finds and determines in connection with the proposed installment financing agreement that (a) such proposed installment financing agreement is necessary or expedient to the County, (b) such proposed installment financing agreement, under current circumstances, is preferable to a bond issue of the County for the same purpose, (c) the sums estimated to fall due under such proposed installment financing agreement are adequate and not excessive for its proposed purpose, (d) the County's debt management procedures and policies are good and its debt will continue to be managed in strict compliance with the law, (e) any increase in taxes necessary to meet the sums estimated to fall due under such proposed installment financing agreement will not be excessive and (/) the County is not in default regarding any of its debt service obligations. 2. The Board hereby approves the sale of the Bonds by the Corporation. The Bonds shall mature in such amounts at such times and shall bear interest at such rates as provided in the Trust Agreement; provided, however, that the aggregate principal amount of the Bonds shall not exceed $39, 000, 000 and the final maturity of the Bonds shall not extend beyond December 2041. The Bonds shall be issued in fully registered form in such denominations as set forth in the Trust Agreement and payments ofprincipal and interest with respect to the Bonds shall be made by the Trustee to the registered owners of the Bonds at such times and in such manner as is set forth in the Trust Agreement. 311121 3. The Bonds shall be subject to prepayment at the times, upon the terms and conditions, and at the prices set forth in the Trust Agreement. 4. The proceeds of the Bonds shall be applied as provided in the Trust Agreement. S. Each of the First Supplemental Installment Financing Agreement, the First Modification of Deed of Trust and Security Agreement, and the Letter of Representation, in the form submitted to this meeting, is hereby approved, and the Chair of the Board, the County Manager, the Assistant County Manager/Finance Officer, the County Attorney, the Associate County Attorney and the Clerk to the Board are each hereby authorized and directed to execute and deliver each of those documents, on behalf of the County, with such changes, insertions or omissions as each may approve, the execution thereof by any of them to constitute conclusive evidence ofsuch approval. 6. Each of the First Supplemental Trust Agreement and the Purchase Contract, in the form submitted to this meeting, is hereby approved in substantially such form, with such changes, insertions or omissions as appropriate. 7. Each of the Preliminary Oficial Statement and the final Oficial Statement, in the form of the Preliminary Oficial Statement submitted to this meeting, is hereby approved, in substantially such form, with such changes, insertions and omissions as appropriate, and the use thereof in connection with the public offering and sale of the Bonds is hereby authorized. 8. The Chair of the Board, the County Manager, the Assistant County Manager/Finance Officer, the Clerk to the Board, the County Attorney and the Associate County Attorney are each hereby authorized to take any and all such further action and to execute and deliver such other documents as may be necessary or advisable to carry out the intent of this Resolution and to affect the installment financing pursuant to the Installment Financing Agreement. Without limiting the generality of the foregoing, the Assistant County Manager/Finance Officer or any deputy finance director is authorized to approve all details of the financing, including without limitation, the additional amount advanced under the Installment Financing Agreement (which shall not exceed $39, 000, 000), the annual principal payments under the Installment Financing Agreement, the interest rates for the Bonds, the terms of the First Supplemental Installment Financing Agreement, and the discount below the principal amount of the Bonds at which the Bonds are sold to the Underwriter or the fee paid to the Underwriter. Execution of the First Supplemental Installment Financing Agreement by the Chair of the Board, the County Manager, the Assistant County Manager/Finance Officer or any deputy finance director, shall conclusively evidence approval of all such details of the financing. 9. All actions of the County effectuating the proposed financing are hereby approved, ratified and authorized pursuant to and in accordance with the transaction contemplated by the documents referred to above. 311121 Courthouse Renovation Bid Paxton Arthurs, County Engineer, said six bids were received for Courthouse renovations projects. The three lowest bids were close. He explained the bid results and said the low bid went to Lomax Construction. He discussed some aspects of the bid submitted by Lomax Construction. Mr. Arthurs is happy with the results. This contractor has experience working in occupied buildings. Mr. Arthurs recommended that the Board approve the bid from Lomax Construction. Chairman Frye said several projects have been discussed tonight that have been delayed for decades. He appreciates the patience of citizens. On motion of Haywood, seconded by McDowell, the Board voted unanimously to award the Bid to Lomax Construction in the Amount of $1,276,200, Authorize the County Manager to Sign the Contract, and Approve the Associated Budget Amendment for the Courthouse Renovation as follows: Courthouse Renovation Capital Project Ordinance Amendment # I Revenues Increase Decrease Sales Tax Reimbursement $41,629 Trans er rom General Fund $200,000 Appropriations Increase Decrease Construction $26,200 Professional Services $34,200 Equipment & Furniture $131,229 Contingency $50,000 GASB Statement #84 Budget Amendments Will Massie, Assistant County Manager/Finance Officer, said the Government Accounting Standard Board (GASB) released their Statement 484, effective during this fiscal year. As a result of that reporting standard, certain of the County's trust and agency funds will now be reported as special revenue funds and budgeted annually. Mr. Massie asked the Board to create the following six funds by amending the 2020-21 Budget Ordinance: Social Services Representative Payee Fund (new) Fines and Forfeitures Fund (new) Deed of Trust Fund (new) Library Resources Fund (renamed from Library Trust Fund & combined) School Districts Tax Fund (new) Tourism Development Authority Fund (new) On motion of McDowell, seconded by Allen, the Board voted unanimously to approve the Budget Amendments #45 for GASB Statement 984 Special Revenue Funds, as follows: 311121 2020-2021 Budget Ordinance Social Services Representative Payee Fund Revenues Increase Decrease Restricted Intergovernmental $1,500,000 Permits and Fees Appropriations Increase Decrease Representative Payments $1,500,000 Increase 2020-2021 Budget Ordinance Fines and Forfeitures Fund Revenues Increase Decrease Restricted Intergovernmental $1,300,000 Appropriations Increase Decrease Education $1,300,000 2020-2021 Budget Ordinance Deed of Trust Fund Revenues Increase Decrease Permits and Fees $120,000 Decrease Appropriations Increase Decrease Other Appropriations $120,000 2020-2021 Budget Ordinance Library Resources Fund Revenues Increase Decrease Miscellaneous $215,000 Appropriations Increase Decrease Cultural and Recreational $215,000 2020-2021 Budget Ordinance School Districts Tax Fund Revenues Increase Decrease Property Taxes $6,000,000 Appropriations Increase Decrease Education $6,000,000 311121 2020-2021 Budget Ordinance Tourism Development Authority Fund Revenues Increase Decrease Other Taxes $700,000 Restricted Intergovernmental $21,500 Sales and Services $185,716 Appropriated Fund Balance $48,881 Appropriations Increase Decrease Other Economic and Physical Development Appropriations $956,097 County Manager's Update The County Manager did not have any updates. Commissioner's Updates The Commissioners did not have any additional updates. Closed Session At 8:18 p.m. on motion ofAllen, seconded by Kidd, the Board voted unanimously to enter into closed session pursuant to NCGS 143-318.1 ](a)(4) to discuss matters relating to the location or expansion of industries or other businesses in the area served by the public body, including agreement on a tentative list of economic development incentives that may be offered by the public body in negotiations and for the purpose of discussing competitive healthcare activities by or on behalf of Randolph Health, which discussion is privileged and confidential pursuant to North Carolina General Statutes Section 131E-97.3, as is permitted by North Carolina General Statutes Section 143-318.11(a)(1). " Regular Session Regular session resumed at 9:28 p.m. Adjournment At 9:28 p.m. on motion of Allen, seconded by Haywood, the Board voted unanimously to adjourn. Darrell Frye, Chairman David Allen Kenny Kidd Maxton McDowell 311121 Hope Haywood Sarah Pack, Deputy Clerk to the Board 311121