062507June 25, 2007
The Randolph County Board of Commissioners met in special budget session at 6:00 p.m. in the
Commissioners Meeting Room, County Office Building, 725 McDowell Road, Asheboro, NC.
Commissioners Holmes, Haywood, Kemp, Frye, and Lanier were present.
Approval of Consulting Engineer for Rural Water Infrastructure System
David Townsend, III, Public Works Director, said that requests for proposals were sent to seven
consulting engineering firms; six of these firms responded with proposals. A committee of four County
staff members evaluated the proposals on a six -item criteria basis with the most important criteria being
USDA experience and working relationship with the USDA offices throughout the state. While all
proposals were very good and each firm had positives in many different areas, the committee
recommended Hobbs, Upchurch and Associates from Southern Pines, NC because their proposal
described the most detailed experience with the USDA. Their firm also has the size staff necessary for
the County to move forward with as many as three USDA projects at the same time, should that be
necessary.
On motion of Lanier, seconded by Frye, the Board voted unanimously to select Hobbs, Upchurch
and Associates of Southern Pines as the consulting engineering firm for the County's Rural Water
Infrastructure System and authorized the Chairman to sign a contract with this firm once it is negotiated
and approved by both Legal and County staff.
Budget Amendment—Cooperative Extension (Summer Program)
Will Massie, County Finance Officer, said that Cooperative Extension has received $2,500 from the
Asheboro Housing Authority to provide a summer program. This program will run from June through
August and it will be held on the Authority's property. Cooperative Extension will hire a part-time
temporary employee to coordinate the program. A budget amendment is needed.
On motion of Frye, seconded by Lanier, the Board unanimously approved Budget Amendment #46, as
follows:
2006-07 GENERAL FUND BUDGET
BUDGET'AMENDMEN7'
ORDINANCE
#46
Revenues
Increase
Decrease
Miscellaneous
$2,500
Appropriations
Increase
Decrease
Cooperative Extension
$2,500
Budget Amendment—Fire District Fund
Will Massie said that the Fire District Fund budget needs to be increased by $100,000, since
collections remitted are more than originally anticipated.
On motion of Frye, seconded by Lanier, the Board voted unanimously to approve Budget
Amendment #47, as follows:
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2006--07 GENERAL FUND
BUDGET AMENDMENT
BUDGET ORDINANCE
#47
Revenues
Increase
Decrease
Ad Valorem Taxes
$100,000
Appropriations
Increase
Decrease
Fire Protection
$100,000
Decrease
Budget Amendments—Return of Funds Advanced to Schools Capital Proiects
Will Massie said that as part of the school construction projects financed in 2006, the General Fund
was authorized to advance monies to the Randolph County and Asheboro City Schools Capital Projects
to cover preconstruction costs. Since the debt has been issued, these funds have returned the advances to
the General Fund; a budget amendment is needed to reflect the transfers.
On motion of Frye, seconded by Lanier, the Board unanimously approved Budget Amendment #48,
as follows:
2006--07 GENERAL FUND BUDGET
BUDGET AMENDMENT
ORDINANCE
#48
Revenues
Increase
Decrease
Interfund Transfers In
$2,531,132
Appropriated Fund Balance
$2,531,132
Appropriations
Increase
Decrease
School and Fire District Tax Rates
On motion of Frye, seconded by Kemp, the Board voted unanimously to adopt all school and fire district
tax rates, as requested, except for Eastside and Franklinville Fire Districts (listing of school and fire district
rates follows): Archdale -Trinity School District, 8.5¢; Asheboro City School District, 13.85¢; Fire Districts:
Bennett 7¢; Climax, 9.3¢; Coleridge, 7.3¢; Fairgrove, 6.5¢; Farmer, 7¢; Guil-Rana 10¢; Julian, 10¢; Level
Cross, 10¢; Northeast, 6.8¢; Randleman, 10¢; Seagrove, 9.7¢; Sophia, 10¢; Southwest, 10¢; Staley, 9.38¢;
Tabernacle, 8.7¢; "ah, 610; Westside, 9¢.
The Board discussed the requested increases for Eastside and Franklinville Fire Districts.
On motion of Frye, seconded by Kemp, the Board voted unanimously to approve 8¢ as the tax rate for
Eastside Fire District.
On motion of Frye, seconded by Kemp, the Board voted unanimously to approve 7.5¢ as the tax rate for
Franklinville Fire District.
Set Fees at Solid Waste Facility
On motion of Kemp, seconded by Frye, the Board voted unanimously to leave all fee schedules the
same except for the Solid Waste Convenience Site fees, as follows: 13 gallon bag/can--$0.75, 33 gallon
bag/can--$1.50, 50 gallon bag/can--$3.00, Chairs & Small Furniture --$6.00 (This fee did not increase.)
Budget Discussion
The Board discussed the proposed budget.
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Commissioner Haywood asked the County staff and legal staff to investigate any means by which
the County can take a stand against illegal aliens in the county.
Commissioner Lanier spoke in support of future Communities In Schools program requests going
through the school systems. He also spoke in support of the County establishing a Community
Enhancement Fund, with $250,000 as its first-year appropriation. Communities could make requests for
grants from this fund for capital improvements. The funds could also be used for local match funds for
other grants.
Commissioner Frye also spoke in support of the Community Enhancement Fund and suggested that
the money be divided up between districts to be determined in large part on the recommendation of each
district's Commissioner.
Commissioner Kemp disagreed with the idea of such a fund, saying that some of his constituents
have questioned why the County would give tax money to non -profits who don't even pay taxes. He also
opposed the idea of each Commissioner handing out money in his own particular district since Randolph
County Commissioners are elected at -large. He suggested that before the fund is established, further
study is needed and strict guidelines should be established.
Adoption of FY 07-08 Budget
On motion of Frye, seconded by Kemp, the Board voted 4-1, with Lanier opposing, to adopt the FY
07-08 Budget Ordinance (ATTACHED), as proposed, with the 53.5¢ per $100 valuation tax rate, but
with the following changes:
• Exclude funding ($23, 700) for the NC Pottery Center;
• Reduce by $125, 000 the Malt -O Meal Rail Spur match (to be taken out of Economic
Development Reserve instead);
• Add new Maintenance Worker position in the Maintenance Dept. at $32,638;
• Add new Detective position in the Investigations Division of the Sheriff's Dept. at $44,665;
• Add new Detective position in the Vice Division of the Sheriff's Dept. at $44,665;
• Add new Detective position in the Sheriff's Dept. to monitor Sex Offenders at $44,665;
• Add new Training Officer position at the Jail at $43,008;
• Add $75, 000 for the Holiday pay buy-back program for Jail officers;
• Add $10, 000 (added to $30, 000 proposed) for Separation Allowance at the Sheriff's Dept.;
• Add new Social Work Supervisor III position in the Foster Care Unit at Social Services @
$49,430;
• Add new Social Worker III position in the Foster Care Unit at Social Services @ $38,40 7;
• Add new part-time Office Assistant position (20-hr./wk.) at Veterans Services @ $14,540;
• Add $25, 000 for a replacement vehicle for the EMS Supervisor at Emergency Services;
• Add $22, 000 for a replacement vehicle for the Code Enforcement Officer at Planning & Zoning;
• Add $10, 000 for Courthouse furniture replacement;
• Add $75, 000 for Communities In Schools;
• Add $285,000 to increase the Employee Pay Plan Adjustment from the 2% in the Proposed
Budget to 3%;
• Increase Revenues for Lottery Proceeds by $75, 000 (Total $1.5 million);
• Increase Sales Tax Revenues by $590,318.
Adjournment
At 7:35 p.m., on motion of Kemp, seconded by Haywood, the Board voted unanimously to adjourn.
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J. Harold Holmes, Chairman
Phil Kemp
Arnold Lanier
Darrell L. Frye
Stan Haywood
Cheryl A. Ivey, Clerk to the Board