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040284RANDOLPH COUNTY BOARD OF COMMISSIONERS April 2, 1984 The Randolph County Board of Commissioners met in regular session at 2:00 p.m. on April 2, 1984 in Courtroom B, County Courthouse, Asheboro, NC. Present were Chairman Darrell Frye, Richard Pugh, Richard Petty, Floyd Langley, and Kenyon Davidson. Invocation was given by Father Joseph Tustin, St. Joseph's Catholic Church of Asheboro. Chairman Frye voiced appreciation to Mike Stalvey and his maintenance staff for building the new table for the Commissioners. On motion of Kenyon Davidson, seconded by Floyd Langley, the Commissioners unanimously approved the minutes of the March -5 -and March 19 meetings. Chairman Frye presented a certificate of recognition to three employees in Emergency Services who have experienced three successful saves on people.who were considered clinic- ally dead. These employees were Walter Mabe, David Hurley, and David Reeves. Frank Willis presented two requests from Mental Health. One was the hiring of a Mental Retardation Coordinator at $18,996, step 3 of grade 70. The second request was for creating a new classification of Substance Abuse Education Specialist, grade 63. On motion of Floyd Langley, seconded by Richard Pugh, the Commissioners unanimously approved these requests. On motion of Richard Pugh, seconded by Richard Petty, the Commissioners unanimously passed resolutions approving Department of Transportation requests for map corrections of SR 2260 and SR 2608, abandonment of SR 2650, and addition of Leesville Subdivision to the State System of Roads. Copies of resolutions are included by reference. On motion of Richard Petty, seconded by Richard'Pugh, the Commissioners unanimously adopted a proclamation of appreciation for Betty Oakley on her impending retirement. Copy included by reference. Mr. Willis reported on the CBA Task Force's proposals to the State for this year's state -funded programs. The Task Force has opted to;maintain the same four programs they had last year, which included Time Out Rooms in three schools and extra counseling by the court counselors. On motion of Richard Pugh, seconded by Richard Petty, the Commissioners unanimously endorsed the proposals. Alice Dawson reported that effective April 9, 1984, citizens in the Archdale -Trinity area will dial a new number, 884-1722, to get the Randolph County Offices. Four lines are dedicated to this number in a rotary system. For 90 days, people calling any of the 4 old numbers will be given the new number by a recording. Emergency Services Director Neil Allen informed the Commissioners that his department had been asked by the state to provide a lOK generator for one of the tornado -stricken areas. Fire Marshal Don Heard is still working in those areas, and our volunteer fire departments have been asked to aid in the cleanup process. On motion of Floyd Langley, seconded by Kenyon Davidson, the Commissioners adjourned to a scheduled public hearing on cablevision rate increase. D.K. McLaughlin, General Manager of Asheboro Cablevision, spoke, saying that the $1.00 basic service rate increase is necessary because of extra services provided to customers since the last increase. Commissioners Minutes April 2, 1984 Page 2 No citizen spoke for or against the rate increase. The public hearing was adjourned. On motion of Floyd Langley, seconded by Richard Petty, the Commissioners unanimously approved the cablevision rate increase. Chairman Frye gave an update on SR 1547 (Finch Farm/Kennedy Road). The Department of Transportation has discovered that SR 1547 is actually two roads bearing the same number and is in the process of drawing up new maps which have different numbers. Mr. Frye noted that a public hearing will be required to name SR 1551 and SR 1547. On motion of Richard Pugh, seconded by Richard Petty, the Commissioners set the public hearing for 2:30 p.m. on Monday, May 7, 1984, which is their next regular meeting date. Mr. Frye announced that, following recent successful fire tax elections in the Tabernacle and Northeast Randolph areas, the Commissioners were to consider resolutions to establish the fire tax districts. Asheboro attorney Hugh Anderson, speaking on behalf of the citizens in the Tabernacle area, requested that the Board of Commissioners table indefinitely any motion to establish the Tabernacle.Fire District because of alleged irregularities area citizens had found in the election process. He cited lack of control of ballot forms, eligible voters not being allowed to vote, and ineligible voters being allowed to vote. Harold Briles of Trinity told Commissioners he owns 117 acres and farm machinery in the Tabernacle area but was not allowed to vote. Yet others not living in the district were allowed to vote. He listed these as being Barbara Wagoner, Hazel Wagoner, Ricky Wagoner, Numie Small, Phillip Bonkemeyer and Dianne Bonkemeyer. Paul York of Pritchard Street in Asheboro stated that he owns property in the Taber- nacle district but was not allowed to vote. Board of Elections told him that the Bonke- meyers' names were not flagged as they should have been. He said they do not live within the 4 -mile radius from the fire department. Charles Elliott, one of the poll workers, said that voters did not get more than one ballot and that he knew of no irregularities or mishandling of the election process. He stated that he has been an election judge in the Concord Township since 1964. Clayton Briles stated that he had picked up his ballot from the table. His name was not flagged, but he was allowed to vote. Mrs. Clayton Briles, Hubert Kinley, and Kenneth Briles also stated they had picked up their own ballots. Rita Smith of Tabernacle said she copied the poll list and found 310 names listed. Three of the names had the same number; there were 307 numbers assigned to 310 names. Attorney Anderson said an appeal to the State Board of Elections would be too expensive for these citizens and, therefore, the Commissioners should indefinitely table any motion creating the fire district. County attorney Alan Pugh pointed out that the election, having already been certified by the Board of Elections, now constitutes a district and the Board of Com- missioners must adopt the district. Martha Johnson, a property owner in Tabernacle, asked who set the rate of fire tax. Chairman Frye explained that the Commissioners set the rate at budget time, with 15� per $100 valuation being the maximum rate. Most fire districts have a rate of 10� or under, he said. Harold Briles said the Fairgrove Fire District has a 3� rate and provides excellent service at this rate. Commissioners Minutes April 2, 1984 Page 3 On motion of Floyd Langley, seconded by Richard Pugh, the Commissioners unanimously voted to postpone adoption of the resolution to establish Tabernacle Fire District for 30 days in order to give these citizens time to begin an appeal to the State Board of Elections. On motion of Richard Petty, seconded by Kenyon Davidson, the Commissioners unanimously adopted a resolution creating the Northeast Randolph Fire District. Copy included by reference. The Commissioners discussed the upcoming NACo Conference in Seattle. Richard Pugh stated that he would not attend since he is going off the Board in December. Commissioners Davidson, Frye, and Langley and their spouses will attend. On motion of Richard Petty, seconded by Richard Pugh, the Commissioners appointed Randall Bowman to fill the unexpired term of James Millikan on the Guil-Rand Fire Protection District Commission. On motion of Kenyon Davidson, seconded by Floyd Langley, the Commissioners unanimously appointed Jack Burton and reappointed H. S. Spencer, Jr. to the Archdale Planning Board (outside members). On motion of Richard Petty, seconded by Richard Pugh, the Commissioners unanimously appointed Dewey Coggins and Farrell Slack and reappointed Cletus Spencer to the Archdale Poard of Adjustment (outside members). Billy Chilton, Tax Supervisor, gave a report on requests from four public service companies that they receive an adjustment (reduction) of values to the level of the county appraised values. A study conducted for the four companies indicates that the ratio is now at 49.08% in the seventh year of the revaluation cycle. The Board of Equalization and Review has authorized Mr. Chilton to offer 75% rate to these companies. Mr. Chilton noted that, by law, other companies could submit similar rate reduction requests until 5:00 p.m. today (April 2, 1984). Mr. Walter Jones of the Zoo area asked to speak concerning revaluation. He stated that over the past ten years his taxes have increased 400%, but that he appreciated the Commissioners' holding down taxes. He said the Commissioners should fit the County's budget into the income available and not make the budget first, then fix the income. Jerry Rowland of R. G. Rowland Appraisals presented a proposed schedule of land use values for Randolph County. The schedule included the 1985 land value and the deferred values. The Commissioners looked at seven random samples of property within the county. The overall market value for these parcels had an 82% increase over their 1977 valuation, going from $481 per acre to $875 per acre. Mr. Rowland noted that it would be extremely helpful if the Commissioners could make a final decision on the schedules for revaluation at their next meeting. On motion of Richard Petty, seconded by Floyd Langley, the Commissioners adjourned to a scheduled public hearing on rezoning matters. Hal Johnson, Property Development Director, presented a request from Colony Invest- ments of Asheboro requesting that approximately one acre located on Crestview Road be rezoned to Conditional Use light Industrial. The applicant desires to construct a single - story metal garage to be used for the repair and restoration of antique cars. Mr. Johnson stated that the County Planning Board at its March 28 meeting had unanimously recommended approval of this request, with the following stipulations: 1. That the facility be used only for antique cars and classic cars refinishing with a minimum of vehicles and no parts stored outside the building. I Commissioners Minutes April 2, 1984 Page 4 2. That when or if a road access is connected to adjacent industrial property, all exits by traffic be directed by posted signs to business highway 220 exit. 3. That the driveway be paved to avoid dust problems in the area. 4. That no lighted sign with moving parts be permitted on the property. 5. That a natural buffer zone using existing trees and foliage be used, not less than 10 feet in width, connecting to adjoining property that is zoned Residential E-2. Chairman Frye asked for any citizen comment against the rezoning. Wilmoth Bowman of Crestview Road said that because of the bus route and many children on the street and heavy traffic existing already, that request should be denied. Attorney Rodney Mason asked to speak on behalf of his clients, Jerry Trotter and Craig Wilkes, partners owning Colony Investments. He said that most of the concerns of the area residents were for appearance and traffic. His clients had agreed to all the restrictions placed by the Planning Board. They will employ a maximum of seven employees and there will be no additional traffic, except for employees coming to work and an occasional truck delivering a car for restoration. Mr. Mason also asked that the restric- tion concerning paving the driveway be changed to putting down gravel, since the intent was for a dust -control measure only. Chairman Frye asked if anyone wished to speak in favor of the rezoning request. Mr. Jerry Trotter, the applicant, spoke, saying his garage would be a quiet business; that they would build their own parts; they would have an additional building for storage of cars, and that all land behind that lot is already zoned for business. Daniel Baker, adjoining property owner on Crestview, asked what would happen if all the stipulations were not met. Hal Johnson informed him that the County would pursue the matter as a zoning violation. Wilmoth Bowman spoke again, saying that working with metal would be noisy. Mr. Trotter assured her none of his work would be noisy. Mr. Johnson presented a rezoning request from Realty Assistance, Inc. for approxi- mately forty acres owned by the A. I. Ferree Estate, and located in Cedar Grove Township off Business Highway 220, to be rezoned to Conditional Use Light Industrial. This would allow the location of a furniture frame shop and lumber storageareaon the forty -acre tract. Mr. Johnson stated that the Planning Board had unanimously recommended approval, with the following stipulation: That a 50 -foot buffer zone using.existing trees and foliage be used on the sides of the property adjoining residentially zoned areas and that at least 600 feet frontline setback be used on the property facing Business Highway 220. Chairman Frye, because he serves as a trustee for the A. I. Ferree Scholarship Foundation, turned over the meeting to Vice -Chairman Floyd Langley. Mr. Langley asked if anyone wished to speak for the request. Mr. Ira McDowell of Realty Assistance spoke on behalf of the owner, saying that approximately 100 people would be employed by the frame shop. Mr. Langley asked if anyone wished to speak against the request. No one spoke. Mr. Langley turned the meeting over to Chairman Frye, who reconvened regular session. On motion of Richard Petty, seconded by Kenyon Davidson, the Commissioners unani- mously approved Colony Investments' rezoning request with the stipulations recommended by the Planning Board. Commissioners Minutes April 2, 1984 Page 5 On motion of Richard Pugh, seconded by Kenyon Davidson, the Commissioners unanimously approved Realty Assistance, Inc.'s rezoning request with the stipulation recommended by the Planning Board. On motion of Richard Pugh, seconded by Richard Petty, the Commissioners unanimously approved budget amendments presented by Frank Willis. Copies included by Teference. On motion of Richard Pugh, seconded by Richard Petty, the Commissioners unanimously agreed to contract with Strand, Skees, Jones & Company to do the County's audit for the 1983-84 fiscal year at a cost not to exceed $19,187. Mr. Willis informed the Commissioners that the auditors had agreed to do the revenue sharing audit at no extra charge. The Commissioners adjourned to executive session at 4:55 p.m. to discuss a personnel matter. At 5:30 p.m., regular session reconvened. On motion of Kenyon Davidson, seconded by Floyd Langley, the Commissioners unani- mously agreed to employ Hal Scott, Alamance County Manager, to upgrade the County's personnel classification plan. Mr. Scott will retire as county manager April 10 to do personnel consulting work. He was previously Guilford County Personnel Director; prior to that, he was with the Office of State Personnel. Chairman Frye asked for a report from Richard Pugh concerning the findings and recommendations of the Search Committee for a permanent county manager. Mr. Pugh stated that he and Commissioner Langley had reviewed all 30 applications received and had inde- pendently chosen 5 finalists, 4 of which matched the other's choices. Mr. Pugh said he did not recommend releasing the names of the final five, as they are currently employed and had asked that their names not be given out if they were not chosen. The Search Committee recommended that Frank Willis be appointed permanent county manager because of his background, education, training, and knowledge of Randolph County. They also recom- mended his title be County Manager/Finance Officer, with an annual salary of $30,000, plus a $300 monthly travel allowance. On motion of Richard Pugh, seconded by Richard Petty; the Commissioners unanimously appointed Frank Willis County Manager/Finance Officer at a salary of $30,000, plus $300 monthly travel allowance. Darrell Frye spoke in appreciation of the help he had received from Mr. Willis in the past months. Commissioner Pugh said Randolph County is fortunate to have Mr. Willis, that in relation to salaries reported by other applicants, his salary increase is nominal, and that Mr. Willis's resume is quite impressive. On motion of Richard Pugh, seconded by Floyd langley, the Commissioners unanimously voted to create the position of Deputy Finance Officer and named Jane Leonard to that post at a salary of $16,536. The Deputy Finance Officer shall have the authority to sign checks or drafts on an official depository, sign preaudit certificates, invoices and vouchers, and manage the receipt and deposit of moneys. Chairman Frye declared the meeting .in recess until 7:00 p.m. At 7:00 p.m. regular session reconvened. On motion of Floyd Langley, seconded by Kenyon Davidson, the Commissioners adjourned to a scheduled public hearing on the 2% local option sales tax. Commissioners Minutes April 2, 1984 Page 6 Chairman Frye gave some background information on the tax: . Enacted into law by 1983 General Assembly . Local option . 90 of the 100 counties have already enacted it (only one of these, Jackson County, passed it by referendum) . Enforceable and efficient . Refunded by State on per capita basis rather than by point of sale . 44i% of Randolph County's income is spent outside the county . For the first five years, 40% must be spent on capital funds for the schools . For the next five years, 30% must be spent on capital funds for the schools . After ten years, the entire amount can be spent at the discretion of the Commissioners Mr. Frye asked those in favor of the �2% sales tax to speak first. Dr. George Fleetwood, Superintendent of Randolph County Schools, presented a letter prepared at the request of the Board of Education in support of the tax. Dr. Fleetwood stated that the schools have a genuine need for this additional money and that he considers it to be an investment in the future and success of our children. A copy of this letter is included by reference. Clinton Brown, Rt. 4, Asheboro, said that not to adopt the tax would be to take a step backward. Bill Hoover, President of the Asheboro/Randolph Chamber of Commerce, supported the tax on behalf of the Chamber's Board of Directors and their Governmental Affairs Committee. Executive Vice -President Ken Leonard presented a letter from the Chamber's Board of Directors in support of the tax. A copy of this letter is included by reference. Dale Britt, President of the Archdale -Trinity Chamber of Commerce, recommended adopting the tax with no reduction to the ad valorem tax rate, but to use the majority of the k% sales tax for the schools. Ellen Robbins of Route 2, Sophia, spoke in support of the tax as a benefit to the schools. Dalton Fulcher, City Manager of Archdale, stated that their city council supports the tax, especially since so many of their area residents shop in Guilford County. Barbara Harrison of Archdale spoke in support because of the benefit to the schools. Lewis Grady, PTA president of Franklinville School, supported the tax because of the benefits to the schools. Polly Andrews, president of the PTSA at Trinity High School, supported the tax because of the benefits to the schools. Bell Franks of Seagrove said he came from a dying school system before moving to Randolph County and doesn't want to see that happen here. Robert Reese, ex -mayor of Asheboro, stated that the tax would do much for the City of Asheboro. Speaking against the tax was Earl Greene of Route 3, Asheboro. He stated that with the 7� increase in ad valorem taxes last year, higher values coming up because of reval- uation, and an increase in the County budget last year, that he is very concerned about Commissioners Minutes April 2, 1984 Page 7 not being able to pay any more taxes. As a retiree, he is on a fixed income and is opposed to all tax increases. Mr. Greene said he felt the Commissioners had started supplying everyone's wants instead of just needs. He protested the purchase and current use of a 4 -wheel drive vehicle for Emergency Services. Chairman Frye told Mr. Greene that the County budget is available in the County Manager's office at any time for public inspection. He explained that the increased County budget reflected increased state and federal money received last year. Glenn Connor spoke in favor of the i% sales tax but against the Archdale -Trinity supplemental school tax. On motion of Kenyon Davidson, seconded by Richard Petty, the Commissioners adjourned the public hearing. On motion of Richard Petty, seconded by Richard Pugh, the Commissioners unanimously voted by resolution to enact the �2% local option sales tax. It will go into effect June 1, 1984. A copy of the resolution is included by reference. On motion of Richard Petty, seconded by Floyd Langley, the meeting adjourned. A RESOLUTION LEVYING A ONE-HALF PER CENT 1/2% SUPPLEMENTAL LOCAL GOVERNMENT SALES AND USE TAX AND PRESCRIBING THE METHOD OF DISTRIBUTION OF THE PROCEEDS WITHIN RANDOLPH COUNTY. WHEREAS, a public hearing was held on April 2, 1984 to consider the levy of a one- half per cent (1/2%) supplemental local government sales and use tax, and interested citizens presented their views to the Board of County Commissioners; and WHEREAS, the Board of County Commissioners caused public notice of the public hearing to be given in accordance with law at least ten days prior to the date of the hearing; and WHEREAS, the Board of Commissioners of Randolph County is now of the opinion and does hereby find and declare that the levy of said sales tax within Randolph County is both desirable and necessary to adequately finance the operation of the county and the cities and towns herein; NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Randolph County as follows: Section 1. There is hereby imposed and levied within Randolph County the one- half per cent (1/2%) supplemental local government sales and use tax authorized by Ratified Chapter 908 of the 1983 Session Laws, and codified as Article 40 of Chapter 105 of the General Statutes of North Carolina, effective July 21, 1983. The tax hereby imposed and levied shall apply to the same extent and be subject to the same limitations as are set forth in said Chapter 908. Section 2. Collection of the tax by the North Carolina Secretary of Revenue, and liability therefor, shall begin and continue on and after the first day of June, 1984. Section 3. The net proceeds of the tax levied herein shall be distributed by the Secretary of Revenue on a quarterly basis to Randolph County as prescribed by G.S. 105-486. The amount distributed to Randolph County shall be divided among the County and the municipalities herein in accordance with the method by which the one per cent (3) sales and use taxes levied in Randolph County pursuant to Article 39 of General Statutes Chapter 105 are distributed. Section 4. This Resolution shall become effective upon its adoption and a certified copy hereof shall be forwarded to the North Carolina Secretary of Revenue. Adopted this 2nd day of April, 1984. ILVh"' i Darrell L. rye, Ch -a Randolph County Board of Commissioners CERTIFICATE The foregoing resolution was duly adopted at a meeting of the Randolph County Board of Commissioners on April 2, 1984. r Annie Shaw, Clerk .Randolph County Board of Commissioners 111MV1 11999999 RANDOLPF1 COUNTY BOARD OF COMMISSIONERS 145 WORTH STREET - ASHEBORO. N. C. 27203 RESOLUTION WHEREAS, the Department of Transportation has investigated SR 2608 in Randolph County; and WHEREAS, the actual maintained mileage for this road is 0.56 miles and the map mileage is 0.70 miles; NOW, THEREFORE, BE IT RESOLVED by the Randolph County Board of Commissioners that the Division of Highways abandon the northernmost dead end 0.14 mile section of SR 2608. THIS the 2nd day of April, 1984. Darrell Frye, Cha rman Randolph County Board of Commissioners CERTIFICATE The foregoing resolution was duly adopted by the Board of Commissioners of the County of Randolph at a meeting held on April 2, 1984. nnie Shaw, Clerk Board of Commissioners County of Randolph RANDOLPIE-T COUNTY BOARD OF CiOMMISSiONFRS 145 WORTH STREET - ASHEBORO. N. C. 27203 MNav�Tiiri�i ►i WHEREAS, the Department of Transportation has investigated SR 2650 in Randolph County; and WHEREAS, this road serves as a school bus drive to Coleridge School; and WHEREAS, the school has placed gates on both ends of the road; NOW, THEREFORE, BE IT RESOLVED by the Randolph County Board of Commissioners that the Division of Highways abandon SR 2650, a loop road 0.10 mile in length. THIS the 2nd day of April, 1984. A Darrell Fr e, Ch rman Randolph County Board of Commissioners CERTIFICATE The foregoing resolution was duly adopted by the Board of Commissioners of the County of Randolph at a meeting held on April 2, 1984. 7 ( ')'v1'Z'/ -✓ '- nnie 'Shaw, Clerk Board of Commissioners County of Randolph IaANDOLPH COUNTY BOARD OF COMMISSIONERS 145 WORTH STREET - ASHEBORO. N. C. 27203 RESOLUTION WHEREAS, the Department of Transportation has investigated Leesville Subdivision (Section I), Plat Book 24, Page 39, and has found it to meet minimum requirements for addition; NOW, THEREFORE, BE IT RESOLVED by the Randolph County Board of Commissioners to add Leesville Subdivision (Section I) to the Stae System of Roads. THIS the 2nd day of April, 1984. f Darrell Frye, Cha.ihman Randolph County Board of Commissioners CERTIFICATE The foregoing resolution was duly adopted by the Board of Commissioners of the County of Randolph at a meeting held on April 2, 1984. Annie Shaw, Clerk Board of Commissioners County of Randolph 11110111 RANDOEPH COUNTY BOARD OF COMMISSIONERS 145 WORTH STREET - ASHEBORO. N. C. 27203 1011MC111111 WHEREAS, the Department of Transportation has investigated SR 2260 in Randolph County; and WHEREAS, the actual maintained mileage for this road is 0.24 miles and the map mileage is 0.35 miles; NOW, THEREFORE, BE IT RESOLVED by the Randolph County Board of Commissioners that the Division of Highways abandon the northernmost dead end 0.11 mile section of SR 2260. THIS the 2nd day of April, 1984. Darrell Frye, Chairman Randolph County Board of Commissioners CERTIFICATE The foregoing resolution was duly adopted by the Board of Commissioners of the County of Randolph at a meeting held on April 2, 1984. Annie Shaw, Clerk Board of Commissioners County of Randolph P RANDOLPH COUNTY BOARD OF COMMISSIONERS 145 WORTH STREET - ASHEBORO. N. C. 27203 PROCLAMATION WHEREAS, Elizabeth M. Oakley has in her employment with Randolph County performed admirably as Supervisor of Elections, a department so crucial to democracy and the American way of life; and WHEREAS, Mrs. Oakley's knowledge, expertise, and experience have enabled her to make a valuable contribution to Randolph County; and WHEREAS, Mrs. Oakley is to retire from employment with Randolph County in April, 1984; and WHEREAS, Randolph County desires to recognize Mrs. Oakley for her twelve years of dedicated service; NOW, THEREFORE, BE IT RESOLVED by the Randolph County Board of Commissioners that we applaud the services rendered to Randolph County by Elizabeth Oakley and that on behalf of all the citizens of Randolph County we extend our best wishes for a long and prosperous retirement.-, This the 2nd day of April, 1984. A, ""Ivz Darrell Frye,'Chai n Randolph County Board of Commissioners