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05/07/84RANDOLPH COUNTY BOARD OF COMMISSIONERS MINUTES May 7, 1984 The Randolph County Board of Commissioners met in regular session at 2:00 p.m. on Monday, May 7, 1984 in Courtroom B, County Courthouse, Asheboro, NC. Present were Chairman Darrell Frye, Floyd Langley, Kenyon Davidson, Richard Petty, and Richard Pugh. Invocation was given by Social Services Director Marion Smith, followed by Pledge of Allegience. On motion of Kenyon Davidson, seconded by Richard Pugh, the minutes of the April 2, 1984 meeting were unanimously approved. County Manager Frank Willis reported on a state -funded non -secured detention program which would allow Randolph County juveniles to be placed in special foster homes while waiting for a hearing, rather than going to the Guilford County Detention Center or back into an undesirable home situation. Social Services Director Marion Smith and Sonja Hole of the juvenile court system were present to provide specific information on the program. Foster parents for this program receive sixteen hours of training and can keep two of these juveniles up to thirty days. On motion of Richard Pugh, seconded by Floyd Langley, the Commissioners unanimously approved the program. Fire Marshal Don Heard presented a certified statement from the Board of Elections showing 171 votes for and 136 votes against in the recent Tabernacle Fire District election. On motion of Floyd Langley, seconded by Kenyon Davidson, the Commissioners unanimously adopted a resolution creating the Tabernacle Fire District. Copy included by reference. On motion of Richard Pugh, seconded by Kenyon Davidson, the Commissioners unani- mously approved a one-year retirement extension for Claudia Harwell in the Tax Department. Chairman Frye read a proclamation declaring May 6-12, 1984 as Volunteer Week in Randolph County. Copy included by reference. Mr. Frye noted that he had taken part in the ceremonies honoring volunteers at the Public Library earlier today. On motion of Richard Pugh, seconded by Floyd Langley, the Commissioners unanimously approved by resolution two requests from Department of Transportation for additions to the State System of Roads. Copies included by reference. The Commissioners set 7:30 p.m. on May 24, 1984, Courtroom B, as the time and place for a required joint meeting with Department of Transportation officials concerning the D.O.T. Secondary Roads Improvement Program for 1984-85. On motion of Floyd Langley, seconded by Richard Petty, the Commissioners adjourned to a scheduled public hearing at 2:30 p.m. for the purpose of naming SR 1547 "Finch Farm Road" and SR 3106 "Kennedy Road." Chairman Frye reported that since their last public hearing on this issue, the State Department of Transportation has renumbered the roads involved. SR 1547 now includes what was SR 1551. An original portion of SR 1547 is now SR 3106. Mr. Frye asked those in favor of the proposed names to speak. Ray and Sydney Underwood spoke in favor and presented a Thomasville map, letters in support from Fair - grove Fire Department and Davidson County Emergency Medical Services, and phone and electric bills to SR 1547 residents, all showing the road as Finch Farm Road. Also included was a letter from an 84 year-old resident stating he had always known the road as Finch Farm Road. (These documents are on file in the County Manager's office.) Richard Siler, District Engineer for D.O.T., stated that D.O.T. has no records indicating the road has ever been named officially. Those speaking against the proposed road names spoke next. Robert Kennedy of SR 3106 stated that many years ago he was involved in getting the road paved and that May 7, 1984 Minutes Page 2 at that time the road was named. He also questioned the cost in changing deeds because of the new road number. George Laugeurella stated that his attorney has advised him that he will need to change his deed to reflect the new road name and number. He feels the expense involved for all property owners to do this is too excessive for Commissioners to change it. County Attorney Alan Pugh stated that he sees no reason for any deed to be changed until an actual transfer of title takes place. Elder Kennedy of SR 3106 suggested that SR 3106 be changed to 1547 and that 1547 be changed to 1551 in order to keep the grouping of roads in sequence. Sydney Underwood said he saw no reason to penalize one group or the other. Glenn Connors of SR 1547 spoke in favor of changing the numbers. On motion of Floyd Langley, seconded by Richard Petty, the Commissioners adjourned the public hearing. Chairman Frye reminded the audience that Commissioners are involved in naming of roads only, not in numbering. On motion of Richard Petty, seconded by Floyd Langley, the Commissioners unanimously named SR 1547 "Finch Farm Road" and SR 3106 "Kennedy Road." Steve Coleman of Riverside Gun Club presented a request to the Commissioners that the club be allowed a long-term lease, possibly for ten years with the option to renew, as opposed to the three-year lease they have had. He pointed out that the Sheriff's Department is allowed to use the firing range at no charge, as is Eastern Randolph High School. They have over seventy-five members and have two organized matches each month. They open to the public once a year at deer hunting season. Alan Gaines, club member, mentioned that the gate is kept locked and that locks are changed every year. The club maintains the road to the property. Mr. Gaines and Mr. Coleman are defending champions for this region's organized matches. Commissioner Pugh suggested the possibility of the club's purchasing the land from the County since they want to build a clubhouse on the property. On motion of Richard Pugh, seconded by Richard Petty, the Commissioners instructed the manager and attorney to look into the possibility of selling the property to Riverside Gun Club. Chairman Frye recognized Jerry Rowland of R. G. Rowland & Associates to discuss revaluation. Mr. Rowland recommended one change in his suggested. range of values on land, making the lowest market value per acre $150 instead of $300. Mr. Rowland read his suggested land use values by class. (See attached.) Several organizations had repre- sentatives present to speak concerning land use values. (See attached sheet for their recommendations.) Charlie Vann of the Livestock Association opposed the recommended values as being excessive for this county, stating that agricultural product costs continue to increase, while profits are below average. Guy Troy of the Forestry Resource Club stated that there are 317,000 acres of woodland in Randolph County, 65% of the land area. Of this, 304,000 acres are privately owned. The average income per year from the sale of timber every forty years is $25 per acre; therefore, the County must provide some incentive for people to maintain their woodland by keeping taxes down. Mr. Troy suggested using the site index instead of the soil map to determine values. Clinton Brown of the Farm Bureau said farmers are having trouble making a profit now and said that open land values seem excessive. Kemp Davis of the Dairymen's Club said the recommended values are too high. Faylene Whitaker of the Tobacco Growers Association stated that profit from tobacco sales has not increased proportionately with costs to the grower. Charles Teague of the Grange opposed the recommended values as being excessive. R. S. Davis of the Dairy Herd Improvement Association said farmers are becoming fewer because they are not making enough money to stay in the business. He recommended doing away with the soil map, calling it obsolete. Billy Chilton, speaking as a farmer of poultry and beef, pointed out that for farmers of poultry and cattle, most property is personal, not real. If one comes down too much, the other one goes up. Bill Farlowe asked the Commissioners to keep the rate down. May 7, 1984 Minutes Page 3 Commissioner Langley stated that he agreed that for open land the soil map is not accurate and site index should be used. Mr. Rowland said he agreed with those who had spoken in support on one sum only for woodland, as opposed to having classes. On motion of Floyd Langley, seconded by Kenyon Davidson, the Commissioners approved the following values for Open Land: Class I - $600; Class II - $525; Class III - $450. Richard Pugh voted against this motion. Floyd Langley made the motion that Pasture Land be valued at $350. The motion died for lack of a second. On motion of Richard Petty, seconded by Richard Pugh, the Commissioners approved the value of $400, no classes, for Pasture Land. Floyd Langley voted against the motion. Kenyon Davidson made the motion, seconded by Richard Pugh, that Woodland be $300, no classes. Floyd Langley made a substitute motion that Woodland be valued at $275. The motion died for lack of a second. Commissioners Davidson, Frye, Petty and Pugh voted in favor of the original motion for $300. Commissioner Langley voted against. On motion of Floyd Langley, seconded by Richard Petty, the Commissioners unani- mously set the value for Non-productive Land at $150. On motion of Richard Pugh, seconded by Kenyon Davidson, the Commissioners unani- mously adopted a uniform schedule of values, standards and rules to be used in the 1985 reappraisal of real property in Randolph County, as presented by R. G. Rowland and Associates. Copy included by reference. The Commissioners instructed the Tax Supervisor to publish a notice in a newspaper having general circulation in the county, stating in the notice that the schedules, standards, and rules to be used in the next scheduled reappraisal of real property have been adopted and that they are open to examination by any property owner of the county at the office of the tax supervisor for a period of 10 days from the date of publication of the notice. Tax Supervisor Billy Chilton gave an update on requests from public service companies for tax reductions. Davidson Electric Membership Corporation and Randolph Electric Membership Corporation have accepted the County's offer of 75%; Duke Power has asked for 74%; Central Telephone Company has not, responded to our offer. On motion of Floyd Langley, seconded by Richard Petty, the Commissioners unanimously approved the requests of Davidson Electric Membership Corporation, Randolph Electric Membership Corporation, and Duke Power; and approved Central Telephone Company, provided their request is no less than 74%. The Commissioners instructed the Tax Supervisor to work with Central Telephone Company's attorney to obtain an acceptable level of appraisal for their property. _Y On motion of Richard Petty, seconded by,•Floyd Langley, the Commissioners unani- mously approved a Mental Health budget amendment presented by Deputy Finance Officer Jane Leonard. Copy included&by reference. On motion of Floyd Langley, seconded by Richard Pugh, the Commissioners unanimously approved a budget amendment for Social Services and the Library presented by Frank Willis. Copy included by reference. Manager Frank Willis presented a proposed purchasing policy and procedures manual for Randolph County which he and Patty Sykes have been working on for several months. He stated that the manual is based on efficiency, accountability, and control. Richard Pugh brought up the issue of the County's purchasing from vendors outside the county. Mr. Willis explained that with the proposed purchasing procedures, vendors in Randolph County will have equal opportunity to bid on items. On motion of Richard Pugh, seconded by Richard Petty, the Commissioners unanimously adopted the proposed policy and procedures manual. Copy included by reference. May 7, 1984 Minutes Page 4 Chairman Frye commended Mrs. Sykes and Mr. Willis for the work and thought that went into the preparation of the manual. On motion of Floyd Langley, seconded by Kenyon Davidson, the Commissioners unanimously approved the appointment of Patty Sykes as Purchasing Agent. On motion of Richard Pugh, seconded by Richard Petty, the Commissioners appointed 0. H. "Bud" Osborne to the Randolph County Planning Board to complete the unexpired term of Henry Darr. On motion of Floyd Langley, seconded by Kenyon Davidson, the Commissioners unanimously reappointed Mrs. Terry McCain, Mrs. Pike Johnson, and Mrs. H. M. Kivett to the Randolph County Public Library Board of Trustees. The Commissioners delayed action on an appointment to the Yadkin -Pee Dee River Basin Committee. On motion of Richard Pugh, seconded by Floyd Langley, the Commissioners reappointed Ann Trogdon to the Nursing Home Advisory Committee. On motion of Floyd Langley, seconded by Kenyon Davidson, the Commissioners unanimously appointed Darrell Frye to be their voting delegate at the NACo Conference in Seattle, Washington in July. On motion of Richard Pugh, seconded by Kenyon Davidson, the Commissioners went into executive session at 6:40 p.m. At 7:00 p.m., the Commissioners ended executive session and adjourned their regular session. 0 -- mail" 112111 RANDOLPH COUNTY -BOARD OF COMMISSIONERS 145 WORTH STREET — ASHEBORO. N. C. 27203 Resolution WHEREAS, the Randolph County Board of Commissioners held a public hearing May 7, 1984, concerning the Naming of SR 1547 and 1547 Extension (formerly SR 1551), which runs from the Randolph County line in the north to SR 1404 to the south; and the naming of SR 3106 (formerly a portion of SR 1.547), which runs east from SR 1547 to SR 1408; and WHEREAS, the majority of citizens speaking at the public hearing were in favor of the proposed names of "Finch Farm Road" for SR 1547 and SR 1547 Extension, and "Kennedy Road" for SR 3106; NOW, THEREFORE, BE IT RESOLVED by the Randolph County Board of Commissioners that SR 1547 and SR 1547 Extension (formerly SR 1551) be named ''Finch Farm Road" and that SR 3106 be named "Kennedy Road." THIS, the 7th day of May, 1984. r sir i./., i l i . •'_ ,l_�: Darrell Frye, Chairman Randolph County Board of Commissioners CERT] :FI:CATE The foregoing resolution was duly adopted at a meeting held by the Randolph County Board of Commissioners on May 7, 1984. - _ Anni_b' Shaw, Clerk Randolph County Board of Commissioners