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010785MINUTES RANDOLPH COUNTY COMMISSIONERS January 7, 1985 The Randolph County Board of Commissioners met in regular session at 2:00 p.m. in the Public Library conference room, 201 Worth Street, Asheboro, NC. Members present were Chairman Darrell Frye, Floyd Langley, Kenyon Davidson, Richard Petty, and Clinton Comer. Invocation was given by Commissioner Clinton Comer, followed by Pledge of Allegiance by all. On motion by Clinton Comer, seconded by Kenyon Davidson, the minutes of the December 3 meeting were unanimously approved. Bob Wright of Strand, Skees, Jones & Company, the County's independent auditors, presented the annual audit report. A copy of the audit report and the management letter is on file in the County Manager's office. Wade Doggett, CPA with Strand Skees, Jones & Company, presented a proposal for his company to do the County's audit at $25,000 per year for the next two years. This fee includes monitoring Mental Health, examining compliance for federal grants, and incorporating the single audit concept. On motion of Floyd Langley, seconded by Kenyon Davidson, the Commissioners unanimously approved this proposal. Jim Cooper, president of the Private Industry Council for Jobs Training Partner- ship Act (JTPA), came before the Board to request the Commissioners to approve a resolution to form a consortium of Randolph, Caswell and Rockingham counties as a Service Delivery Area for DTPA. Lindsay Cox, Executive Director of Piedmont Triad Council of Governments, and Janice Scarborough of Randolph Community Services, were also present to assist in the presentation. Mr. Cox assured the Board that if the consortium doesn't work, Randolph County can get out. On motion of Floyd Langley, seconded by Richard Petty, the Board approved the resolution. Copy included by reference. Chairman Frye awarded certificates and uniform emblems to four Emergency Services employees who had performed three successful resuscitations on patients who were considered clinically dead. The employees were David Cole, Jerry Davis, and Randy Kearns, EMT -Paramedics, and Barry Watts, EMT -Intermediate. Willie Plummer, RTC Board Chairman, and Larry'L nker, Vice=President of:.RTC,!came before the Commissioners to outline a rent -lease agreement option RTC has on some property adjoining the campus. The property has a 10,000 sq. ft. building which would need $110,500 in renovations to be suitable for classroom space. The owner, Mr. Reitzel Smith, has offered a 5 -year lease at $1,500 per month rent. The Board agreed that Chairman Frye, Commissioner Davidson, and the County Manager and County Attorney would meet with RTC representatives before making a decision as to whether or not to participate in funding this project. If the Commissioners do not call a special meeting during the month, they will decide on funding at their February 4 meeting. Janice Scarborough gave a status report on a Community Action Program (CAP) through Davidson County. After meeting with Davidson's CAP board November 19, Ms. Scarborough felt that working through them would not be in the best interest of Randolph County citizens. Any programs in Randolph would have to tie in with existing programs in Davidson. The Commissioners agreed to send a letter to Joel New, Director of Economic Opportunity, Department of Natural Resources & Community Development, Raleigh, saying that Randolph County has decided not to accept state or federal funds through an existing CAP agency but that we would be interested in receiving federal funds in the future if Randolph Community Services could become a CAP agency in its own right. Chairman Frye,voiced his concerns that there is a lack of communication between the Board of Commissioners and the Board of Directors of Randolph Community Services. Ms. Scarborough indicated her willingness to report periodically to the Commissioners or to have their designee attend her board. meetings. On motion of Floyd Langley, seconded by Clinton Comer, the Board unanimously appointed the County Manager as a Commissioners Minutes January 7, 1985 Page 2 liaison between Randolph Community Services and the Board of Commissioners. Purchasing Agent Patty Sykes presented bids for heating oil. On motion of Richard Petty, seconded by Clinton Comer, the Board unanimously approved the low bid of .7799 for all tanks from Huffman Oil Company. Copy of bids included by reference. On motion of Floyd Langley, seconded by Kenyon Davidson, the Board unanimously voted to participate in a PTCOG water supply study, with Randolph's share being $14,917.27. The study, to be done by CHM2Hill will include all aspects of water supply, including inter -basin transfer. On motion of Richard Petty, seconded by Clinton Comer, the Board unanimously voted not to purchase a tract of land in the Archdale -Trinity area that is owned by the Randolph County Board of Education. By law, the County has first option to purchase property that the school board has declared surplus for school purposes. On motion of Floyd Langley, seconded by Richard Petty, the Board unanimously agreed to add to the County Pay Plan the positions of Cottage Parent I at Grade 54 and Cottage Parent II at Grade 56. On motion of Kenyon Davidson, seconded by Ricahrd Petty, the Board unanimously approved 7 resolutions to add streets to the State System of Roads. Copies of resolutions included by reference.. On motion of Richard Petty, seconded by Clinton Comer, the Board unanimously approved a proclamation in honor of the retirement of Wanda Phillips. Copy of proclamation included by reference. Perry Brady, on behalf of the Town of Ramseur, offered to give to the County the building which currently houses the Medical Rescue unit in Ramseur. The Board did not vote on this matter, but indicated to Mr. Brady their interest in pursuing the matter.once Ramseur's Town Board have worked out the details. Health Director George Elliott presented a proposal for establishing a pre- natal clinic for Randolph County. Through a state grant, there is money to hire a public health nurse half-time to work in this program. Through the JOBS Bill, there is $1750 for delivery fees for indigent mothers. Mr. Elliott also proposed to ask March of Dimes for the other 50% funding for the nurse and to ask for another $2500 for indigent delivery funds. On motion of Richard Petty, seconded by Clinton Comer, the Board -unanimously voted to accept these grant funds and to allow Mr. Elliott to :. approach March of Dimes for further funding for a pre -natal clinic. Copy of budget amendment included by reference. On motion of Floyd Langley, seconded by Richard Petty, the Board unanimously appointed Rick Moll.Deputy County Finance Officer. He shall have authority to perform, under the direction of the County Finance Officer, any act that the County Finance Officer may perform in the maintenance of the accounting office of the Mental Health Fund. Commissioner Comer gave a report on the meetings he, Chairman Frye, and Frank Willis had held with Minier & Associates and with Black & Veatch concerning the County's water feasibility study. That committee's recommendation to the Board was to award the bid to Black & Veatch, the low bidder. On motion of Clinton Comer, seconded by Richard Petty, the Board unanimously awarded the bid to Black & Veatch at $2500. County Attorney Pugh advised the Board that he is awaiting reply from Ramseur Town Attorney Charlie Casper before a memorandum of understanding can be written concerning Ramseur's use of Caviness School. On motion of Richard Petty, seconded by Clinton Comer, the Board unanimously appointed Charles Owen and Bob Trogdon and reappointed Martha -Thomas to the Board of Health for a 3 -year term. Commissioners Minutes January 7, 1985 Page 3 Alan Pugh announced his resignation as County Attorney. He is taking a position as an administrative aide under the new administration of Governor Jim Martin. On motion of Clinton Comer, seconded by Richard Petty, the Board unanimously appointed Asheboro attorney Ed Gavin to the position of County Attorney. Chairman Frye noted that Mr. Gavin has been serving as Social Services Attorney. A new Social Services Attorney will be appointed at the next Commissioner meeting. Chairman Frye read a letter from Social Services Regional Director Albert Thompson which stated that in the 11 -county region Randolph County's food stamp unit had the finest overall performance in timely processing of applications and had processing rates superior to state and regional averages. On motion of Floyd Langley, seconded by Kenyon Davidson, the Board unanimously approved a budget amendment to allow Social Services to accept an additional $6880. in Crisis Intervention Funds from the State. Copy included by reference. Having no further business, the Board adjourned.