100206October 2, 2006
The Randolph County Board of Commissioners met in regular session at 4:00 p.m. in the
Commissioners Meeting Room, County Office Building, 725 McDowell Road, Asheboro, NC.
Commissioners Holmes, Frye, Kemp, Davis, and Lanier were present. Rev. Mark Spence, New
Beginnings Baptist Church, gave the invocation, and everyone recited the Pledge of Allegiance.
Recognition of Retiree
MiMi Cooper, Public Health Director, recognized Balinda Ferree, who is retiring from the Health
Department with 29 years of service, and Chairman Holmes presented an engraved clock to her.
Public Comment Period
Pursuant to N.C.G.S. § 153A-52.1, Chairman Holmes opened the floor for public comment. No one
spoke, and Chairman Holmes closed the public comment period.
Addition to and Approval of Consent Agenda
Chairman Holmes announced that Item I. Appoint Gail Moore to Nursing Home Advisory Committee
and Item J. Adopt Resolution Authorizing Execution of Community Development Block Grant would be
added to the Consent Agenda.
On motion of Frye, seconded by Kemp, the Board voted unanimously to approve the Consent
Agenda, as follows:
• approve regular minutes and 3 sets of closed session minutes from 915106 meeting;
• appoint Will Massie and Cheryl Ivey and reappoint Jane Leonard to Public Facilities Corporation;
• reappoint Brian Moffitt, Reid Kearns and Hal Johnson to the Tourism Development Authority and
reappoint Hal Johnson as Chairman;
• approve Firemen's Relief Fund appointments: Benny Beck, Dale Needham Coleridge; Jim Pell,
David Greason Eastside; Roger King, Steven Hughes Farmer; Kyle Dixon, Johnny Hicks
Franklinville; Tony Turner, Mike Bradshaw Guil-Rand; David Davis, Kenneth Adams Level
Cross; Larry Williams, William Flowe, Jr. Northeast; Darrell Voncannon, Jack McKenzie
Seagrove; Donald Allred, Edwin Beeson Sophia; Ray White, Michael McDowell Southwest;
Yancy King, Terry Williams Staley; Darrell Owenby, Jesse Wilson Tabernacle; Phil Pendry,
Melissa Blalock Tiger Country; Michael Dickinson, Ted Scott Ulah; Brian Hedgpeth, Derrick
Lyndon Westside;
• adopt Proclamation for 4H Week (October 1-7, 2006), as follows:
WHEREAS, 4-H is a community where young people learn leadership, citizenship and life skills; and
WHEREAS, 4-H is one of the largest youth development organizations in North Carolina with nearly 6.6
million youth involved in 4-H; and
WHEREAS, 4-H in North Carolina claims 195,000 youth members and 30,000 adult volunteers, while
Randolph County's 4-Hprogram numbers over 4000 members and over 300 volunteers; and
WHEREAS, 4-H, as part of the North Carolina Cooperative Extension, is a program where youth learn
together in all kinds ofprojects, events and activities; and
WHEREAS, 4-H has been helping youth and adults learn, grow and work together for more than one
hundred years.
NOW, THEREFORE, THE RANDOLPH COUNTY BOARD OF COMMISSIONERS DOES HEREBY
PROCLAIM October 1-7, 2006 as National 4-H Week in Randolph County and urges the people of this
community to take advantage of the opportunity to become more aware of this special program which gives youth
the chance to learn together and on their own as part of Randolph County 4-H and to join us in recognizing the
unique partnership between our county and our university system.
0 approve Budget Amendment #10 Health Department, as follows:
2006-2007 GENERAL, FUND - Amendment #10
Revenues
Increase
Restricted Intergovernmental
$20,000
Appropriations
Increase
Public Health
$20,000
• approve Budget Amendment #11 Library, as follows:
2006-2007 GENERAL FUND -' Amendment #11
Revenues
Increase
Restricted Intergovernmental
$15,611
Appropriations
Increase
Public Library
$15,611
• approve Budget Amendment #5 County Schools Capital Project Ordinance, as follows:
COUNTYSCHOOLS CAPITAL PROJECT ORDINANCE - Amendment #5
Revenues
Increase Decrease
Debt Issued
$7,026,469
Interest Earned
$276,720
Appropriations
Increase
Providence Grove High School
Profession Services Architect
$15,018
Other Services Testing & Surveying
$22,000
Land Acquisition
$339,782
General Construction
$4,939,800
Utility Construction
$1,263,250
Contingency
$181,590
Administrative Costs
$316,985
Archdale Trinity Area High School
Land Acquisition
$254,800
• appoint Gail Moore to Nursing Home Advisory Committee;
• adopt resolution authorizing execution of Community Development Block Grant, as follows:
WHEREAS, Randolph County has received a 2006 Grant from the State of North Carolina, Department of
Commerce, Division of Community Assistance under the Small Cities Community Development Black Grant
Program, Scattered Site Housing Category; and
WHEREAS, Randolph County has accepted the State of North Carolina Small Cities Community
Development Block Grant allocation of $400, 000; and
WHEREAS, Randolph County has substantially complied with all federal, state and local laws, rules,
regulations and ordinances as applicable to the project.
NOW, THEREFORE, BE IT RESOLVED by the Randolph County Board of Commissioners that Richard T.
Wells, Interim County Manager; William L. Massie, Assistant County Manager; and David Townsend, III,
Director ofPublic Works, are hereby authorized to execute all 2006 Scattered Site Housing Grant documents.
Additions to Agenda
Chairman Holmes announced that Item H. Historical Society Request and Item I. County -wide Water
Plan Update would be added to the New Business section of the Agenda.
Public Hearing - D.O.T. Secondary Road Improvement Program; Approval of Resolution
Reuben Blakley, D.O.T. District Engineer, presented the 2005-2006 Secondary Roads Improvement
Program and reviewed the expected allocations listed in the resolution that follows.
Chairman Holmes opened the public hearing at 4:20 p.m. and, hearing no comments, closed the
public hearing.
On motion of Kemp, seconded by Davis, the Board voted unanimously to adopt the following
resolution approving the 2005-2006 Secondary Roads Improvement Program, as follows:
WHEREAS, the North Carolina Department of Transportation received in July 2005 and July 2006 an
allocation of $4,119,548 and remaining funds of $0 from the previous Secondary Construction Pro, -ram, a total
of $4,119,548 for Secondary Road Improvements in Randolph County for fiscal years 2005-2006 and 2006-2007
A public meeting was held on October 21 2006 in the Randolph County Commissioners Meeting Room on the
expenditures of said funds; and
WHEREAS, it is proposed to utilize approximately $3,553,300 to construct roads down the priority list as far
as possible, provided rights of way are available; and
PROGRAM SUBJECT TO AVAILABILITY OF FUNDING, RIGHT-OF-WAY, & ENVIRONMENTAL REVIEW
Priority No.
SR
Road Name
From
To
Miles
Description
Cost
No.
8C.076035
2297
Old Providence Road
SR 2114
EndMaint
0.26
G,D,B,P,EC
$117,000
8C.076048
2903D
Osborn Mill Road
End Pvt.
SR 2911
1.25
P & EC
$125,000
8C. 076051
1118A
Bethel Lucas Road
NC 134
SR 1121
1
P & EC
$100,000
8C.076057
2876E
Pleasant Grove Church
SR 2886
SR 2885
1.43
G,D,B,P,EC
$643,500
Road
8C.076067
2379
Cheyenne Trail
SR 2112
EndMaint
0.556
G,D,B,P,EC
$145,200
(6F Sub)
8C.076068
2380
Cherokee Trail
SR 2379
EndMaint
0.308
G,D,B,P,EC
$ 94,600
(6F Sub)
8C.076070
2141
Hall Road
SR 2261
Beg Pvt.
0.21
G, D, B, P, EC
$94,500
8C.076071
2836
Archie Newsome Road
SR 2835
EndMaint
0.4
P & EC
$40,000
8C.076072
1173
Tom's Creek Road
NC 49
SR 1174
0.70
G,D,B,P,EC
$315,000
8C.076073
2908
Wayne Road
SR 2911
NC 42
0.90
G, D, B, P, EC
$405,000
8C.076074
1113
Pisgah Church Road
SR 1114
EndMaint
1.03
B,P & EC
$206,000
8C.076080
2996
Donna Road
SR 2839
EndMaint
0.14
G,D,B,P,EC
$ 63,000
(4F Sub)
8C.076081
2043
Dean View Drive
SR 1928
EndMaint
0.13
G,D,B,P,EC
$ 58,500
(8F Sub)
8C.076085
1264
Cortez Road
SR 1228
SR 1228
0.54
GD &EC
$108,000
8C.076088
2896C
Pickett'sMill Road
SR 2899
STA 78+65
1.23
G,D,B,P,EC
$553,500
3F (Sub)
2553
CC Square Road
SR 2483
EndMaint
0.10
B,P & EC
$20,000
9F (Sub)
2994
Freedom Trail
NC 159
EndMaint
0.29
B,P & EC
$58,000
9F (Sub)
2995
Independence Avenue
EndMaint
EndMaint
0.3
B,P &EC
$60,000
]OF (Sub)
3265
Idlewild Drive Ext.
SR 3264
EndMaint
0.16
B,P & EC
$32,000
]OF (Sub)
3267
Rockaway Drive
SR 3265
EndMaint
0.04
B,P & EC
$ 8,000
]OF (Sub)
3268
Rockaway Drive
SR 3265
EndMaint
0.1
B,P & EC
$20,000
11 (Sub)
3272
Allred Heights
SR 1527
EndMaint
0.33
B,P & EC
$66,000
12 (Sub)
3280
Second Park Avenue
SR 2383
SR 2331
0.29
G,D,B,P,EC
$130,500
13 (Sub)
2312
Morning Glory Road
SR 2150
EndMaint
0.2
G,D,B,P,EC
$ 90,000
WHEREAS, it is proposed to retain $426,575 of the total allocation for spot stabilization, paved road
improvements, replace small bridges with pipe, or safety projects; and
WHEREAS, it is proposed to retain $139,673 of the total allocation for road additions, property owner
participation paving, volunteer fire departments, rescue squad driveways, old subdivision improvement program,
overruns, county surveys and right of way acquisition; and
WHEREAS, the North Carolina Department of Transportation received in July 2005 and July 2006 an
allocation of $3,943,948 and remaining funds of $0 from the North Carolina Highway Trust Fund, a total of
$3,943,948 for Secondary Road Improvements in Randolph County for fiscal years 2005-2006 and 2006-2007. A
public meeting was held on October 2, 2006 in the Randolph County Office Building on the expenditures of said
funds; and
WHEREAS, it is proposed to utilize approximately $3,186,500, 000 to construct roads down the priority list as
far as possible, provided rights of way are available; and
Priority No.
SR No.
Road Name
From
To
Miles
Description
Cost
8C.076017
2853
Ridge Road
Beg.Pavt
SR 2843
1.00
B,P &EC
$200,000
8C. 076058
2107
Old Climax Road
SR 2106
Co.Line
0.80
P & EC
$ 12,000
8C.076059
2904
Old Bachelor Creek
SR 2900
SR 2903
0.70
G,D,B,P,EC
$315,000
Road
8C.076062
1179E
Lou Cranford Road
SR 1180
SR 1143
2.0
G,D,B,P,EC
$900,000
8C.076066
2481
Low Bridge Road
SR 2455
SR 2442
1.5
G,D,B,P,EC
$675,000
8C.076077
1689
Stewart Street
SR 1527
EndMaint
0.5
G,D,B,P,EC
$100,000
8C.076078
1149
Veteran's Loop Road
SR 1145
EndMaint
0.7
G,D,B,P,EC
$315,000
16 (Rural
2112
Bethel Church Road
SR 2116
Beg. Pvt.
0.65
G,D,B,P,EC
$292,500
Hold)
IF (Sub)
3277
Woodale Forest Court
SR 1554
EndMaint
0.20
B,P & EC
$40,000
IF (Sub)
3278
Woodale Forest Lane
SR 3277
EndMaint
0.15
B,P & EC
$30,000
2F (Sub)
2150
Forest Park Drive
SR 2312
SR 3264
0.28
B,P & EC
$56,000
5F (Sub)
2554
Cox Lane
SR 2419
EndMaint
0.31
B,P & EC
$62,000
7F (Sub)
2383
Leonae Drive
SR 2312
EndMaint
0.42
G,D,B,P,EC
$189,000
WHEREAS, it is proposed to retain $530,472 of the total allocation for spot stabilization, paved road
improvements, replace small bridges with pipe, or safety projects; and
WHEREAS, it is proposed to retain $226,976 of the total allocation for property owner participation paving
and overruns.
BE IT RESOLVED that all of the above be carried out by the Department of Transportation.
Approval of Work First Plan for FY2007-09
Martha Sheriff, Social Services Director, told the Board that the Work First Planning Committee had
met and developed the proposed Work First Plan for FY 2007-2009 with only minor changes to the
previous plan. Ms. Sheriff presented the plan for the Board's consideration.
On motion of Frye, seconded by Lanier, the Board voted unanimously to approve the Work First
Plan for FY 2007-2009, as presented.
Approval of New Memorandum of Understanding for Cooperative Extension
Carolyn Langley, Cooperative Extension—Randolph Center Director, presented a new
Memorandum of Understanding between County government, NC State University and NC A&T State
University for the Board's consideration.
On motion of Davis, seconded by Kemp, the Board voted unanimously to approve a new
Memorandum of Understanding for Cooperative Extension, as presented, effective January 1, 2007.
Bid Award for Water Heater at Jail
Major Allen McNeill, Sheriff's Office, told the Board that requests for proposals were sent to 4
vendors seeking bids for a 500 -gallon replacement water heater at the Jail. Only one bid was received:
Randolph Boiler & Mechanical, Inc. for $54,373.11. He said that the Sheriff s Office has identified
funds within its budget for this purchase.
On motion of Frye, seconded by Davis, the Board voted unanimously to award the bid for a water
heater for the jail to Randolph Boiler & Mechanical, Inc. for $54,3 73. 11.
Major McNeill also informed the Board that plans for expansion at the jail would need to commence
soon to alleviate overcrowding.
Authorization of Refund for Overpayment of Excise Stamps
Aimee Scotton, Associate County Attorney, said that Julie Stubblefield, from the law office of
Bunch, Robins & Stubblefield, pursuant to NCGS 105-228.37, has requested the refund of excise tax
paid on a deed that was erroneously filed in Randolph County. The deed should have been filed in
Montgomery County; the excise tax paid on this property in Randolph County was $220.00. According
to NCGS 105-228.37, the Board of Commissioners must review the request and hold a hearing to make
a decision on the refund. If the Board finds that the refund is due, the Board shall refund the County's
portion of the tax. Ordinarily, before the tax is refunded, the taxpayer must record a new instrument
reflecting the correct amount of tax due. In this case, since no tax was due, before the tax is refunded,
the taxpayer must record a document stating that no tax was owed because the instrument being
corrected was recorded in the wrong county. This document, which must include the names of the
grantors and grantees and the deed book and page number(s) of the instrument(s) being corrected, was
filed in the Randolph County Registry on September 8, 2006. Since no excise tax was due in Randolph
County and this deed was simply recorded in the wrong place, Ms. Scotton asked the Board to authorize
the refund requested by Julie Stubblefield in the amount of $220.00.
On motion of Kemp, seconded by Davis, the Board voted unanimously to approve the refund of $220
to Julie Stubblefield for the overpayment of excise tax.
Update on Public Health Nuisance Abatement
Aimee Scotton reminded the Board that at their last meeting, a hearing was held regarding the
conditions at 1102 Country Place Road in Asheboro. The Board concluded, based on evidence provided
by MiMi Cooper, Health Director, that conditions on this property were dangerous and prejudicial to the
public health and safety, and the Board ordered the Health Department to take measures to abate this
nuisance. Shortly thereafter, MiMi Cooper was contacted by two of the four property owners. They are
interested in selling the property and have retained the services of a local real estate agent. This agent
has, in turn, hired a contractor to perform the work necessary to repair the property and prepare it for
sale. This repair work consists of the same work that would be necessary to abate the public health
nuisance and will be paid for by the property owners. No further action by the County should be
necessary. MiMi Cooper will continue to be in contact with the local real estate agent in order to
monitor progress on this property.
Request by Historical Society; Designation of Parking Spaces on County Property
Tim Womick, Project Coordinator, Randolph County Historical Society, said that the Society plans
to establish a historic park on the southeast quadrant of the original Public Square—corner of Salisbury
Street and Main Street. He requested that the Board designate 6 total parking spaces, one being
handicapped, in the County's over -flow parking lot adjacent to the County Courthouse—corner of
Salisbury Street and Cox Street, to be used for historic park parking.
On motion of Kemp, seconded by Davis, the Board voted unanimously to designate 6 total parking
spaces in the County's over flow parking lot on the corner of Salisbury Street and Cox Street to be used
solely for historic park parking.
Update on Hwy. 22 Providence Grove School Water Transmission Line
David Townsend, III, Public Works Director, said that plans are still moving forward with the water
line to Providence Grove High School. All possible funding sources are being considered, including any
available state and federal funding.
Commissioner Lanier commented that Handy Sanitary District is still very interested in serving the
southwest part of Randolph County with water; they are ready to go any time the County is.
Closed Session—Economic Development (N.C.G.S.143-318.11(a)(4))
At 5:20 p.m., on motion of Frye, seconded by Davis, the Board voted unanimously to go into closed
session to discuss matters relating to the location or expansion of business in the area, pursuant to
N. C. G. S. 143-318.11(a) (4).
At 5:52 p.m. the Board returned to open session and then took a short recess.
Amendment to Unified Development Ordinance—Signs
At 6:30 p.m., Chairman Holmes adjourned to a duly advertised public hearing to consider an
amendment to the Unified Development Ordinance regarding special use permits for off-site directional
gateway signs.
Chairman Holmes opened the public hearing, and hearing no comments, closed the public hearing.
On motion of Frye, seconded by Davis, the Board voted unanimously to approve an amendment to
Article XII of the Unified Development Ordinance, as follows:
Article VII. District Regulations
Section 5.3 Regulations for Special Use Permits.
Use: Directional Gateway Sign
Special Use District: RA, RM, RR, RE, E -I
Site Considerations: One (1) directional gateway sign shall be permitted for the same business.
Landscaping of the site around the sign using appropriate plantings and shrubs is
required.
Sign Requirements: Directional gateway signs shall not exceed 16 sq. ft for a single business and 16
sq. ft. for the name of the street and/or development with a maximum total sign
size of 75 sq. ft. No directional gateway sign shall exceed eight (8) ft in height.
Non flashing or indirect illumination is required. All lighting must be motionless.
Sign must be a ground mounted sign constructed of metal, brick, or fiberglass.
Any directional gateway sign shall be subject to approval by the N.C. Department
of Transportation. No directional gateway sign shall be placed where it may
cause a hazard, or obstruct the view of any driver.
Plans: A construction plan shall be required prior to issuance of a zoning permit.
Rezoning Public Hearing
At 6:35 p.m., the Board adjourned to a duly advertised public hearing to consider rezoning requests.
Hal Johnson, Planning and Zoning Director, presented the following requests, and Chairman Holmes
opened the public hearing for comments on each request and closed it before taking action on each
request.
1. CHARLES LACKEY, Denton, North Carolina, is requesting that 5 acres out of 56.43 acres located
at 7113 Jackson Creek Road, Concord Township, be rezoned from RA to OI -CD. Rural Growth Area.
Tax ID# 6790681557. The proposed Conditional Zoning District would specifically allow an 80' x 75'
multipurpose assembly building for missionary conferences & community meetings. Property Owner -
Pauline Hoover. The Planning Board reviewed this request at public meeting on September 12, 2006,
and unanimously recommended that this request be approved as consistent with standards and policies
contained within the Growth Management Plan.
Example of a Growth Management Policy that the Technical Review Committee found supporting
this recommendation: Policy 8.4 The County should approach land use and economic development
decisions, not as isolated individual issues, but as part of a larger interconnecting framework of
building sustainable growth within Randolph County.
Charles Lackey, applicant, said that he doesn't think he needs the buffer since the entire 56 acres is
surrounded by trees.
On motion of Lanier, seconded by Frye, the Board voted 4-1, with Kemp opposing, to approve the
request of Charles Lackey, as consistent with the County's adopted comprehensive plans and as outlined
in the recommendation provided by the County Planning Board, with the condition of the planting of
only I row of trees on the west side of the site plan.
2. NIEMITALO INVESTMENTS, Archdale, North Carolina, is requesting that 2.76 acres located at
3194 Sumner Road, Trinity Township, be rezoned from LI -CU to LI -CD. Primary Growth Area. Lake
Reese Watershed. Tax ID# 7715366651. The proposed Conditional Zoning District would specifically
allow office and warehouse storage for a concrete construction business as per site plan. Property
Owner — J.L. Furnishings East. The Planning Board reviewed this request at public meeting on
September 12, 2006, and unanimously recommended that this request be approved as consistent with
standards and policies contained within the Growth Management Plan.
Example of a Growth Management Policy that the Technical Review Committee found supporting
this recommendation: Policy 1.6 Planning and development decisions should be based on the
principal of promoting investment in Randolph County to expand employment opportunities while
preserving and improving the quality of life for all county residents.
David Cecil spoke on behalf of the applicant, saying that there would be no actual production of
concrete items done on-site; the warehouse will be used solely for storage.
On motion of Frye, seconded by Lanier, the Board voted unanimously to approve the request of
Niemitalo Investments, as consistent with adopted comprehensive plans and as outlined in the
recommendations provided by the County Planning Board.
Adjournment
There being no further business, the meeting adjourned at 7:00 p.m.
J. Harold Holmes, Chairman Darrell L. Frye
Phil Kemp
Arnold Lanier
Robert B. Davis
Cheryl A. Ivey, Clerk to the Board