120406 (2)December 4, 2006
The Randolph County Board of Commissioners met in regular session at 4:00 p.m. in the
Commissioners Meeting Room, County Office Building, 725 McDowell Road, Asheboro, NC.
Commissioners Holmes, Frye, Davis, Kemp and Lanier were present. Rev. Marion Smith, former
Randolph County Social Services Director, Asheboro, gave the invocation and everyone recited the
Pledge of Allegiance.
Presentation of County Employee Service Awards
Chairman Holmes and Kim Newsom, Randolph County Personnel Director, presented County
employee service awards to the following honorees: 15 years of service: Larry O. Cook, Sheriff, Johnny
R. Hussey, Sheriff; Sandra J. Reid, Sheriff, Traci H. Williams, Sheriff; Sherry B. Barberry, Health; Kathy
C. McGowan, Social Services; Kimberly L. Scruggs, Social Services; Timothy M. Rowland, Computer
Services; James S. Chriscoe, Maintenance; Karen K. Saffell, Maintenance; 20 years of service: Mary
Ann Banker, Administration; Linda R. Smith, Computer Services; Phillip A. Pearman, Health; Timothy
R. Hussey, Sheriff, Catha J. Wright, Sheriff, 25 years of service: Thomas M. Wassack, Computer
Services; Kitty H. Andrews, Sheriff, Sherry D. Saunders, Social Services; Nancy B. Macon, Tax; 30 years
of service: Linda L. Redding, Administration; Barbara J. McDowell, Sheriff
Presentation of Gifts from NC Cooperative Extension
Carolyn Langley, Cooperative Extension—Randolph Center Director, presented gifts to the Board
from NC Cooperative Extension Service.
Recognition of Retiree
Chairman Holmes presented an engraved clock to Martha Sheriff, Social Services Director, who is
retiring from the County with 39 years of service.
Presentation of Best Practice Award
Martha Sheriff, Social Services Director, announced that Randolph County Social Services has been
awarded a Best Practice Award in the category of Improvement in Efficiency for Tier Two Counties for
its new electronic records management system. She thanked her staff and Computer Services staff for
their efforts and the County Commissioners for the County's financial support.
Presentation of Proclamation of Appreciation
Chairman Holmes presented the following Proclamation of Appreciation to outgoing Clerk of Court
Lynda Skeen:
WHEREAS, Lynda Skeen was born and raised in Randolph County; and
WHEREAS, Ms. Skeen has dedicated her career to public service, having worked 42 years in the Randolph
County Clerk of Court's office; and
WHEREAS, Ms. Skeen was elected as Randolph County Clerk of Court in 1986, a position she has held for the
past 20 years; and
WHEREAS, Ms. Skeen served as President of the Association of Clerks of Superior Court of North Carolina
for 2000-2001; and
WHEREAS, Ms. Skeen served as President of the Randolph County Republican Women in 1988, 1989 and
1999; and
WHEREAS, Ms. Skeen was the recipient of the 1994 Alice Ward Award.
NOW, THEREFORE, BE IT PROCLAIMED by the Randolph County Board of Commissioners that we
acknowledge the talents, knowledge, and dedication of Lynda Skeen and the manner in which she has devoted
herself to the citizens of Randolph County during her tenure as Randolph County Clerk of Court. We take this
opportunity to recognize and express our appreciation to a dedicated public servant and friend.
Recognition of Outgoing County Commissioner
Chairman Holmes recognized Robert Davis for his years of service as County Commissioner from
11/94 — 12/06 and presented him with an engraved plaque.
NC House of Representatives -elect Pat Hurley presented a certificate of recognition from the NC
General Assembly to Robert Davis.
Approval of Minutes
On motion of Davis, seconded by Kemp, the Board voted unanimously to approve the minutes of the
November 2006 regular and closed session minutes, as presented.
Adiournment
On motion of Davis, seconded by Kemp, the old Board adjourned.
New Board Seated
At this time, the new Board was seated and the meeting was called to order. Commissioners Holmes,
Frye, Kemp, Lanier and Haywood were present.
Reorganization of Board
On motion of Frye, seconded by Haywood, the Board voted unanimously to elect Harold Holmes as
Chairman of the Board.
On motion of Lanier, seconded by Haywood, the Board voted unanimously to elect Darrell Frye as
Vice Chairman of the Board.
On motion of Frye, seconded by Lanier, the Board unanimously voted to approve the following
appointments: County Attorney, Alan Pugh; Associate County Attorney, Aimee Scotton; Clerk to the
Board, Cheryl Ivey; Deputy Clerk to the Board, Amanda Jones; Representative to the Board of Health,
Stan Haywood; Representative to the Social Services Board, Arnold Lanier; Representative to the
Consolidated Mental Health Board, Darrell Frye; Representative to the Juvenile Crime Prevention
Council, Arnold Lanier; Representative to the High Point Transportation Advisory Board, Darrell Five;
Alternate Representative to the High Point Transportation Advisory Board, Stan Haywood; PTCOG
Delegate, Darrell Frye; Piedmont Triad Partnership, Phil Kemp; Piedmont Authority for Regional
Transportation, Darrell Frye; Regional Planning Organization Transportation Advisory Committee, Stan
Haywood.
Public Comment Period
Pursuant to N.C.G.S. § 153A-52.1, Chairman Holmes opened the floor for public continent. No one
spoke.
Approval of Consent Agenda
On motion of Frye, seconded by Lanier, the Board voted unanimously to approve the Consent
Agenda, as follows:
• reappoint Karen Smith to the Adult Care Home Committee;
• reappoint Ben Ramsey to the E & R Board;
• reappoint Ben Ramsey to the Tax Commission;
• reappoint Randy McNeil & Norris Greenlee to the Board of Health;
• reappoint Addie Luther to the Nursing Home Committee;
• set bonds for elected and appointed officials, as follows: Sheriff --$25, 000, Register of Deeds --
$50, 000, Tax Collector --$300, 000, Deputy Tax Collector --$200, 000, Finance and Deputy Finance
Officers $500, 000;
• approve continuation of Sheriff's Office employment for Sandra Reid, wife of Sheriff Maynard Reid,
pursuant to N. C. G. S. § 153A-103;
• approve Budget Amendment +17 for Social Services (Crisis Intervention Program), as follows:
2006-2007 BUDGET ORDINANCE—GENERAL FUND AMENDMENT #17
Revenues
Increase
Decrease
Restricted Intergovernmental
S107,700
Appropriations
Increase
Decrease
Social Services
$107,700
• approve Budget Amendment #18 for Administration (safety and wellness grant), as follows:
2006-2007 BUDGET ORDINANCE—GENERAL FUND AMENDMENT #18
Revenues
Increase
Decrease
Miscellaneous
813,179
Appropriations
Increase
Decrease
Administration
$13,179
• approve Budget Amendment X19 for Cooperative Extension (parent education class), as follows:
2006-2007BUDGET ORDINANCE—GENERAL FUND AMENDMENT #19
Revenues
Increase
Decrease
Miscellaneous
$5, 000
Appropriations
Increase
Decrease
Cooperative Extension
S5,000
• approve Budget Amendment #20 for an Archdale Economic Development project, as follows:
2006-2007 BUDGET ORDINANCE—GENERAL FUND AMENDMENT #20
Revenues
Increase
Decrease
Transfer from Economic Development Reserve
S25,000
Appropriations
Increase
Decrease
Other Economic & Physical Development
S25,000
Approval of Funds for New Hospice Home
Bob Mason, Hospice of Randolph County Board of Directors Chairperson, asked the Board for
funding for a new $3 million, 10 -patient Hospice home that will be built on the current Hospice facility
campus. Lynda Petty, Campaign Planning Committee member, voiced her support for the new facility and
asked the Board to pledge $25,000 a year for the next 5 years.
On motion of Kemp, seconded by Haywood, the Board voted unanimously to allocate $25, 000 a year
for 5 years, beginning July 1, 2 00 7, for a new Hospice home in Randolph County.
Consideration of Park and Ride Funding Sources
Vice Chairman Frye reminded the Board that at 2 previous meetings the Board had discussed whether
or not to approve a resolution approving the levy of a privilege tax (gross receipts tax on vehicles and
motorcycles) by Piedmont Authority on Regional Transportation (PART) for Park and Ride services. This
tax would fund the local match required by the affected local governments (Trinity, Randleman,
Archdale, and the County) for the Park and Ride services. Resolutions have been adopted by Trinity,
Randleman and Archdale encouraging the County to approve the tax levy. Brent McKinney, PART
Director, answered questions from the Board.
Jeff Foster spoke in opposition to the tax levy, saying that 100% of his customers are from Randolph
County, and only 2-3% of his business is paid for by insurance.
Commissioner Frye made a motion to approve the levy of a 5% gross receipts tax by PART for Park
and Ride Services and then withdrew his motion.
Following discussion, the Board decided to wait to see if the City of Asheboro adopts a resolution
supporting the tax levy before considering this item of business again.
Public Hearing and Adoption of Resolution for High Point Metropolitan Planning Organization
Thoroughfare Plan
Greg Venable, Transportation Planner, City of High Point, said that the High Point Urban Area
Metropolitan Planning Organization (HPMPO) staff is currently in the process of updating its
Thoroughfare Plan. He presented a Thoroughfare Plan map, which is being updated due to changes in the
HPMPO boundary. The primary purpose of a Thoroughfare Plan is to guide the development of the area
road network in a manner consistent with changing traffic demands. The new map includes all expected
projects at build -out with no regard to funding or timing. Every member jurisdiction must hold a public
hearing per our public involvement plan. HPMPO staff is requesting that each member jurisdiction
approve the Thoroughfare Plan map. Once all public hearings are complete the Technical Advisory
Committee (TAC) will approve the Thoroughfare Plan. The Thoroughfare Plan map will be presented to
the TAC for their approval at the January 2007 meeting.
Chairman Holmes opened the floor for public comment, and hearing none, closed the public hearing.
On motion of Frye, seconded by Haywood, the Board voted unanimously to approve a resolution
adopting the High Point Metropolitan Planning Organization Thoroughfare Plan, as follows:
WHEREAS, Randolph County, and the High Point Metropolitan Planning Organization (MPO), actively
worked to develop a transportation plan for the High Point Urbanized Area; and
WHEREAS, Randolph County and the Department of Transportation are directed by North Carolina
General Statutes 136-66.2 to reach agreement for a highway system that will serve present and anticipated volumes
of vehicular traffic in and around the urbanized area; and
WHEREAS, it is recognized that the proper movement of traffic within and through the City ofHigh Point
and the High Point Urban Area is a highly desirable element of the comprehensive plan for the orderly growth and
development ofRandolph County; and
WHEREAS, after full study of the plan, and following a public hearing, the Randolph County Board of
Commissioners feel it to be in the best interests of Randolph County to adopt a plan pursuant to General Statutes
136-66.2.
NOW THEREFORE, BE IT RESOLVED by the Randolph County Board of Commissioners that the High
Point Urban Area Thoroughfare Plan, as shown on a map dated September 1, 2006 (shown below), be approved
and adopted as a guide in the development of the highway system in High Point, NC.
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Approval of Easement Across County Property
Larry McKenzie reminded the Board about his (and partner Bill Tyler's) request for an easement
across County property from New Century Drive to property located behind the County jail. He said that
they had met with the City of Asheboro on 8/31/06 and that the City is willing to annex New Century
Drive, thus bringing water and sewer down this street. He said that they are willing to build the new road
to the City of Asheboro's standards. Also, a vinyl fence would be built at the bottom of the current
parking lot of the jail. The County would benefit from New Century Drive being annexed because the
County's water/sewer rates would decrease drastically since the jail and the RCOB would become part of
the City. The only concern is the increase in traffic at the intersection of McDowell Road and New
Century Drive and along New Century Drive, once development is established. Mr. McKenzie referred to
letters of support from the Asheboro/Randolph Chamber of Commerce and the Randolph County
Economic Development Corporation encouraging the Commissioners to grant the easement.
On motion of Haywood, seconded by Frye, the Board voted 4-1, with Kemp opposing, to grant an
easement across County property to allow access to the Tyler/McKenzie property, contingent upon New
Century Drive being annexed by the City of Asheboro and the construction of a fence by the developers
that meets the specifications required by the County.
Approval of Randolph County Schools' Request for Budget Transfer for Emergency Use
Todd Lowe, Randolph County Schools Finance Officer, requested permission, pursuant to N.C.G.S. §
115C-433, to transfer $1.2 million from current expense fund balance to the capital outlay budget for FY
06-07, for facilities improvements such as air conditioning for high school gymnasiums, science labs and
cultural arts and miscellaneous high school athletic projects. He said that the Board of Education, at their
November 20, 2006 meeting, had adopted a resolution requesting that the Commissioners approve this
transfer. Clerk to the Board Cheryl Ivey stated that Asheboro City Schools had been notified of this
request, pursuant to N.C.G.S. § 115C-433, and had been given the opportunity to comment on the request.
On motion of Haywood, seconded by Frye, the Board voted unanimously to approve a budget transfer
request from the Randolph County Schools for $1.2 million from current expense fund balance to the
capital outlay budget by FY 06-07 for emergency use for facilities enhancement and improvements, as
requested.
Approval of New Positions for Social Services
Martha Sheriff, Social Services Director, requested new positions for the Department of Social
Services, as follows: (1) Attorney I position, (1) Food Stamp Supervisor position, and (4) Income
Maintenance Caseworker II positions for the Food Stamp office, effective 2/1/07. Florence McCloskey,
DSS Staff Attorney, spoke in support of the request, as did Judge James Hill and Guardian Ad Litem
Lynn Dodge.
Assistant County Manager/Finance Officer Will Massie stated that funds from Medicaid cost savings
resulting from the State's cap on the County's share of Medicaid cost for the FY 06-07 year could be used
to fund these positions.
On motion of Frye, seconded by Lanier, the Board voted unanimously to approve (1) Attorney I
position, (1) Food Stamp Supervisor position, and (4) Income Maintenance Caseworker II positions for
the Food Stamp office, effective 211107.
Approval of the New Six -Mile Fire Insurance Districts
Rick Davis, County Fire Marshal, presented a new map from the Department of Insurance Office of
the State Fire Marshal extending the fire insurance districts from five to six miles. He said that this would
provide a savings for citizens for their property insurance rates. Mr. Davis asked the Board for their
approval.
On motion of Haywood, seconded by Kemp, the Board voted unanimously to approve the new 6 -mile
fire insurance district map, as follows:
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Recess
At 6:35 p.m., the Board recessed.
1 inch equal 4 miles
Rezoning Pubic Hearing
At 6:55 p.m., the Board adjourned to a duly advertised public hearing to consider a rezoning request.
Hal Johnson, Planning and Zoning Director, presented the following request, and Chairman Holmes
opened the public hearing for comments on the request and closed it before taking action on the request.
WILLIAM & BETTY STAGE, Asheboro, North Carolina, is requesting that 5.00 acres located on
New Hope Church Road, Union Township, be rezoned from RA to CVOM-CD. Secondary Growth Area.
Tax # 7655347057. The proposed Conditional Zoning District would specifically allow the development
of a 5 -lot subdivision for single -wide mobile homes. The Planning Board reviewed this request at public
meeting on November 7, 2006, and unanimously recommended that this request be approved with the
following condition: a 50' no -cut buffer along the eastern property line, and 40' no -cut buffer along the
southern property line.
Jerry King, surveyor, spoke on behalf of the applicants, saying that the applicants' daughter lives in
the mobile home on the property. There will be individual wells and septic tanks on the lots. He asked if
the Board would approve a 30' no -cut buffer on the southern property line instead of the recommended
(by the Planning Board) 40' buffer.
On motion of Lanier, seconded by Haywood, the Board voted unanimously to approve the request of
William and Betty Stage, as consistent with the County's adopted comprehensive plans and as outlined in
the recommendation provided by the County Planning Board, with the condition of the planting of a 50'
no -cut buffer along the eastern property line and a 30 ' no -cut buffer along the southern property line.
Regular Session Resumed
At 7:00 p.m., the Board reconvened to regular session.
Adoption of Policy Concerning County Commissioners' Retirement Eligibility
Interim County Manager Richard Wells presented an update to the County's current policy regarding
County Commissioners' eligibility and coverage for health insurance to include a provision for retirement
for the Board's consideration. If approved, the policy will be in effect for persons leaving office after
December 1, 2006.
On motion of Frye, seconded by Lanier, the Board voted unanimously to approve an amendment to
the County employees' health insurance policy for County Commissioners' eligibility and coverage for
retirement, as follows:
Article 1. Eligibility—Current Commissioners
During his/her term of office, anyone serving as a county commissioner for the County of Randolph is
eligible for the same health insurance coverage that is available to county employees. Furthermore,
during his/her term of office, deductions shall be allowable, at the option of the commissioner, to
provide health insurance coverage for dependents in the same manner and at the same rates as said
coverage is available to employees' dependents.
Article 2. Eligibility --Commissioners Leaving Office
A. In recognition of service rendered to Randolph County, a health insurance program has been
established, under the criteria contained in this policy, for persons leaving office after December 1,
2006 This program is not retroactive.
B. Except as provided in subsection H below, those leaving office with at least ten (10) but less than
twenty (20) years, of which the last ten (10) were continuous, of service as a Randolph County
commissioner and who are fifty (50) years of age or older shall be eligible to continue to be covered by
the Randolph County medical insurance plan until the individual becomes eligible for Medicare. The
full cost of premiums shall be paid by the commissioner leaving office.
C. Except as provided in subsection H below, those leaving office with at least twenty (20) but less than
twenty-five (25) years, of which the last ten (10) were continuous, of service as a Randolph County
commissioner and who are fifty (50) years of age or older shall be eligible to continue to be covered by
the Randolph County medical insurance plan until the individual becomes eligible for Medicare. The
County shall pay fifty percent (50%) of the premium; the other fifty percent (50%) shall be paid by the
commissioner leaving office.
D. Except as provided in subsection H below, those leaving office with at least twenty-five (25) years, of
which the last ten (10) were continuous, but less than thirty (30) years of service as a Randolph County
commissioner and who are fifty (50) years of age or older shall be eligible to continue to be covered by
the Randolph County medical insurance plan until the individual becomes eligible for Medicare. The
County shall pay seventy-five percent (75%) of the monthly premium; the other twenty-five percent
(25%) shall be paid by the commissioner leaving office.
E. Except as provided in subsection H below, those leaving office with at least thirty (30) years, of which
the last ten (10) were continuous, of service as a Randolph County commissioner and who arefifty (50)
years of age or older shall be eligible to continue to be covered by the Randolph County medical
insurance plan until the individual becomes eligible for Medicare. The County shall pay one hundred
percent (100%) of the monthly premium.
F. Upon a commissioner's leaving office in good standing, a commissioner's spouse who was enrolled in
the Randolph County medical insurance plan at least six (6) months prior to the commissioner's
leaving office, may continue in the plan at his/her expense until he/she becomes eligible,for Medicare.
Spouses of deceased former commissioners lose their privilege to remain insured under this policy
upon remarriage. Dependents may be covered by the commissioner's plan under the above conditions
for so long as the insurance program recognizes their dependent status, subject to all applicable
federal and state laws.
G. Any insured person who is over sixty (60) days delinquent in payment of his/her portion of insurance
premiums shall have his/her insurance terminated without notice and shall not be eligible for
reinstatement.
K Notwithstanding any of the foregoing, only those commissioners who leave office in good standing
shall be eligible for continuing medical insurance coverage. No commissioner who leaves office for
reasons of malfeasance shall be eligible for medical insurance coverage under this policy.
Approval of Pawnbroker License Renewal
On motion of Frye, seconded by Lanier, the Board voted unanimously to approve the pawnbroker 's
license renewal for Frank Chamberlin for another year.
Appointment of Voting Delegates for Legislative Goals Conference
On motion of Frye, seconded by Kemp, the Board unanimously elected Harold Holmes as voting
delegate and Phil Kemp as alternate delegate for the NCACC Legislative Goals Conference in January.
Adjournment
There being no further business, the meeting adjourned at 7:15 p.m.
I Harold Holmes, Chairman Darrell L. Frye
Phil Kemp
Arnold Lanier
Stan Haywood
Cheryl A. Ivey, Clerk to the Board