060694RANDOLPH COUNTY
BOARD OF COMMISSIONERS
June 6, 199Nh,
The Randolph County Board of Commissioners met in regular session at 2:00
p.m. on June 6, 1994 in the Commissioners Meeting Room, 725 McDowell Road,
Asheboro, NC. Commissioners Kemp, Frye, Langley, Petty and Comer were present.
Invocation was given by Rev. Marion Smith, First Congregational Christian Church
of High Point.
Retirement Plaque
Chairman Kemp presented a retirement plaque to Carolyn Beane of Social
Services, in recognition of 42 years of service.
Consent Agenda
On motion of Petty, seconded by Comer, the Board unanimously approved the
consent agenda, as follows:
• approve the minutes of the May 2 meeting
° reappoint Barbara Ewings, Ruth Allen, and Mike Miller to the Mental Health
Board
° adopt resolutions (ATTACHED) adding Pine Ridge Drive, Pine Court, and Wildwood
Lane to the State System of Roads
appoint Phil Kemp as voting delegate and Martha Comer as alternate delegate
for the NACo annual conference
Joint Public Hearing — D.O.T. Secondary Road Improvement Program
Mary Hayes Holmes, State Board of Transportation, introduced D.O.T. staff.
Lex Kelly, D.O.T. Division Maintenance Engineer, explained the point system
used to establish priority numbers.
Jeff Pickleseimer, D.O.T. District Engineer, presented D.O.T.'s proposed
secondary road improvement program.
The floor was opened for public comment.
Douglas Hockett and other residents of SR 2102 discussed concerns about
their road and why they have had to wait so many years and still don't have
their road paved.
Rebecca Thompson, SR 1824, asked when this road will be paved.
Ray Underwood, SR 1651, stated that the High Point Enterprise reported that
SR 1651 could be moved up the list. He asked if this is true.
Carl Bond, SR 1824, asked if the bridge will be replaced when the road is
paved.
Ruth McKenzie, SR 2861, asked about her priority number.
Douglas Hockett, SR 2102, said that when the State scrapes their road, they
scrape the gravel into the ditches, along with grass and dirt. He said all this
makes the road worse.
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Luann Whitt, SR 2103 (paved), said there is no speed limit sign on that
road.
Bob Hodge, SR 2102, asked why the unpaved portion can't be paved since a
portion is already paved.
Branson Coltrane, SR 2102, asked if a paved road influences the unpaved
part.
Commissioner Frye presented a petition which was submitted to him earlier
for the paving of SR 1635.
Commissioner Frye asked Mr. Kelly about the status of the 220 Bypass
project. Mr. Kelly stated that grading would be completed in '94, paving by the
end of '95.
On motion of Langley, seconded by Frye, the Board unanimously adopted a
resolution (ATTACHED) approving D.O.T.'s secondary road improvement program as
presented.
Library Trust Fund Donation
Richard Wells, Library Director, recognized Ben Bulla, who has made a $500
donation to the Library. Mr. Wells requested that this money be placed in the
Library Trust Fund.
On motion of Frye, seconded by Langley, the Board unanimously approved
adding this donation to the Library Trust Fund.
Child Fatality Review Team Report
Dean Spinks, Chairman of the Randolph County Child Fatality Review Team,
stated that the team has consistently identified the need for more Child
Protective Services employees in the Department of Social Services. The team
supports DSS's request for additional staff in that area. The team has recently
identified the need for a juvenile sex offender in-patient treatment program.
Surplus Property Auction Resolution
Patty Sykes, Purchasing Agent, presented a list of items proposed to be
included in the County's surplus property auction sale on June 18.
On motion of Petty, seconded by Comer, the Board unanimously adopted a
resolution (ATTACHED) declaring surplus and authorizing the sale of the proposed
items.
Bid Award for Generator and Equipment for Computer/Electrical Backup at RCOB
Ms. Sykes presented bids received for a 40KW generator for the County Office
Building, as follows:
Leonard Electric Motor $12,932.50
North American Engine Co. 13,739.00
W. W. Grainger 12,882.18
Hunt Electric Supply NO BID
Ms. Sykes recommended the bid be awarded to Leonard Electric Motor Repair.
Their bid is only $50 higher than Grainger's and includes placing the generator
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on the cement pad. Leonard is also a local vendor and would be readily
available to provide support in the event of a problem with the generator.
On motion of Petty, seconded by Langley, the Board unanimously awarded the
bid to Leonard Electric Motor Repair for $12,932.50.
Ms. Sykes presented informal bids received for a UPS system to replace the
current system in the Computer Room, as follows:
Best Power Supply NO RESPONSE
Cemco Systems, Inc. $9,775.00
Data Power & Air, Inc. 9,696.00
On motion of Frye, seconded by Petty, the Board unanimously awarded the bid
to the low bidder, Data Power & Air.
Resolution Declaring UPS System Surplus
On motion of Langley, seconded by Frye, the Board unanimously adopted a
resolution (ATTACHED) declaring surplus the current UPS system in the Computer
Room.
Contract for Software Enhancements for Tax Department
Billy Chilton, TaxjAssessor, stated that the appraisal software can be
enhanced to improve accuracy and efficiency of the system. The upgrade from
Cole-Layer-Trumble, the provider of the original software package, will cost
$20,350. Funds are available in the current budget for this purchase.
On motion of Frye, seconded by Petty, the Board unanimously approved this
purchase.
Transfer of Property from Climax to Level Cross Fire District
Rick Davis, Fire Marshal, advised the Board that two property owners have
petitioned to have their property transferred from Climax to Level Cross Fire
District. General Statute 69-25.11 requires a public hearing on the petition
first.
The Board set a public hearing on this matter at 6:30 p.m. on June 27.
Contract for Waste Equipment Rental and Hauling Services
David Townsend, Public Works Director, presented bids received for a 3 -year
contract for rental of dumpsters and hauling of dumpsters to landfill and
recycle center. The bids were as follows:
Vendor
1994
1995
1996
Average
Browning Ferris Industries
55,749.00
57,705.00
60,019.00
57,824.33
Burgess & Maness Industrial Waste
33,337.50
33,656.65
33,975.83
33,656.66
Industrial Waste Service
30,000.00
30,000.00
30,000.00
30,000.00
Waste Mgmt. of the Piedmont
NO BID
NO BID
NO BID
NO BID
Mr. Townsend noted that,bids were based on the County's best estimate of the
actual number of rental:units used and number of hauls throughout the county.
On motion of Langley, seconded by Petty, the Board unanimously approved a
contract with the low bidder, Industrial Waste Service of Asheboro, for the
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estimated amount of $30,000 per year.
Wood Recycling Contract.
Mr. Townsend stated that the contract with North Central Piedmont Resource
Conservation & Development Area (RC&D) for grinding wood into mulch has been
very successful. He recommended renewing the contract for another year and
authorizing him to negotiate rates.
On motion of Frye, seconded by Petty, the Board unanimously agreed to renew
the contract with RC&D for an additional year and authorized the Public Works
Director to negotiate rates with RC&D.
Recycling Operation/Transportation Contract
Mr. Townsend recommended renewing the contract with Randolph Sheltered
Workshop, which is for collecting all recyclables from the convenience centers
and drop-off sites and processing them -at the recycling center.
On motion of Frye, seconded by Petty, the Board unanimously agreed to renew
the recycling contract with Randolph Sheltered Workshop for one more year, with
fees to remain at the current rate.
White Goods Disposal Contract
Mr. Townsend recommended renewing the contract with R & B Wrecking and
Salvage for disposing of white goods.
On motion of Langley, seconded by Petty, the Board unanimously agreed to
renew the contract with R & B Wrecking and Salvage for one more year, at the
rate of $0.04/lb.
Rezoning Public Hearing
At 4:00 p.m. the Board adjourned to a duly advertised public hearing to
consider rezoning requests. Hal Johhson, Zoning Administrator, stated that Edna
Bame has withdrawn her request, which was to have been heard at this time. He
presented the following requests:
1. Albert and Welta Harrelson, Denton, are requesting that 5.61 acres on Mt.
Shepherd Road Ext, Tabernacle Township, be rezoned from RA to RM/CU to expand
Mt. Shepherd Mobile Home Park by 7 lots. The Planning Board voted 6 to 1 to
recommend approval of this request.
2. Forrest Mendenhall, Archdale, is requesting that 15.2 acres on Prospect
Street, Trinity Township, be rezoned from RA to LI for industrial purposes. The
Planning Board unanimously recommended approval.
Comments - Request #1
Albert Harrelson, applicant, said he has run this mobile home park since
1980 and has had no problems.
Comments - Request #2
No one spoke.
Board Action on Requests
On motion of Petty, seconded by Frye, the Board unanimously approved the
request of Albert and Welta. Harrelson.
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On motion of Frye, seconded by Langley, the Board unanimously approved the
request of Forrest Mendenhall.
City/County Schools Grant Application for Alternative Middle School
Charles Spivey, Asheboro City Schools, presented information on a joint
grant application the Randolph County and Asheboro City Schools would like to
submit to the state. The grant, if awarded, would provide funds for an
alternative middle school for troubled or disruptive middle schools students in
grades 6-9. County Commissioners must give approval for the grant application
and must establish a task force to provide input regarding policy and progress
of the program.
On motion of Frye, seconded by Comer, the Board unanimously approved the
grant application and appointed the following task force:
Mental Health
Health Department
Randolph Community College
Department of Social Services
Regional Consolidated Services - JTPA
Parent
Student
Commissioners
Juvenile Court
Educators
Non-government Agencies (serving children)
Community Leaders
Mayor of Randleman
Chamber of Commerce
Asheboro City Schools Board Member
Randolph County Schools Board Member
Law Enforcement
Audit Contract
Wanda Gaines
MiMi Cooper
Angela Moore
Attorney
Student Council President
Darrell Frye
Sandy Key
Charles Spivey
Diane Frost
Paul Whitley
Buddy Coleman
Bill Robinson (Scouts)
Addie Luther
Bruce Moore
George Gusler
Charles Tyson
LaVerne Williams
Litchard Hurley
Jim Finch
Frank Willis, County Manager, advised the Board that Strand, Skees, Jones &
Company has agreed to do the County's annual audit for the year ending June 30,
1994, for an amount not to exceed $27,000. He noted that Strand has not
increased their fee for this service for the past seven years.
On motion of Frye, seconded by Langley, the County unanimously awarded a
contract to Strand, Skees, Jones & Company for auditing the County at an amount
not to exceed $27,000.
Piedmont Triad Partnership Board Appointment
Commissioner Frye stated that Piedmont Triad Horizons and Piedmont Triad
Partnership will merge July 1, 1994, and will have a new board of directors,
which will include a representative from each county's board of commissioners.
On motion of Petty, seconded by Langley, the Board unanimously appointed
Commissioner Darrell Frye to the new Piedmont Triad Partnership's board of
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directors.
Executive Session - Real Estate and Economic Development
On motion of Petty, seconded by Frye, the Board unanimously voted at 4:30
p.m. to go into executive session to discuss real estate and economic
development. Executive session ended at 5:25 p.m.
Approval of Randolph County Board of Education's Purchase of Real Estate
On motion of Frye, seconded by Petty, the Board unanimously approved the
County Schools' request to purchase 42.64 acres in the Level Cross area for
$180,000 for purposes of building a new elementary school.
Budget Amendment - ADM --Asheboro City Schools
On motion of Frye, seconded by Langley, the Board unanimously approved
Budget Amendment #51 (ATTACHED), which transfers $66,057 from the Public School
Building Fund to Restricted Intergovernmental Revenues.
Budget Amendment - Merit Increases
On motion of Frye, seconded by Langley, the Board unanimously approved
Budget Amendment #52 (ATTACHED), which transfers a total of $16,672 for merit
raises out of the Administration Department to the appropriate departments.
Budget Amendment - Fire Districts
On motion of Frye, seconded by Langley, the Board unanimously approved
Budget Amendment X653 (ATTACHED), which increases taxes remitted to the following
fire districts: Staley ($1000), Randleman ($500), Seagrove ($5000), and Climax
($1000).
Budget Amendment - Public Works
On motion of Frye, seconded by Langley, the Board unanimously approved
Budget Amendment #54, which transfers $24,860 into the Scrap Tire Program from
Other Facility Operations and Landfill Site Improvements.
Budget Schedule
On motion of Langley, seconded by Petty, the Board adopted the budget
schedule, including a public hearing on the proposed 1994-95 budget and on the
1994-95 Home and Community Care Block Grant Funding Plan for Aging Services at
7:30 p.m. on June 20, 1994.
Budget Presentation
Frank Willis, County Manager, presented his proposed 1994-95 budget.
Adjournment
On motion of Frye, seconded by Langley, the Board adjourned.