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060694RANDOLPH COUNTY BOARD OF COMMISSIONERS June 6, 199Nh, The Randolph County Board of Commissioners met in regular session at 2:00 p.m. on June 6, 1994 in the Commissioners Meeting Room, 725 McDowell Road, Asheboro, NC. Commissioners Kemp, Frye, Langley, Petty and Comer were present. Invocation was given by Rev. Marion Smith, First Congregational Christian Church of High Point. Retirement Plaque Chairman Kemp presented a retirement plaque to Carolyn Beane of Social Services, in recognition of 42 years of service. Consent Agenda On motion of Petty, seconded by Comer, the Board unanimously approved the consent agenda, as follows: • approve the minutes of the May 2 meeting ° reappoint Barbara Ewings, Ruth Allen, and Mike Miller to the Mental Health Board ° adopt resolutions (ATTACHED) adding Pine Ridge Drive, Pine Court, and Wildwood Lane to the State System of Roads appoint Phil Kemp as voting delegate and Martha Comer as alternate delegate for the NACo annual conference Joint Public Hearing — D.O.T. Secondary Road Improvement Program Mary Hayes Holmes, State Board of Transportation, introduced D.O.T. staff. Lex Kelly, D.O.T. Division Maintenance Engineer, explained the point system used to establish priority numbers. Jeff Pickleseimer, D.O.T. District Engineer, presented D.O.T.'s proposed secondary road improvement program. The floor was opened for public comment. Douglas Hockett and other residents of SR 2102 discussed concerns about their road and why they have had to wait so many years and still don't have their road paved. Rebecca Thompson, SR 1824, asked when this road will be paved. Ray Underwood, SR 1651, stated that the High Point Enterprise reported that SR 1651 could be moved up the list. He asked if this is true. Carl Bond, SR 1824, asked if the bridge will be replaced when the road is paved. Ruth McKenzie, SR 2861, asked about her priority number. Douglas Hockett, SR 2102, said that when the State scrapes their road, they scrape the gravel into the ditches, along with grass and dirt. He said all this makes the road worse. Page 2 Luann Whitt, SR 2103 (paved), said there is no speed limit sign on that road. Bob Hodge, SR 2102, asked why the unpaved portion can't be paved since a portion is already paved. Branson Coltrane, SR 2102, asked if a paved road influences the unpaved part. Commissioner Frye presented a petition which was submitted to him earlier for the paving of SR 1635. Commissioner Frye asked Mr. Kelly about the status of the 220 Bypass project. Mr. Kelly stated that grading would be completed in '94, paving by the end of '95. On motion of Langley, seconded by Frye, the Board unanimously adopted a resolution (ATTACHED) approving D.O.T.'s secondary road improvement program as presented. Library Trust Fund Donation Richard Wells, Library Director, recognized Ben Bulla, who has made a $500 donation to the Library. Mr. Wells requested that this money be placed in the Library Trust Fund. On motion of Frye, seconded by Langley, the Board unanimously approved adding this donation to the Library Trust Fund. Child Fatality Review Team Report Dean Spinks, Chairman of the Randolph County Child Fatality Review Team, stated that the team has consistently identified the need for more Child Protective Services employees in the Department of Social Services. The team supports DSS's request for additional staff in that area. The team has recently identified the need for a juvenile sex offender in-patient treatment program. Surplus Property Auction Resolution Patty Sykes, Purchasing Agent, presented a list of items proposed to be included in the County's surplus property auction sale on June 18. On motion of Petty, seconded by Comer, the Board unanimously adopted a resolution (ATTACHED) declaring surplus and authorizing the sale of the proposed items. Bid Award for Generator and Equipment for Computer/Electrical Backup at RCOB Ms. Sykes presented bids received for a 40KW generator for the County Office Building, as follows: Leonard Electric Motor $12,932.50 North American Engine Co. 13,739.00 W. W. Grainger 12,882.18 Hunt Electric Supply NO BID Ms. Sykes recommended the bid be awarded to Leonard Electric Motor Repair. Their bid is only $50 higher than Grainger's and includes placing the generator Page 3 on the cement pad. Leonard is also a local vendor and would be readily available to provide support in the event of a problem with the generator. On motion of Petty, seconded by Langley, the Board unanimously awarded the bid to Leonard Electric Motor Repair for $12,932.50. Ms. Sykes presented informal bids received for a UPS system to replace the current system in the Computer Room, as follows: Best Power Supply NO RESPONSE Cemco Systems, Inc. $9,775.00 Data Power & Air, Inc. 9,696.00 On motion of Frye, seconded by Petty, the Board unanimously awarded the bid to the low bidder, Data Power & Air. Resolution Declaring UPS System Surplus On motion of Langley, seconded by Frye, the Board unanimously adopted a resolution (ATTACHED) declaring surplus the current UPS system in the Computer Room. Contract for Software Enhancements for Tax Department Billy Chilton, TaxjAssessor, stated that the appraisal software can be enhanced to improve accuracy and efficiency of the system. The upgrade from Cole-Layer-Trumble, the provider of the original software package, will cost $20,350. Funds are available in the current budget for this purchase. On motion of Frye, seconded by Petty, the Board unanimously approved this purchase. Transfer of Property from Climax to Level Cross Fire District Rick Davis, Fire Marshal, advised the Board that two property owners have petitioned to have their property transferred from Climax to Level Cross Fire District. General Statute 69-25.11 requires a public hearing on the petition first. The Board set a public hearing on this matter at 6:30 p.m. on June 27. Contract for Waste Equipment Rental and Hauling Services David Townsend, Public Works Director, presented bids received for a 3 -year contract for rental of dumpsters and hauling of dumpsters to landfill and recycle center. The bids were as follows: Vendor 1994 1995 1996 Average Browning Ferris Industries 55,749.00 57,705.00 60,019.00 57,824.33 Burgess & Maness Industrial Waste 33,337.50 33,656.65 33,975.83 33,656.66 Industrial Waste Service 30,000.00 30,000.00 30,000.00 30,000.00 Waste Mgmt. of the Piedmont NO BID NO BID NO BID NO BID Mr. Townsend noted that,bids were based on the County's best estimate of the actual number of rental:units used and number of hauls throughout the county. On motion of Langley, seconded by Petty, the Board unanimously approved a contract with the low bidder, Industrial Waste Service of Asheboro, for the Page 4 estimated amount of $30,000 per year. Wood Recycling Contract. Mr. Townsend stated that the contract with North Central Piedmont Resource Conservation & Development Area (RC&D) for grinding wood into mulch has been very successful. He recommended renewing the contract for another year and authorizing him to negotiate rates. On motion of Frye, seconded by Petty, the Board unanimously agreed to renew the contract with RC&D for an additional year and authorized the Public Works Director to negotiate rates with RC&D. Recycling Operation/Transportation Contract Mr. Townsend recommended renewing the contract with Randolph Sheltered Workshop, which is for collecting all recyclables from the convenience centers and drop-off sites and processing them -at the recycling center. On motion of Frye, seconded by Petty, the Board unanimously agreed to renew the recycling contract with Randolph Sheltered Workshop for one more year, with fees to remain at the current rate. White Goods Disposal Contract Mr. Townsend recommended renewing the contract with R & B Wrecking and Salvage for disposing of white goods. On motion of Langley, seconded by Petty, the Board unanimously agreed to renew the contract with R & B Wrecking and Salvage for one more year, at the rate of $0.04/lb. Rezoning Public Hearing At 4:00 p.m. the Board adjourned to a duly advertised public hearing to consider rezoning requests. Hal Johhson, Zoning Administrator, stated that Edna Bame has withdrawn her request, which was to have been heard at this time. He presented the following requests: 1. Albert and Welta Harrelson, Denton, are requesting that 5.61 acres on Mt. Shepherd Road Ext, Tabernacle Township, be rezoned from RA to RM/CU to expand Mt. Shepherd Mobile Home Park by 7 lots. The Planning Board voted 6 to 1 to recommend approval of this request. 2. Forrest Mendenhall, Archdale, is requesting that 15.2 acres on Prospect Street, Trinity Township, be rezoned from RA to LI for industrial purposes. The Planning Board unanimously recommended approval. Comments - Request #1 Albert Harrelson, applicant, said he has run this mobile home park since 1980 and has had no problems. Comments - Request #2 No one spoke. Board Action on Requests On motion of Petty, seconded by Frye, the Board unanimously approved the request of Albert and Welta. Harrelson. Page 5 On motion of Frye, seconded by Langley, the Board unanimously approved the request of Forrest Mendenhall. City/County Schools Grant Application for Alternative Middle School Charles Spivey, Asheboro City Schools, presented information on a joint grant application the Randolph County and Asheboro City Schools would like to submit to the state. The grant, if awarded, would provide funds for an alternative middle school for troubled or disruptive middle schools students in grades 6-9. County Commissioners must give approval for the grant application and must establish a task force to provide input regarding policy and progress of the program. On motion of Frye, seconded by Comer, the Board unanimously approved the grant application and appointed the following task force: Mental Health Health Department Randolph Community College Department of Social Services Regional Consolidated Services - JTPA Parent Student Commissioners Juvenile Court Educators Non-government Agencies (serving children) Community Leaders Mayor of Randleman Chamber of Commerce Asheboro City Schools Board Member Randolph County Schools Board Member Law Enforcement Audit Contract Wanda Gaines MiMi Cooper Angela Moore Attorney Student Council President Darrell Frye Sandy Key Charles Spivey Diane Frost Paul Whitley Buddy Coleman Bill Robinson (Scouts) Addie Luther Bruce Moore George Gusler Charles Tyson LaVerne Williams Litchard Hurley Jim Finch Frank Willis, County Manager, advised the Board that Strand, Skees, Jones & Company has agreed to do the County's annual audit for the year ending June 30, 1994, for an amount not to exceed $27,000. He noted that Strand has not increased their fee for this service for the past seven years. On motion of Frye, seconded by Langley, the County unanimously awarded a contract to Strand, Skees, Jones & Company for auditing the County at an amount not to exceed $27,000. Piedmont Triad Partnership Board Appointment Commissioner Frye stated that Piedmont Triad Horizons and Piedmont Triad Partnership will merge July 1, 1994, and will have a new board of directors, which will include a representative from each county's board of commissioners. On motion of Petty, seconded by Langley, the Board unanimously appointed Commissioner Darrell Frye to the new Piedmont Triad Partnership's board of Page 6 directors. Executive Session - Real Estate and Economic Development On motion of Petty, seconded by Frye, the Board unanimously voted at 4:30 p.m. to go into executive session to discuss real estate and economic development. Executive session ended at 5:25 p.m. Approval of Randolph County Board of Education's Purchase of Real Estate On motion of Frye, seconded by Petty, the Board unanimously approved the County Schools' request to purchase 42.64 acres in the Level Cross area for $180,000 for purposes of building a new elementary school. Budget Amendment - ADM --Asheboro City Schools On motion of Frye, seconded by Langley, the Board unanimously approved Budget Amendment #51 (ATTACHED), which transfers $66,057 from the Public School Building Fund to Restricted Intergovernmental Revenues. Budget Amendment - Merit Increases On motion of Frye, seconded by Langley, the Board unanimously approved Budget Amendment #52 (ATTACHED), which transfers a total of $16,672 for merit raises out of the Administration Department to the appropriate departments. Budget Amendment - Fire Districts On motion of Frye, seconded by Langley, the Board unanimously approved Budget Amendment X653 (ATTACHED), which increases taxes remitted to the following fire districts: Staley ($1000), Randleman ($500), Seagrove ($5000), and Climax ($1000). Budget Amendment - Public Works On motion of Frye, seconded by Langley, the Board unanimously approved Budget Amendment #54, which transfers $24,860 into the Scrap Tire Program from Other Facility Operations and Landfill Site Improvements. Budget Schedule On motion of Langley, seconded by Petty, the Board adopted the budget schedule, including a public hearing on the proposed 1994-95 budget and on the 1994-95 Home and Community Care Block Grant Funding Plan for Aging Services at 7:30 p.m. on June 20, 1994. Budget Presentation Frank Willis, County Manager, presented his proposed 1994-95 budget. Adjournment On motion of Frye, seconded by Langley, the Board adjourned.