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050294RANDOLPH COUNTY BOARD OF COMMISSIONERS May 2, 1994.Minutes The Randolph County Board of Commissioners met in regular session at 2:00 p.m. on May 2, 1994, in the Commissioners Meeting Room, 725 McDowell Road, Asheboro, NC. Commissioners Kemp, Frye, Langley, Petty and Comer were present. Rev. Johnny Davis, Sr. of Pleasant Hill Baptist Church in Randleman gave the invocation. Consent Agenda On motion of Langley, seconded by Petty, the consent agenda was unanimously approved as follows: • approve minutes of April 4, 1994 meeting • reappoint Cathy Baiden, Mescal Ferguson, and Susan Milner to the Library Board of Trustees ° reappoint Jerry Tillman to the RCC Board of Trustees • appoint Albert Doyle to fill the unexpired term of Donnie Presnell on the Randleman Planning & Zoning Board. ° adopt proclamation for May as Mental Health Month (ATTACHED) County Schools Finances Woody Younts, Randolph County Schools Board of Education member, presented information on overruns from various school projects 1989-92. Cablevision Benchmark Rates Public Hearing At 2:30 p.m. the Board adjourned to a duly advertised public hearing to receive public input on benchmark rates of Time Warner (operating in Randolph County as Cablevision of Asheboro and Cablevision of Archdale). David Harris, regional Cable TV Administrator, explained how the FCC established its benchmark rates (permitted rates) for cable television companies. Mr. Harris stated he had examined the current rates being charged by Time -Warner, the only cable company franchised by Randolph County. He found that they are in compliance with the FCC benchmark rates. Mr. Harris stated that new FCC regulations going into effect May 15, 1994, will lower benchmark rates. He recommended accepting the current rates of Time -Warner. Chairman Kemp asked for public comment on this matter, and no one spoke. Mr. Kemp closed the public hearing. On motion of Frye, seconded by Petty, the Board unanimously adopted orders (ATTACHED) approving cable rates and setting benchmark rates for Cablevision of Asheboro and Cablevision of Archdale. Underground Storage Tank Proposal David Townsend, Public Works Director, reported on the condition of the two underground gasoline tanks adjacent to the Courthouse. The tanks are meeting current state requirements for tightness; however, pending requirements to upgrade these tanks would be very costly. Also, with the tightening of environmental regulations on underground tanks, we propose to excavate the existing tanks. The Public Works Department is developing a request for proposals on removing these tanks and is exploring the most cost-effective method for the County to provide gasoline for its vehicles once these tanks are abandoned. 5/2/94 page 2 Financial Assurance Plan for Closure and Post -Closure of Landfill David Townsend reported that he has submitted to the State the County's Transition Plan for operating our current solid waste management facility until 1998. One of the requirements of the Transition Plan is to show the State that the County has the financial means to provide for the closure and post -closure costs at its facility. This Financial Assurance Plan was included in the Transition Plan as a letter from the County Finance Officer. Proclamation for Drinking Water Week On motion of Frye, seconded by Petty, the Board unanimously adopted a proclamation (ATTACHED) declaring May 1-7 as Drinking Water Week in Randolph County. Mr. Townsend noted that on May 4 there will be a free pesticide disposal taking place at the old Randolph Rest Home. Resolution on Flow Control On motion of Frye, seconded by Petty, the Board unanimously approved a resolution (ATTACHED) supporting local government control of the flow of municipal solid waste. Resolution for RC&D's Use of Oil Overcharge Funds Lyndon Craven of North Central Piedmont Resource Conservation & Development requested that the Board endorse the North Carolina RC&D Association's efforts to obtain oil overcharge funds from the State for use in implementing a statewide no till drill program and a statewide dry hydrant program. On motion of Frye, seconded by Petty, the Board unanimously approved a resolution (ATTACHED) supporting the RC&D Association's efforts to obtain this funding. Landfill Mulch Update Lyndon Craven reported that mulch has been sold at the landfill for the past nine Saturdays. Over 1400 tons have been sold, and there are about 80 tons left. ADM Application for Asheboro City Schools On motion of Frye, seconded by Comer, the Board unanimously approved an Asheboro City Schools application to the State to release $66,057 of State ADM funds to the North Asheboro Middle School Theater Addition project. Records Retention Schedule for Tax Department Alice Dawson, Clerk to the Board, presented a revised records retention and disposition schedule for the Tax Department, which replaces the 1982 schedule in use. Ms. Dawson noted that a major difference in the proposed schedule is that, upon its adoption by the Board of Commissioners, records listed in the schedule may be destroyed after the specified retention periods without further approval of the Board if the Board gives blanket approval to do so. On motion of Petty, seconded by Langley, the Board adopted this records retention and disposition schedule (ATTACHED) and gave blanket approval for the destruction of those records. NCACC Legislative Briefing Commissioners Kemp and Frye indicated that they would attend the 5/2/94 page 3 Legislative Briefing sponsored by the N.C. Association of County Commissioners in Raleigh on June 8, 1994. July Meeting Date The Board agreed to hold their regular July meeting on Monday, July 11, because of the July 4 holiday. Budget Amendment - Health On motion of Langley, seconded by Petty, the Board unanimously approved Budget Amendment #49 (ATTACHED), which reflects an additional $8,600 the Health Department is receiving from the State for the Women's Preventive Health program. Budget Amendment - Computer Services Annette Lineberry, Computer Services Director, informed the Board that 20 of the 40 batteries in the backup power supply system for the computer system have failed. This Uninterruptible Power Supply (UPS) system must be upgraded or switched to another backup system. She detailed the following options: 1. Replace the batteries in the existing system and continue to use it as is. This system is oversized for our use and inefficient. Total cost for the next 6 years would be $105,558. 2. Replace existing UPS with a new unit and add extended run-time battery feature. This option saves money but does not provide backup power for computer room lighting and environmental systems, nor does it provide any emergency power to any other part of the building. Total cost for the next 6 years would be $43,680. 3. Combination of new UPS and gas -powered generator. This option would provide battery backup and emergency power for the vital functions of the office building. This option provides superior protection and is the recommended option. Total cost for the next 6 years would be $47,400. Original purchase and installation would require $31,600. On motion of Frye, seconded by Langley, the Board unanimously approved Budget Amendment #50 (ATTACHED), which transfers $31,600 from Contingency to Computer Services. Budget Amendment - Mental Health On motion of Petty, seconded by Comer, the Board approved Budget Amendment #48 (ATTACHED), which reflects an additional $503,282 Mental Health is receiving from the State. Executive Session - Personnel, Real Estate, Economic Development On motion of Frye, seconded by Petty, the Board unanimously voted to go into executive session at 3:30 p.m. to discuss personnel, real estate, and economic development. Executive session recessed at 4:00 p.m. for a rezoning public hearing. Rezoning Public Hearing At 4:00 p.m. the Board adjourned to a duly advertised public hearing to consider rezoning requests. Hal Johnson, Zoning Administrator, presented the following request: 5/2/94 page 4 Worth Heath, Randleman, is requesting that 28.27 acres on Branson Mill Road, Level Cross Township, be rezoned from RA to RR to develop a restricted residential subdivision of 24 lots. The Planning Board unanimously recommended approval of this request. David Dewar, adjoining property owner, spoke in support of this request. No one else spoke. The public hearing was closed. On motion of Petty, seconded by Frye, the Board unanimously approved the request of Worth Heath. Executive Session — Reconvened At 4:10 p.m. the Board reconvened in executive session. The Board returned to regular session at 5:00 p.m. Filling of Personnel Director Position On motion of Frye, seconded by Petty, the Board unanimously voted to hire Hal Larry Scott, II as Personnel Director, beginning July 1, 1994 at a salary of $44,970. Mr. Scott is the son of Hal L. Scott, Randolph County's previous Personnel Director. Adjournment With no further business, the meeting adjourned.