050294RANDOLPH COUNTY
BOARD OF COMMISSIONERS
May 2, 1994.Minutes
The Randolph County Board of Commissioners met in regular session at 2:00
p.m. on May 2, 1994, in the Commissioners Meeting Room, 725 McDowell Road,
Asheboro, NC. Commissioners Kemp, Frye, Langley, Petty and Comer were present.
Rev. Johnny Davis, Sr. of Pleasant Hill Baptist Church in Randleman gave the
invocation.
Consent Agenda
On motion of Langley, seconded by Petty, the consent agenda was unanimously
approved as follows:
• approve minutes of April 4, 1994 meeting
• reappoint Cathy Baiden, Mescal Ferguson, and Susan Milner to the Library Board
of Trustees
° reappoint Jerry Tillman to the RCC Board of Trustees
• appoint Albert Doyle to fill the unexpired term of Donnie Presnell on the
Randleman Planning & Zoning Board.
° adopt proclamation for May as Mental Health Month (ATTACHED)
County Schools Finances
Woody Younts, Randolph County Schools Board of Education member, presented
information on overruns from various school projects 1989-92.
Cablevision Benchmark Rates Public Hearing
At 2:30 p.m. the Board adjourned to a duly advertised public hearing to
receive public input on benchmark rates of Time Warner (operating in Randolph
County as Cablevision of Asheboro and Cablevision of Archdale). David Harris,
regional Cable TV Administrator, explained how the FCC established its benchmark
rates (permitted rates) for cable television companies. Mr. Harris stated he
had examined the current rates being charged by Time -Warner, the only cable
company franchised by Randolph County. He found that they are in compliance
with the FCC benchmark rates. Mr. Harris stated that new FCC regulations going
into effect May 15, 1994, will lower benchmark rates. He recommended accepting
the current rates of Time -Warner.
Chairman Kemp asked for public comment on this matter, and no one spoke.
Mr. Kemp closed the public hearing.
On motion of Frye, seconded by Petty, the Board unanimously adopted orders
(ATTACHED) approving cable rates and setting benchmark rates for Cablevision of
Asheboro and Cablevision of Archdale.
Underground Storage Tank Proposal
David Townsend, Public Works Director, reported on the condition of the two
underground gasoline tanks adjacent to the Courthouse. The tanks are meeting
current state requirements for tightness; however, pending requirements to
upgrade these tanks would be very costly. Also, with the tightening of
environmental regulations on underground tanks, we propose to excavate the
existing tanks. The Public Works Department is developing a request for
proposals on removing these tanks and is exploring the most cost-effective
method for the County to provide gasoline for its vehicles once these tanks are
abandoned.
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Financial Assurance Plan for Closure and Post -Closure of Landfill
David Townsend reported that he has submitted to the State the County's
Transition Plan for operating our current solid waste management facility until
1998. One of the requirements of the Transition Plan is to show the State that
the County has the financial means to provide for the closure and post -closure
costs at its facility. This Financial Assurance Plan was included in the
Transition Plan as a letter from the County Finance Officer.
Proclamation for Drinking Water Week
On motion of Frye, seconded by Petty, the Board unanimously adopted a
proclamation (ATTACHED) declaring May 1-7 as Drinking Water Week in Randolph
County. Mr. Townsend noted that on May 4 there will be a free pesticide
disposal taking place at the old Randolph Rest Home.
Resolution on Flow Control
On motion of Frye, seconded by Petty, the Board unanimously approved a
resolution (ATTACHED) supporting local government control of the flow of
municipal solid waste.
Resolution for RC&D's Use of Oil Overcharge Funds
Lyndon Craven of North Central Piedmont Resource Conservation & Development
requested that the Board endorse the North Carolina RC&D Association's efforts
to obtain oil overcharge funds from the State for use in implementing a
statewide no till drill program and a statewide dry hydrant program.
On motion of Frye, seconded by Petty, the Board unanimously approved a
resolution (ATTACHED) supporting the RC&D Association's efforts to obtain this
funding.
Landfill Mulch Update
Lyndon Craven reported that mulch has been sold at the landfill for the
past nine Saturdays. Over 1400 tons have been sold, and there are about 80 tons
left.
ADM Application for Asheboro City Schools
On motion of Frye, seconded by Comer, the Board unanimously approved an
Asheboro City Schools application to the State to release $66,057 of State ADM
funds to the North Asheboro Middle School Theater Addition project.
Records Retention Schedule for Tax Department
Alice Dawson, Clerk to the Board, presented a revised records retention and
disposition schedule for the Tax Department, which replaces the 1982 schedule in
use. Ms. Dawson noted that a major difference in the proposed schedule is that,
upon its adoption by the Board of Commissioners, records listed in the schedule
may be destroyed after the specified retention periods without further approval
of the Board if the Board gives blanket approval to do so.
On motion of Petty, seconded by Langley, the Board adopted this records
retention and disposition schedule (ATTACHED) and gave blanket approval for the
destruction of those records.
NCACC Legislative Briefing
Commissioners Kemp and Frye indicated that they would attend the
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Legislative Briefing sponsored by the N.C. Association of County Commissioners
in Raleigh on June 8, 1994.
July Meeting Date
The Board agreed to hold their regular July meeting on Monday, July 11,
because of the July 4 holiday.
Budget Amendment - Health
On motion of Langley, seconded by Petty, the Board unanimously approved
Budget Amendment #49 (ATTACHED), which reflects an additional $8,600 the Health
Department is receiving from the State for the Women's Preventive Health
program.
Budget Amendment - Computer Services
Annette Lineberry, Computer Services Director, informed the Board that 20
of the 40 batteries in the backup power supply system for the computer system
have failed. This Uninterruptible Power Supply (UPS) system must be upgraded or
switched to another backup system. She detailed the following options:
1. Replace the batteries in the existing system and continue to use it as is.
This system is oversized for our use and inefficient. Total cost for the next 6
years would be $105,558.
2. Replace existing UPS with a new unit and add extended run-time battery
feature. This option saves money but does not provide backup power for computer
room lighting and environmental systems, nor does it provide any emergency power
to any other part of the building. Total cost for the next 6 years would be
$43,680.
3. Combination of new UPS and gas -powered generator. This option would provide
battery backup and emergency power for the vital functions of the office
building. This option provides superior protection and is the recommended
option. Total cost for the next 6 years would be $47,400. Original purchase
and installation would require $31,600.
On motion of Frye, seconded by Langley, the Board unanimously approved
Budget Amendment #50 (ATTACHED), which transfers $31,600 from Contingency to
Computer Services.
Budget Amendment - Mental Health
On motion of Petty, seconded by Comer, the Board approved Budget Amendment
#48 (ATTACHED), which reflects an additional $503,282 Mental Health is receiving
from the State.
Executive Session - Personnel, Real Estate, Economic Development
On motion of Frye, seconded by Petty, the Board unanimously voted to go
into executive session at 3:30 p.m. to discuss personnel, real estate, and
economic development. Executive session recessed at 4:00 p.m. for a rezoning
public hearing.
Rezoning Public Hearing
At 4:00 p.m. the Board adjourned to a duly advertised public hearing to
consider rezoning requests. Hal Johnson, Zoning Administrator, presented the
following request:
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Worth Heath, Randleman, is requesting that 28.27 acres on Branson Mill
Road, Level Cross Township, be rezoned from RA to RR to develop a restricted
residential subdivision of 24 lots. The Planning Board unanimously recommended
approval of this request.
David Dewar, adjoining property owner, spoke in support of this request.
No one else spoke. The public hearing was closed.
On motion of Petty, seconded by Frye, the Board unanimously approved the
request of Worth Heath.
Executive Session — Reconvened
At 4:10 p.m. the Board reconvened in executive session. The Board returned
to regular session at 5:00 p.m.
Filling of Personnel Director Position
On motion of Frye, seconded by Petty, the Board unanimously voted to hire
Hal Larry Scott, II as Personnel Director, beginning July 1, 1994 at a salary of
$44,970. Mr. Scott is the son of Hal L. Scott, Randolph County's previous
Personnel Director.
Adjournment
With no further business, the meeting adjourned.