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030794Randolph County Board of Commissioners March 7, 1994 Minutes The Randolph County Board of Commissioners met in regular session at 2:00 p.m., March 7, 1994, at 725 McDowell Road, Asheboro. Commissioners Kemp, Frye, Langley, and Petty were present. Commissioner Comer was absent. Invocation was given by Rev. Marion Smith. Presentation of NC NATURAL RESOURCES Lynn Qualls, 4-H Extension Agent, presented 2 copies of N.C. Natural Resources, published by the N.C. 4-H Agents Association. This book contains information on natural resources of every county in the state and has been made available to schools. Consent Agenda On motion of Petty, seconded by Frye, the Board unanimously approved the consent agenda, as follows: ° approve minutes of February 7 meeting ° adopt proclamation (ATTACHED) for Countywide Youth Week ° appoint Sonny Bullard and Tom Kemp to the Randolph County Fire Commission reappoint Jack Smith to the Liberty Planning & Zoning Board Award Bid for Timken Rail Spur Bill Bizzell of Black & Veatch presented bids received on the rail spur for the Timken project, as follows: Railroad Constructors (Camden, NJ) $189,239.00 STX Corporation (Peachtree City, GA) 193,757.00 Queen City, Inc. (Knoxville, TN) 202,900.00 Brason Construction Co. (Summersville, SC) 207,699.14 Mr. Bizzell stated that he had investigated the low bidder and that all five references were good. On motion of Frye, seconded by Petty, the Board unanimously adopted a resolution (ATTACHED) awarding the bid to Railroad Constructors, Inc. for $189,239.00. County Schools Request for Energy Funds Worth Hatley, Superintendent of County Schools, requested $200,000 to cover a shortfall in their energy budget. He stated that they are $220,000 over budget in their energy costs. He noted that they had requested additional funds for energy at budget time, but that the Commissioners had asked them to wait to see what kind of weather we had and to request the funds later if necessary. He said the State is no longer helping to fund energy costs, and new schools have been built recently, all of which are air conditioned. Consequently, their energy costs have risen dramatically. Next year they will need to budget $1,700,000 for energy. Commissioner Frye asked what impact the buyout of the contract for Dr. Fleetwood, former superintendent, had had on their budget. Mr. Hatley stated that they had budgeted $158,000 for the buyout, but that it cost $230,000, so the remaining amount had to come out of their fund balance. Mr. Frye stated that the Commissioners are concerned with the handling of that buyout and the Page 2 impact it has had on the taxpayers. He said he has received comments from citizens saying that the Commissioners should not help,the County Schools because of the money they spent on the buyout. County Manager Frank Willis advised the Board that because of state requirement for per pupil matching, the City Schools would have to be given funds if the County Schools receive any for current expense. Chairman Kemp stated that he would not want this situation to set a precedent for bailing out a board that has no consideration for the financial consequences of their actions. On motion of Frye, seconded by Petty, the Board unanimously voted to appropriate $125,897 from fund balance for schools' current expense($100,000 for County Schools; $25,897 for City Schools), resulting in Budget Amendment #42 (ATTACHED). Regional Consolidated Services (RCS) Employment & Training Service Delivery Area (SDA) Annual Report Carol Matney, Private Industry Council member, presented the annual report for Alamance -Orange -Randolph Counties SDA for July, 1992 -June, 1993. The RCS Employment & Training SDA functions with the advice and counsel of a Private Industry Council, which makes policy on program planning and oversees Job Training Partnership Act (JTPA) activities. Janice Scarborough, Executive Director at RCS, said she would like to bring in some of the JTPA participants so they could share with Commissioners how the JTPA program has helped them. She thanked Darrell Frye and Frank Willis for their extensive help in the program. Request for Change in the County Classification Plan County Manager Frank Willis stated that the position of Social Services Program Administrator II, formerly filled by Martha Sheriff, the new Social Services Director, will no longer be needed due to reorganization. It should be changed to Social Work Program Manager, as recommended by Regional Personnel. On motion of Langley, seconded by Frye, the Board unanimously voted to delete Social Services Program Administrator II (grade 74) and add Social Work Program Manager (grade 72) to the County Classification Plan. Concealed Weapons Update Alice Dawson, Clerk to the Board, reminded the Board that last month Frank Chamberlin had asked them to support legislation allowing citizens to carry concealed weapons, saying that Durham County had passed a resolution supporting this. Ms. Dawson said that she spoke with staff at the N.C. Association of County Commissioners and learned that Durham County had rescinded their resolution and that, to the Association's knowledge, no other county in the state has endorsed such legislation. Commissioner Frye stated that Sheriff Hurley told him that there is some discussion of this matter statewide among law enforcement personnel. The Board took no action on this matter. Page 3 Detention Center Schematic Design Approval and Contract for Next Phase Bill O'Brien of O'Brien/Atkins stated that his firm is ready to proceed with design development as soon as the schematic design is approved. The schematic design can be easily revised to show central visitation. The Board discussed moving the Sheriff's Department to the County Office Building. Larry Austin, architect, has drawn up a renovation plan that would accommodate the Sheriff's needs and that would segregate them from the rest of the building for$59,000. They would have more square footage than was designed for them at the detention center. Wade Powell, former Jail Advisory Committee Chairman, asked the Board to reconsider building the Sheriff's Department at the jail. He said this was the committee's original recommendation and that of consultants hired by the County. He said it would cost more to build later, and the extra $1,000,000 should be spent to do it now. He added that the committee's time was totally wasted if the Commissioners did not follow their recommendations. Frye Commissioner/reminded Mr. Powell that 95% of the committee's recommendations have been used; this is the only one not being followed. County Attorney Ed Gavin pointed out that the Sheriff and jail are separate now and function adequately. On motion of Langley, seconded by Petty, the Board unanimously approved the schematic design for this project, subject to revising the floor plan to reflect the centralized visitation, and authorized O'Brien to proceed with the next phase of their design services, design development, for the detention center only. On motion of Frye, seconded by Langley, the Board unanimously approved the contract with O'Brien/Atkins for the design development phase of this project, for $599,715. Resolution Reserving $2,000,000 of Fund Balance for Detention Center On motion of Frye, seconded by Petty, the Board unanimously adopted a resolution (ATTACHED) designating that $2,000,000 of the fund balance in the General Fund be restricted for transfer to the Detention Facility Capital Project Fund. Budget Amendments — Timken Project County Manager Frank Willis explained that $3,36,558 is needed to cover the remaining costs for the Timken rail spur, and The Timken Company CDBG Project Fund has a balance of only $111,079. A contribution of $225,479 is needed to cover the difference. On motion of Petty, seconded by Frye, the Board unanimously approved Budget Amendment #40 (ATTACHED), which appropriates $225,479 from the General Fund fund balance for The Timken Company CDBG Project Fund. On motion of Petty, seconded by Frye, the Board unanimously approved Budget Amendment #4 (ATTACHED) to The Timken Company CDBG Project Fund, which reflects the contribution from the General Fund as an increase of $225,479 in Railroad Spur Construction. Budget Amendment — County Schools ADM Project Page 4 On motion of Frye, seconded by Petty, the Board unanimously approved Budget Amendment #38 (ATTACHED), which increases restricted intergovernmental revenues by $729.;551 for ..the,:;;Trinity Elementary School ADM project. Budget Amendment - Social Services On motion of Langley, seconded by Petty, the Board unanimously approved Budget Amendment #39 (ATTACHED), which reflects $5,723 from CP&L for the CP&L Project Share Program. This is a program for qualified CP&L customers in life threatening situations related to cooling or heating. Budget Amendment - Health On motion of Langley, seconded by Petty, the Board unanimously approved Budget Amendment 441 (ATTACHED) to reflect an additional $16,811 of state funding for the Immunization Action Plan and additional $1,695 for the Family Planning Program. (In later action, an LPN position is allocated, using these funds.) Rezoning Public Hearing At 4:00 p.m. the Board adjourned to a duly advertised public hearing to consider a rezoning request. Hal Johnson, Zoning Administrator, presented the following request: William Lineberry, Denton, is requesting 1.14 acres on Hwy 49S, Concord Township, be rezoned from RA to HC/CU to add an attached warehouse to the existing Label -Line business. The Planning Board unanimously recommended approval of this request. Comments on Request Rebecca Lineberry, applicant, offered to answer any questions. No one else asked to speak. The public hearing was closed. Board Action on Request On motion of Petty, seconded by Frye, the Board unanimously approved this request. Zoning Ordinance Amendment Public Hearing The public hearing was opened. Hal Johnson presented proposed changes to the County Zoning Ordinance (Chapter 2 of the Randolph County Unified Development Ordinance), as follows: Article VII, Section 4 1. Amend Item E. Garbage Disposal by adding a new statement: Junked vehicles, appliances, furniture, and similar materials shall not be allowed to accumulate on mobile home park premises. 2. Add Item G. Water Supply, which shall read: All mobile home parks with less than 15 spaces or less than 25 people shall provide a safe, potable and adequate water supply. Safe shall be defined as free of bacteria and chemicals that are detrimental to public health, and adequate being defined as providing enough water for normally accepted standards of domestic use. Mr. Johnson stated that the Planning Board unanimously supports these changes. No one spoke for or against the proposed amendments. The public hearing Page 5 was closed. On motion of Frye, seconded by Petty, the Board unanimously approved the amendments as proposed. Commissioner Frye asked Mr. Johnson if the Planning Board is addressing the issue of density for subdivisions. Mr. Johnson said they will have recommendations for the Commissioners in a couple of months. Request for Special Legislation to Enable County Transfer to Municipalities of Watershed High Density Development Acreage Walter Sprouse, President of the Randolph County Economic Development Corporation (EDC), advised the Board that most projected development in the various watersheds within the county is projected to occur within municipal jurisdictions, which are often at the furthermost point of the watershed's reservoir location. Each municipality and the County have the authority to designate up to 5% of their watershed acreage for 70% density coverage. Mr. Sprouse stated that he has been requested by the municipalities to ask that Randolph County seek local legislation that would allow the County to allocate portions of its 5/70 lands to the municipalities, where it is more prominently needed. He suggested that the County enter into an inter -governmental agreement with each municipality in anticipation of the approval of the requested legislation. On motion of Frye, seconded by Petty, the Board unanimously voted to request our local legislative delegation to introduce local legislation that would allow Randolph County to transfer portions of its 5/70 lands to the municipalities. Allocation of Additional Position in Health Department MiMi Cooper, Health Director, stated that Budget Amendment #41 provides funds for a new LPN position to do work in the area of immunization and asked the Board to allocate the position. On motion of Frye, seconded by Langley, the Board unanimously allocated an additional LPN position to the Health Department. Sliding Fee Scale for Kindergarten Assessments Ms. Cooper explained that in 1993 the law changed to give school principals authority to exclude from school, children who have not had a health assessment by thirty days after school entry. It is the responsibility of health departments to provide such assessments at no cost or on a sliding -fee basis, depending on income levels. She presented a proposed sliding fee schedule for approval. On motion of Petty, seconded by Langley, the Board unanimously approved the sliding -fee scale as presented. Report on Estimated Fund Balance County Manager Frank Willis reported that at June 30, 1993, the County's undesignated fund balance was $11,105,816. The fund balance is made up of three components: County ($9,671,740), Mental Health ($665,535), and Public Works ($768,541). After the allocation of $2,000,000 for the jail, $225,479 for the Timken project, and $125,897 for the schools, by action earlier in this meeting, Page 6 the undesignated fund balance is $5,749,599, which is approximately 13.5% of the current operating budget (or 1.5 months expenditures). Mr. Willis said that to be in good shape, the range should be 1.5 - 3.0 months expenditures. Adjournment On motion of Frye, seconded by Petty, the Board adjourned.