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020794Randolph County Board of Commissioners February 7, 1994 Minutes The Randolph County Board of Commissioners met in regular session at 2:00 p.m. on February 7, 1994. Commissioners Kemp, Frye, Langley, Petty and Comer were present. Invocation was given by Rev. Bill Willett, First E & R United Church of Christ, Asheboro. Retirement Plaque for Marion Smith On behalf of the Board, Chairman Kemp presented a retirement plaque to Marion Smith, Social Services Director, who is retiring after 31 years of service. Consent Agenda On motion of Langley, seconded by Petty, the Board unanimously approved the consent agenda, as follows: ° approve minutes of the January 3, 1994 meeting; ° adopt resolution (ATTACHED) abandoning SR 2464 (from end of pavement to begin control access) from the State System of Roads; ° adopt resolutions (ATTACHED) adding Westover Terrace, Mason Drive, Creek Hills Drive, Thoroughbred Road, McCranford Road, Greenleaf Drive & Sourwood Drive Extension, and Surrett Drive to the State System of Roads; ° appoint Leah Wallace to a one-year initial term on the Nursing Home/Domiciliary Home Community Advisory Committee. Proclamation in Appreciation of National Guard Moving the Library Richard Wells, Library Director, expressed his gratitude for all those who helped the library move to its temporary location in Northgate Plaza Shopping Center, especially the County Maintenance staff and 25 local National Guardsmen under the command of Sgt. Tracy Williamson. Mr. Wells read a proclamation (ATTACHED) of appreciation for the National Guard's assistance. Report on JOBS Program Marion Smith, Social Services Director, gave an update on the JOBS program. He stated that transportation is the biggest problem in getting people into the program. Gray Gaskins, RCC faculty member, enumerated the accomplishments of JOBS students who have graduated from RCC. He asked two former JOBS students to tell how JOBS had helped them. Barbara Howard, RCC faculty member, stated that an important component of the JOBS program is the building of self esteem and self confidence in the students and to change their attitudes about their children's education. Regina Adami and Wendy Wood, former JOBS students, praised the JOBS program and related how it had helped them personally. Both are single mothers who now have degrees and are employed. Economic Development Walter Sprouse, Randolph County Economic Development Corporation, stated that he is currently working with 38 projects, the most ever. He said that it is EDC's goal in 1994 to visit every industry in the county. Page 2 Award Bid and Adopt Resolution - Surplus Voting Equipment Patty Sykes, Purchasing Agent, stated that she had received only one bid for the County's 110 old voting machines and no bids for the two surplus ballot counters. Sequoia Pacific Voting Equipment, Inc. bid $4,512 for the voting machines and would be responsible for all expense of pick-up. On motion of Frye, seconded by Comer, the Board unanimously awarded the bid to Sequoia Pacific Voting Equipment, Inc., for 110 surplus voting machines, and adopted a resolution (ATTACHED) authorizing the Purchasing Agent to dispose of the two ballot counters by private sale. Award Bid - Heating Oil Ms. Sykes presented the following bids received for heating oil for the 94-95 heating season: Briles Oil Company .5880 Pugh Oil Company .6030 Randolph Oil Company .6300 On motion of Frye, seconded by Petty, the Board unanimously awarded the bid to the low bidder, Briles Oil Company. Award Bid - Engineering Contract for Solid Waste Management Facility David Townsend, Public Works Director, advised the Board that we must submit to the State by April 9, 1994, a Transition Plan for our solid waste management facility until its required closing in 1998. The Transition Plan utilizes much of the information compiled by Hazen and Sawyer when they helped the County with its vertical expansion permit. Hazen and Sawyer have submitted a proposal to prepare our Transition Plan for $28,000. Mr. Townsend recommended awarding a contract to Hazen and Sawyer for the Transition Plan. On motion of Frye, seconded by Langley, the Board unanimously awarded a contract for $28,000 to Hazen and Sawyer to prepare Randolph County's Transition Plan. Changes to the County Personnel Classification Plan Sara Baker, Personnel, stated that job classifications for certain positions had been reviewed by Hal Scott, Personnel Director, and by Regional Personnel. She reported the following recommended changes to the Classification Plan: °add Waste Management Specialist, grade 65 (will be used in lieu of the Recycling Coordinator/Educator, which will remain in the plan for possible future use); °add Detention Cook Supervisor, grade 59, and Detention Cook, grade 57 (will better represent the positions, formerly classified as Jailer -Sergeant and Cook II), funds for reclassification to come from lapsed salaries; °add Coordinator of Health Services, grade 70 (will be used in lieu of Public Health Nursing Director); °add 4-H Program Assistant, grade 62 (reallocation of an Extension Secretary position to 4-H Program Assistant is requested); °change Veterans Service Officer, grade 63, to Veterans/Safety Officer, grade 65 (this change will allow the Veterans Service Officer to spend part of his time coordinating the County's Safety/OSHA Program to help the County comply with Page 3 regulations mandated by state and federal government); °change Fire Marshal from grade 69 to grade 70 (duties have increased since the inception of the Fire Safety Inspection Program mandated in July, 1992), funds for reclassification to come from lapsed salaries; °change Data Processing Center Coordinator, grade 68, to Systems Resource Analyst, grade 70 (due to reorganization of department and labor market), funds available within the department. On motion of Petty, seconded by Langley, the Board unanimously approved the recommended changes as shown above. Recommended Salary for New Social Services Director Frank Willis, County Manager, stated that on January 19, 1994, the Social Services Board appointed Martha Sheriff as Social Services Director II (grade 80), effective March 1, 1994. He recommended that Ms. Sheriff's salary be set at step 3, $44,388 annually. On motion of Langley, seconded by Frye, the Board unanimously approved Ms. Sheriff's salary at $44,388, effective March 1, 1994. Request for Resolution on Concealed Weapons Frank Chamberlin of Asheboro told the Board that the. Durham County Commissioners adopted a resolution requesting the General Assembly to enact a law which would allow citizens to carry concealed weapons. He asked that the Randolph County Commissioners adopt a similar resolution. Chairman Kemp stated that the Board would need further information on this matter before taking any action and instructed that this item be on the March agenda. Resolution — Critical Habitat Regulations Hal Johnson, Planning Director, informed the Board that the N.C. Wildlife Resources Commission proposes to designate many miles of streams in North Carolina as critical habitats to various aquatic species and that this designation could trigger the Environmental Management Commission to designate these streams and their tributaries as "high quality waters." Such designation would impose regulations restricting economic development projects within one mile of these streams. Mr. Johnson said 90% of Randolph County would be affected by the proposed rules. He asked the Board to adopt a resolution asking the Wildlife Resources Commission to do environmental impact studies to determine the economic impact to citizens in the affected areas. On motion of Frye, seconded by Comer, the Board unanimously adopted a resolution (ATTACHED) requesting the Wildlife Resources Commission prepare and present to affected local governments such a study before adopting final regulations. Annual Report from Nursing/Domiciliary Home Advisory Committee Tom Meacham, Chairman, highlighted activities, strengths, and problems experienced by the advisory committee during the past year. A slide presentation explaining the committee's role was developed for civic and church groups. In December, the committee sent a solicitation letter to 110 churches encouraging their support of nursing/domiciliary home residents. Page 4 Rezoning Public Hearing At 4:00 p.m. the Board adjourned to a duly advertised public hearing to consider rezoning requests. Hal Johnson, Zoning Administrator, presented the following request: Gary Loflin, Thomasville, is requesting.that 181 acres on Finch Farm Road, Trinity Township, be rezoned from RA to RR to extend Steeple Gate Subdivision. The Planning Board unanimously recommended approval of this request. Comments on Request No one spoke regarding this request. Action on Request On motion of Frye, seconded by Comer, the Board approved (4-0) the request of Gary Loflin. Commissioner Petty abstained from voting because ,his son has property near the property being considered. Budget Amendments - Health MiMi Cooper, Health Director, explained several requested budget amendments (#30-#33 ATTACHED) for additional funding coming from the Department of Environment, Health and Natural Resources and one budget amendment (#36 ATTACHED) for a grant from the March of Dimes: #30 - $5,882 from Women's Health Services, salary for Family Planning; #31 - $30,000 from Rural Obstetrical Care physicians in our maternity program offset premiums; #32 - $3,254 from Food & Lodging Fees, to f E ironmental Health: to be used for contraceptives and Incentive Funds, to be used to help the cost of their medical malpractice be used to supplement department supplies or nv #33 - $19,000 additional Medicaid earnings need to be budgeted back into the Child Health Program to meet the requirements of the Consolidated Contract; funds will be used for salaries, fringe benefits, travel and medical supplies; #36 - $1,200 from March of Dimes, to be used for transportation for maternity clinic patients. On motion of Petty, seconded by Langley, the Board unanimously approved these budget amendments. Budget Amendment - CDBG Timken Project On motion of Frye, seconded by Langley, the Board unanimously approved Budget Amendment #3 (ATTACHED) to the Timken CDBG Project Ordinance, which reflects an increase of $12,695 in engineering fees, decrease of $1,936 for railroad spur construction, and a $10,759 contribution from the City of Randleman for the project. Budget Amendment - Social Services On motion of Petty, seconded by Frye, the Board unanimously approved Budget Amendment #34 (ATTACHED), which reflects $3,766 in additional federal funds to be used in the Independent Living Program. Budget Amendment - CBA On motion of Langley, seconded by Petty, the Board unanimously approved Budget Amendment #35 (ATTACHED), which reflects an additional $9,380 from the Page 5 State for Randolph County's CBA program. Budget Amendment - Aging Services On motion of Petty, seconded by Frye, the Board unanimously approved Budget Amendment #37 (ATTACHED), which reflects $961 in additional Title III funds, to be used by Senior Adults Association for disease prevention and health promotion services. Detention Center Schematic Design Dudley Lacy, Architect with O'Brien/Atkins, stated that he has completed schematic design for the detention center. He informed the Board that one element of design, a 5,000 square -foot corridor, was inadvertently omitted from total cost estimates. This resulted in a $750,000 shortfall. Mr. Lacy stated that this problem could be resolved by leaving out the corridor and using centralized visiting instead. Andrew Iatridis, project architect, presented -the schematics of the facility. The Board discussed the issue of visitation design (corridor vs. centralized visiting), but did not make a decision. This item and approval of the architectural and engineering services contract will be placed on the March 7 agenda. Travel Pay for Vice Chairman Commissioner Frye stated that even though he is no longer Chairman, he is still traveling extensively and his $100 travel allotment does not cover his costs. On motion of Langley, seconded by Comer, the Board unanimously approved increasing the Vice Chairman's travel allotment to $150 per month and to review it at budget time. Adjournment On motion of Frye, seconded by Langley, the Board adjourned.