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010394Randolph County Board of Commissioners January 3, 1994 Minutes The Randolph County Board of Commissioners met in regular session at 2:00 p.m. on January 3, 1994 in the Commissioners Meeting Room, 725 McDowell Road, Asheboro, NC. Commissioners Kemp, Frye, Langley, and Comer were present. Commissioner Petty was absent. Invocation was given by Marion Smith, Director of Social Services. Recognition of New Reporters Chairman Kemp recognized Scott Solomon, new reporter for the Greensboro News & Record, and Kathi Keys, new reporter and editor of the Randolph Guide. Consent Agenda On motion of Frye, seconded by Comer, the Board unanimously approved the consent agenda, as follows: approval of December 6 and December 15 minutes; ° appoint Donald Dalton to replace R. H. Lassiter and reappoint James Blair.and Randal Bowman to the Guil-Rand Fire District Commission; reappoint Ed Hyder to the Asheboro Planning Board; Adopt resolutions (ATTACHED) adding Manorview Road, Richards Circle, and Cedar Lodge Road to the State System of Roads. Audit Report Marie Martin of Strands, Skees, Jones & Co. presented the County's independent annual audit report, including the report on state and federal funds received by the County. Ms. Martin stated that her examination produced no significant audit adjustments and that the County's financial management is excellent. County Forestry Report Vic Owen, District Forester, presented an update on forestry programs and conditions in Randolph County. He explained the new Stewardship Forest and Best Management Practices programs. He said the Southern pine beetle and gypsy moth have not been problems here so far. He predicted that the legislature will pass a law requiring a permit and a fee for all burnings. He said the local staff is 100 calls behind on requests concerning forest management and that Randolph needs another assistant forester position. Intensive Hog Farm Operations Frank Willis, County Manager, advised the Board that County staff has been studying the issue of intensive hog farm operations, as requested by the Board in October. Ed Gavin, County Attorney, has investigated the possibility of state legislation to increase control over these operations and has learned that legislative action is at least two years away. The issue of location and property values can be addressed only through zoning controls, but hog farm operations are exempt from zoning regulations. Several staff members visited Halifax County, where intensive hog farm operations are numerous. They were given a. briefing by Halifax's Health Director on the technical aspects of these operations and on their Board of Health's perception of the potential for groundwater contamination. Mr. Willis stated that Randolph County's major concern regarding hog farm operations is groundwater quality. Since groundwater protection is an issue affecting the public's health, he recommended that this 1-3-94 minutes page 2 issue be referred to the Randolph County Board of Health for further study and recommendations or action. On motion of Frye, seconded by Comer, the Board unanimously voted to refer this issue to the Board of Health. Budget Amendment and Allocated Positions - Health MiMi Cooper, Health Director, stated that $9,002 in expansion funds is available from the Women's Health Section of the Department of Environment, Health and Natural Resources. The Health Department would like to use these funds to pay interpreters so they can continue to serve Hispanic clients. They have also been awarded a $30,000 grant for Maternity Care Coordination, which they would like to use to fund two social worker positions through June. At that time, the positions would be funded by Medicaid reimbursements. On motion of Langley, seconded by Comer, the Board unanimously approved Budget Amendment #29 (ATTACHED), which transfers $39,002 to the Health Department, and allocated two Social Worker II positions for the Health Department. Withdrawal of Street Dedication Ed Gavin, County Attorney, reported that because a portion of the new detention center will be located within the existing street (on the plat as South Pointe Drive), the County should withdraw its dedication of a portion of that street as a public street. On motion of Frye, seconded by Langley, the Board unanimously adopted a resolution (ATTACHED) withdrawing a portion of South Pointe Drive as a public street and directing that a. certificate of said withdrawal be recorded in the Register of Deeds office. Pawnbroker License Renewal . Alice Dawson, Clerk to the Board, reported that her office had made repeated contacts with Sarlie Harold Thompson since September, attempting to get a renewal application for his pawnbroker license, which expired November 15. Mr. Thompson submitted his application and fee on December 22, but it did not meet all requirements. He has since submitted additional information, and the County.Attorney has determined that the application is acceptable. The Sheriff's Department and the County Attorney both contacted Mr. Thompson after his license expired to advise him to cease operations as a pawnbroker until he was licensed to do so. On motion of Frye, seconded by Langley, the Board unanimously voted to issue a pawnbroker license to Sarlie Harold Thompson, expiring January 15, 1995. Resolution - Donation of of Truck to Civil Air Patrol Patty Sykes, Purchasing Agent, explained that the County has title to a 1966 22 -ton cargo truck that was donated by the Federal Emergency Management Agency in 1979. This vehicle has been used by the local Civil Air Patrol unit since the early 1980's. Ms. Sykes recommended that this truck be donated to the Civil Air Patrol, as the County has no use for it. On motion of Comer, seconded by Langley, the Board unanimously adopted a resolution (ATTACHED) donating this truck to the Civil Air Patrol. 1-3-94 minutes page 3 ADM Application for County Schools On motion of Langley, seconded by Frye, the Board unanimously approved an application to the State for the release of $729,551 in ADM funds for a construction and renovation project at Trinity Elementary School. Budget Amendment - City Schools ADM Funds On motion of Frye, seconded by Comer, the Board unanimously approved Budget Amendment #27 (ATTACHED), which reflects $176,653 in new ADM funds received from the State and a transfer of $12,904 from Lindley Park Elementary School for a construction project at North Asheboro Middle School. Budget Amendment - Refinancing RCOB On motion of Langley, seconded by Comer, the Board unanimously approved Budget Amendment #28 (ATTACHED), which increases debt service by $2,789,346 to reflect money borrowed to refinance the Randolph County Office Building. Budget Amendment - County Schools Phase II Capital Project Ordinance On motion of Frye, seconded by Comer, the Board unanimously approved Budget Amendment #4 (ATTACHED) to the Randolph County Schools Phase II Capital Project Ordinance, which reflects $266,364 transferred from the Maintenance Warehouse project to the Trinity Elementary School project. Resolution to Regulate Cable TV Basic Tier Rates Alice Dawson, Clerk to the Board, reported that the County has been. certified by the FCC to regulate basic cable TV rates. The next step in the process is to adopt a resolution authorizing the County to regulate rates under the FCC rules. On motion of Frye, seconded by Comer, the Board unanimously adopted a resolution (ATTACHED) to regulate cable TV basic tier rates. Special Meeting Date The Board set a special meeting for 7 p.m. on January 18, 1994 to consider schematic design and architect's contract for the new detention center. Fire Commission Vacancies The Board instructed the County Manager to seek help from the Emergency Services Director in filling two vacancies on the Randolph County Fire Commission. Rezoning Public Hearing The Board adjourned to a duly advertised public hearing at 4:0O p.m. to consider rezoning requests. Hal Johnson, Zoning Administrator, presented the following requests: 1. T. C. Aubrey, Inc., Asheboro, is requesting 200 acres on Spoons Chapel Road, Grant Township, be rezoned from RA to RM to develop a 23 -lot subdivision. The Planning Board unanimously recommended approval of this request. 2. William T. Boyd, Asheboro, is requesting 41.98 acres on Old Greensboro Road, Level Cross Township, be rezoned from RA to RR to develop a 20 -lot subdivision. The Planning Board unanimously recommended approval of this request. 1-3-94 minutes page4 Comments - Request #1 Tom Aubrey stated that the State is taking over the road leading into the development. Comments - Request #2 William Boyd stated that the average lot size will be two acres. Board Action on Requests On motion of Langley, seconded by Frye, the Board unanimously approved the request of T. C. Aubrey, Inc. On motion of Frye, seconded by Comer, the Board unanimously approved the request of William T. Boyd. Cooperative Extension Director Position Dr. Clyde Chesney, Northern Piedmont District Extension Director, announced that the North Carolina Cooperative Extension Service is recommending Dick Peterson as Randolph County Cooperative Extension Director. On motion of Frye, seconded by Comer, the Board unanimously approved this joint appointment, effective January 3, 1994. Mr. Peterson said that he appreciates the Board's support and that he hopes to continue the strong leadership that has been a tradition here. Adjournment On motion of Frye, seconded by Langley, the Board adjourned.