120693Randolph County
Board of Commissioners
December 6, 1993 Minutes
The Randolph County Board of Commissioners met in regular session at 2:00
p.m. on December 6, 1993. Commissioners Frye, Kemp, Langley, Petty and Comer
were present. Invocation was given by Rev. Russ Ward of First Presbyterian
Church of Asheboro.
Retirement of Janet McFadden, Social Services
Chairman Frye presented a retirement plaque to Janet McFadden, who is
retiring after 14 years of service in the Social Services Department.
Reorganization of the Board
Commissioner Langley made a motion to elect Darrell Frye as Chairman.
Commissioner Comer seconded the motion. Commissioner Frye declined to serve as
Chairman, stating that after 10 years in this position, it is time for him to
step down. He expressed his appreciation to Board members, Ed Gavin, Alice
Dawson, Cheryl Ivey, staff, press, and especially to County Manager Frank Willis
for their support over the years.
County Attorney Ed Gavin stated that our citizens owe a debt of gratitude
to Commissioner Frye that is impossible to put into words. He said he has never
known a presiding officer as fair and compassionate as Mr. Frye.
Commissioner Langley said he seconded Mr. Gavin's comments and that he
appreciated all that Mr. Frye had done over the years.
On motion of Frye, seconded by Petty, the Board unanimously elected Phil
Kemp as Chairman.
Commissioner Kemp pledged to do his best and said he hopes to uphold the
credibility of this Board. At this point Chairman Kemp assumed the Chairman's
seat and presided over the remainder of the meeting.
On motion of Langley, seconded by Petty, the Board 'unanimously elected
Darrell Frye as Vice Chairman.
On motion of Petty, seconded by Comer, the Board unanimously appointed Ed
Gavin as County Attorney through June 30, 1994.
On motion of Petty, seconded by Comer, the Board unanimously appointed
Alice Dawson as Clerk to the Board.
On motion of Petty, seconded by Comer, the Board unanimously appointed
Cheryl Ivey as Deputy Clerk to the Board.
On motion of Petty, seconded by Comer, the Board unanimously appointed
Darrell Frye as PTCOG Delegate.
On motion of Petty, seconded by Comer, the Board unanimously appointed
Darrell Frye as High Point Transportation Advisory Committee Representative.
On motion of Langley, seconded by Petty, the Board unanimously appointed
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Page 2
Commissioner Comer to the Mental Health Board, Commissioner Langley to the Board
of Health, and Commissioner Frye to the Social Services Board.
Commissioner Frye volunteered to represent the Board in economic
development matters.
Consent Agenda
On motion of Frye, seconded by Petty, the Board unanimously approved the
consent agenda, as follows:
° approve minutes of November 1 and 16 meetings;
reappoint Larry Black to the Seagrove-Ulah Metropolitan Water District Board;
° reappoint Charles Teague to the Tax Commission;
° reappoint Lyndon Craven and Bill Dorsett to the County Planning Board and
appoint Tim Poole, current alternate, to fill the unexpired term of Doyle
Stout;
adopt resolution (ATTACHED) concerning funds to PTCOG for economic
development and community assistance to local governments.
Allocation of Position and Budget Amendment - Library
Richard Wells, Library Director, advised the Board that usage of the
Randolph Room, which houses historical and genealogical data, has more than
doubled in the last two years and that he has received numerous requests from
the public to increase the hours of operation for the Randolph Room. The
Randolph County Historical Society, Randolph County Genealogical Society, and
Randolph Heritage Book Committee have agreed to equally fund an 18 -hour per week
position for the Randolph Room on a trial basis for one year.
On motion of Frye, seconded by Langley, the Board unanimously allocated an
18 -hour per week position to the Library and approved Budget Amendment #21
(ATTACHED), which increases the Library budget by $6,000 for salary for this
position.
Public Hearing Concerning Financing Agreement Contract for the Detention Center
and Randolph County Office Building
On motion of Commissioner Frye, seconded by Commissioner Petty, the Board
unanimously voted at 2:34 p.m. to proceed to hold a public hearing on the
Detention Facility and RCOB Installment Purchase Financing Contract. Chairman
Kemp asked the County Manager to explain the major aspects of the Financing
Contract. County Manager Frank Willis reported that the notice of public
hearing relating to this Installment Purchase Financing Contract had been
published in a qualified newspaper on November 24, 1993,, with notice that drafts
of legal documents were available in the County Manager's Office. Authority for
the County to make installment purchases is found in N.C.G.S. 160A-20 as amended
by Chapter 708 of the 1989 Session Laws. As in any installment purchase
contract, the title will rest with the County, which earns equity in the
property with each payment that is made. At the end of the payment schedule,
the property is owned "free and clear" by the County. In an installment
purchase contract, the only security for repayment of the debt is the property
itself. If the County defaults on payment of the debt, the bank may repossess
the property, sell it, and apply the proceeds to the debt, but the bank cannot
force the County to make any further payment or pay other damages. Another
important feature of an installment purchase agreement is that the taxing power
of the County is not in any way pledged, directly or indirectly, to secure any
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Page 3
monies due to the bank.
The Contract that is now under consideration is a private placement with
Southern National Leasing Corp. for a maximum amount of $7,898,589, in which
$5,000,000 is for construction of a new detention center; $2,887,089 is for
refinancing the RCOB; and $11,500 is to pay special counsel fees. In a private
placement, the County gets to avoid the expensive costs of a public sale. The
contract is for 12' years, with annual debt service payments of approximately
$800,000 per year. The contract calls for serial interest rates as follows:
year 1 at 3.00%, year 2 at 3.29%, year 3 at 3.62%, year 4 at 3.82%, year 5 at
3.98%, year 6 at 4.06%, and year 7 at 4.17%. From and after December, 2000
(years 8-1212), the interest rate will be 70% of Southern National Bank's Prime
Rate, with a minimum interest rate of 4.20% and a maximum rate of 7.16%. Even
with the variable rates computed at the maximum allowable rate for years 8-1212,
this still provides a total interest cost of approximately 4.38%.
Chairman Kemp announced that the Board would hear anyone who wished to be
heard on this financing contract. No one spoke.
On motion of Commissioner Frye, seconded by Commissioner Comer, the Board
unanimously closed the public hearing at 2:39 p.m.
Resolutions Concerning Financing for Jail and RCOB
Mr. Willis stated that the Board must adopt a resolution, required by the
Local Government Commission, concurring with their findings relative to
financing the jail and refinancing the Randolph County Office Building.
On motion of Petty, seconded by Frye, the Board unanimously adopted a
Resolution Approving, In Principle, Installment Financing And Refinancing For
Public Buildings In An Amount Not To Exceed $7,898,589 (ATTACHED).
Mr. Willis stated that the Board must adopt a resolution, required by
Southern National Leasing Corporation, approving the terms for financing the
jail and Randolph County Office Building.
On motion of Langley, seconded by Petty, the Board unanimously adopted a
Resolution Approving Terms of Randolph County Office Building..("RCOB")-Jail
Financing For .A Maximum Amount Of $7,898,589, With Southern National Leasing
Corp. ("SNLC") (ATTACHED).
Detention Center Capital Project Ordinance
Mr. Willis stated that he is working on getting the total amount under
$5,000,000 so that the loan will be exempt from arbitrage regulations. The
ordinance is not ready to be voted on until the next meeting.
Request for New Home Health Position
MiMi Cooper, Health Director, stated that the number of patients in the
Home Health Program have required extensive use of contract nurses in addition
to the three full-time nurses. In order to prevent any problems with the
Internal Revenue Service regarding contract personnel, Ms. Cooper requested the
allocation of an additional Public Health Nurse II position effective January 1,
1994. The funds used to pay for contracted services will cover the salary for
the new position.
On motion of Frye, seconded by Comer, the Board unanimously approved the
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allocation of a Public Health Nurse II effective January 1, 1994.
Revise Holiday On -Call Policy for Nurses
Ms. Cooper explained that the Home Health program has a large number of
patients who require daily visits. One nurse assigned to on-call on a holiday
cannot see the number of patients requiring visits in an eight-hour period of
time. She requested that the current "Compensation for After Hours Nursing
Visits" policy be revised to add a new section, as follows:
d. If the nurse on holiday on-call has more than five scheduled visits to make,
she or other personnel assigned to make those visits will be paid per visit for
any visit in excess of the five as described in section (a) above.
On motion of Petty, seconded by Comer, the Board unanimously approved this
revision to the policy.
Voting Equipment Bid Award
Steve Schmidly, Chairman of the Randolph County Board of Elections, advised
the Board that two optical scan systems have been tested in actual elections:
the ACCU-VOTE system manufactured by Global Election Systems, Inc. and the
OP -TECH III Eagle manufactured by Business Records Corporation. A number of
problems arose with the use of the ACCU-VOTE system, but the OP -TECH III Eagle
system test was fully successful with no problems. The bid amounts were as
follows: Business Records Corporation's OP -TECH III EAGLE System, $291,750;
Global Election Systems, Inc.'s ACCU-VOTE System, $316,140.
Mr. Schmidly stated that the Board of Elections recommends purchase of the
OP -TECH III Eagle System, but not to purchase the PC and laser printer (at a
cost of $3,000) at this time. The total purchase amount at this time would be
$288,750. Maria Bliss, Supervisor of Elections, is working with the Computer
Services Department to determine the need and specifications for the PC and
printer.
On motion of Frye, seconded by Petty, the Board unanimously voted to
accept the bid of Business Records Corporation at $288,750.
Financing for Voting Equipment
County Manager Frank Willis stated that there is $75,000 in the budget for
the voting equipment, and that the remainder must be financed. Bids will be
solicited for a four- or five-year financing arrangement.
On motion of Frye, seconded by Langley, the Board unanimously authorized
Mr. Willis to receive bids for this financing.
Resolution - Sale of Surplus Voting Machines
Patty Sykes, Purchasing Agent, requested acceptance of a resolution
declaring 110 old voting machines and two ballot counters surplus and that she
be authorized to sell it through the sealed bid procedure.
On motion of Petty, seconded by Comer, the Board unanimously adopted this
resolution (ATTACHED).
Resolution Authorizing Sale of Surplus Personal Property
On motion of Petty, seconded by Comer, the Board unanimously adopted a
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resolution (ATTACHED) declaring surplus a rotary broom and electric perforator
and authorizing the Purchasing Agent to dispose of them by private sale.
Bid Award - Radios for Sheriff's Department
Ms. Sykes reported that the following bids were received for providing the
Sheriff's Department with portable radio equipment:
VENDOR
24 Portable
Walkie/Talkie
Commonwealth Radio $12,984 ($541 ea)
Triangle Communications 13,141.44 (547.56
RCS Mobile 16,880 (695 ea)
EQUIPMENT
6 Walkie/Talkie W/Headsets
& Voice Encryption
NO BID
ea) NO BID
$9,750 ($1,625 ea)
Commonwealth Radio, the low bidder on the 24 walkie/talkies, has offered the
County an alternate bid. Both Commonwealth and Triangle bid a Motorola Model
GP300 as their prime bid. Commonwealth has offered a Model HT1000 at $576 each,
for a total of $13,824. This radio exceeds the specifications of the request
for bids, and Major McNeill has expressed the desire to have this superior
model. All bidders had the opportunity to offer an alternate bid.
On motion of Frye, seconded by Langley, the Board unanimously awarded the
bid to Commonwealth for 24 Motorola HT 1000's at $13,824, and to RCS Mobile for
6 portable radios with headsets and voice encryption at $9,750.
Bid Award - Ambulance Cab/Chassis & Remount
Ms. Sykes announced bids received for one Ford F350 cab/chassis and for the
remounting of a modular box to the new cab/chassis:
Rescue One Remount, Benson, NC $32,891.00
Unlimited Mobility, LaGrange, GA 43,125.00
Aero Products, Sanford, FL 45,636.85
Southern Ambulance, LaGrange, GA 49,030.00
American Emergency, Jefferson, NC NO BID
Excellence, Inc., Madison., AL NO BID
On motion of Petty, seconded by Langley, the Board unanimously accepted the
low bid of $32,891 from Rescue One Remount and waived the performance bond.
Award Bid - Sale of Surplus Copiers
Ms. Sykes reported that only one bid was received on surplus copying
equipment although information was sent to five vendors. Dwight Bisher of
Greensboro bid the following:
Savin
7025
(DSS)
$100
Savin
870
(DSS)
-0-
Savin
870
(DSS)
-0-
Mita
4087
(DSS)
200
Mita
2055
(Health)
100
Mita
4085
(Agric)
200
Mita
4085
(Sheriff)
200
Mita
4085
(Tax)
200
Canon
NC125
(EMS)
100
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Ms. Sykes stated that the Sheriff's Department has decided to keep their copier
and she recommended rejection of the bid on that copier.. She also noted that
Mr. Bisher did not bid on two copiers; these will be sold at the surplus
property auction in June.
On motion of Langley, seconded by Frye, the Board unanimously accepted
Dwight Bisher's bid on six copiers and rejected his bid for the Sheriff's
copier, for a total bid of $900.
Budget Amendment - Sheriff's Department
Major McNeill related that the Court has awarded a seized 1985 Plymouth
Van, worth $4,000, to the Sheriff's Department. The award is subject to a
$1,100 lien on the vehicle. Mr. McNeill requested payment of the lien, with
money to be taken from the Restricted Law Enforcement Accounts, which are funded
with seized money from drug dealers.
On motion of Petty, seconded by Frye, the Board unanimously approved Budget
Amendment #24 (ATTACHED), which transfers $1,100 from Fund Balance to the
Sheriff's budget to pay off this lien.
Pawnbroker's License
Alice Dawson, Clerk to t
Chamberlin has applied for a
County Attorney has found his
pawnbroker ordinance. He has
he Board, advised the Board that Harry Franklin
renewal of his pawnbroker's license and that the
application to be in compliance with the County's
already submitted his $250 renewal fee.
On motion of Petty, seconded by Langley, the Board unanimously voted to
renew the pawnbroker's license for Harry Franklin Chamberlin, which expires
December 15, 1994.
Board of Health Appointments
On motion of Frye, seconded by Comer, the Board unanimously approved the
reappointment of Virginia Gavin (at large) and the appointment of Sandra Martin
(at large) and Sonny Edmondson (pharmacist) to the Board of Health for 3 -year
terms.
Rezoning Public Hearing
At 4:00 p.m. the Board adjourned to a duly advertised public hearing to
consider rezoning requests. Hal Johnson, Zoning Administrator, presented the
following request:
Kearns & McDowell, Asheboro, is requesting 80.8 acres at the end of Tall Pine
Street, Cedar Grove Township, be rezoned from RA to RM to develop a residential
subdivision of .16 lots that would allow site -built amd single -wide and
double -wide mobile homes. The Planning Board unanimously approved this request,
but noted the eroded condition of the private road leading to the proposed
development and suggested that the developers and citizens jointly develop a
plan to improve the existing road.
Mr. Johnson noted that the developers and current property owners have
worked out an agreement to jointly pay for bringing the road up to
State -maintained standards. This means that lot sizes can now be smaller, thus
allowing Kearns & McDowell to develop all 45 lots on the plat.
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Comments on Request
Ralph Cooper, representing property owners, said they have no objection to
the development if the road is improved.
No one else spoke. The public hearing was closed.
Board Action on Request
On motion of Frye, seconded by Petty, the Board unanimously approved the
rezoning request of Kearns & McDowell for 45 lots.
Watershed Protection Ordinance Public Hearing
Hal Johnson explained the N.C. Environmental Management Commission's 1992
regulations for watershed protection. The responsibility for enforcing these
regulations was given to local governments, effective January 1, 1994. In
Randolph County, there are 240 square miles of watershed areas. Mr. Johnson
said that Franklinville, Liberty, Staley and Seagrove have requested the County
to administer their watershed regulations.
Chairman Kemp invited comments from the audience. No one spoke. He closed
the public hearing.
On motion of Frye, seconded by Petty, the Board unanimously approved the
Randolph County Watershed Protection Ordinance (ATTACHED), which replaces
Chapter 4 of the the Randolph County Unified Development Ordinance, to comply
with the North Carolina Water Supply Watershed Protection Act.
Budget Amendment - Mental Health
On motion of Langley, seconded by Petty, the Board unanimously approved
Budget Amendment #26 (ATTACHED), which reflects $99,965 in additional funds from
the State and $14,488 in Fund Balance Appropriated.
ADM Applications for Asheboro City Schools
Frank Willis, County Manager, explained three ADM applications to the State
from the Asheboro City Schools: Delete $12,904 from Lindley Park Multipurpose
Addition; Transfer. the $12,904 to the North Asheboro Middle School Teaching
Theater; Put $176,653'in new money to this Theater project.
On motion of Petty, seconded by Frye, the Board unanimously approved the
three applications.
Bid Award - Klaussner Project
Mr. Willis advised that only two bids were received for the Klaussner
Project Contract No. 3: Elevated Tank and Foundations. That contract was
re -bid and still only two bids were received. He said a special meeting will be
needed to award bids for all three contracts.
The Board agreed to meet at 4:00 p.m. on December 15, 1993, in the County
Manager's Conference Room to award bids for the Klaussner project.
Budget Amendment - Extend Addressing Coordinator's Position
Mr. Willis stated that the addressing project handles initial assignment of
street addresses; research and correction of problems incurred in the telephone
company data conversion process; and assigning new addresses, maintenance of
geo-base files, coordination with cities, phone companies, and post offices.
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All addressing functions are being done in Computer Services, and Ed Mitchell,
Addressing Coordinator, is being paid from the 911 budget until December 31,
1993, and works on research and correction of addressing problems. Our main
concern is that we have not corrected all the problems with the data conversion
process and we need to extend Ed Mitchell's time by six months. His salary
could be funded through savings in equipment purchases.
On motion of Frye, seconded by Petty, the Board unanimously approved Budget
Amendment #22 (ATTACHED), which transfers $11,948 from the Equipment line item
to the Addressing line item in the 911 budget, to cover 6 additional months of
salary for the Addressing Coordinator.
Budget Amendment - Transfer Addressing Technician
On motion of Frye, seconded by Petty, the Board unanimously approved Budget
Amendment #23 (ATTACHED), which transfers the Addressing Technician's salary and
benefits ($13,662) from the Planning and Zoning Department to the Computer
Services Department, effective December 1, 1993.
Budget Amendment - County Schools Phase II
On motion of Langley, seconded by Petty, the Board unanimously approved
Budget Amendment #3 (ATTACHED) to the Randolph County Schools -Phase II Capital
Project Ordinance, which transfers $109,599 in earned interest and $51,194 in
excess administrative costs to the Southeastern Randolph Middle School project.
Budget Amendment - Health
On motion of Petty, seconded by Comer, the Board unanimously approved
Budget Amendment #25 (ATTACHED), which reflects $5,865 of additional State
funding for the WIC program.
Adjournment
On motion of Frye, seconded by Langley, the Board adjourned.