Loading...
120693Randolph County Board of Commissioners December 6, 1993 Minutes The Randolph County Board of Commissioners met in regular session at 2:00 p.m. on December 6, 1993. Commissioners Frye, Kemp, Langley, Petty and Comer were present. Invocation was given by Rev. Russ Ward of First Presbyterian Church of Asheboro. Retirement of Janet McFadden, Social Services Chairman Frye presented a retirement plaque to Janet McFadden, who is retiring after 14 years of service in the Social Services Department. Reorganization of the Board Commissioner Langley made a motion to elect Darrell Frye as Chairman. Commissioner Comer seconded the motion. Commissioner Frye declined to serve as Chairman, stating that after 10 years in this position, it is time for him to step down. He expressed his appreciation to Board members, Ed Gavin, Alice Dawson, Cheryl Ivey, staff, press, and especially to County Manager Frank Willis for their support over the years. County Attorney Ed Gavin stated that our citizens owe a debt of gratitude to Commissioner Frye that is impossible to put into words. He said he has never known a presiding officer as fair and compassionate as Mr. Frye. Commissioner Langley said he seconded Mr. Gavin's comments and that he appreciated all that Mr. Frye had done over the years. On motion of Frye, seconded by Petty, the Board unanimously elected Phil Kemp as Chairman. Commissioner Kemp pledged to do his best and said he hopes to uphold the credibility of this Board. At this point Chairman Kemp assumed the Chairman's seat and presided over the remainder of the meeting. On motion of Langley, seconded by Petty, the Board 'unanimously elected Darrell Frye as Vice Chairman. On motion of Petty, seconded by Comer, the Board unanimously appointed Ed Gavin as County Attorney through June 30, 1994. On motion of Petty, seconded by Comer, the Board unanimously appointed Alice Dawson as Clerk to the Board. On motion of Petty, seconded by Comer, the Board unanimously appointed Cheryl Ivey as Deputy Clerk to the Board. On motion of Petty, seconded by Comer, the Board unanimously appointed Darrell Frye as PTCOG Delegate. On motion of Petty, seconded by Comer, the Board unanimously appointed Darrell Frye as High Point Transportation Advisory Committee Representative. On motion of Langley, seconded by Petty, the Board unanimously appointed 12/6/93 Minutes Page 2 Commissioner Comer to the Mental Health Board, Commissioner Langley to the Board of Health, and Commissioner Frye to the Social Services Board. Commissioner Frye volunteered to represent the Board in economic development matters. Consent Agenda On motion of Frye, seconded by Petty, the Board unanimously approved the consent agenda, as follows: ° approve minutes of November 1 and 16 meetings; reappoint Larry Black to the Seagrove-Ulah Metropolitan Water District Board; ° reappoint Charles Teague to the Tax Commission; ° reappoint Lyndon Craven and Bill Dorsett to the County Planning Board and appoint Tim Poole, current alternate, to fill the unexpired term of Doyle Stout; adopt resolution (ATTACHED) concerning funds to PTCOG for economic development and community assistance to local governments. Allocation of Position and Budget Amendment - Library Richard Wells, Library Director, advised the Board that usage of the Randolph Room, which houses historical and genealogical data, has more than doubled in the last two years and that he has received numerous requests from the public to increase the hours of operation for the Randolph Room. The Randolph County Historical Society, Randolph County Genealogical Society, and Randolph Heritage Book Committee have agreed to equally fund an 18 -hour per week position for the Randolph Room on a trial basis for one year. On motion of Frye, seconded by Langley, the Board unanimously allocated an 18 -hour per week position to the Library and approved Budget Amendment #21 (ATTACHED), which increases the Library budget by $6,000 for salary for this position. Public Hearing Concerning Financing Agreement Contract for the Detention Center and Randolph County Office Building On motion of Commissioner Frye, seconded by Commissioner Petty, the Board unanimously voted at 2:34 p.m. to proceed to hold a public hearing on the Detention Facility and RCOB Installment Purchase Financing Contract. Chairman Kemp asked the County Manager to explain the major aspects of the Financing Contract. County Manager Frank Willis reported that the notice of public hearing relating to this Installment Purchase Financing Contract had been published in a qualified newspaper on November 24, 1993,, with notice that drafts of legal documents were available in the County Manager's Office. Authority for the County to make installment purchases is found in N.C.G.S. 160A-20 as amended by Chapter 708 of the 1989 Session Laws. As in any installment purchase contract, the title will rest with the County, which earns equity in the property with each payment that is made. At the end of the payment schedule, the property is owned "free and clear" by the County. In an installment purchase contract, the only security for repayment of the debt is the property itself. If the County defaults on payment of the debt, the bank may repossess the property, sell it, and apply the proceeds to the debt, but the bank cannot force the County to make any further payment or pay other damages. Another important feature of an installment purchase agreement is that the taxing power of the County is not in any way pledged, directly or indirectly, to secure any 12/6/93 Minutes Page 3 monies due to the bank. The Contract that is now under consideration is a private placement with Southern National Leasing Corp. for a maximum amount of $7,898,589, in which $5,000,000 is for construction of a new detention center; $2,887,089 is for refinancing the RCOB; and $11,500 is to pay special counsel fees. In a private placement, the County gets to avoid the expensive costs of a public sale. The contract is for 12' years, with annual debt service payments of approximately $800,000 per year. The contract calls for serial interest rates as follows: year 1 at 3.00%, year 2 at 3.29%, year 3 at 3.62%, year 4 at 3.82%, year 5 at 3.98%, year 6 at 4.06%, and year 7 at 4.17%. From and after December, 2000 (years 8-1212), the interest rate will be 70% of Southern National Bank's Prime Rate, with a minimum interest rate of 4.20% and a maximum rate of 7.16%. Even with the variable rates computed at the maximum allowable rate for years 8-1212, this still provides a total interest cost of approximately 4.38%. Chairman Kemp announced that the Board would hear anyone who wished to be heard on this financing contract. No one spoke. On motion of Commissioner Frye, seconded by Commissioner Comer, the Board unanimously closed the public hearing at 2:39 p.m. Resolutions Concerning Financing for Jail and RCOB Mr. Willis stated that the Board must adopt a resolution, required by the Local Government Commission, concurring with their findings relative to financing the jail and refinancing the Randolph County Office Building. On motion of Petty, seconded by Frye, the Board unanimously adopted a Resolution Approving, In Principle, Installment Financing And Refinancing For Public Buildings In An Amount Not To Exceed $7,898,589 (ATTACHED). Mr. Willis stated that the Board must adopt a resolution, required by Southern National Leasing Corporation, approving the terms for financing the jail and Randolph County Office Building. On motion of Langley, seconded by Petty, the Board unanimously adopted a Resolution Approving Terms of Randolph County Office Building..("RCOB")-Jail Financing For .A Maximum Amount Of $7,898,589, With Southern National Leasing Corp. ("SNLC") (ATTACHED). Detention Center Capital Project Ordinance Mr. Willis stated that he is working on getting the total amount under $5,000,000 so that the loan will be exempt from arbitrage regulations. The ordinance is not ready to be voted on until the next meeting. Request for New Home Health Position MiMi Cooper, Health Director, stated that the number of patients in the Home Health Program have required extensive use of contract nurses in addition to the three full-time nurses. In order to prevent any problems with the Internal Revenue Service regarding contract personnel, Ms. Cooper requested the allocation of an additional Public Health Nurse II position effective January 1, 1994. The funds used to pay for contracted services will cover the salary for the new position. On motion of Frye, seconded by Comer, the Board unanimously approved the 12/6/93 Minutes Page 4 allocation of a Public Health Nurse II effective January 1, 1994. Revise Holiday On -Call Policy for Nurses Ms. Cooper explained that the Home Health program has a large number of patients who require daily visits. One nurse assigned to on-call on a holiday cannot see the number of patients requiring visits in an eight-hour period of time. She requested that the current "Compensation for After Hours Nursing Visits" policy be revised to add a new section, as follows: d. If the nurse on holiday on-call has more than five scheduled visits to make, she or other personnel assigned to make those visits will be paid per visit for any visit in excess of the five as described in section (a) above. On motion of Petty, seconded by Comer, the Board unanimously approved this revision to the policy. Voting Equipment Bid Award Steve Schmidly, Chairman of the Randolph County Board of Elections, advised the Board that two optical scan systems have been tested in actual elections: the ACCU-VOTE system manufactured by Global Election Systems, Inc. and the OP -TECH III Eagle manufactured by Business Records Corporation. A number of problems arose with the use of the ACCU-VOTE system, but the OP -TECH III Eagle system test was fully successful with no problems. The bid amounts were as follows: Business Records Corporation's OP -TECH III EAGLE System, $291,750; Global Election Systems, Inc.'s ACCU-VOTE System, $316,140. Mr. Schmidly stated that the Board of Elections recommends purchase of the OP -TECH III Eagle System, but not to purchase the PC and laser printer (at a cost of $3,000) at this time. The total purchase amount at this time would be $288,750. Maria Bliss, Supervisor of Elections, is working with the Computer Services Department to determine the need and specifications for the PC and printer. On motion of Frye, seconded by Petty, the Board unanimously voted to accept the bid of Business Records Corporation at $288,750. Financing for Voting Equipment County Manager Frank Willis stated that there is $75,000 in the budget for the voting equipment, and that the remainder must be financed. Bids will be solicited for a four- or five-year financing arrangement. On motion of Frye, seconded by Langley, the Board unanimously authorized Mr. Willis to receive bids for this financing. Resolution - Sale of Surplus Voting Machines Patty Sykes, Purchasing Agent, requested acceptance of a resolution declaring 110 old voting machines and two ballot counters surplus and that she be authorized to sell it through the sealed bid procedure. On motion of Petty, seconded by Comer, the Board unanimously adopted this resolution (ATTACHED). Resolution Authorizing Sale of Surplus Personal Property On motion of Petty, seconded by Comer, the Board unanimously adopted a 12/6/93 Minutes Page 5 resolution (ATTACHED) declaring surplus a rotary broom and electric perforator and authorizing the Purchasing Agent to dispose of them by private sale. Bid Award - Radios for Sheriff's Department Ms. Sykes reported that the following bids were received for providing the Sheriff's Department with portable radio equipment: VENDOR 24 Portable Walkie/Talkie Commonwealth Radio $12,984 ($541 ea) Triangle Communications 13,141.44 (547.56 RCS Mobile 16,880 (695 ea) EQUIPMENT 6 Walkie/Talkie W/Headsets & Voice Encryption NO BID ea) NO BID $9,750 ($1,625 ea) Commonwealth Radio, the low bidder on the 24 walkie/talkies, has offered the County an alternate bid. Both Commonwealth and Triangle bid a Motorola Model GP300 as their prime bid. Commonwealth has offered a Model HT1000 at $576 each, for a total of $13,824. This radio exceeds the specifications of the request for bids, and Major McNeill has expressed the desire to have this superior model. All bidders had the opportunity to offer an alternate bid. On motion of Frye, seconded by Langley, the Board unanimously awarded the bid to Commonwealth for 24 Motorola HT 1000's at $13,824, and to RCS Mobile for 6 portable radios with headsets and voice encryption at $9,750. Bid Award - Ambulance Cab/Chassis & Remount Ms. Sykes announced bids received for one Ford F350 cab/chassis and for the remounting of a modular box to the new cab/chassis: Rescue One Remount, Benson, NC $32,891.00 Unlimited Mobility, LaGrange, GA 43,125.00 Aero Products, Sanford, FL 45,636.85 Southern Ambulance, LaGrange, GA 49,030.00 American Emergency, Jefferson, NC NO BID Excellence, Inc., Madison., AL NO BID On motion of Petty, seconded by Langley, the Board unanimously accepted the low bid of $32,891 from Rescue One Remount and waived the performance bond. Award Bid - Sale of Surplus Copiers Ms. Sykes reported that only one bid was received on surplus copying equipment although information was sent to five vendors. Dwight Bisher of Greensboro bid the following: Savin 7025 (DSS) $100 Savin 870 (DSS) -0- Savin 870 (DSS) -0- Mita 4087 (DSS) 200 Mita 2055 (Health) 100 Mita 4085 (Agric) 200 Mita 4085 (Sheriff) 200 Mita 4085 (Tax) 200 Canon NC125 (EMS) 100 12/6/93 Minutes Page 6 Ms. Sykes stated that the Sheriff's Department has decided to keep their copier and she recommended rejection of the bid on that copier.. She also noted that Mr. Bisher did not bid on two copiers; these will be sold at the surplus property auction in June. On motion of Langley, seconded by Frye, the Board unanimously accepted Dwight Bisher's bid on six copiers and rejected his bid for the Sheriff's copier, for a total bid of $900. Budget Amendment - Sheriff's Department Major McNeill related that the Court has awarded a seized 1985 Plymouth Van, worth $4,000, to the Sheriff's Department. The award is subject to a $1,100 lien on the vehicle. Mr. McNeill requested payment of the lien, with money to be taken from the Restricted Law Enforcement Accounts, which are funded with seized money from drug dealers. On motion of Petty, seconded by Frye, the Board unanimously approved Budget Amendment #24 (ATTACHED), which transfers $1,100 from Fund Balance to the Sheriff's budget to pay off this lien. Pawnbroker's License Alice Dawson, Clerk to t Chamberlin has applied for a County Attorney has found his pawnbroker ordinance. He has he Board, advised the Board that Harry Franklin renewal of his pawnbroker's license and that the application to be in compliance with the County's already submitted his $250 renewal fee. On motion of Petty, seconded by Langley, the Board unanimously voted to renew the pawnbroker's license for Harry Franklin Chamberlin, which expires December 15, 1994. Board of Health Appointments On motion of Frye, seconded by Comer, the Board unanimously approved the reappointment of Virginia Gavin (at large) and the appointment of Sandra Martin (at large) and Sonny Edmondson (pharmacist) to the Board of Health for 3 -year terms. Rezoning Public Hearing At 4:00 p.m. the Board adjourned to a duly advertised public hearing to consider rezoning requests. Hal Johnson, Zoning Administrator, presented the following request: Kearns & McDowell, Asheboro, is requesting 80.8 acres at the end of Tall Pine Street, Cedar Grove Township, be rezoned from RA to RM to develop a residential subdivision of .16 lots that would allow site -built amd single -wide and double -wide mobile homes. The Planning Board unanimously approved this request, but noted the eroded condition of the private road leading to the proposed development and suggested that the developers and citizens jointly develop a plan to improve the existing road. Mr. Johnson noted that the developers and current property owners have worked out an agreement to jointly pay for bringing the road up to State -maintained standards. This means that lot sizes can now be smaller, thus allowing Kearns & McDowell to develop all 45 lots on the plat. 12/6/93 Minutes Page 7 Comments on Request Ralph Cooper, representing property owners, said they have no objection to the development if the road is improved. No one else spoke. The public hearing was closed. Board Action on Request On motion of Frye, seconded by Petty, the Board unanimously approved the rezoning request of Kearns & McDowell for 45 lots. Watershed Protection Ordinance Public Hearing Hal Johnson explained the N.C. Environmental Management Commission's 1992 regulations for watershed protection. The responsibility for enforcing these regulations was given to local governments, effective January 1, 1994. In Randolph County, there are 240 square miles of watershed areas. Mr. Johnson said that Franklinville, Liberty, Staley and Seagrove have requested the County to administer their watershed regulations. Chairman Kemp invited comments from the audience. No one spoke. He closed the public hearing. On motion of Frye, seconded by Petty, the Board unanimously approved the Randolph County Watershed Protection Ordinance (ATTACHED), which replaces Chapter 4 of the the Randolph County Unified Development Ordinance, to comply with the North Carolina Water Supply Watershed Protection Act. Budget Amendment - Mental Health On motion of Langley, seconded by Petty, the Board unanimously approved Budget Amendment #26 (ATTACHED), which reflects $99,965 in additional funds from the State and $14,488 in Fund Balance Appropriated. ADM Applications for Asheboro City Schools Frank Willis, County Manager, explained three ADM applications to the State from the Asheboro City Schools: Delete $12,904 from Lindley Park Multipurpose Addition; Transfer. the $12,904 to the North Asheboro Middle School Teaching Theater; Put $176,653'in new money to this Theater project. On motion of Petty, seconded by Frye, the Board unanimously approved the three applications. Bid Award - Klaussner Project Mr. Willis advised that only two bids were received for the Klaussner Project Contract No. 3: Elevated Tank and Foundations. That contract was re -bid and still only two bids were received. He said a special meeting will be needed to award bids for all three contracts. The Board agreed to meet at 4:00 p.m. on December 15, 1993, in the County Manager's Conference Room to award bids for the Klaussner project. Budget Amendment - Extend Addressing Coordinator's Position Mr. Willis stated that the addressing project handles initial assignment of street addresses; research and correction of problems incurred in the telephone company data conversion process; and assigning new addresses, maintenance of geo-base files, coordination with cities, phone companies, and post offices. 12/6/93 Minutes Page 8 All addressing functions are being done in Computer Services, and Ed Mitchell, Addressing Coordinator, is being paid from the 911 budget until December 31, 1993, and works on research and correction of addressing problems. Our main concern is that we have not corrected all the problems with the data conversion process and we need to extend Ed Mitchell's time by six months. His salary could be funded through savings in equipment purchases. On motion of Frye, seconded by Petty, the Board unanimously approved Budget Amendment #22 (ATTACHED), which transfers $11,948 from the Equipment line item to the Addressing line item in the 911 budget, to cover 6 additional months of salary for the Addressing Coordinator. Budget Amendment - Transfer Addressing Technician On motion of Frye, seconded by Petty, the Board unanimously approved Budget Amendment #23 (ATTACHED), which transfers the Addressing Technician's salary and benefits ($13,662) from the Planning and Zoning Department to the Computer Services Department, effective December 1, 1993. Budget Amendment - County Schools Phase II On motion of Langley, seconded by Petty, the Board unanimously approved Budget Amendment #3 (ATTACHED) to the Randolph County Schools -Phase II Capital Project Ordinance, which transfers $109,599 in earned interest and $51,194 in excess administrative costs to the Southeastern Randolph Middle School project. Budget Amendment - Health On motion of Petty, seconded by Comer, the Board unanimously approved Budget Amendment #25 (ATTACHED), which reflects $5,865 of additional State funding for the WIC program. Adjournment On motion of Frye, seconded by Langley, the Board adjourned.