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110193RANDOLPH COUNTY BOARD OF COMMISSIONERS November 1, 1993 Minutes The Randolph County Board of Commissioners met in regular session at 2 p.m. on November 1, 1993. Commissioners Frye, Kemp, Langley and Comer were present. Commissioner Petty was absent. Invocation was given by Rev. Justus McKeel, 1st Baptist Church of Ramseur. Changes to Agenda Chairman Frye made the following changes to the agenda: Add Item C, D.O.T. Addition, to Consent Agenda; Add Item 0 - Proclamation for Diabetes Month, to New Business; delete Item E from New Business. Special Presentation Jean Swiggett, on behalf of the Randolph Heritage Committee, presented to the Board a copy of the recently published Randolph County Heritage Book. Special Recognition Chairman Frye recognized and congratulated Richard Wells, Randolph County Public Library Director, who has been named The Library Director of the Year by the North Carolina Public Library Directors' Association. Consent Agenda On motion of Kemp, seconded by Comer, the Board approved the consent agenda as follows: ° approve minutes of October 4, 1993; ° appoint Darrell Frye as Legislative Goals Conference Voting Delegate; ° approve resolution (ATTACHED) adding Northmont Drive Extension to the State System of Roads. Resolution Opposing GWEN Tower Chairman Frye explained that the U.S. Department of Defense is proposing to put a Ground Wave Emergency Network (GWEN) communications tower in the New Hope community and that the residents of that area have numerous fears and concerns regarding the impact of the GWEN installation. Mr. Frye said he has been working with Congressman Coble in opposing this tower. Bob Bigler, retired electrical engineer, said the nation's best interest must come before personal beliefs. He said many countries still have nuclear weapons and that satellite communications would be destroyed by one nuclear explosion, but that the GWEN would have a good chance of surviving. Mr. Bigler said there is nothing to fear from the tower and he urged the Board to support it. On motion of Kemp, seconded by Comer, the Board adopted a resolution (ATTACHED) opposing the GWEN tower. Concerns from Hog Farm Owner Ricky Cox, owner of a large hog farm operation under construction in the Coleridge area, voiced his concerns about the efforts of some to restrict agriculture. He noted that some want a 5 -mile buffer around the NC Zoo which will not allow any agriculture. He stated that operations such as his hog farm have to go through a permitting process with various government agencies. He Page 2 offered to take Board members to visit similar operations in Moore and Sampson Counties. Laverne Brady Davis, Pleasant Grove, stated that hog operations in Eastern North Carolina have had bad problems with odors. Debbie Leonard stated that she is trying to build a house across the river from the hog farm but that she can't put a septic tank close to the river. She questioned why the waste from thousands of hogs could go into the river and she can't install one residential septic tank. Andy McVae, attorney for the plaintiffs in the current nuisance lawsuit against the hog farm owners, stated that the restraining order has been continued until November 5. Bill Johnson, an agricultural journalist, voiced his concerns about agriculture being attacked. Tina Voncannon, Coleridge, stated that she realizes area residents are fighting a losing battle in opposing this hog farm, but that the County Commissioners should be representing them. Concerns from Restaurant Owner Regarding Smoking Ban Ed Van Kirk, restaurant owner, asked the Board to take a stand opposing the smoking ban on the basis that it discriminates against restaurants with 50 or more seats. He said no one has time to enforce it and it was done too quickly to get community reaction. He stated that there will be lawsuits if the ban is not removed. Chairman Frye stated that the County Commissioners cannot take over the operation of the Board of Health. He said the current lawsuit in Guilford County may be a test case. He noted that Floyd Langley, County Commissioner who sits on the Board of Health, voted against the smoking regulations. Commissioner Kemp stated that he would have preferred a 50/50 over the 75/25 no -smoking areas in restaurants. Resolution Declaring Copiers Surplus On motion of Langley, seconded by Comer, the Board adopted a resolution (ATTACHED) declaring nine copiers surplus and authorizing the Purchasing Agent to sell them through the sealed bids procedure. Addressing Agreement with Municipalities Annette Lineberry, Data Processing Director, advised the Board that, to provide enhanced 911 services to all our citizens, a formal agreement is needed between the County and each municipality regarding addressing. Such an agreement would insure that all County addressing databases are correct and current regardless of municipality or phone company. She gave examples of problems emergency responders have had because of inadequate or inaccurate addressing information. On motion of Kemp, seconded by Langley, the Board approved the Addressing Agreement. Page 3 Linked Information For Emergencies (LIFE) System Agreement with Municipalities Ms. Lineberry explained that the County would like to enter into an agreement with the municipalities with police departments so they can be a part of our Linked Information For Emergencies (LIFE) System. Participants in the LIFE System would be linked directly to the 911 computer and would be able to enter data into and retrieve information from the system. The County proposes to use 911 funds to purchase equipment necessary for the participants to access the LIFE System and to provide initial "hands on" training. Ms. Lineberry said County staff has met with police chiefs to explain the system and to address their concerns and questions. On motion of Langley, seconded by Comer, the Board approved the LIFE Agreement. Amendment to Bylaws to Aging Services Planning Committee Candie Rudzinski, County Aging Coordinator, stated that some members on the Aging Services Planning Committee have had problems attending meetings. The Committee wants to change their.meetings to the second Tuesday of the month at 8 a.m., but this would require an amendment to their bylaws by a vote of the County Commissioners. On motion of Langley, seconded by Comer, the Board approved this amendment. Budget Amendment - Aging Services On motion of Kemp, seconded by Comer, the Board approved Budget Amendment #16 (ATTACHED), which increases state funds to Aging Services by $7,900 ($4,567 for use by Regional Consolidated Services to provide in-home aide services; $3,333 for use by Senior Adults Association for capital improvements to the Senior Center). Appointments - Community Child Protection Team Marion Smith, Social Services Director, informed the Board that in recent legislative action, the composition and duties of county community child protection teams was broadened to include additional members and to review all child deaths in the county. County Commissioners must appoint a representative of an emergency medical services provider or firefighter and a parent of a child who died before reaching the age of 18. On motion of Langley, seconded by Comer, the Board appointed Fred deFriess, (EMT Supervisor) and Steve and Alida Bingham (parents of child who died before age 18) to three-year terms on the community child protection team. Budget Amendment - Social Services Marion Smith, Social Services Director, stated that there has been turnover in 7 of the 9 positions in the Child Protective Services (CPS) Unit this year. He requested permission to hire a temporary Social Worker III (1/1/94 - 6/30/94) using CPS funds available from the State. On motion of Kemp, seconded by Comer, the Board allocated one additional temporary CPS position (6 months) to the Social Services Department and approved Budget Amendment #17 (ATTACHED), which increases the Social Services budget by $12,001. Rezoning Public Hearing Page 4 At 4:00 p.m. the Board adjourned to a duly advertised public hearing to consider rezoning requests. Hal Johnson, Zoning Administrator, presented the following requests: 1. BDC Associates, Inc., Archdale, is requesting that 158.56 acres located at the intersection of Finch Farm Road/Old Mountain Road, Trinity Township, be rezoned from RA to RR to develop a site -built subdivision of 68 lots. The Planning Board unanimously recommended approval. 2. Dennis Williams, Archdale, is requesting that 11.77 acres located on Hwy 311, New Market Township, be rezoned from RA to HC for commercial development. The Planning Board unanimously recommended approval. 3. Allene Ritter, Asheboro, is requesting that .60 acre located at 3079 Rainbow Loop, Cedar Grove Township, be rezoned from RR to HC/CU to use an existing building for an automotive repair shop. The Planning Board unanimously recommended approval with the following conditions: no junk vehicles, parts, etc.; no outside storage; operating hours 7 a.m.-7 p.m. Monday -Friday and 7 a.m.-12 p.m. Saturday; no more than 3 cars stored outside the building. Comments - Request #1 Wayne Adams, area resident, stated that he thinks problems with schools, police, fire, ambulance, and water should be resolved before any more housing is allowed in this area. Comments - Request #2 No one spoke. Comments - Request #3 Rodney Moody, agent for the applicant, stated that the building is in good shape, is insulated, has a brick front, and has a buffer space outside. The public hearing was closed. Board Action on Requests On motion of Kemp, seconded by Langley, the Board approved the request of BDC Associates. On motion of Langley, seconded by Comer, the Board approved the request of Dennis Williams. On motion of Kemp, seconded by Comer, the Board approved the request of Allene Ritter, with the conditions recommended by the Planning Board, as outlined above. Budget Amendment - Health On motion of Langley, seconded by Comer, the Board approved Budget Amendment #18 (ATTACHED), which allocates $1,550 from the State for the Breast Feeding Promotion in the WIC Program in the Health Department. Scrap Tire Disposal Contract Frank Willis, County Manager, advised the Board that BFI currently has a contract to shred scrap tires at $52 per ton, with disposal at the landfill around $10 per ton. Due to vertical expansion of the landfill, it is important Page 5 to divert as many materials as possible from it. Mr. Willis said Public Works recommends entering a two-year contract with Central Carolina Tire Disposal of Cameron to load and haul scrap tires from the landfill collection site to their own site for $60 per ton. Proposals from other companies were BFI, $75 per ton, and U.S. Tire Recycling, $76 per ton. On motion of Kemp, seconded by Comer, the Board approved the contract with Central Carolina Tire Disposal to haul away scrap tires at $60 per ton. Special Meeting Date The Board set a special meeting date for November 16, 1993, at 6:30 p.m. to conduct business related to financing the new jail. Proclamation - Diabetes Month On motion of Langley, seconded by Comer, the Board approved a proclamation (ATTACHED) designating November Diabetes Month in Randolph County. January Meeting Date The Board agreed to keep their January meeting date on the first Monday. Budget Amendment - Chapman Property, Jail Expenses, RCOB Renovation On motion of Kemp, seconded by Langley, the Board approved Budget Amendment #19 (ATTACHED), which appropriates $1,495,679 from the.fund balance for purchase, taxes, and renovation of the Chapman property; renovation to the County Office Building; donation to the Jail Capital Project Fund, which was previously considered a loan; and which increases service revenues by $56,733, to come from rent to be received from the Chapman property. Budget Amendment - Law Enforcement & Detention Center Capital Project Ordinance On motion of Kemp, seconded by Comer, the Board approved Budget Amendment #10 (ATTACHED) to the Law Enforcement and Detention Center Capital Project Ordinance. This budget amendment makes a $447,674 contribution from the General Fund and decreases by the same amount proceeds from the sale of debt. This budget amendment closes out this capital project ordinance. Budget Amendment - Randolph/Chatham Drug Task Force Major Allen McNeill explained that Randolph and Chatham had agreed to split equally any money seized through their joint drug task force. Since the task force ended, a total of $85,571.44 has been deposited in that account. Major McNeill requested that the Board approve payment of half these funds ($42,785.72) to Chatham County and that the Board approve an accounting process that in the future would allow us to pay Chatham their half each time a check comes in. He also requested that $24,000 of of the $42,785.72 that is Randolph County's portion of the seized assets be used to purchase new portable radios for the Sheriff's Department. On motion of Langley, seconded by Comer, the Board approved Budget Amendment #20 (ATTACHED), which transfers $66,786 ($42,786 for.Chatham County and $24,000 for radios) from Fund Balance to the Sheriff's budget. On motion of Kemp, seconded by Langley, the Board approved a resolution (ATTACHED) concerning future payments to Chatham County from the Randolph/Chatham Area Drug Task Force's seized money. Page 6 Executive Session — Real Estate On motion of Langley, seconded by Comer, the Board voted to go into executive session to discuss real estate. They returned to regular session without taking any action relative to the executive session. Adjournment On motion of Kemp, seconded by Comer, the Board adjourned.