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100493Randolph County Board of Commissioners October 4, 1993 The Randolph County Board of Commissioners met in regular session at 2:00 p.m. on October 4, 1993 in the Commissioners Meeting Room, 725 McDowell Road, Asheboro, NC. Commissioners Frye, Kemp, Langley, Petty and Comer were present. Invocation was given by Rev. James Curry, St. Luke's United Methodist Church, Asheboro. Changes to the Agenda Chairman Frye announced the following additions to the agenda: Consent Agenda, Item C. Proclamation for Red Ribbon Week; New Business, Item F. Resolution for Economic Development Financing, Item G. Request to Hire Public Health Nurse Above Standard Job Rate, and Item H. Recommendation to Cease Charges for Scrap Tires at Landfill. Consent Agenda On motion of Petty, seconded by Comer, the Board approved the consent agenda, as follows: ° approve minutes of September 7, 1993 meeting ° appoint Barbara Hochuli, Ann Shaw, and Vera Winston to the Mental Health Board for 4 -year terms ° adopt a proclamation for Red Ribbon Week (ATTACHED) Hog Farm Concerns Jack Daily, Coleridge community resident, came before the Board to discuss concerns of his neighborhood relative to a large hog farm operation under construction in Coleridge. Since this operation is classified as agricultural, it is exempt from zoning regulations and does not even require a building permit. Mr. Daily said the odor from such operations extends for several miles and is a real detriment to the neighborhood. He urged the County Commissioners to study this issue to see if there is some way to prevent similar operations coming into the county or at least not allowing them without some regulations, either through zoning or through public health regulations. He said that Halifax County has a public health ordinance regulating large intensive livestock operations. Mr. Daily said that he fears other hog farms will build nearby and that with enough hogs, a feed mill can be built in the area to supply the farms. Wade Powell, Coleridge, said that the land to be used for disposal of waste is within 250 feet of his house. Sonny Davis stated his concern that all types and sizes of farms not be included in regulations. Bill Johnson, Randolph County Livestock Association, requested that the Board hold a public hearing before implementing any regulations so that farmers can have input. Chairman Frye instructed the County Attorney and County Manager to study this issue and to make a report back to the Board. Bid Award - Sale of Surplus Communications Equipment page 2 Patty Sykes, Purchasing Agent, advised the Board that communications equipment they had declared surplus in June had been offered for sale through the Advertisement for Sealed Bids procedure. Bids were solicited from 7 vendors and bids received were as follows: T D Miller, Inc. Montgomery County No Bid $1,400 Ms. Sykes recommended that the equipment in which Montgomery County is interested be sold to them at the price offered and that remaining equipment be disposed of later through private sale, to a scrap metal dealer, or at the surplus auction in June, 1994. On motion of Langley, seconded by Petty, the Board awarded the bid to Montgomery County for $1400. Lease of Copier Equipment and Budget Amendment Ms. Sykes discussed the option of leasing vs. purchasing of copiers for the 6 departments having an immediate need for 7 new copiers. She said these departments have had the opportunity to use demonstration machines in their areas for up to 4 weeks, and they evaluated them for performance, ease of use, cost and copy quality. Also considered was the reputation of the companies and their service departments. Ms. Sykes said vendors had been approached with the idea of a cost -per -copy lease program. A tabulation of the quotes received is ATTACHED. The consensus of the group testing the machines is that the best machine is the Savin 9520 offered by Paul B. Williams. The contract with Paul B. Williams would be for the following equipment: 6 Savin 9520 360.00 mo. $2,160.00 1 Ricoh 4418 120.00 mo. 120.00 Maintenance .0085 per copy 125,000 copies 1,062.50 TOTAL PER MONTH: $3,342.50 The County would be billed quarterly for 375,000 copies and we would not pay for overruns until we passed that number for the quarter. In the 93-94 budget 3 departments budgeted for the purchase of new copiers: Cooperative Extension, $9,959; Health, $10,000; Sheriff, $8,500--a total of $2.8,459. To lease 7 copiers, $28,411.25 is needed. Ms. Sykes recommended that the capital funds budgeted be reallocated, through a budget amendment, among the 6 departments and used to lease the 7 copiers. On motion of Kemp, seconded by Comer, the Board awarded a cost -per -copy lease to Paul B. Williams and approved Budget Amendment #15 (ATTACHED), which reallocates capital funds from 3 departments to the 6 for leasing copiers. Request for New Position and Budget Amendment - Social Services Marion Smith, Director of Social Services, related that Randolph County has been allocated $32,844 in State funds, to be used for new Child Protective Services positions. This funding requires a 25% local match, but this can be satisfied with indirect costs. Mr. Smith requested that an additional Social Worker III, Grade 68, be allocated to Social Services, in order to use these new funds. The cost of this position for the remainder of this fiscal year, beginning December 1, 1993, is $15,278. page "3 On motion of Kemp, seconded by Petty, the Board allocated one additional Social Worker III position (Grade 68) to Social Services and approved Budget Amendment 413 (ATTACHED), which reflects the receipt of new State funds ($15,278) for this position. Retirement of Marion Smith as Social Services Director Mr. Smith announced that he will retire February 28, 1994, after 31 years as Social Services Director. Resolution — Economic Development Financing Walter Sprouse, Economic Development Corporation, discussed the proposed N.C. Constitutional amendment to allow local governments to issue Economic Development Financing Bonds. On motion of Langley, seconded by Petty, the Board adopted a resolution (ATTACHED) endorsing economic development financing. Request to Hire Public Health Nurse Above Standard Rate Frank Willis, County Manager, stated.that the Health Department has an excellent candidate for the Public Health Nurse (PHN) II position in Home Health. Sue Shaw has 13 years of nursing experience in hospital health care. Because her experience has not been in Public Health, State Personnel will require her to work for one year as PHN I before qualifying for the PHN II position. Ms. Shaw would not be able to take such a salary cut. Milli Cooper, Health Director, has requested that the Board authorize hiring Ms. Shaw at PHN I, grade 70, step 7, which is equivalent in pay to the standard job rate (step 3) for a PHN II. On motion of Langley, seconded by Comer, the Board authorized hiring Sue Shaw at grade 70, step 7. Discontinued Scrap Tire Fees Mr. Willis related that as of October 1, 1993, tire retailers began collecting a 2% tax on new tires of less than 20" diameter. Since the County will receive a portion of this increased tax,.the Public Works Department recommends that the present fee of $20 per ton (or 20(� per tire) be discontinued immediately. Counties may not charge a local fee for disposal of scrap tires as of January 1, 1994. On motion of Petty, seconded by Kemp, the Board voted to discontinue charging a fee for scrap tires as of October 5, 1993. Joint Regulation of Cable TV Act of 1992 Alice Dawson, Clerk to the Board, described the regional Cablevision administration program which PTCOG has proposed to administer for counties and cities in this region. The County's cost for the remainder of this fiscal year would be $4,233; next year's cost would be $5,644. Ms. Dawson said that $101,000 is budgeted for franchise fees from Cablevision, but that the annual check recently received was for $108,000. The extra $8,000 would more than pay our cost for participating in PTCOG's program. On motion of Langley, seconded by Comer, the Board voted to participate in PTCOG's regional Cablevision regulation program and approved Budget Amendment #14 (ATTACHED), which increases Service Revenues by $4,233 to cover the County's page 4 cost for this program. Executive Session - Personnel, Real Estate, Litigation On motion of Petty, seconded by Kemp, the Board voted at 3:45 p.m. to go into executive session to discuss personnel matters, purchase of real estate and litigation. At 6:10 p.m. the Board reconvened in open session. Public Works Director On motion of Kemp, seconded by Petty, the Board voted to accept the County Manager's recommendation to hire Mr. David Townsend, III as the County's Public Works Director at a starting salary of $41,748 and a starting date of November 1, 1993. Cooperative Extension Director On motion of Kemp, seconded by Langley, the Board voted not to accept the recommendation of the N.C. Cooperative Extension Service to hire Mrs. Joyce R. Spear as the County's Cooperative Extension Service Director. Purchase of Chapman Property On motion of Kemp, seconded by Langley, the Board voted to purchase the John E. Chapman property at the southeast corner of the intersection of North Fayetteville Street and Old Liberty Road, five acres, for the sum of $750,000.00, and authorized the County Manager to execute the appropriate documents on behalfof the County. Harris -Teeter Lease of Chapman Property On motion of Kemp, seconded by Petty, the Board accepted the offer of Harris -Teeter, Inc., to release that company from its lease of the space in the John Chapman property in consideration of Harris-Teeter's paying the County the sum of $4,166.66 per month, payable to the County monthly in advance through 31 March, 2002; also, that the County Manager be authorized to execute the contract with Harris -Teeter, Inc., to accept said release. Professional Services for Financing Jail and Refinancing County Office Building On motion of Kemp, seconded by Petty, the Board authorized the County Manager to initiate the selection process needed to obtain the services of legal, architectural, and finance professionals required to refinance the Randolph County Office Building and finance the construction of a new jail using an installment purchase contract as provided for in NCGS 160A-20. Condemnation Proceedings Against Norfolk -Southern Railroad On motion of Kemp, seconded by Langley, the Board voted to institute condemnation proceedings against the Norfolk -Southern Railroad to condemn the parcel of property on U.S. 220 in Randleman to obtain a sewer right-of-way easement, and that the County offer the sum of $500 for such easement. Offer to Purchase/Condemnation Proceedings - Pointe South Village Associates On motion of Kemp, seconded by Petty, the Board voted to increase the offer to Pointe South Village Associates from $2500 to $3000 to purchase a sewer easement needed for the Timken project; if this offer is not accepted, the Board authorized the County Attorney to immediately start condemnation proceedings against Pointe South Village Associates. Adjournment On motion of Kemp, seconded by Petty, the Board adjourned.