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060793RANDOLPH COUNTY BOARD OF COMMISSIONERS June 7, 1993 Minutes The Randolph County Board of Commissioners met in regular session at 2:00 p.m. on June 7, 1993, 725 McDowell Road, Asheboro, NC. Commissioners Frye, Langley, Kemp, Comer and Petty were present. Invocation was given by Dr. Dan Wood, of Oakhurst Baptist Church, Asheboro, NC. Chairman Frye introduced Mark Brumley of the Courier/Tribune who will be covering Randolph County Government. He is taking the place of Bobby Bums who has resigned. Chairman Frye also announced the resignation of George McArthur, Public Works Director, who resigned effective 6/15/93. Consent Agenda On motion of Petty, seconded by Comer, the Board approved the consent agenda, as follows: approve minutes for May 3 and May 15 appoint Darrell Frye as NACo voting delegate reappoint Phil Brower to County Planning Board reappoint John Greer, Betty Pell, and Dr. Thomas Whyte to Mental Health Board reappoint Dr. R. Andrew Sykes to RCC Board of Trustees Designation of Randolph Hospital, Inc. as Lead Agency for the CAP/DA Program Frank Willis, County Manager, explained that a less costly alternative to nursing home care for people at risk of institutionalization is the Community Alternatives Program for Disabled Adults (CAP/DA) Medicaid Program. The Randolph Hospital, Inc. Board of Directors has voted to ask the Randolph County Commissioners to designate Randolph Hospital, Inc. as the lead agency for this program. Cathy Ibsen, a representative from Randolph Hospital, Inc., answered questions from the Commissioners and citizens regarding the CAP/DA Program and the hospital's involvement with the program. On motion of Kemp, seconded by Petty, the Board approved the designation of Randolph Hospital, Inc. as lead agency for the CAP/DA Program. Piedmont Triad Horizons Funding Request Kenny Moore, Davidson County Commissioner, invited the Randolph County Board of Commissioners to become members of the Piedmont Triad Horizons. He stated that Randolph County's membership dues would be $3280/year (based on per capita). Chairman Frye stated that the Board felt that Horizons was a duplication of the Piedmont Triad Partnership, of which Randolph County is a member, and that it was doubtful that Randolph County would support Horizons. However, Chairman Frye stated that the Board would read the material on Horizons and make a definite decision later. Elections Equipment Progress Report Jon Megerian, Chairman, Randolph County Board of Elections, reported that the following bids were received by Patty Sykes, Purchasing Agent, for voting equipment: Business Records Corporation $340,390 Election Technology Company $312,390 Mr. Megerian stated that the equipment from Election Technology Company had not been tested by the Randolph County Board of Elections and asked the Commissioners to reject all bids at this time. On motion of Langley, seconded by Petty, the Board voted to reject all bids until Board of Elections is able to test this new equipment. I-73 Update Talmadge Baker informed Commissioners that the proposed I-73 route would follow U.S. 311 and U.S. 220 through Randolph County on its way from Detroit to South Carolina. He also told the Board that a temporary I-73/1-74 2 Corridor Association had been established with its office in Bluefield, West Virginia. This association has set its budget from 7/93-12/93 at $15,000, and asked Randolph County for its support, its share being $2,000. Chairman Frye stated that the Board would consider this request during their budget deliberations. Chairman Frye also reiterated that Talmadge Baker was Randolph County's appointed representative for the I-73 project. Bid Award - Social Services Computers Patty Sykes, Purchasing Agent, presented the following bids to the Commissioners for six personal computers and six printers for the Department of Social Services and recommended that the bid be awarded to low bidder, CBM Computers. CBM Computers $11,964.90 Compu Com $12,168.00 Carolina Computer $12,773.94 Computer Land $11,980.00 On motion of Kemp, seconded by Petty, the Board awarded the bid for Social Services personal computer equipment to CBM Computers, Inc., for a total of $11,964.90. Bid Award - Tax Department Computer Equipment Ms. Sykes stated that the following informal bids were received on May 28, 1993 for the purchase of IBM Value Point computers for the Tax Department and recommended that the bid be awarded to Bohdan Associates, low bidder. Bohdan Associates $12,081.00 Compu Com $12,484.00 Computer Land $12,907.00 Computer Works $16,960.00 On motion of Kemp, seconded by Petty, the Board awarded the bid for IBM Value Point computers for the Tax Department to Bohdan Associates, low bidder, at $12,081.00. Purchase of EMS Equipment Ms. Sykes stated that she had received a memo from Mr. Barry Watts, EMS Operations Officer, regarding the interest in purchasing from Physio Control two Life -Pak 11 monitors to replace two Life -Pak 5 monitors which are 14 years old. The total purchase price for two monitors will be $14,710, Physio Control being the only vendor from which the Life -Pak equipment is available. Ms. Sykes informed the Board that funds are available in the EMS Medical Supplies budget and will be transferred to the Capital Outlay budget if this purchase is approved. On motion of Kemp, seconded by Petty, the Board approved the purchase of two Life -Pak 11 monitors from Physio Control at $14,710. Sale of Surplus Communications Equipment Ms. Sykes informed the Board that due to the implementation of the 911 system, the County was left with several valuable pieces of radio equipment that the County has no use for. It is requested that it be disposed of through sealed bids. A list of the equipment follows: Harris -Lanier Recorder Motorola Console Centracom Series (2) Call Loggers, Dictaphone 4000 Dictaphone Call Check Motorola ECG Control Station General Electric Console On motion of Langley, seconded by Petty, the Board declared this radio equipment as surplus and authorized the Purchasing Agent to dispose of the property through the Advertisement for Sealed Bids Procedure. 3 Resolution Concerning Sale of Radio Equipment to Rockingham County On motion of Langley, seconded by Petty, the Board adopted a resolution (ATTACHED, including list of items) declaring EMS radio equipment as surplus and authorizing its sale to Rockingham County Emergency Services for the price of $200.00 as authorized by G.S. 160A-274. Resolution Concerning Offer of EMS Equipment to Fire Departments On motion of Langley, seconded by Petty, the Board adopted a resolution (ATTACHED, including list of items) declaring EMS equipment as surplus and that it be offered to local volunteer fire departments and rescue squads at no charge. Disposal of Rohn Telephone Equipment and Register of Deeds Equipment Ms. Sykes explained to the Commissioners that due to the implementation of Centrex telephone system, the County has two surplus Rolm PBX switches along with various upgrades which were purchased during our ownership of the system. She also stated that the Register of Deeds office currently owns a Mekel M#400 Digitizer/microfilm scanner and that Ann Shaw, Register of Deeds, is considering contracting out the service of scanning microfilm. Ms. Shaw has spoken with one company which has offered to trade services for the machine up to a certain dollar amount. On motion of Petty, seconded by Langley, the Board declared as surplus the Rolm equipment and upgrades and authorized the Purchasing Agent to dispose of the property through the Advertisement for Sealed Bids Procedure, and declared the Mekel M#400 Digitizer/microfilm scanner surplus and approved the disposal of the equipment. Separation and Hauling of White Goods and Metals Ms. Sykes stated that R & B Wrecking and Salvage has provided all the labor, tools and equipment necessary to separate all white goods and metals at the landfill and haul them away at the rate of 4 cents per pound and purchase orders have been issued on a three-month basis for continuing the service. R & B Wrecking has offered to continue this service for one year beginning July 1, 1993 at the 4 cents per pound rate. On motion of Langley, seconded by Petty, the Board approved a one-year contract for providing separating and hauling service to R & B Wrecking and Salvage, Randleman, N.C., at the rate of 4 cents per pound with the contract totaling approximately $24,000 for fiscal year 1993-1994. Renewal of Contract with Randolph Sheltered Workshop Ms. Sykes stated that Randolph Sheltered Workshop has provided hauling service from the County's recycling drop-off sites and has operated the County's recycling center at the following rates: Recycle Hauling -Landfill -0- Recycle Hauling -Braxton Craven $66.00/haul Recycle Hauling -All other sites $50.00/haul Operating Recycle Center Base Rate for 2 days/wk. $308.00/wk. Operating Recycle Center Additional Days $154.00/day Ms. Sykes stated that the Randolph Sheltered Workshop as agreed to continue these services for another year at these current contract rates. The estimated total expenditures for this contract will be $14,000.00 for hauling recyclables from drop-off sites, and $20,000.00 for operating the recycling center. On motion of Petty, seconded by Kemp, the Board awarded a one-year contract to the Randolph Sheltered Workshop to begin July 1, 1993 and end June 30, 1994. Update on Landfill Operations Contract Ms. Sykes explained to the Commissioners where the County is regarding the bid process on the Landfill 4 Operations Contract. At a special called meeting on Tuesday, May 18, the Board voted to reject all proposals and directed County staff to obtain new proposals. She stated that the current contractor, Wright Grading, Inc., has agreed to extend his contract for one month, through July 31, 1993, in order to give the County sufficient time to seek new proposals. The schedule for obtaining proposals is as follows: Thursday, June 3, 1993 Thursday, June 24, 1993 Monday, June 28, 1993 or Tuesday, June 29, 1993 August 1, 1993 Advertise in Paper Open proposals at 2:00 p.m. County Commissioners award contract New contract begins The Board set a special meeting for Tuesday, June 29, 1993 to consider new proposals and award the landfill operations contract. Ed Gavin, County Attorney, explained, at Chairman Frye's request that this contract is a services contract. Chairman Frye asked if this contract required an unlimited license. Mr. Gavin and Frank Willis, County Manager, explained that the bids must be examined before this can be determined. On motion of Langley, seconded by Petty, the Board voted to extend the contract of Wright Grading, Inc. 1 month (through 7/31/93) at the current rate. Discharge of Firearms Ordinance Ed Gavin, County Attorney, read the 2nd draft of the DISCHARGE OF FIREARMS ORDINANCE, explaining that the changes eliminate the distance factors in the 1st draft. Frank Chamberlain stated that he supports this ordinance. Scott Wilson asked Ed Gavin if, in order to enforce the ordinance, one must be able to recover the projectile. Mr. Gavin stated that proof would be required. Scott Wilson cited a portion of the City of Asheboro's discharge of firearms ordinance and asked the Commissioners for a reciprocal agreement. Doyle Stout stated that he thinks this ordinance will remedy Mr. Wilson's situation. Frank Chamberlain asked the Commissioners to exempt dove hunters, because of the shotgun shot fallout, from this ordinance. Dorothy Bass expressed her support for this ordinance. At this time, the Board recessed for a 5 -minute break before the 4:00 p.m. rezoning public hearing. Action on the "Discharge of Firearms Ordinance" was taken later in the meeting. Rezoning Public Hearing The Board adjourned to a duly advertised public hearing at 4:00 p.m. to consider rezoning requests. Hal Johnson, Zoning Administrator, presented the following requests: 1. Verlan Hatfield, Asheboro, is requesting that 3.70 acres on Beckerdite Road, Back Creek Township, be rezoned from RA to LI., in order to expand an existing furniture business. The Planning Board recommended approval. 2. Bobby Earnhardt, Asheboro, is requesting that 25.62 acres on Hoover Hill Road, Tabernacle Township, be rezoned from FA to RR, in order to develop a restricted residential subdivision. The Planning Board recommended approval. 5 3. Beverly Weary, Asheboro, is requesting that 2.50 acres located on the corner of Hwy 220 Bus/Lisbon Road (SR 1217), Cedar Grove Township, be rezoned from RA to Highway Commercial/Conditional Use, in order to operate a feed store and tackle/bait shop. The Planning Board recommended approval. Comments - There were no comments on any of the requests. Action on Requests On motion of Langley, seconded by Petty, the Board approved the request of Verlan Hatfield. On motion of Petty, seconded by Comer, the Board approved the request of Bobby Earnhardt. On motion of Kemp, seconded by Langley, the Board approved the request of Beverly Weary. Action on "Discharge of Firearms Ordinance" On motion of Kemp, seconded by Petty, the Board approve the "DISCHARGE OF FIREARMS ORDINANCE" (ATTACHED), effective immediately. Request by MERCE to Use Health Department Facilities and Equipment Mimi Cooper, Health Director, introduced Dr. Larry Simpson, Louise Moose, Clair Davis, and Peter Collins, as board members of the MERCE (Medical Resource Center) project. Ms. Cooper explained to the Commissioners that this group has requested the use of the Health Dept. clinical facilities during one evening per week to provide primary health care to citizens in Randolph County who have no health insurance and are of low income. The Board of Health voted to support this project subject to Board of Commissioner approval. Ed Gavin asked about County liability. Ms. Cooper stated that the County would in no way be liable. On motion of Kemp, seconded by Petty, the Board voted to approve the use of the Randolph County Health Dept. for the use of the MERCE project. Budget Amendment - Mental Health On motion of Kemp, seconded by Petty, the Board approved Budget Amendment #40 (ATTACHED), which reflects $51,445 in State funds to flow through Mental Health Appropriations for the purpose of (1) putting clients' specific contracts in place for children, and (2) repairs to Willie M. Home. Library Ordinance Frank Willis, County Manager, stated that the Randolph County Library Board of Trustees had been working on a formal policy governing the powers and duties of that Board, and that this policy was approved by the Trustees on May 6, 1993. He also explained that an ordinance had been drafted that incorporates the key points of the policy for Board of Commissioner consideration. On motion of Kemp, seconded by Petty, the Board voted to adopt the "LIBRARY ORDINANCE" (ATTACHED). This ordinance replaces the old Library Ordinance adopted 8/4/75. Budget Amendment - Library Richard Well, Library Director, announced that the Randolph County Library had been awarded a $10,000 Technology Equalization (micro computer) Grant. He also commended Ross Holt, who did an excellent job in preparing the grant application. On motion of Langley, seconded by Petty, the Board approved Budget Amendment #43 (ATTACHED) which increases the Library budget by $10,000. Z Selection of Chairman of Strategic Planning Steering Committee Chairman Frye stated that he would like to see Co -Chairs or a Chairman and Vice Chairman, one being from the public sector and one being from the private sector. The Board elected to delay this selection until the June 29, 1993 meeting. Staley Request for County to Enforce Subdivision Regulations Hal Johnson, Planning Director, stated that the Town of Staley has adopted Randolph County subdivision regulations with the corporate limits of Staley and that the Town of Staley has requested that the Board of County Commissioners authorize the County Planning Department to administer and enforce County Subdivision regulations within the Town. On motion of Petty, seconded by Comer, the Board voted to authorize the Planning Department to enforce subdivision regulations with the Town of Staley. Resolution Concerning Collection of Ad Valorem Taxes on Motor Vehicles On motion of Kemp, seconded by Comer, the Board adopted a resolution (ATTACHED) regarding tax collection on classified motor vehicles. Appoint Cheryl Ivey Deputy Clerk to the Board On motion of Petty, seconded by Comer, the Board appointed Cheryl Ivey Deputy Clerk to the Board. Budget Amendment - Fire Districts Frank Willis, County Manager, explained that Randleman Fire District received tax revenues greater than originally estimated, thus the following budget amendment is required. On motion of Langley, seconded by Petty, the Board approved Budget Amendment #38 (ATTACHED), which increases the Randleman Fire District budget by $450. Budget Amendment - Merit Increases On motion of Langley, seconded by Petty, the Board approved Budget Amendment #39 (ATTACHED), which transfers $9,506 from Administration to the various departments of merit increases which were given during the year. Budget Amendment - Juvenile Detention Frank Willis, County Manager explained that under N.C. Law, a juvenile under the age of sixteen cannot be held in a county jail. Randolph County sends its juveniles to the Guilford County Detention Center. Due to Guilford County Detention Center's rate increase effective 11/1/92, the increase in the number of youths being detained, and the length of detention an increase in the Administration Department budget is needed to cover these unexpected court ordered costs for juvenile detention. On motion of Langley, seconded by Petty, the Board approved Budget Amendment #41, (ATTACHED) which transfers $5,000 from the Medical Examiner Budget and $8,635 from Contingency Appropriation to the Administration Department Budget to cover unexpected juvenile detention costs. Budget Amendment - Health On motion of Langley, seconded by Petty, the Board approved Budget Amendment #42 (ATTACHED), which reflects an additional $4,186.00 in state monies to be used in the Family Planning Clinic. PIC Recertification and Appointments to PIC Council The item was tabled until the June 14, 1993 meeting. Presentation of 1993-94 Budget Frank Willis, County Manager, presented his proposed 1993-94 budget and read the budget message. The 7 budget schedule was adopted later in the meeting. Executive Session - Litigation On motion of Langley, seconded by Petty, the Board voted to go into Executive Session to consider litigation concerning an easement. They returned to regular session and took the following action. On motion of Kemp, seconded by Petty, the Board voted to offer J & R Ventures $2,500 for an easement for sewer lines for The Timken Company, and if this offer is declined Mr. Gavin, County Attorney, should proceed with condemnation process. Adopt Revised Budget Schedule On motion of Langley, seconded by Kemp, the Board adopted the revised budget schedule, changing the meeting on June 28 to June 29, and a public hearing on the 1993-94 Budget and on the Home and Community Care Block Grant Funding Plan set for 7:30 p.m. Monday, June 14, 1993 in the Commissioners Meeting Room. Adjournment On motion of Kemp, seconded by Comer, the Board adjourned.