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030893RANDOLPH COUNTY BOARD OF COMMISSIONERS March 8, 1993 Minutes The Randolph County Board of Commissioners met in regular session on March 8, 1993 at 2:00 p.m. in the County Office Building, 725 McDowell Road, Asheboro, NC. Commissioners Frye, Kemp, Langley, Comer and Petty were present. Commissioner Petty came in where so noted in the minutes. Invocation was given by Marion Smith, Social Services Director. Retirement Plaque Chairman Frye presented a retirement plaque to Jim Miller, who is retiring from the Building Inspections Department after five years of service to Randolph County. Approval of Minutes On motion of Kemp, seconded by Langley, the Board approved the minutes of February 1, 1993. Citizens' Concerns Glenda Taylor, Greenwood Forest, Trinity, talked about junk cars, unsightly mobile homes, and dumpings of construction materials in her neighborhood. She said she has been told by County employees that none of these problems are violations of current County ordinances. She asked the Board to amend or enact ordinances to address these problems. She alluded to a Guilford County ordinance which she says forces property owners to clean up their property or the County does it and charges the property owner for it. Janet White, neighbor of Glenda Taylor, reiterated Ms. Taylor's comments and said that she doesn't want her children around these areas. Ken Nelson, Sophia, stated that he is speaking on behalf of his niece, Kim Floyd, aged 19, who is a quadrapalegic resulting from a June, 1992 accident. He said Ms. Floyd is requesting that Randolph County implement the CAP program in its Social Services Department. This program would provide financial help to people like Ms. Floyd. Chairman Frye asked Marion Smith, Social Services Director, to prepare information on this program for the Board. Mr. Smith stated that the Home Care Council is already studying CAP and they want to present information on it to the Commissioners in the next month or two. Scott Wilson, Heather Court, Amity Hills Subdivision, Asheboro, discussed three problems: 1) His neighbors shoot at cans in trees and the bullets ricochet off Mr. Wilson's buildings. He expressed his fear that someone may be injured or killed from one of these bullets. The children in the neighborhood are afraid to play outside. The ones doing the shooting have told the Sheriff's deputies that they will not use their guns for target practice any more but they continue to do so. He said the Sheriff's Department has been unable to help him 'because there is no County ordinance regulating discharge of firearms. The City of Asheboro has such an ordinance. The neighbors shooting the guns are in the county and he is in the city. Mr. Wilson requested a firearms ordinance that would set boundaries for discharging firearms. 2) He also has a problem with Page 2 3/8/93 Commissioners Minutes wild dogs. He said he has set traps and even killed one dog and that this was very upsetting. 3) Mr. Wilson stated that he has had to cut three good trees to cut off the trail of ATV riders who ride across his property. Gerald Stallings, Amity Hills, supported Mr. Wilson's comments and requested some action by the Board that would offer protection to him and his neighbors. He said the neighbors shooting the guns also have drugs, alcohol, sex and loud music. Chairman Frye stated that the County Attorney and department heads who deal with every problem discussed by citizens today are present and that they will work on ways to address the concerns expressed. Sheriff Hurley said the County should consider a firearms ordinance like the Gity's.-. Hal Johnson, Planning and Zoning Director_, said that the urbanization of the county is contributing to the problems mentioned by Ms. Taylor and Ms. White. He said that in addressing these concerns, the County must make sure that any regulations are equitable for everyone. He suggested that the Planning Board study these issues and bring proposals to the Commissioners. Request for On -Site TB Screening in Rest Homes Lou Wilson, rest home owner, requested the County to provide on-site TB. testing and screening in all rest homes in the county, a total of 240 beds. She said she had made this same request of the Board of Health, but that they had denied her request. She said -the supplies per person cost her $2.00 but only 35G for the Health Department and that since the County does this testing in prisons, it can do it for rest homes. MiMi Cooper, Health Director, stated that the 35� cost is available to everyone and that the County does no testing in prisons. She said her recommendation is to continue to do this testing at the Health Department because communicable disease work and immunizations for children are both skyrocketing and they don't have the staff available to go out to the rest homes. She noted that the Health Department can train nurses who work for these facilities on how to do the TB screening. On motion of Kemp, seconded by Comer, the Board voted to accept and support the Board of Health's recommendation to do TB screening in the Health Department only. -------------------------------------------------------------------------------- Commissioner Petty entered the meeting at this time. -------------------------------------------------------------------------------- Request for Salary Increases for Deputies and Jailers Sheriff Hurley stated that his department continues to lose officers once they get 2-3 years experience because other agencies are hiring them at higher salaries. He said it costs the County almost $9,000 to provide the required training and uniforms for each officer. Because of the turnover, they continue to train new employees and have already depleted their training and uniform budgets. Hal Scott, Personnel Director, did a comparative study on these salaries with contiguous counties, counties with similar populations, and with Page 3 3/8/93 Commissioners Minutes municipalities within the county. The average starting salary for a deputy is $18,368; the county's starting salary is $16,236. Mr. Scott (unable to be here today because of surgery) has provided written recommendations to the Board for upgrading these salaries, at a cost of $248,456 for one year. Chairman Frye stated that there are no contingency funds to handle this request but that the Board will consider it at budget time. Request for Four New Sheriff's Positions Major Allen McNeill stated that when their dispatchers move to the 911 Communications Center there will be no one in the building after 5 or on weekends to handle citizens who come to the building. He requested four new desk sergeant positions who would handle after-hours walk-in traffic and answer non -emergency calls. This item was interrupted for a scheduled public hearing and is continued later in the meeting. Rezoning Public Hearing At 4:OO p.m. the Board adjourned to a duly advertised public hearing to consider rezoning requests. Hal Johnson, Zoning Administrator, presented the following requests: 1. Burch & Hurdle, Inc., Holly Springs, Mississippi, are requesting 21 acres on Soapstone Mountain Road, Columbia Township, be rezoned from RA to RR to develop 10 lots of 2 acres each that would not allow single -wide manufactured housing. The applicant is requesting that the remainder of the tract, 64 acres, be rezoned from RA to RM, which would allow single -wide mobile homes on the planned 33 lots. The Planning Board recommended unanimously that this request be denied as inconsistent with .the Land Development Plan. 2. Beauford Greene, Asheboro, is requesting 5.1 acres on Hwy 134, Cedar Grove Township, be rezoned from RA to HC for commercial development. The Planning Board recommended unanimously that this request be approved as consistent with the Land Development Plan. Citizen Comments - Request #1 Pat Burchell, Soapstone Mountain Road, said neighbors are opposed to this request because of the density, the water, issue, traffic, response time for the fire department. She presented a petition with signatures opposing the request. Hoke Hahn, 5881 Whites Chapel Road, said the only mobile homes in the area are long-established as family residences. All other development is stick -built. He asked those opposing to stand; 20-25 persons stood. John Ward, Soapstone Mountain Road, said he is a builder and that once mobile homes start going in they take over. Then when those in site -built homes try to sell, they have less resale value. Citizen Comments - Request #2 Beauford Greene stated he would answer any questions. Board Action on Requests On motion of Langley, seconded by Petty, the Board denied the request of Page 4 3/8/93 Commissioners Minutes Burch & Hurdle, Inc. On motion of Petty, seconded by.Comer, the Board approved the request of Beauford Greene. Continued: Request for Four New Sheriff's Positions. The Board discussed having a transition period ,for the public to become aware that the Sheriff's administrative offices will be open from 8-5 only during the work week. Commissioner Kemp made a motion to provide 2 deputies at Grade 61 until budget time. After a question"about financing, he withdrew this motion. County Manager Frank Willis stated that $41,877 remains in the Contingency Fund. Major McNeill said another possibility would be to use part-time employees, but that would be more difficult to recruit for. On motion of Kemp, seconded by -Petty, the Board voted to hire two temporary full-time deputies at Grade 61, beginning March 15 and ending June 30, 1993, and to approve Budget Amendment #31 (ATTACHED), which moves $12,242 .from Contingency to the Sheriff's Department. Request for New Position in Administration Frank Willis, County Manager, stated that Administration's workload has increased to the point that everyone's time is taken up with day-to-day routine work and that there is very little time or manpower available to devote.to other important matters such as planning, special projects, research, and overall general management of the County. He requested a clerical position so that, existing staff will have more time for these other needs. He said that budgeted funds can cover the cost for the remainder of this fiscal_year. On motion of Petty; seconded by Langley, the Board approved an Office Assistant III, Grade 57, effective April 1, 1993. Salaries Survey for Randolph County Employees Mr. Willis advised the Board that this report from the.Personnel Director is for their information and requires no action at this time. Purchase of Modular Furniture from U.S. Leasing Patty Sykes, Purchasing Agent, stated that when the County moved into the County Office Building in .1989, we assumed a lease on the-Allsteel Furniture System. Sara Lee had already paid 17 payments and the County paid the remaining 43. Built into this lease was an option to purchase at fair market value when the lease ended January 30, 1993.. U.S. Leasing has.sent us a buyout quote of $90,000. MacThrift Office Furniture of Greensboro has appraised this system and has stated that they could sell this system today for $2.14,423. Ms. Sykes said that since only $65,668 was budgeted for buyout, a budget amendment would be required. On motion of Petty, seconded by Langley, the Board approved the buyout at $90,000 and approved Budget Amendment #28 (ATTACHED), which moves $24,332 from Public Buildings Maintenance to Administration. Page 5 3/8/93 Commissioners Minutes Resolution Declaring Mental Health Property Surplus Rick Moll, Deputy Finance Officer, stated that Mental Health needs to move an old house on their property so they can construct a parking lot. They must offer it to the County Commissioners before disposing of it. On motion of Petty, seconded by Comer, the Board'a resolution (ATTACHED) declaring this property surplus. Annual Report from Nursing Home/Domiciliary Home Community Advisory Committee Tom. Meacham, Chairman of the NH/DHCAC, discussed the committee's role in its visitation and involvement with the county's 8 family care homes, 2 group homes, 3 rest homes, and 4 nursing homes. The committee is developing a slide and video presentation to educate the public about the committee. Telephone System Report Jim Bryan, telephone consultant, reported that the new system has been on-line for one week and is -working well. The Archdale offices, dog pound and landfill have been added to the new Centrex system. In response to Board concern, he said that telephone problems in Social Services are a.result of operation --many employees are not answering their phones and no one else in the department is answering for them. He said voice mail will be implemented next month and that the new Greensboro/Liberty FX lines will be working in a few days. Mr. Bryan commended Centel for doing an excellent job on the implementation of such a large system and recognized Alice Dawson and Cheryl Ivey in the County Manager's office for their assistance. Alice Dawson stated that Keith Barringer and Howard Owens of Centel deserved a special recognition for their extensive assistance. Aging Services Planning Committee Appointments Candie Rudzinski, County Aging Coordinator, stated that two years ago a planning committee had worked to identify the county's three greatest needs in aging services. We now need a planning committee to determine how some of our aging funds are to be spent. She said the original committee members could be used with some changes. Two old members have -declined to serve on the new committee; also, service providers must be added to the makeup of the committee. Ms. Rudzinski recommended the following persons to serve as voting members: Keith Crisco, Louise Moose, Lee Phoenix, Don Hancock, Ocie Brown (all former members of the original committee); Darrell Scruggs, Ministerial Association; Annie Shaw, Governor's Advisory Committee; Harold Williams, Housing/RCS; Phil Pendry, Senior Representative/Town Manager; and -Dora Atlas, Senior Representative/DSS. She recommended as non-voting members the following: Frank Willis, County Manager; Carol Matney, Senior Adults; Dr. Bill Milner, Public Health; Beulah Tote, Mental Health; Lisa Royal, DSS; Kim Berry, AAA; and Candie Rudzinski, County Aging Coordinator. These recommendations still leave three vacancies: a senior representative, a hospital/medical representative, and a banking/business representative. On motion of Langley, seconded by Kemp, the Board approved the purpose and composition of the committee as presented, appointed members as recommended, and appointed the County Aging Coordinator as Chairman. Tipping Fee Schedule Page 6 3/8/93 Commissioners Minutes George McArthur, Public Works Director, as requested by the Board at their February meeting, provided a revised tipping fee schedule, which implements a tipping fee of $24 per ton for the 93-94 fiscal year and gradually increases over a ten-year period, as follows: 94-95, $25; 95-96, $26.50; 96-97, $28; 97-98, $29.50; 98-99, $31; 99-00, $33.50; and 00-01, $36.85. On motion of Kemp, seconded by Petty, the Board adopted this schedule as presented. Division of Criminal Investigation User Agreement Resolution Mr. Willis explained that the County has had an informal agreement with DCI for several years regarding DCI's police information network equipment and information. They are now requiring a formal contract, to be approved by the County Commissioners through a resolution. On motion of Kemp, seconded by Petty, the Board approved a resolution (ATTACHED) concerning the installation, maintenance and training on DCI's equipment to access the police information network. Youth Week Proclamation On motion of Petty, seconded by.Langley, the Board approved a proclamation (ATTACHED) declaring March 14-20 as Countywide Youth Week. NCACC District Meeting Commissioners Frye and Kemp indicated they would go to this meeting. D.O.T. Additions On motion of Petty, seconded by Langley, the Board approved resolutions (ATTACHED) adding SR 2285 Extension, SR 2286 Extension, SR 2287 Extension, and Lark Drive to the State System of Roads. Appointment - County Planning Board On motion of Petty, seconded by Langley, the Board reappointed Maxton McDowell as an alternate member of the Planning Board. Because of increased legislative duties, Arlie Culp has declined to serve again. This creates one vacancy on the board. Budget Amendment - City Schools On motion of.Kemp, seconded by Petty, the Board approved Budget Amendment #3 (ATTACHED) for the Asheboro City Schools Capital Project Ordinance. This budget amendment allocates $6,510 in interest earnings and transfers $30,770 from the new Balfour project to the Asheboro High renovation project. Budget Amendment - Public Health On motion of Petty, seconded by Comer, the Board approved Budget Amendment #27 (ATTACHED), which reflects an additional $19,499 from the State for Rural Obstetrical Care Incentive Funds and an additional $32 in Food and Lodging Fees Funds. Request to Fund Interstate 73.Association of North Carolina The Board discussed this request but no motion was made to donate any funds at this time. Budget Amendment - Randolph -Chatham Drug Task Force Page 7 3/8/93 Commissioners Minutes On motion of Petty, seconded by Comer, the Board approved Budget Amendment #29 (ATTACHED), which reflects an additional $16,995 from the State to the Randolph -Chatham Drug Task Force Grant. These funds are for the purchase of a vehicle and computer equipment/software for the City of Archdale. Budget Amendment - Workers' Compensation Audit Mr. Willis explained that the amount of the County's annual workers' compensation insurance premium is based on the estimated total payroll in each exposure classification at the beginning of the fiscal year. After the end of the fiscal year, actual payroll totals are audited and actual premiums calculated. This year's audit resulted in a significantly large additional premium--$12,097--which was not budgeted. On motion of Kemp, seconded by Petty, the Board approved Budget Amendment #30 (ATTACHED), which moves $12,097 from Public Building Maintenance to Administration. Executive Session - Purchase of Real Estate On motion of Petty, seconded by Langley, the Board voted at 6:40 p.m. to adjourn to executive session to discuss the possible purchase of real estate. At 7:30 p.m. they returned to open session and adjourned.