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020193RANDOLPH COUNTY BOARD OF COMMISSIONERS February 1, 1993 Minutes The Randolph County Board of Commissioners met in regular session at 2:00 p.m. on February 1, 1993, County Office Building, 707 McDowell Road, Asheboro, NC. Commissioners Frye, Kemp, Langley, Petty and Comer were present. Invocation was given by Rev. Charlie Miller of West Asheboro Baptist Church, which was followed by the Pledge of Allegiance. Agenda Changes Chairman Frye announced that agenda item "G" (Library Trust Fund) had been removed and that agenda item "0" (Executive Session) had been added. Minutes Approved On motion of Petty, seconded by Kemp, the Board approved the minutes of the January 4 and January 19 meetings.. JTPA Report Janice Scarborough of Regional Consolidated Services reported on the various JTPA (Job Training Partnership Act) programs her agency receives funding for. Her agency works with youth and older adult programs in Randolph, Alamance, and Orange Counties. Home and Community Care Block Grant For Aging Services Candie Rudzinski, Director of Randolph County Senior Adults Association and County Aging Coordinator, explained the changing roles of counties relative to the Home and Community -Care Block Grant for Aging Services. She noted that the County Commissioners must make several decisions regarding these funds and she presented her recommendations for decisions which must be made prior to February 15, 1993. On motion of Kemp, seconded by Petty, the Board voted to approve these recommendations, which include the following: 1) The County will participate in a two-year regional food bid through the Area Agency on Aging (AAA), a division of the Piedmont Triad Council of Governments (PTCOG). 2) The County will exercise "Option A" whereby all money comes through the AAA. 3) The County will request that the PTCOG write checks directly to the service providers. 4) The County appoints the PTCOG (AAA) as lead agency for block grant responsibilities. 5) The County will reinstate the County Aging Committee, make adjustments to meet the new standards for membership (add service providers, delete those with conflict of interest, etc.) and name it the Aging Services Planning Committee. Solid Waste Management Program/Tipping Fees George McArthur, Director of Public Works, discussed waste reduction strategy, landfill site management strategy, proposed construction and financing schedule for a new lined landfill required by 1998, and tipping fee projections and options for 1993-2001 to finance the new landfill and pay for 30 years of post -closure care at the existing landfill. page 2 Phil Prete of Hazen and Sawyer, landfill engineering consultants, presented a chart of options for tipping fee rate increases. The Board requested a calculation of rate increases based on a 1993-94 rate of $24 per ton and indicated that they will make a decision at the March meeting. Mary Joan Pugh, Chairman of the Randolph County Sol=id Waste Committee, stated that the Committee and the Chambers of Commerce are working with small businesses, focusing on recycling of wood and cardboard. 911 Update Neil Allen, Emergency Services Director, advised the Board that testing of the 911 system will begin February 15 and that it will be ready to go on-line in mid-March. All dispatchers will be moved to the new Communications Center within a week; most equipment is already in place. Lease of 911 Telephones Mr. Allen. requested permission to lease Liberty consoles from Centel for the 911 Communications Center. He said that technology .in this area will accelerate in the next few years and the County would rather not be tied to current models so that we could be in a position to purchase more advanced equipment later. On motion of Langley, seconded.by Petty, the Board approved a 48 -month equipment rental contract with Centel for 911 telephones. Resolution Concerning 911 Communications Center Personnel Hal Scott, Personnel Director, requested approval of a resolution concerning personnel working in the new 911 Communications Center. The resolution includes a provision for a 6 -month probationary period for all these employees, deletes certain existing job classifications and adds new ones, and shifts 5 positions from the Sheriff's Department and 4 from the City of Asheboro to the Emergency Services Department. On motion of Petty, seconded by Comer, the Board adopted this resolution (ATTACHED). Rezoning Public Hearing At 4:00 p.m. the Board adjourned to a duly advertised public hearing to consider rezoning requests. ..Hal.Johnson,.-Zoning Administrator, presented the following request: Phillip Craven, Asheboro, is requesting that 175.87 acres on SR 1114, Union Township, be rezoned from RA to RR to develop 59 lots for site -built or double -wide manufactured homes with permanent foundations. The Planning Board recommended denial by a 4 to 3 vote. Walter Luther, 5071 Pisgah Covered Bridge Road, asked those opposing this request to stand and approximately 35 people stood. Mr. Luther stated that the applicant had purchased 701 acres, with an option to buy 500 more, and voiced his concerns that all this acreage could be similarly developed. He also voiced concern for septic tank problems, traffic problems on a road with a one-way page 3 bridge, and the devaluation of property values. Pat Myers, 3999 Pisgah Church Road, had concerns for water pollution, fire and law enforcement protection, and overcrowding of schools. William Thomas, 1460 Howard Auman Road, had concerns for the water table and overcrowding of schools. Larry Cones, adjoining property owner, said he is afraid the water will become contaminated from all the septic tanks and said there is already runoff because the trees have been stripped from the land. Gary Brady, 4352 Highway 134, said properties will be devalued. Howard Redding, attorney for the applicant, said unless there is something unique about this subdivision request to warrant denial, it would be unfair to deny this request. He said there will be restrictive covenants.to prevent unsightly homes and that development will be phased in. He said that with an investment of $12,000 for a lot, any builder would spend a minimum of $50,000 for his new home, an investment which the builder would want to protect. Walter Luther stated that Phillip Craven has mobile home subdivisions already with deed restrictions but that he does not enforce them. An unidentified speaker stated that Seagrove School is currently 105% full. Ed Gavin, County Attorney, stated that the Courts have ruled that school population increase resulting from the granting of a rezoning request cannot in itself control rezoning. Board Action on Phillip Craven Request Commissioner Kemp made a motion to approve this request and Chairman Frye seconded it. Chairman Frye then asked for a -poll vote, which resulted in the following vote: Kemp - Yes; Langley - Nol; Frye - Yes; Petty - No; Comer - No The rezoning request was denied 3 to 2. Chairman Frye stated the the County'Is Zoning Ordinance does not address the density issue in subdivisions. He asked Hal Johnson and,hi:s staff to study how the ordinance could address this issue and to come back to the Board with recommendations. Resolution Establishing the Randolph County Fitness Council Joy Hart, Health Educator in the Health Department, asked the Board to adopt a resolution establishing the Randolph County Fitness Council and naming the following as the initial members: Dr. Jeff Merrill and Rhonda. Hollady (co -chairpersons), Ken Holland, Deborah Trogdon, Cindy Clodfelter, Annette Cain, Tina Vanoy, Glenn Dawson, Mary Lisk, Kim Leach, and Joy Hart. On motion of Petty, seconded by Langley, the Board adopted this resolution (ATTACHED). Request for Social Worker Position Marion Smith, Director of Social Services, requested a new Social Worker III position for the Permanency Planning Unit. He said that the court system is page 4 increasing the frequency of review of cases, visits with parents and children, and time spent in preparation for court. He said the State recommends a caseload of no more than 24 children per worker, and we are averaging 32. Mr. Smith said that the department has seen a dramatic decrease in penalty payments and that the salary for the new position could be covered from the penalties line item. On motion of Kemp, seconded by Petty, the Board approved this position, effective March 1. Resolution — Mental Health Surplus Property On motion of Petty, seconded by Langley, the Board adopted a resolution (ATTACHED) declaring Mental Health's old computer hardware equipment as.surplus and authorizing Rick Moll, Deputy Finance Officer, to dispose of the property by private negotiation and sale. Budget Amendment — Mental Health On motion of Langley, seconded by Comer, the Board approved Budget Amendment #26 (ATTACHED), which reflects an additional $735,578 in State funds to Mental Health and $46,100 appropriated -from Mental Health's Fund Balance. Mazie Fleetwood, Mental Health Director, explained that the Fund Balance appropriation will serve as matching funds for a $200,OOO.capital funding grant. The $153,900 which the County Commissioners provided for the purchase of,3 lots adjacent to Mental Health in 1990 serves as the remaining portion of the local match. Budget Amendment — Legal On motion of Petty, seconded by Langley, the -Board approved Budget Amendment #25 (ATTACHED), which moves $5,000 from Contingency to Legal. Bid Award — Heating Oil Patty Sykes, Purchasing Agent, stated that bids were received for No. 2 heating oil -as follows, with quotes based on the contractor's terminal price on the date of their bid:' Pugh Oil Company .6175 Briles-,0il Company NO RESPONSE Randolph Oil Company NO RESPONSE On motion of Petty, seconded by Langley, the Board awarded the bid to Pugh Oil Company. Commissioner Kemp abstained from voting because of a conflict of interest. Resolution Rejecting Offer to Purchase County—Owned Property Ms. Sykes advised the Board that the County has in its possession property from foreclosure, located in the Rushwood Park Subdivision. and consisting of 1 acre. An offer of $1,500 for purchase has been received from Rex Durrett. The appraised value by the Tax Department is $16,760. Ms. Sykes stated that, based on the current value of the land, this probably would not be considered a .reasonable offer. She said that in 1986, Claude Hoglan offered $1,400 for this same property and the County Commissioners rejected that offer. On. motion of Kemp, seconded by Petty, the Board adopted a resolution (ATTACHED) rejecting the offer of Rex Durrett. page 5 Easement to Centel Alice Dawson, Assistant to the County Manager, explained that in order for Centel to give the County the cheapest rate for Centrex service, which is based on mileage from the closest Centel station, Centel had to place a remote station near the County Office Building and McDowell Center. They have placed a station on County property on a 30' x 30' cement pad behind the parking lot at the County Office Building. Centel is requesting an easement for this station and will have their attorneys prepare the necessary documents. On motion of Petty, seconded by Comer, the Board approved an easement to Centel for this station and authorized the County Manager to sign the easement documents, contingent upon approval by the County Attorney as to the form and content of these documents. Update on New Telephone System Alice Dawson advised the Board that the new telephone system is projected to be operational on March 1, 1993. Training and publicity will be taking place during February. Each department will have a published number and there will no longer be a switchboard. Callers to the old numbers will be connected to an information. center, where operators will give callers new numbers to call directly. Callers can call directly to any individual in the system. Date Change for March Meeting The Board agreed to hold their regular March meeting on March 8 instead of March 1 because Chairman Frye will be at the NACo Legislative Conference in Washington, D.C. February 26 -March 2. Dog Control Problems Frank Willis, County Manager, reported that staff members who have been studying the issue of dog control in the county feel that the best approach is not to pursue a countywide leash law. They are in the process of gathering information and pursuing various alternatives toaleash law. They will be able to make a more specific report by the March or April meeting. Executive Session - Legal Matter and Purchase of Property On motion of Langley, seconded by Petty, the Board voted to go into executive session to discuss a legal matter and the possible contract for purchase of property. Adjournment The Board returned to open session and took no action regarding the executive session. They then adjourned the regular meeting.