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110292RANDOLPH COUNTY BOARD OF COMMISSIONERS November 2, 1992 Minutes The Randolph County Board of Commissioners met in regular session at 2:00 p.m. on November 2, 1992 in the County Office Building, 707 McDowell Road, Asheboro. Commissioners Frye, Langley, Kemp, and Comer were present. Commissioner Petty was absent. Invocation was given by Rev. Bobby Swaim, Fairview United Methodist Church, Trinity, which was followed by the Pledge of Allegiance by all. Approval of Minutes On motion of Langley, seconded by Comer, the Board approved the minutes of the October 5 meeting. Courier -Tribune Reporter Leaving Chairman Frye announced that Courier -Tribune reporter Crystal Baity will now be reporting for the High Point Enterprise, but will still be covering County news. He commended Ms. Baity on her excellent record of fair and accurate reporting. Aging Coordinator Position Proposal County Manager Frank Willis reminded the Board that the current budget contains a new position of Aging Coordinator, starting January 1, 1993. It will be the responsibility of this person to plan and coordinate aging services for the whole county. Mr. Willis stated that he and Chairman Frye had met with Randolph County Senior Adults Association to discuss the possibility of the County contracting with them to provide countywide aging coordinator services rather than the County hiring its own employee. This arrangement would be cheaper for the County because the budgeted/contracted amount does not include ancillary expenses. RCSAA would benefit because they could apply this extra funding toward increased salaries and fringe benefits to help in the retainage of key personnel. Both agencies would benefit from having aging coordinator services provided by an organization that is in the mainstream of services to senior citizens, thus avoiding some duplication of effort. The RCSAA Board of Directors has already approved this arrangement. I On motion of Langley, seconded by Comer, the Board approved this' arrangement. Update on Telephone System_ Chairman Frye stated that the main consideration between a new PBX system and Centrex at the last.meeting was costa Since•then, Centel has contacted the County to say that the figures we received from them earlier were incorrect. They have asked us to reconsider Centrex when they have revised figures available, which may take a week or two. This matter could be taken up at a special meeting later this month. Jim Bryan, the County's telephone consultant, explained how the original Centrex cost ($1,000,000 more than PBX over a ten-year period) came about and said that he has been negotiating with Centel to close the gap. On motion of Kemp, seconded by Comer, the Board decided to reconsider revised Centrex costs at the special meeting. 11-2-92 page 2 Bid Award - 911 Console Patty Sykes, Purchasing Agent, stated that bids were received from 3 vendors for a 911 communications center console (BID TABULATION ATTACHED). Specifications for this system were written by Neil Allen, with assistance from Rebecca Yarbrough of the Centralina Council of Governments. A pre-bid conference was held to provide clarification to vendors. The initial analysis of bids determined that none of the vendors fully met the specifications. Therefore, the bids were evaluated for technical functionality of the equipment and for cabinetry design and layout. Technical analysis established that all vendors would essentially perform the necessary technical functions of the system, although none of them did this in exact conformance to the specifications nor in a superior fashion. Therefore, no vendor was eliminated from consideration entirely for technical reasons. The most important consideration for award was in cabinetry design and layout, which was developed by Neil Allen after many site visits to other systems. Only Motorola Inc. fully met the design specifications of the Request for Proposals. The other 2 bids were in non-compliance. Ms. Sykes stated that she, Mr. Allen, and Ms. Yarbrough recommend that the bid be awarded to Motorola, Inc. Mr. Allen explained in detail. the importance of the cabinetry design which he had developed. Ms. Yarbrough explained the differences in technical specifications. Bill Johnson of RCS/Obracom addressed the Board, stating that he had understood the vendors could design something different from the specifications if they thought their design would be better. He said that he feels the lowest responsible bidder is RCS. Mr. Allen stated that RCS's design did not meet -specifications. On motion of Langley, seconded by Kemp, the Board awarded the bid to Motorola at $139,033, waived the performance bond requirement, and authorized the County Manager to sign the contract on their behalf. Asheboro City Schools - Public School Building Capital Fund Allocations Roger Pritchard of the Asheboro City Schools requested that their Public School Building Capital Fund allocation of $249,359.36, earlier approved for the Asheboro High renovation project, be submitted to the State for draw down of funds. He also requested approval of an additional $159,144 to be designated for the'Asheboro High renovation project-', with a -reduction of $159,144 from the multipurpose addition at -Lindley Park School.'' On motion of Kemp, seconded by Comer, the Board approved this request to be submitted to the State Office of Budget and Management. Surplus X -Ray Equipment Patty Sykes, Purchasing Agent, stated that the Health Department has several pieces of x-ray equipment for which it no longer has a use. MiMi Cooper, Health Director has requested that the following equipment be disposed of: 11-2-92 page 4 the following lump sum amounts for a total of $32,719: Embankment - 53,530 cu yd at $0.30/cu yd = $16,059 Sub -ballast - 1,960 tons at $8.50/ton = 16,660 On motion of Kemp, seconded by Langley, the Board approved this agreement. Budget Amendment - Health On motion of Langley, seconded by Comer, the Board approved Budget Amendment #18 (ATTACHED), which reflects an additional $3,914 from the State for the Health Promotion Program. ) Budget Amendment - Timken Grant Project On motion of Kemp, seconded by Comer, the Board approved Budget Amendment #17 (ATTACHED), which transfers $400,000 from Fund Balance to the Timken-CDBG Project. Resolution - Lindsay Cox Retirement On motion of Langley, seconded by Comer, the Board adopted a resolution (ATTACHED) honoring Lindsay Cox, PTCOG Director, on his retirement. Resolution - PTCOG Economic Development Funds On motion of Kemp, seconded by Comer, the Board adopted a resolution (ATTACHED) requesting the release of its share of state -generated funds to PTCOG for purposes of economic development activities. Appointment - Tax Commission On motion of Langley, seconded by Comer, the Board reappointed Danny Sykes to a 3 -year term on the Tax Commission. Strategic Planning Update Hal Jonson, Planning Director, advised that plans are underway for organizing a countywide strategic planning program, which will include all the municipalities. The first step will be to establish an Organizing Committee made up of an elected official or the manager from each of the 8 municipalities, one County Commissioner, one member from each of the 4 chambers of commerce, and one representative from the Economic Development Corporation. Mr. Johnson said he will serve as Chairman of this committee and will provide technical advisory resource persons to aid the committee. The County will absorb operational costs during this organizational phase of strategic planning. Once the methods to be used have been established by the Organizing Committee, future costs can be determined and considered by the various participating governing boards. Recycle Center Operator Proposal George McArthur, Public Works Director, stated that he has compared the_ cost of operating the recycle center through contracted services with the cost of hiring his own employee and that an employee would be 32% cheaper. This alternative would also allow for closer supervision and greater flexibility in completing the widely varied tasks. Mr. McArthur said he would try to negotiate the contract down to a lesser amount. If he is unable to do so, he would like permission to hire an employee to perform these functions. On motion of Langley, seconded by Comer, the Board approved this request. 11-2-92 page 3 DESCRIPTION Transworld Modular Integrated Table & Tubestand Wall -Mounted Cassette Holder Transworld 325 Volt X -Ray Control AFP Imaging 14XL X -Ray Film Processor FIXED ASSET# 0905 No # 0904 02305 TOTAL VALUE: VALUE NEW $ 6,000 Unknown 9,200 4,900 $20;100 Based on age, condition, and tax value, Ms. Cooper has suggested a minimum bid of $2,000 be placed on this equipment. On motion of Langley, seconded by Comer, the Board declared the above described equipment to be surplus, authorized the Purchasing Agent to sell the property by the Advertisement for Sealed Bids procedure, and set a minimum bid amount of $2,000. Bid Award - Cabling for Computer Aided Dispatch and Records Systems Ms. Sykes stated that Annette Lineberry, Computer Services Director, had been soliciting bids for cabling for networking the Sheriff's Department, Jail, and Communications Center to the computer aided dispatch and records systems. Fiber optic cable is needed for outside cabling between the 3 buildings and twisted pair cable is needed for the inside wiring in the 3 locations. Bids were received as follows: Advanced Business Communications Central Telephone Company Datanet Services, Inc. Liberty Data Systems FIBER OPTIC TWISTED PAIR No Bid $ 5,371.32 No Bid No Bid $ 19,975.00 14,696.53 12,960.00 10,025.00 It is recommended that bids be awarded to the low bidders. Funds for this purchase are available in the 911 budget. On motion of Langley, seconded by Kemp, the Board awarded the bid for fiber optic cable to Liberty Data Systems and awarded the bid for twisted pair cable to Advanced Business Communications. Pawnbroker License Application Alice Dawson, Assistant to the County Manager, stated that she had received a pawnbroker license application from Sarlie Harold Thompson. County Attorney Ed Gavin has reviewed the application and has stated that it meets all the requirements set forth in the County's Pawnbroker Ordinance. On motion of Langley, seconded by Comer, the Board approved Mr. Thompson's application. Timken Rail Spur Agreement Frank Willis reminded the Board that the County had previously agreed to provide rail access to the Timken facility at no cost to .Timken. However, because Timken is grading the future building site and removing dirt from that location, they have offered to provide that dirt, at no cost to the County, for the construction of the railroad spur line. In exchange, the County would have to agree to reimburse Timken for embankment compaction and stone sub -ballast in 11-2-92 page 5 Oxygenated Fuels Chairman Frye stated that he had received an anonymous letter from someone complaining about the County Commissioners' agreeing to oxygenated fuels being sold in Randolph County. He explained that the County had no input into this decision and could do nothing to prevent or change it. Proclamation - Home Care Week On motion of Langley, seconded by Comer, the Board adopted a proclamation (ATTACHED) declaring November 29 -December 5 as Home Care Week in Randolph County. Rezoning Public Hearing At 4:00 p.m. the Board adjourned to a duly advertised public hearing to consider rezoning requests. Hal Johnson presented the following requests: 1. Andy and Keith Aikens, Trinity, are requesting 125.33 acres on SR 1553, Trinity Township, be rezoned from RA to RM to develop a single-family, owner. -occupied, residential subdivision allowing single -wide manufactured houses. The Planning Board recommended unanimously that this request be denied. Mr. Johnson stated that the applicants had previously requested rezoning for a mobile home park for this same site. At that time concerns were expressed for traffic, soil conditions, overcrowding area schools, design of the development, and watershed. He said that the Department of Transportation gave evidence that the road could handle the extra traffic. Soil scientists found no problems with the soil. The development would be phased in, so schools should be able to absorb extra students. The design was laid,out by a professional and was in compliance with watershed standards. Mr. Johnson said that the Planning Board's recommendation to deny this request was based on the fact that it is inconsistent with the County's land use plan. 2. Ken McDowell and Reid Kearns, Asheboro, are requesting 50 acres on SR 2106, Providence Township, be rezoned from RA to RR to develop an additional 42 lots to Woodfield Acres Subdivision. The Planning Board unanimously recommended approval of this request. Comments - Request #2 No one spoke. Comments - Request #1 Jon Megerian, attorney for the applicants, stated that density restrictions are the same for manufactured houses as for site -built. Some lots probably won't perk so some multiple lots will be bought. He said one of the.main objections to the mobile home park was having renters and that in this proposal, every resident will own his own home. Deed restrictions are binding and enforceable. Mr. Megerian noted that last time an appraiser gave his professional opinion that the highest and best use for this property is a subdivision that allows manufactured and site -built homes. He stated that the applicants would be amenable to a buffer at the entrance. Don Hancock, appraiser, stated that, in his opinion, a mobile home subdivision would be the highest and best use for this property because of the mobile home parks across the road. 11-2-92 page 6 Don Pritchard, Jamestown Engineering Group, said that the number of lots shown on the plan is an optimistic number, that some lots probably will not be approved. Glenn Simpson, soil scientist, said that soils are generally good in the area of the property being considered. He stated that the back side of Kynwood, a site -built development in that area, backs up to a mobile home subdivision, and that lots in Kynwood continue to sell and are being built on. Shawn Thompson stated that the real issue is one of an economic barrier to people with lower incomes to prevent them from coming into the area, and that this is discriminatory and stereotyping. Kenneth Pixley, Rt. 3, Trinity, said that he asked the owner of Ingram Builders about the best use for this property and that Mr. Ingram said it would be a mobile home subdivision. John Whiteheart, Rt. 3, Trinity, said some people opposing this request are not part of the neighborhood. He said this development and subsequent revenues are needed. Garland McDowell, Rt. 4, Trinity, said that some people need mobile homes as a first home before they can afford something better. C. R. Lankford, Old Mountain Road, spoke in support of this request. Mr. Ingram, a builder in High Point, stated that more affordable housing is needed. Henry Parrish, Old Mountain Road, said we should help our neighbors. He asked those present who live in trailers to stand; approximately 10 people stood. Terry Deals, Old Mountain Road, spoke in support of this request. Billy Bristow, Old Mountain Road, said most people in the community support this request and that most opposing said they were not against mobile homes, only renters. Beverly Morgan, Finch Farm Road, said that she lived in a mobile home for 5 years and was thankful to have it, that affordable housing is needed. She said that since renting is no longer an issue, she feels people just don't want mobile homes there. Shane Farrin, Rt. 5, Trinity, said he is looking for a lot to build on such as that requested and that hundreds are in the same predicament. Jimmy Aikens, father of the applicants, said he raised his sons to respect the law and they will build a good development that is affordable to those who can't afford $100,000 homes. Weldon Williams said he lives in a $150,000 home but that he started with nothing and built up. He said he lives in the area and has never been bothered by anyone in a mobile home park and that there are no grounds for keeping mobile 11-2-92 page 7 homes out of the area. Gary Ledwell, Rt. 2, Trinity, said he is neither pro nor con, but that he had his house appraised and that it was appraised for $45,000 less than its value because of mobile homes in the area. Roger Tolsen of Trinity supported the request. Mike Quinto, High Point appraiser, said he was asked by an adjoining property owner to give his opinion on the impact the proposed development would have on he adjoining property. Mr. Quinto stated that some values would increase, some would decrease, but that there would be a negative impact on the adjoining property owner's values. He said that residential home sites would be the best use for this property. Morris Bevins, Old Mountain Road, asked those opposing to stand; approximately 30-35 people stood. He said density is too high and that a site -built development would create more tax base and that the developers could make as much money on that type development. Pamela Merritt, Rt. 6, Trinity, said that there is nothing in the deed restrictions that would prevent someone from buying several lots and renting mobile homes. She said the east side of Old Mountain Road is mostly restricted residential and should stay that way. Yvonne Simrell, Forestdale South, said she opposes a high volume of mobile homes. Lanny Jarrell, Forestdale South, said friends in the realty business had advised him that if this request is approved, he will never be able to sell his house at a profit. Cora Lanier, Old Mountain Road, said her opposition is not discriminatory toward the poor or blacks, but due to past vandalism to her property. Doyle Galloway, adjoining property owner, voiced concern for environmental impact. He said the creek on this property used to have thousands of minnows but no longer has any. He said this type development is not wise for the watershed. Harley Case, adjoining property owner, said that he lives in a mobile home now and is planning to build a house and does not want to look at 12 other mobile homes. Bertha Quinn, Forestdale South, said she is not prejudiced against mobile homes but that it would be dangerous for children in this development waiting for school. Jim Thomas, adjoining property owner, said -he was speaking for neighbors who feel it would be detrimental to their property values to allow this development. Hope Tillotson, Finch Farm Road, said water runoff from the proposed property comes across her property. She said she wants a privacy barrier if the 11-2-92 page 8 development takes place. Wayne Adams said this project and others should be put on hold until problems with schools, fire and law protection, emergency medical se—:ices, and curvy roads are addressed and resolved. Andy and Keith Aikens, applicants, presented tax values of some of the people opposed to this request and said that those values are not as much as those for their proposed lots. They said that last time around the opposition said that Finch Farm Road residents should not have a say in the matter, but that this time the opposition is bringing in Finch Farm Road residents to say their property values will be lowered. They said they could add a regulation that would not allow anyone purchasing a lot to rent to anyone. Action on Request #1 The Board delayed action on this request until November 16. Action on Request #2 On motion of Kemp, seconded by Comer, the Board approved the request of Ken McDowell and Reid Kearns. Adjournment On motion of Kemp, seconded by Comer, the Board adjourned.