110292RANDOLPH COUNTY
BOARD OF COMMISSIONERS
November 2, 1992 Minutes
The Randolph County Board of Commissioners met in regular session at 2:00
p.m. on November 2, 1992 in the County Office Building, 707 McDowell Road,
Asheboro. Commissioners Frye, Langley, Kemp, and Comer were present.
Commissioner Petty was absent. Invocation was given by Rev. Bobby Swaim,
Fairview United Methodist Church, Trinity, which was followed by the Pledge of
Allegiance by all.
Approval of Minutes
On motion of Langley, seconded by Comer, the Board approved the minutes of
the October 5 meeting.
Courier -Tribune Reporter Leaving
Chairman Frye announced that Courier -Tribune reporter Crystal Baity will
now be reporting for the High Point Enterprise, but will still be covering
County news. He commended Ms. Baity on her excellent record of fair and
accurate reporting.
Aging Coordinator Position Proposal
County Manager Frank Willis reminded the Board that the current budget
contains a new position of Aging Coordinator, starting January 1, 1993. It will
be the responsibility of this person to plan and coordinate aging services for
the whole county. Mr. Willis stated that he and Chairman Frye had met with
Randolph County Senior Adults Association to discuss the possibility of the
County contracting with them to provide countywide aging coordinator services
rather than the County hiring its own employee. This arrangement would be
cheaper for the County because the budgeted/contracted amount does not include
ancillary expenses. RCSAA would benefit because they could apply this extra
funding toward increased salaries and fringe benefits to help in the retainage
of key personnel. Both agencies would benefit from having aging coordinator
services provided by an organization that is in the mainstream of services to
senior citizens, thus avoiding some duplication of effort. The RCSAA Board of
Directors has already approved this arrangement. I
On motion of Langley, seconded by Comer, the Board approved this'
arrangement.
Update on Telephone System_
Chairman Frye stated that the main consideration between a new PBX system
and Centrex at the last.meeting was costa Since•then, Centel has contacted the
County to say that the figures we received from them earlier were incorrect.
They have asked us to reconsider Centrex when they have revised figures
available, which may take a week or two. This matter could be taken up at a
special meeting later this month.
Jim Bryan, the County's telephone consultant, explained how the original
Centrex cost ($1,000,000 more than PBX over a ten-year period) came about and
said that he has been negotiating with Centel to close the gap.
On motion of Kemp, seconded by Comer, the Board decided to reconsider
revised Centrex costs at the special meeting.
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Bid Award - 911 Console
Patty Sykes, Purchasing Agent, stated that bids were received from 3
vendors for a 911 communications center console (BID TABULATION ATTACHED).
Specifications for this system were written by Neil Allen, with assistance from
Rebecca Yarbrough of the Centralina Council of Governments. A pre-bid
conference was held to provide clarification to vendors. The initial analysis
of bids determined that none of the vendors fully met the specifications.
Therefore, the bids were evaluated for technical functionality of the equipment
and for cabinetry design and layout. Technical analysis established that all
vendors would essentially perform the necessary technical functions of the
system, although none of them did this in exact conformance to the
specifications nor in a superior fashion. Therefore, no vendor was eliminated
from consideration entirely for technical reasons. The most important
consideration for award was in cabinetry design and layout, which was developed
by Neil Allen after many site visits to other systems. Only Motorola Inc. fully
met the design specifications of the Request for Proposals. The other 2 bids
were in non-compliance.
Ms. Sykes stated that she, Mr. Allen, and Ms. Yarbrough recommend that the
bid be awarded to Motorola, Inc.
Mr. Allen explained in detail. the importance of the cabinetry design which
he had developed. Ms. Yarbrough explained the differences in technical
specifications.
Bill Johnson of RCS/Obracom addressed the Board, stating that he had
understood the vendors could design something different from the specifications
if they thought their design would be better. He said that he feels the lowest
responsible bidder is RCS.
Mr. Allen stated that RCS's design did not meet -specifications.
On motion of Langley, seconded by Kemp, the Board awarded the bid to
Motorola at $139,033, waived the performance bond requirement, and authorized
the County Manager to sign the contract on their behalf.
Asheboro City Schools - Public School Building Capital Fund Allocations
Roger Pritchard of the Asheboro City Schools requested that their Public
School Building Capital Fund allocation of $249,359.36, earlier approved for the
Asheboro High renovation project, be submitted to the State for draw down of
funds. He also requested approval of an additional $159,144 to be designated
for the'Asheboro High renovation project-', with a -reduction of $159,144 from the
multipurpose addition at -Lindley Park School.''
On motion of Kemp, seconded by Comer, the Board approved this request to be
submitted to the State Office of Budget and Management.
Surplus X -Ray Equipment
Patty Sykes, Purchasing Agent, stated that the Health Department has
several pieces of x-ray equipment for which it no longer has a use. MiMi
Cooper, Health Director has requested that the following equipment be disposed
of:
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page 4
the following lump sum amounts for a total of $32,719:
Embankment - 53,530 cu yd at $0.30/cu yd = $16,059
Sub -ballast - 1,960 tons at $8.50/ton = 16,660
On motion of Kemp, seconded by Langley, the Board approved this agreement.
Budget Amendment - Health
On motion of Langley, seconded by Comer, the Board approved Budget
Amendment #18 (ATTACHED), which reflects an additional $3,914 from the State for
the Health Promotion Program. )
Budget Amendment - Timken Grant Project
On motion of Kemp, seconded by Comer, the Board approved Budget Amendment
#17 (ATTACHED), which transfers $400,000 from Fund Balance to the Timken-CDBG
Project.
Resolution - Lindsay Cox Retirement
On motion of Langley, seconded by Comer, the Board adopted a resolution
(ATTACHED) honoring Lindsay Cox, PTCOG Director, on his retirement.
Resolution - PTCOG Economic Development Funds
On motion of Kemp, seconded by Comer, the Board adopted a resolution
(ATTACHED) requesting the release of its share of state -generated funds to PTCOG
for purposes of economic development activities.
Appointment - Tax Commission
On motion of Langley, seconded by Comer, the Board reappointed Danny Sykes
to a 3 -year term on the Tax Commission.
Strategic Planning Update
Hal Jonson, Planning Director, advised that plans are underway for
organizing a countywide strategic planning program, which will include all the
municipalities. The first step will be to establish an Organizing Committee
made up of an elected official or the manager from each of the 8 municipalities,
one County Commissioner, one member from each of the 4 chambers of commerce, and
one representative from the Economic Development Corporation. Mr. Johnson said
he will serve as Chairman of this committee and will provide technical advisory
resource persons to aid the committee. The County will absorb operational costs
during this organizational phase of strategic planning. Once the methods to be
used have been established by the Organizing Committee, future costs can be
determined and considered by the various participating governing boards.
Recycle Center Operator Proposal
George McArthur, Public Works Director, stated that he has compared the_
cost of operating the recycle center through contracted services with the
cost of hiring his own employee and that an employee would be 32% cheaper. This
alternative would also allow for closer supervision and greater flexibility in
completing the widely varied tasks. Mr. McArthur said he would try to negotiate
the contract down to a lesser amount. If he is unable to do so, he would like
permission to hire an employee to perform these functions.
On motion of Langley, seconded by Comer, the Board approved this request.
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DESCRIPTION
Transworld Modular Integrated
Table & Tubestand
Wall -Mounted Cassette Holder
Transworld 325 Volt X -Ray Control
AFP Imaging 14XL X -Ray Film Processor
FIXED ASSET#
0905
No #
0904
02305
TOTAL VALUE:
VALUE NEW
$ 6,000
Unknown
9,200
4,900
$20;100
Based on age, condition, and tax value, Ms. Cooper has suggested a minimum bid
of $2,000 be placed on this equipment.
On motion of Langley, seconded by Comer, the Board declared the above
described equipment to be surplus, authorized the Purchasing Agent to sell the
property by the Advertisement for Sealed Bids procedure, and set a minimum bid
amount of $2,000.
Bid Award - Cabling for Computer Aided Dispatch and Records Systems
Ms. Sykes stated that Annette Lineberry, Computer Services Director, had
been soliciting bids for cabling for networking the Sheriff's Department, Jail,
and Communications Center to the computer aided dispatch and records systems.
Fiber optic cable is needed for outside cabling between the 3 buildings and
twisted pair cable is needed for the inside wiring in the 3 locations. Bids
were received as follows:
Advanced Business Communications
Central Telephone Company
Datanet Services, Inc.
Liberty Data Systems
FIBER OPTIC TWISTED PAIR
No Bid $ 5,371.32
No Bid No Bid
$ 19,975.00 14,696.53
12,960.00 10,025.00
It is recommended that bids be awarded to the low bidders. Funds for this
purchase are available in the 911 budget.
On motion of Langley, seconded by Kemp, the Board awarded the bid for fiber
optic cable to Liberty Data Systems and awarded the bid for twisted pair cable
to Advanced Business Communications.
Pawnbroker License Application
Alice Dawson, Assistant to the County Manager, stated that she had received
a pawnbroker license application from Sarlie Harold Thompson. County Attorney
Ed Gavin has reviewed the application and has stated that it meets all the
requirements set forth in the County's Pawnbroker Ordinance.
On motion of Langley, seconded by Comer, the Board approved Mr. Thompson's
application.
Timken Rail Spur Agreement
Frank Willis reminded the Board that the County had previously agreed to
provide rail access to the Timken facility at no cost to .Timken. However,
because Timken is grading the future building site and removing dirt from that
location, they have offered to provide that dirt, at no cost to the County, for
the construction of the railroad spur line. In exchange, the County would have
to agree to reimburse Timken for embankment compaction and stone sub -ballast in
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Oxygenated Fuels
Chairman Frye stated that he had received an anonymous letter from someone
complaining about the County Commissioners' agreeing to oxygenated fuels being
sold in Randolph County. He explained that the County had no input into this
decision and could do nothing to prevent or change it.
Proclamation - Home Care Week
On motion of Langley, seconded by Comer, the Board adopted a proclamation
(ATTACHED) declaring November 29 -December 5 as Home Care Week in Randolph
County.
Rezoning Public Hearing
At 4:00 p.m. the Board adjourned to a duly advertised public hearing to
consider rezoning requests. Hal Johnson presented the following requests:
1. Andy and Keith Aikens, Trinity, are requesting 125.33 acres on SR 1553,
Trinity Township, be rezoned from RA to RM to develop a single-family,
owner. -occupied, residential subdivision allowing single -wide manufactured
houses. The Planning Board recommended unanimously that this request be denied.
Mr. Johnson stated that the applicants had previously requested rezoning
for a mobile home park for this same site. At that time concerns were expressed
for traffic, soil conditions, overcrowding area schools, design of the
development, and watershed. He said that the Department of Transportation gave
evidence that the road could handle the extra traffic. Soil scientists found no
problems with the soil. The development would be phased in, so schools should
be able to absorb extra students. The design was laid,out by a professional and
was in compliance with watershed standards. Mr. Johnson said that the Planning
Board's recommendation to deny this request was based on the fact that it is
inconsistent with the County's land use plan.
2. Ken McDowell and Reid Kearns, Asheboro, are requesting 50 acres on SR 2106,
Providence Township, be rezoned from RA to RR to develop an additional 42 lots
to Woodfield Acres Subdivision. The Planning Board unanimously recommended
approval of this request.
Comments - Request #2
No one spoke.
Comments - Request #1
Jon Megerian, attorney for the applicants, stated that density restrictions
are the same for manufactured houses as for site -built. Some lots probably
won't perk so some multiple lots will be bought. He said one of the.main
objections to the mobile home park was having renters and that in this proposal,
every resident will own his own home. Deed restrictions are binding and
enforceable. Mr. Megerian noted that last time an appraiser gave his
professional opinion that the highest and best use for this property is a
subdivision that allows manufactured and site -built homes. He stated that the
applicants would be amenable to a buffer at the entrance.
Don Hancock, appraiser, stated that, in his opinion, a mobile home
subdivision would be the highest and best use for this property because of the
mobile home parks across the road.
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Don Pritchard, Jamestown Engineering Group, said that the number of lots
shown on the plan is an optimistic number, that some lots probably will not be
approved.
Glenn Simpson, soil scientist, said that soils are generally good in the
area of the property being considered. He stated that the back side of Kynwood,
a site -built development in that area, backs up to a mobile home subdivision,
and that lots in Kynwood continue to sell and are being built on.
Shawn Thompson stated that the real issue is one of an economic barrier to
people with lower incomes to prevent them from coming into the area, and that
this is discriminatory and stereotyping.
Kenneth Pixley, Rt. 3, Trinity, said that he asked the owner of Ingram
Builders about the best use for this property and that Mr. Ingram said it would
be a mobile home subdivision.
John Whiteheart, Rt. 3, Trinity, said some people opposing this request are
not part of the neighborhood. He said this development and subsequent revenues
are needed.
Garland McDowell, Rt. 4, Trinity, said that some people need mobile homes
as a first home before they can afford something better.
C. R. Lankford, Old Mountain Road, spoke in support of this request.
Mr. Ingram, a builder in High Point, stated that more affordable housing is
needed.
Henry Parrish, Old Mountain Road, said we should help our neighbors. He
asked those present who live in trailers to stand; approximately 10 people
stood.
Terry Deals, Old Mountain Road, spoke in support of this request.
Billy Bristow, Old Mountain Road, said most people in the community support
this request and that most opposing said they were not against mobile homes,
only renters.
Beverly Morgan, Finch Farm Road, said that she lived in a mobile home for 5
years and was thankful to have it, that affordable housing is needed. She said
that since renting is no longer an issue, she feels people just don't want
mobile homes there.
Shane Farrin, Rt. 5, Trinity, said he is looking for a lot to build on such
as that requested and that hundreds are in the same predicament.
Jimmy Aikens, father of the applicants, said he raised his sons to respect
the law and they will build a good development that is affordable to those who
can't afford $100,000 homes.
Weldon Williams said he lives in a $150,000 home but that he started with
nothing and built up. He said he lives in the area and has never been bothered
by anyone in a mobile home park and that there are no grounds for keeping mobile
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homes out of the area.
Gary Ledwell, Rt. 2, Trinity, said he is neither pro nor con, but that he
had his house appraised and that it was appraised for $45,000 less than its
value because of mobile homes in the area.
Roger Tolsen of Trinity supported the request.
Mike Quinto, High Point appraiser, said he was asked by an adjoining
property owner to give his opinion on the impact the proposed development would
have on he adjoining property. Mr. Quinto stated that some values would
increase, some would decrease, but that there would be a negative impact on the
adjoining property owner's values. He said that residential home sites would be
the best use for this property.
Morris Bevins, Old Mountain Road, asked those opposing to stand;
approximately 30-35 people stood. He said density is too high and that a
site -built development would create more tax base and that the developers could
make as much money on that type development.
Pamela Merritt, Rt. 6, Trinity, said that there is nothing in the deed
restrictions that would prevent someone from buying several lots and renting
mobile homes. She said the east side of Old Mountain Road is mostly restricted
residential and should stay that way.
Yvonne Simrell, Forestdale South, said she opposes a high volume of mobile
homes.
Lanny Jarrell, Forestdale South, said friends in the realty business had
advised him that if this request is approved, he will never be able to sell his
house at a profit.
Cora Lanier, Old Mountain Road, said her opposition is not discriminatory
toward the poor or blacks, but due to past vandalism to her property.
Doyle Galloway, adjoining property owner, voiced concern for environmental
impact. He said the creek on this property used to have thousands of minnows
but no longer has any. He said this type development is not wise for the
watershed.
Harley Case, adjoining property owner, said that he lives in a mobile home
now and is planning to build a house and does not want to look at 12 other
mobile homes.
Bertha Quinn, Forestdale South, said she is not prejudiced against mobile
homes but that it would be dangerous for children in this development waiting
for school.
Jim Thomas, adjoining property owner, said -he was speaking for neighbors
who feel it would be detrimental to their property values to allow this
development.
Hope Tillotson, Finch Farm Road, said water runoff from the proposed
property comes across her property. She said she wants a privacy barrier if the
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development takes place.
Wayne Adams said this project and others should be put on hold until
problems with schools, fire and law protection, emergency medical se—:ices, and
curvy roads are addressed and resolved.
Andy and Keith Aikens, applicants, presented tax values of some of the
people opposed to this request and said that those values are not as much as
those for their proposed lots. They said that last time around the opposition
said that Finch Farm Road residents should not have a say in the matter, but
that this time the opposition is bringing in Finch Farm Road residents to say
their property values will be lowered. They said they could add a regulation
that would not allow anyone purchasing a lot to rent to anyone.
Action on Request #1
The Board delayed action on this request until November 16.
Action on Request #2
On motion of Kemp, seconded by Comer, the Board approved the request of Ken
McDowell and Reid Kearns.
Adjournment
On motion of Kemp, seconded by Comer, the Board adjourned.