100592RANDOLPH COUNTY
BOARD OF COMMISSIONERS
October 5, 1992
The Randolph County Board of Commissioners met in regular session at 2:00
p.m. on October 5, 1992 in the County Office Building, 707 McDowell Road,
Asheboro, NC. Commissioners Frye, Langley and Comer were present. New
Commissioner Phil Kemp was seated after his swearing in. Commissioner Petty was
absent.
Resolution Commemorating the Life of Kenyon Davidson
Chairman Frye recognized the sons of deceased Commissioner Kenyon Davidson,
who were present in the audience. He then read a resolution (ATTACHED)
commemorating the life of Mr. Davidson. On motion of Langley, seconded by
Comer, the Board approved this resolution.
Invocation/Pledge of Allegiance
Invocation was given by Rev. Russ Ward from the First Presbyterian Church
of Asheboro, which was followed by the Pledge of Allegiance by all.
Nominee to Fill County Commissioner Vacancy
Charlie Browne, Chairman of the Randolph County Republican Executive
Committee, presented a letter (ATTACHED) stating that the Executive Committee
met September 24, 1992, and voted to recommend Phil Kemp to succeed Kenyon
Davidson as County Commissioner to serve out'the unexpired portion of Mr.
Davidson's term. On motion of Langley, seconded by Comer, the Board voted to
accept the recommendation of the Republican Executive Committee.
Swearing in of Commissioner Phil Kemp
Chief District Court Judge William M. Neely administered the Oath of Office
(ATTACHED) to Phil Kemp, who then took his seat with the Board.
Retirement Plaques
Chairman Frye presented retirement plaques to Ann Padgett, who is retiring
from Social Services with 17 years of service, and to Earl Small, who is
retiring from the Sheriff's Department with 11 years of service.
Retirement of Don Wrenn, HIGH POINT ENTERPRISE Reporter
Chairman Frye announced that Don Wrenn, reporter for the High Point
Enterprise, is retiring after 30+ years of covering Randolph County government.
He relayed the Board's appreciation for Don's work over the years.
Approval of Minutes
On motion of Langley, seconded by Comer, the Board approved the minutes of
the September 1 meeting.
Report on Telephone Feasibility Study
Jim Bryan of Telecom Development Associates explained how he and a team of
County employees had conducted the feasibility study and how they had come up
with their recommendations. They rated five alternatives: do nothing, upgrade
the current system, convert to Centrex, use a combination of key systems and
Centrex, or purchase new PBX systems. Mr. Bryan stated that the recommendation
is a lease/purchase of three PBX systems linked together by T-1 service lines.
The systems would utilize direct inward dialing (DID), thus limiting the
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Page 2
operator position use. Because of telephone traffic patterns, the County Office
Building should be the hub of the new system.
On motion of Kemp, seconded by Comer, the Board accepted the recommendation
to purchase new PBX systems and contracted with Telecom Development Associates
for Phase Two --Final System Design, IFB Development, and Bids Evaluation of the
telephone feasibility study.
Salaries for LPN's
Frank Willis advised the Board that the County has been experiencing
difficulty recruiting for LPN positions for more than 2 years because the salary
level ($7.30 - $8.00 per hour) is not in line with what other local agencies pay
($10 - $12 per hour). Hal Scott, Personnel Director, has asked the Office of
State Personnel to reconsider the LPN classification, but this could take some
time. Therefore, Mr. Scott has recommended paying certain individuals above
step 3 (standard job rate), as follows:
1. Authorize Annie Allred to start as a Practical Nurse II, grade 60, step
10 ($9.39 per hour) effective November 2, 1992 and advance to step 12 ($10.02
per hour) on November 1, 1993, provided her work is satisf=actory and the State
has not adjusted the wages of the LPN.
2. Advance Iris Cross, Practical Nurse II, from grade/step 60-3 ($8.00 per
hour) to step 10 ($9.39 per hour) effective,November 2, 1992 for internal
equity and advance to step 12 ($10.02 per hour) on November 1, 1993 under the
same conditions as Ms. Allred.
On motion of Langley, seconded by Kemp, the Board approved the salary
adjustments as recommended for Ms. Allred and Ms. Cross.
Classification of Housekeeper Foreman
Frank Willis reported that Lindale Thomas, Maintenance Worker, has been
coordinating the housekeeping duties of non -regular employees since the County
changed from contract cleaners in July. Mr. Thomas has done a good job setting
up the program, but has received no salary increase with these additional
responsibilities and duties. Hal Scott, Personnel Director, is requesting that
the County Commissioners add the classification of Housekeeper Foreman, Grade
62, and reclassify Mr. Thomas as Housekeeper Foreman, grade 62, step 3,
effective October 16, 1992.
On motion of Kemp, seconded by Langley, the Board approved this request.
Bid Award - 24 -Hour Logging System
Patty Sykes, Purchasing Agent, reported that
24-hour multi -channel logging recorder/reproducing
follows:
Dictaphone Primary Bid
Alternate #1
Alternate #2
Lanier Voice Products
Magnasync Corporation
RCS Mobile
bids were received for a
system for E911 calls, as
$55,000.00
35,928.00
66,655.75
33,705.00
30,940.00
55,700.00
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Page 3
Neil Allen, EMS Director, evaluated the bids and recommended awarding the bid to
the low bidder, Magnasync Corporation.
On motion of Langley, seconded by Comer, the Board awarded the bid to
Magnasync Corporation.
Bid Award - Recycle Center Construction -Phase II
Ms. Sykes reported on bids received for construction of an addition to the
Recycle Center. Bidders could bid on concrete work and building construction as
separate contracts or on both together. Responses were received as follows:
Chriscoe Aluminum Builders
(total contract)
Holmes Home Improvement
(for building only)
P & G Construction
(total contract)
S. E. Trogdon & Sons
$41,750 bid bond received
38,400 11if
35,153
Ms. Sykes recommended that the bid be awarded to P�& G Construction, the lowest
qualified bidder.
On motion of Langley, seconded by Comer, the Board awarded the bid to_P & G
Construction.
Bid Award - Weapons & Holsters for Sheriff's Department
Ms. Sykes reported that bids were requested for.weapons and holsters
separately (BID TABULATION ATTACHED) and recommended that the bid be awarded to
the low bidders as follows:
Section I - Weapons Southern Public Safety $29,249.50
Section II- Holsters Arrington Ammunition 4,948.65
Funds for this purchase are available through drug seizures and the NC
Controlled Substance Tax.
On motion of Kemp, seconded by Langley, the Board awarded the bid to the
low bidders and approved Budget Amendment #13 (ATTACHED), which appropriates
$34,199 in Fund Balance to the Sheriff & Jail budget.
Bid Award - 911 Computer Aided Dispatch
Ms. Sykes advised that performance bids were received on a 911 computer
aided dispatch and records system, as follows:
Applied Micro Technology, Inc. (AMT) $279,519
Chiefs 284,533
GTE Corporation 506,755
Spillman Data Systems, Inc. 216,278
Proposals were evaluated by Neil Allen, Annette Lineberry and Allen McNeill.
GTE's proposal was cost prohibitive from the outset. Neil Allen completely
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evaluated software from Chiefs. He found it to be cumbersome, slow, and
difficult for a telecommunicator to use in an emergency situation. The
committee thoroughly interviewed and evaluated AMT and Spillman Data Systems.
Both vendors were given the opportunity to make hardware reconfigurations which
would best meet the County's needs. The new proposed costs are as follows:
AMT $246,708.00
Spillman Data Systems 239,803.45
It is recommended that the bid be awarded to the low bidder, Spillman Data
Systems, with two exceptions:
1) Eliminate the data conversion of warrants. This will be done by County
staff. The proposed cost of data conversion is $6,800.
2) Reject bids on the purchase of data communications equipment. The
quantity proposed was inadequate and the Data Processing Department prefers to
bid the equipment through our established North Carolina vendors. The proposed
cost of communications equipment is $17,581.50.
Therefore, the total bid award to Spillman will be $215,421.95. IBM has given
the County an option of purchasing five years' maintenance on all hardware
specified by Spillman at a 31.3% discount. The current price is $42,278. The
discounted price is $29,028.
On motion of Langley, seconded by Kemp, the Board awarded the bid to
Spillman for $215,421.95.
On motion of Kemp, seconded by Comer, the Board authorized the County
Manager to execute a maintenance contract with IBM for $29,028.68.
Rezoning Public Hearing
At 4:00 p.m. the Board adjourned to a duly advertised public hearing to
consider rezoning requests. Hal Johnson, Zoning Administrator, presented the
following requests:
1. Neal Craven, Asheboro, is requesting that 162 acres off SR 2820 and SR 2821,
Cedar Grove Township, be rezoned from RA to RM for a 133 -]Lot subdivision
allowing single -wide manufactured homes. The Planning Board unanimously
recommended approval.
2. James Bullins, Asheboro, is -requesting that i acre on SR 2261, Franklinville
Township, be rezoned from RR to HC/CU to use an existing building for storage
and repair of antique automobiles. The Planning Board unanimously recommended
approval, with the condition that there be no outside storage of scrap or other
materials.
Comments - Request #1
No one spoke.
Comments - Request #2
Ellen Byrum, agent for Mr. Bullins, presented photos concerning the request
to the Board.
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James Bullins, applicant, said his repair of antique automobiles is a hobby
only.
Board Action on Requests
On motion of Kemp, seconded by Langley, the Board approved the request of
Neal Craven.
On motion of Langley, seconded by Comer, the Board approved the request of
James Bullins, with the condition recommended by the Planning Board.
Sales Ratio Report
Billy Chilton, Tax Assessor, informed the Board he had received a report
from the NC Department of Revenue showing that when the tax rate on real
property is based on the actual current market value, Randolph County has the
lowest effective tax rate in North Carolina.
Resolution Endorsing MSA
On motion of Langley, seconded by Comer, the Board adopted a resolution
(ATTACHED) endorsing a single merged MSA incorporating the two existing MSAs in
the Piedmont Triad region.
Proclamation - Red Ribbon Week
On motion of Kemp, seconded by Comer, the Board adopted a proclamation
(ATTACHED) proclaiming October 24 -November 1, 1992 as Red Ribbon Week.
1993 Holiday Schedule
On motion of Langley, seconded by Kemp, the Board approved the holiday
schedule for 1993 (ATTACHED).
NCACC Legislative Goals Conference
On motion of Langley, seconded by Comer, the Board appointed Darrell Frye
to be the voting delegate at the upcoming NCACC Legislative Goals Conference in
Greensboro.
Library Trust Fund
Richard Wells, Library Director, explained that Duval Craven had given the
Library 195 shares of stock in 1989 and that because the Library had not filed
the proper documents, 20% in dividends, interest and sales was withheld. The
Library has now recovered this amount plus interest from the IRS and is asking
to place this amount in the Library Trust Fund.
On motion of Langley, seconded by Comer, the Board approved placing these
funds, totaling $2,756.82, in the Library Trust Fund.
Budget Amendment - Library
On motion of Kemp, seconded by Langley, the Board approved Budget Amendment
#14 (ATTACHED), which reflects an additional $6608 in State Aid Grant Funds
received by the Library.
Fair Housing Complaint Procedure
Alice Dawson informed the Board that Randolph County's Fair Housing
Complaint Procedure should be revised to reflect changes in the law. A
complainant now has 12 months to file a complaint rather than 180 days. Also,
the NC Human Relations Council is now the NC Human Relations Commission.
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On motion of Kemp, seconded by Comer, the Board approved the revised Fair
Housing Complaint Procedure to reflect these changes.
Appointment — Franklinville Planning & Zoning Board
On motion of Langley, seconded by Kemp, the Board appointed Richard Allen
to fill the unexpired term of Mike Richardson as an outside member on the
Franklinville Planning & Zoning Board. This term expires January, 1994.
Appointment — Liberty Planning & Zoning Board
On motion of Langley, seconded by Comer, the Board reappointed Mary Lee
Moore as an outside member of the Liberty Planning & Zoning Board.
Appointments — Community Child Review Team
On motion of Kemp, seconded by Comer, the Board appointed Jon Megerian and
Kemper Parris to serve on the Community Child Review Team.
Budget Amendment — CBA
On motion of Langley, seconded by Kemp, the Board approved Budget Amendment
#15 (ATTACHED), which reflects $142,566 in State money and $1,220 in local
contributions for the Community Based Alternatives budget. The spending plan
for these funds is approved by the local CBA Task Force and by the State to help
youth that are at risk of becoming involved with the court. system.
Budget Amendment — Health
On motion of Langley, seconded by Comer, the Board approved Budget
Amendment #16 (ATTACHED), which reflects an additional $6,908 from the State for
the Maternal Outreach Project in the Health Department.
Executive Session — Personnel
On motion of Langley, seconded by
session to discuss a personnel matter.
took no action regarding this matter.
Kemp, the Board adjourned to executive
They returned to regular session and
Adjournment
On motion of Kemp, seconded by Comer, the Board adjourned.