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090192RANDOLPH COUNTY BOARD OF COMMISSIONERS September 1, 1992 Minutes The Randolph County Board of Commissioners met in regular session at 2:00 p.m. in the County Office Building, 707 McDowell Road, Asheboro, NC. Commissioners Frye, Davidson, Langley, Petty, and Comer were present. Invocation was given by Ben Chavis, Minister of Youth and Christian Education at Asheboro Church of God. Chairman Frye noted that Jeri Rowe will not be reporting Randolph County government any more because he has been promoted and reassigned to the High Point area. Mr. Frye remarked on Mr. Rowe's excellent reporting in the past. Approval of Minutes On motion of Petty, seconded by Langley, the Board approved the minutes of the August 3 meeting. Update on Timken Project Bill Bizzell, engineer with Black & Veatch, explained where the water tank and the water and sewer lines will go. He said all field work is done and that the design phase will be completed by October 12. The project completion date is September 30, 1992. Contract with Randleman — Timken Project Frank Willis reviewed a proposed contract with -the City -of Randleman concerning terms and obligations relative to the maintenance and ownership of water and wastewater lines, wastewater pumping station, and elevated water storage tank and the furnishing of water and processing of wastewater by the City. >•. On motion of Langley,•seconded by Davidson, the Board approved this contract. Assessment Policy for CDBG Grant — Timken Frank Willis presented a proposed water assessment policy, required by the State, designed to give the County a mechanism to equitably provide water service to future users of the water lines constructed through the CDBG grant for the Timken project. Two earlier policies submitted to the State were rejected. On motion of Petty, seconded by Comer, the Board approved this replacement policy, thereby rescinding the one adopted March 9, 1992. A copy of this policy is included by reference. Coordination of Economic Development in Northwest Randolph Walter Sprouse, President of the Randolph County Economic Development Corporation, presented a resolution adopted by the EDC Board which urges High Point, Archdale, and Thomasville and'the counties of Guilford, Davidson, and Randolph to begin discussions on the future of the region, especially as it relates to mutual cooperation with various industrial and economic development projects which contribute to clean diversified and manageable industrial growth of the region. He asked for the Commissioners' endorsement of the resolution. On motion of Davidson, seconded by Petty, the Board endorsed this resolution and instructed Hal Johnson, Planning Director, to send a letter stating Randolph County's position, along with a copy of the resolution, to the cities and counties involved. They also directed Mr. Johnston and Mr. Sprouse to initiate a meeting with those governments to start developing a policy for consideration by the participating boards. Library Trust Fund Mr. Willis advised the Board that in 1981 the Commissioners had adopted a resolution dealing with the Lovett estate that bequeathed money to the library. Since that time other donations have been made to the library, creating the need for a more comprehensive resolution that would establish a Library Trust Fund for all bequeaths and donations. On motion of Petty, seconded by Comer, the Board adopted a resolution creating a Library Trust Fund. A copy is included by reference. Donation to the Library Richard Wells, Library Director, announced that the children of W. J. Armfield, Jr. had given a piece of property to the library and asked that proceeds from the sale be used for the purchase of new furniture. The sale was advertised and sealed bids received, with Eveready Battery Company's bid of $20,000 being the highest. Mr. Wells said that since the property was appraised at $10,000, he felt that Eveready's bid was partially a donation. He placed an $8,000+ furniture order from Klaussner Furniture Industries, who informed Mr. Wells that they would donate the furniture.;, The.Armfield children then agreed that their donation could be used for items other than furniture. Mr. Wells said they would probably use it to purchase computers. He presented a check of $19,876.66 to the Board, the amount left after taxes from the sale of the Armfield property. On motion of Langley, seconded by Petty, the Board authorized the $19,876.66 to be placed in the Library Trust Fund and instructed the Clerk to send letters of appreciation to the Armfield children, Klaussner, and Eveready. Chairman Frye expressed the Board's appreciation to Mr. Wells for the excellent job he has done since becoming Library Director. Purchase of Firearms for Sheriff's Department Major Allen McNeill advised the Board that the-Sheriff's Department needs to replace their sidearms, and that the trend recently across the state has been toward semi-automatic weapons. He stated that after testing different weapons, they feel the Glock .45 caliber semi-automatic pistol best fits their needs. The initial cost of $34,615 could be paid for from money seized from drug dealers. This law enforcement restricted fund currently has a balance of $37,508. Major McNeill noted that the old weapons can be sold to the highest bidder or to the officers who are now using them. On motion of Davidson, seconded by Petty, the Board authorized the purchase of the Glock .45 pistols from the law enforcement restricted fund. A decision on the disposal of current weapons will be made at a later time. Rezoning Public Hearing At-4:00 p.m. the Board adjourned to a duly advertised public hearing to consider rezoning requests. Hal Johnson, Zoning Director, presented the following requests: 1. Keith Parris, High Point, is requesting 3 acres at the end of SR 1530, New Market Township, be rezoned from RA to LI to industrial purposes. The Planning Board unanimously recommended denial, noting problems with access through residential subdivisions, reduction of buffer areas between industrial and residential developments,.and the increased possibility of industrial discharges into streams, ponds and residential water supplies. 2. Bobby Earnhardt, Asheboro, is requesting 15.5 acres on SR 1544, Tabernacle Township, be rezoned from RA to RR to develop a restricted subdivision. The Planning Board unanimously recommended approval. Comments - Request #1 Keith Parris stated that he can't use this property for a residence because it won't perk. He said it adjoins Trinity Foam and that a new business there could access the property through Trinity Foam's entrance, although there is not a written easement agreement at this time. He said that Cutright Foam, who only cuts foam already made, is a potential buyer for the property. Dalton Fulcher, adjoining property owner, said even a business couldn't build there because the land won't perk; that the request is not consistent with present zoning of the area; that it would eliminate the buffers between the property and the adjoining subdivision; that business traffic coming in through the subdivision would be noisy, dusty and would tear up the pavement; and that he fears additional water pollution. Bertie Holland, from the adjoining subdivision, opposed this request. Rev. Bill Tucker, from the adjoining subdivision, voiced concerns over industrial traffic and water pollution. David Deaton, neighbor, also complained of traffic and water problems. David Beck, neighbor, voiced concerns over devaluation of property in the area. Comments on Request #2 No one spoke. Board Action.on Requests On motion of Frye, seconded by Davidson, the Board denied the request of Keith Parris. On motion of Langley, seconded by Petty, the Board approved the request of Bobby Earnhardt. Bid Award - Tax Computer Hardware Patty Sykes, Purchasing Agent, stated that informal bids had been received for personal computer hardware to be used by the Tax Department in the new vehicle billing system. Bids were received on identical IBM equipment and responses were as follows: CBM Computer $18,172 Compu-Com 19,132 Asheboro Business Machines No Bid On motion of Davidson, seconded by Langley, the. Board awarded the bid to. CBM Computer, the low bidder. Certificate of Achievement for Excellence in Financial Reporting Frank Willis announced that the County has received the Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association for the third consecutive year. Proclamation - 4H Week On motion of Petty, seconded by Langley, the Board adopted a proclamation declaring October 4-10 as 4H Week in Randolph County. A copy is included by reference. D.O.T. Addition, Abandonment On motion of Davidson, seconded by Comer, the Board approved a resolution adding Wagonwheel Road to the State System of Roads. On motion of Petty, seconded by Langley, the Board approved a resolution abandoning SR 1417. Copies of these resolutions are included by reference. Appointment - Mental Health Board On motion of Davidson, seconded by Comer, the Board appointed Barbara Ewings to the Mental Health Board to fill an unexpired term ending June 30, 1994. Budget Amendment - CDBG Timken Project Ordinance Frank Willis advised the Board that since a contract has been negotiated for engineering fees for the Timken project, those fees should be separated out from construction costs. This would require a budget amendment to increase engineering fees by $107,200, while decreasing construction for water by $83,620, sewer by $11,790, and railroad spur by $11,790. On motion of Petty, seconded by Comer, the Board approved Budget Amendment #1 to the CDBG-Timken Project Ordinance, as described by Mr. Willis. A copy is included by reference. Budget Amendment - General Fund Loan to Emergency Telephone System Fund On motion of Langley, seconded by Petty, the Board approved Budget* Amendment #11, which appropriates $1,165,000 from the General Fund to loan to the Emergency Telephone System Fund. A copy is included by reference. Budget Amendment - Health On motion of Davidson, seconded by Petty, the Board approved Budget Amendment #12, which reflects an additional $5,050 the Health Department has received from the State for communicable disease control. A copy is included by reference. Proclamation Honoring Darrell Frye Commissioner Davidson asked the Clerk to read a proclamation of appreciation for Chairman Darrell Frye. On motion of Davidson, seconded by Langley, the Board adopted this proclamation. A copy is included by reference. Adjournment On motion of Davidson, seconded by Langley, the Board adjourned.