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051892RANDOLPH COUNTY BOARD OF COMMISSIONERS May 18, 1992 Minutes The Randolph County Board of Commissioners met in special session at 6:30 p.m. on May 18, 1992, in the Commissioners Meeting Room, County Office Building, 707 McDowell Road, Asheboro, NC. Commissioners Frye, Davidson, Langley, and Comer were present. Commissioner Petty was absent. Well Head Protection Grant Randy Billings of the Piedmont Triad Council of Governments (PTCOG) requested permission to apply for up to a $50,000 EPA federal grant on behalf of Randolph County. Grant funds would be used to study prototypical public or community well water supplies in Randolph County, identify possible contaminants, and devise ways to protect the water from these contaminants. Mr. Billings explained that this study would serve as a model to help the entire six -county region served by PTCOG. On motion of Langley, seconded by Davidson, the Board voted to authorize submission of a letter of intent (to apply for the grant) to EPA requesting an application packet. New Voting System Jon Megerian, Board of Elections Chairman, stated that the County's mechanical voting machines are becoming obsolete and that they have had more breakages in recent years. They are heavy and cumbersome and are expensive and time consuming to transport. They are also difficult to program, especially now with 4 split districts. In planning for the future, the Board of Elections has looked at different types of systems and have found the system they would like to recommend. Mr. Megerian introduced Russ Sloss, marketing representative with Business Records Corporation,. who demonstrated the Optech-III-P Eagle system, which combines a paper ballot with a computerized tabulator. Each tabulator costs $6985, but only one per precinct is needed. Privacy booths are available at $200 each, and several booths are recommended for each precinct. Maria Bliss, Elections Supervisor, noted that the County needs an additional 16 machines of the current type for the fall election if the County does not plan to change systems. -She requested that Mr. Sloss allow the Board of Elections to use some of his machines this fall on a trial basis, which would give the County an opportunity to validate the system's performance and, at the same time, preclude the need to purchase new mechanical voting machines in the 92-93 budget. This would also satisfy the State's requirement that any new voting system be used in a live test before actual purchase. Mr. Sloss agreed to allow the County to use several of his machines for this purpose. Commissioners also agreed to this arrangement and asked the Board of Elections to report back to them after the fall election as to the new system's performance. Timken CDBG Contracts for Administration and Engineering Patty Sykes, Purchasing Agent, reported that the County received 3 proposals to provide administrative services for the Timken CDBG project. The proposals were evaluated on a point scale, with results a follows: The Wooten Company 83 points ($25,000) Hobbs, Upchurch & Assoc., P.A. 95 points ($36,000) Benchmark, Inc. 80 points ($21,195) Ms. Sykes recommended that the contract, on the basis of this evaluation, be awarded to Hobbs, Upchurch & Associates for their lump -sum fee of $36,000, which is within the amount budgeted for administration of the project. On motion of Langley, seconded by Davidson, the Board awarded the administrative services contract to Hobbs, Upchurch & Associates. Ms. Sykes reported that 4 proposals were received for providing engineering and construction management services for the project. These proposals were evaluated on a point scale, with results as follows: Alley, Williams, Carmen & King 75 points Davis, Martin, Powell & Assoc. 75 points Black & Veatch 90 points Hobbs, Upchurch & Assoc. P.A. 89 points Ms. Sykes recommended that, based on this evaluation, a contract be negotiated with Black & Veatch. On motion of Davidson, seconded by Comer, the Board authorized the County to negotiate an engineering and construction management contract with Black & Veatch, and to negotiate with Hobbs, Upchurch & Associates as the second choice. Surplus Radio Equipment Patty Sykes related to the Board that no bids were received by the advertised deadline on the surplus Motorola low band radio equipment advertised for sale, but that later Rockingham County Communications offered to buy it for $1,000, which was the minimum price set in the request for bids. On motion of Langley, seconded by Comer, the Board adopted a resolution authorizing the sale of this radio equipment to Rockingham County for $1,000. A copy is included by reference. Appointments to Jail Study Committee On motion of Langley, seconded by Davidson, the Board appointed Vic Jones (J.H. Allen Construction), Evan Minier (Marziano & Minier Engineering), and Dean Spinks (Architect) to the Jail Study Advisory Committee. Other appointments will be made at the June 1 meeting. Resolution Supporting HB 916 (Reimbursables) On motion of Davidson, seconded by Comer, the Board adopted a resolution supporting HB 916, which provides that distributions and reimbursements to local governments shall be provided by earmarking rather than by appropriation. A copy of this resolution is included by reference. Adjournment On motion of Davidson, seconded by Comer, the Board adjourned.