051892RANDOLPH COUNTY
BOARD OF COMMISSIONERS
May 18, 1992 Minutes
The Randolph County Board of Commissioners met in special session at 6:30
p.m. on May 18, 1992, in the Commissioners Meeting Room, County Office Building,
707 McDowell Road, Asheboro, NC. Commissioners Frye, Davidson, Langley, and
Comer were present. Commissioner Petty was absent.
Well Head Protection Grant
Randy Billings of the Piedmont Triad Council of Governments (PTCOG)
requested permission to apply for up to a $50,000 EPA federal grant on behalf of
Randolph County. Grant funds would be used to study prototypical public or
community well water supplies in Randolph County, identify possible
contaminants, and devise ways to protect the water from these contaminants. Mr.
Billings explained that this study would serve as a model to help the entire
six -county region served by PTCOG.
On motion of Langley, seconded by Davidson, the Board voted to authorize
submission of a letter of intent (to apply for the grant) to EPA requesting an
application packet.
New Voting System
Jon Megerian, Board of Elections Chairman, stated that the County's
mechanical voting machines are becoming obsolete and that they have had more
breakages in recent years. They are heavy and cumbersome and are expensive and
time consuming to transport. They are also difficult to program, especially now
with 4 split districts. In planning for the future, the Board of Elections has
looked at different types of systems and have found the system they would like
to recommend. Mr. Megerian introduced Russ Sloss, marketing representative with
Business Records Corporation,. who demonstrated the Optech-III-P Eagle system,
which combines a paper ballot with a computerized tabulator. Each tabulator
costs $6985, but only one per precinct is needed. Privacy booths are available
at $200 each, and several booths are recommended for each precinct.
Maria Bliss, Elections Supervisor, noted that the County needs an
additional 16 machines of the current type for the fall election if the County
does not plan to change systems. -She requested that Mr. Sloss allow the Board
of Elections to use some of his machines this fall on a trial basis, which would
give the County an opportunity to validate the system's performance and, at the
same time, preclude the need to purchase new mechanical voting machines in the
92-93 budget. This would also satisfy the State's requirement that any new
voting system be used in a live test before actual purchase. Mr. Sloss agreed
to allow the County to use several of his machines for this purpose.
Commissioners also agreed to this arrangement and asked the Board of Elections
to report back to them after the fall election as to the new system's
performance.
Timken CDBG Contracts for Administration and Engineering
Patty Sykes, Purchasing Agent, reported that the County received 3
proposals to provide administrative services for the Timken CDBG project. The
proposals were evaluated on a point scale, with results a follows:
The Wooten Company 83 points ($25,000)
Hobbs, Upchurch & Assoc., P.A. 95 points ($36,000)
Benchmark, Inc. 80 points ($21,195)
Ms. Sykes recommended that the contract, on the basis of this evaluation, be
awarded to Hobbs, Upchurch & Associates for their lump -sum fee of $36,000, which
is within the amount budgeted for administration of the project.
On motion of Langley, seconded by Davidson, the Board awarded the
administrative services contract to Hobbs, Upchurch & Associates.
Ms. Sykes reported that 4 proposals were received for providing engineering
and construction management services for the project. These proposals were
evaluated on a point scale, with results as follows:
Alley,
Williams, Carmen & King
75
points
Davis,
Martin, Powell & Assoc.
75
points
Black
& Veatch
90
points
Hobbs,
Upchurch & Assoc. P.A.
89
points
Ms. Sykes recommended that, based on this evaluation, a contract be negotiated
with Black & Veatch.
On motion of Davidson, seconded by Comer, the Board authorized the County
to negotiate an engineering and construction management contract with Black &
Veatch, and to negotiate with Hobbs, Upchurch & Associates as the second choice.
Surplus Radio Equipment
Patty Sykes related to the Board that no bids were received by the
advertised deadline on the surplus Motorola low band radio equipment advertised
for sale, but that later Rockingham County Communications offered to buy it for
$1,000, which was the minimum price set in the request for bids.
On motion of Langley, seconded by Comer, the Board adopted a resolution
authorizing the sale of this radio equipment to Rockingham County for $1,000. A
copy is included by reference.
Appointments to Jail Study Committee
On motion of Langley, seconded by Davidson, the Board appointed Vic Jones
(J.H. Allen Construction), Evan Minier (Marziano & Minier Engineering), and Dean
Spinks (Architect) to the Jail Study Advisory Committee. Other appointments
will be made at the June 1 meeting.
Resolution Supporting HB 916 (Reimbursables)
On motion of Davidson, seconded by Comer, the Board adopted a resolution
supporting HB 916, which provides that distributions and reimbursements to local
governments shall be provided by earmarking rather than by appropriation. A
copy of this resolution is included by reference.
Adjournment
On motion of Davidson, seconded by Comer, the Board adjourned.