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040692RANDOLPH COUNTY BOARD OF COMMISSIONERS April 6, 1992 Minutes The Randolph County Board of Commissioners met in regular session at 2:00 p.m. on Aprf1.6,'.1992. Commissioners Frye, Davidson, Langley, and Comer were present. Commissioner Petty was absent. Invocation was given by Rev. Larry McEntire, Seagrove United Church of Christ. Retirement Plaque Chairman Frye presented a retirement plaque to Barbara Morton, who is retiring from the Tax Department with 20 years of service. Additions to the Agenda Chairman Frye added 2 items to the agenda: a resolution opposing Senate Bill 917 and a resolution requesting state funding for school energy costs. Approval of Minutes On motion of Langley, seconded by Comer, the Board approved the minutes of the March 9 and March 24 meetings. Update on Air Cargo Talmadge Baker, Chairman of the Randolph County Air Cargo Study Committee and a member of the Southern Piedmont Air Cargo Industrial Park Executive Committee, advised the Board that all those interested in applying for the air cargo site must submit proposals by April 17 to the N. C. Air Cargo Airport Authority. The Southern Piedmont Air Cargo Committee and Guilford County's Air Cargo Committee are both soliciting support from Randolph County in siting an air cargo facility in their area. On motion of Langley, seconded by Davidson, the Board voted to support the Guilford County's Greensboro site first, but if a "green field" site is chosen, to support the Southern Piedmont site in Montgomery County,.provided adequate information on site and funding are made available to the Board. Resolution in support of the Guilford County site is included by reference. Bid Award - Type I Demo Ambulance Patty Sykes, Purchasing Agent, reported that several bids had been received for a Type I used or demonstrator ambulance as follows: Vendor Description Mileage Amount Bid Cost Per Mile Northwestern Emergency '91 Type I Ford 4,137 $49,000 $0.3359 Southeastern Emergency '90 Type I Ford 9,000 47,450 0.3365 Southern Ambulance '89 Type I Ford 27,500 41,999 0.3428 Unlimited Mobility '92 Type I Ford 2,000 51,000 0.3446 Wheeled Coach of NC '91 Type I Ford 4,300 44,264 0.3038 Based on mileage and delivery time Ms. Sykes and the Emergency Services Director recommended the bid be awarded to Wheeled Coach of NC. On motion of Davidson, seconded by Comer, the Board awarded the bid to Wheeled Coach of NC for $44,264. Sale of Surplus Radio Equipment Ms. Sykes stated that when -the County upgraded fire communications last year we were left with radio equipment which we have no use for. This equipment is a Motorola low band Micor Compa Station, M#C7IRCB-1196D-SP331, S#3010EN0039, April 6, 1992 Minutes Page 2 with 4 frequency transmitters, 4 frequency receivers, channel elements, tone control, 100 -watt continuous duty power amp, and full metering panel. Neil Allen, Emergency Services Director, has requested that this equipment be disposed of through sealed bids and that a minimum bid of $1,000 be required. On motion of Langley, seconded by Davidson, the Board declared this radio equipment to be surplus and authorized disposal by sealed bids, with a $1,000 bid minimum. Loan of Surplus Library Equipment Ms. Sykes reported that Richard Wells, Library Director, has requested that the County loan to Randolph Community College the following video editing equipment: vhs editing system (asset #3233), monitor (asset #3234), and monitor (asset 43235). The Library has no current need for this equipment and RCC could put it to immediate use. On motion of Davidson, seconded by Comer, the Board approved the transfer of this equipment to RCC on a long-term loan basis. RCC will be requiredto return the equipment when the County should need it or when RCC no longer has a need for it. Budget Amendment - Library On motion of Langley, seconded by Comer, the Board approved Budget Amendment 431, which reflects a $1,200 automation/technology State grant for the Library for a PC. A copy of this budget amendment is included by reference. Order Adopting True Value and Present Use Value Schedules for 1993 Revaluation On motion of Davidson, seconded.by Comer, the Board issued an order adopting the final schedules, standards, and rules to be used in appraising real property at its true value for January 1, 1993. A copy is included by reference. On motion of Langley,'seconded by Davidson, the Board issued an order adopting the final schedules, standards, and rules to be used in appraising real property at its present -use value for January 1, 1993. A copy is included by reference. Expansion of Seagrove Fire District Neil Allen, Emergency Services Director, related that during the 1991 expansion of fire districts, one small area on Hwy 134 was inadvertently omitted from the Seagrove Fire District's five -mile area. In order to add these parcels, the Board must set a public hearing on the matter and Mr. Allen must publish a notice of this hearing in the paper, individually notify each affected property owner by mail of this hearing, and provide to the Clerk to the Board a map and boundary description for public examination. The Board set a public hearing on this matter for 2:30 p.m. on May 4, 1992. Budget Amendment - Sheriff's Department Major Allen McNeill requested that $5000 from forfeitures revenues be transferred to their undercover line item, which has been nearly depleted,? On motion of Langley, seconded by Comer, the Board approved Budget Amendment 432, which transfers $5000 to the Sheriff's budget from Unrestricted Intergovernmental Revenues. A copy is included by reference. April 6, 1992 Minutes Page 3 Budget Amendment - Sheriff's Department Major McNeill reported that new OSHA regulations will require that law enforcement personnel who bear the.risk of exposure to bloodborne.pathogens receive Hepatitis B vaccinations by July 6, 1992. He requested $12,000 from Contingency to pay for this vaccine for all full-time and all reserve officers. On motion of Davidson, seconded by Comer, the Board approved Budget Amendment #33, which transfers $12,000 from Contingency to the Sheriff's Department.' A copy is included by reference. Request for Proposals for Jail Options Ed Watson, jail consultant with Construction Control Corporation, advised the Board that he had reviewed the 3 proposals submitted to perform the feasibility study on the existing Randolph County jail. Proposals received were as follows: Carter Goble Associates/LSV Partnership (Travel, etc. included) - $23,000 Sedgwick James/Stevens & Wilkinson (Travel, etc. not included) - $29,750 O'Brien/Atkins Associates (Travel, etc. not -included) - $32,640 Mr. Watson stated that while he believes there would be different advantages to choosing any of the 3 firms, he recommended Carter Goble as the first choice, with Sedgwick James as a close second. Chairman Frye asked Mr. Watson to negotiate with Sedgwick James and O'Brien/Atkins to include travel, etc. in their fee. The Board and Sheriff's Department will study the proposals during the next month and a decision will be made at the Commissioners' May 4 meeting. Resolution for School Bonds On motion of Langley, seconded by Comer, the Board adopted a resolution setting the details for the $16,000,000 school bonds to be sold April 14, 1992. A copy is included by reference. Audit Contract On motion of Langley, seconded by Davidson, the Board awarded a contract to Strand, Skees, Jones & Co. for $27,000 to do the County's audit for fiscal year 1991-92. Proclamation - County Government Week On motion of Davidson, seconded by Comer, the Board adopted a proclamation declaring April 5-11 to be County Government Week in Randolph County. A copy is included by reference. Proclamation - Volunteer Week On motion of Langley, seconded by Davidson, the Board adopted a proclamation declaring April 26 - May 2 as Volunteer Week in Randolph County. A copy is included by reference. Resolution Opposing the State's Administering Register of Deeds Offices On motion.of Davidson, seconded by Comer, the Board adopted a resolution opposing Senate Bill 917, which authorized the Legislative Research Commission to study the possibility of uniformly administering Register of Deeds offices .through a state agency. A copy is included by reference. April 6, 1992 Minutes Page 4 Resolution Requesting the State to Resume Financial Responsibility for Public School Energy Costs On motion of Langley, seconded by Comer, the Board adopted a resolution requesting the State to resume financial responsibility for public school energy costs. A copy is included by reference. Appointment - Nursing Home Committee On motion of Langley, seconded by Davidson, the Board reappointed Evelyn Holland to a three-year term on the Nursing Home/Domiciliary Home Community Advisory Committee. Appointment - County Planning Board On motion of Davidson, seconded by Comer, the Board reappointed Jim Routh to a three-year term on the County Planning Board. Budget Amendment - Court Facilities Alice Dawson, Assistant to the Manager, advised the Board that she had found someone who can restore the wood paneling in Courtroom A and that this procedure is preferable to the earlier plans for wallpapering it. However, the wood restoration will cost about $1,740 more than papering. She requested that the Board add this amount to the Court Facilities budget so that this work can be done. On motion of Davidson, seconded by Langley, the Board approved Budget Amendment #34, which transfers $1,740 from Fund Balance to Public Buildings (Court Facilities). A copy is included by reference. Rezoning Public Hearing At 4:00 p.m. the Board adjourned to a duly advertised public hearing to consider rezoning requests. Hal Johnson, Zoning Administrator, presented the following requests: 1. C. B. Arrington, Ramseur, is requesting that 1.49 acres at the corner of Hwy 64/Lake Drive, Columbia Township, be rezoned from RA to HC/CU to perform wood crafting duties (no employees). The Planning Board recommended approval of this request. Commissioners delayed action on this request at their March 9 meeting. 2. Dale Britt, Agent (for Gary Loflin), High Point, is requesting that 165 acres on SR 1547, Trinity Township, be rezoned from RA to RR to develop a restricted subdivision. The Planning Board recommended that this request be approved. 3. Timothy Butler, High Point, is requesting that 1.34 acres at 1573 Bethel Drive, Trinity Township, be rezoned from RA to LI for industrial development. The Planning Board recommended this request be approved. Comments - Request #1 Lori Arrington, Charlotte, stated that her father plans to build a shop for his woodworking hobby, that he does not intend to have a furniture business. She stated that most of the neighbors have outbuildings on their property similar to the one her father plans. She presented photographs of these outbuildings. Archie Phillips, neighbor, stated that other residents' outbuildings are in their backyards and that he doesn't understand why 12' acres are needed for a hobby shop. He reminded the Board that he had presented a petition last month April 6, 1992 Minutes Page 5 with 12 signatures opposing this request. Juanita Allen, neighbor, opposed Mr. Arrington's plans to place his building so close to her property line and questioned why he did not place it in his backyard like other residents. She said that she wants the area to remain residential. Charles Whitehead, neighbor, stated that commercial zoning is not needed for this area and said that neighbors' outbuildings had been in place before zoning. Comments - Request #2 Dale Britt stated that the proposed development will have lot sizes of about an acre, 125' lot width, 2000 square -foot minimum homes, and streets better than state standards. Comments - Request #3 Tim Butler stated that he just wants to add on to an existing building and that he needs zoning approval to do so. Chairman Frye closed the public hearing. Board Action on Requests On motion of Langley, seconded by Davidson the Board denied the request of C. B. Arrington. Chairman Frye instructed Hal Johnson to follow up on the construction that had continued after Mr. Arrington was told that he could not build his workshop without a rezoning permit and to make sure that all construction ceases. On motion of Davidson, seconded by Comer, the Board approved the request of Gary Loflin. On motion of Davidson, seconded by Langley, the Board approved the request of Timothy Butler. Adjournment On motion of Davidson, seconded by Comer, the Board adjourned.