030992RANDOLPH COUNTY
BOARD OF COMMISSIONERS
March 9, 1992 Minutes
The Randolph County Board of Commissioners met in regular session at 2:00
p.m. on March 9, 1992 in the County Office Building, 707 McDowell Road, Asheboro,
NC. Commissioners Frye, Langley, Davidson, Petty and Comer were present.
(Commissioner Petty entered when so noted in these minutes.) Invocation was given
by Rev. Charles Ledford, Church of God, Asheboro.
Filming of This Meeting
Chairman Frye announced that ESPN Television would be present during the
afternoon to film Richard Petty in his role as county commissioner.
Approval of Minutes
On motion of Davidson, seconded by Langley, the Board approved the minutes of
the February 3 and February 27 meetings.
Deep River Citizens Coalition
Edith Coltrane of the Deep River Citizens Coalition, a.group opposing the
Randleman Lake project, stated that several members desired to address the
Commissioners concerning the Randleman Lake project.
Dr. Vance Arnold of the Greensboro Sierra Club presented a video of a canoe
trip he had made down.the Deep River. The purpose of the video was to show how
the river became increasingly polluted as he went downstream. Dr. Arnold stated
that the Sierra Club is opposed to the Randleman Lake project and that we should
utilize conservation of existing water sources.
Jane Mahan of Whynot discussed several problems with this project that she
had learned about from attending meetings at which state officials spoke.
Ann Long of the Clean Water Fund of North Carolina raised several issues
concerning this project and asked the Commissioners to look at alternatives.
Edith Coltrane asked the Commissioners to pull out of the Piedmont Triad
Regional Water Authority and to come up with their own solution for future water.
-Glenn Wall, a Guilford County resident who will be displaced by the Randleman
Lake, stated that the water is polluted but that if the project is going to
continue, it should begin moving more quickly.
The Board took no action on the Deep River Citizens Coalition's request.
Chairman Frye stated that they had been successful in getting the U.S. Corps of
Engineers out of the project. He said that it seemed to be most cost-effective to
join in with the other governments on this water supply and that if we pull out of
the Water Authority, we would not have a voice in what happens..
Studies on Jail Options
Chairman Frye announced that because someone else's emergency surgery, Ed
Watson of Construction Control Corporation has had to.take over another project.
Also, Bob Goble of Carter Goble is out of the country; therefore, Ed Watson was
unable to have a report ready for this.meeting concerning jail options.
Commissioner Richard Petty. -came into the meeting at this point and was present for
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the remainder of the meeting.
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Bid Award - Data Imaging System
Patty Sykes, Purchasing Agent, stated that formal bids were received as
follows for a data imaging system for the Tax Department:
Cole-Layer-Trumble Company $25,000
Compu-Color, Inc. 35,738
This is a system which will store, retrieve and display color images of real
estate improvements.
On motion of Davidson, seconded by Petty, the Board awarded the contract to
the low bidder, Cole-Layer-Trumble Company.
Sale of Surplus Computer Property
Patty Sykes, Purchasing Agent, advised the Board that only one offer had been
received on the Microdata 9000 Computer System that the County has declared
surplus. The offer, made by J. W. Coley of Winston-Salem, was for $15. Ms. Sykes
said that every alternative had been exhausted in attempting to dispose of the
equipment and that further attempts would result in additional expenses with
probably no better expense probably.
On motion of Petty, seconded by Comer, the Board accepted the $15 offer of
J.W. Coley.
Sale of Surplus Radio Equipment
Patty Sykes, Purchasing Agent, stated that last year equipment was purchased
to upgrade the County's fire communications.. When this upgrade was completed, the
County was left with a valuable piece of low band radio equipment for which it had
no further use. Ms. Sykes requested the Board to declare this equipment surplus
so that she could advertise for bids.
The Board instructed Ms. Sykes to have the Emergency Services Director to set
a minimum bid amount before proceeding with disposal.
Software to Interface Tax Appraisal and Tax Listing
Patty Sykes, Purchasing Agent, explained that the Tax Department is currently
working with two computer systems utilizing two types of software operations. The
mass appraisal system is provided by Cole-Layer-Trumble, and the tax listing
system is provided by the County. Since the software operations do not
interface, updates or inquiries must be performed twice, once on each system. It
is requested that a contract for $14,000 be awarded to Elliott -Ross, a division of
Cole-Layer-Trumble, to provide software that will interface the two systems.
On motion of Langley, seconded by Petty, the Board awarded the contract to
Elliott -Ross and authorized the County Manager to sign the contract.
Schedule of Tax Values
Billy Chilton, Tax Assessor, submitted to the Board of County Commissioners
the proposed true value and present value schedules, standards, and rules to be
used in appraising real property in the county for the 1993 revaluation. He also
stated that a copy is available for public inspection in the Office of the County
Assessor and that he would review all of this with the Board at their March 24
meeting, which includes a tour and a duly advertised public hearing at 7:00 p.m.
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Grievance Procedure for Americans With Disabilities Act
Hal Scott, .personnel Director, advised the Board that a new law had required
to County to immediately put into place a grievance procedure relative to the
Americans With Disabilities Act (ADA). He stated that the County has been
operating under a temporary procedure signed by the County Manager, but that the
Board must now adopt a written permanent procedure. He recommended that the
temporary procedure be adopted for this purpose.
On motion of Petty, seconded by Langley, the Board adopted the temporary
grievance procedure as its permanent ADA Grievance Procedure. A copy is included
by reference.
Soil & Water Conservation Employees Retirement
Frank Willis, County Manager, reported that when Soil & Water Conservation
became a County department, those employees became eligible for state retirement
and that the State has approved their paying into the retirement system for their
previous years of service. The total cost for this is $37,094.80. The Soil &
Water Conservation Board turned over to the County $20,748 from their fund balance
when the County took over this department. That Board has voted to use this sum
to pay toward the total cost for retirement credit. Of the remaining amount,
$585.56 will come from their current budget; $14,840.46 will be paid personally by
Laverne Yarborough; and $921.12 will be paid personally by Lynden Craven.
On motion of Petty, seconded by Comer, the Board adopted a resolution to
enter into an agreement with the state retirement system to provide prior service
credit. A copy of this resolution is included by reference.
Proposed Use of Courier/Tribune Building and Old Rest Home Building
Frank Willis stated that we are at the point in the master plan for the 911
system at which a decision must be made concerning where it is to be housed. He
said that several options had been studied and that it is staff recommendation
that 911 be put in the upper level of the Courier/Tribune building, along with
Emergency Services administrative staff. Later on, when Vice -Narcotics moves out,
Public Works could move in. Maintenance would move to the basement before
renovations begin. The rest home would be used for storage only and the voting
machines; currently.in the Courier/Tribune basement, would be moved there. Mr.
Willis said that the Courier/Tribune building is one of the strongest buildings in
the county and, with no windows, has excellent security. The building is in good
condition and is in a good location. The old rest home is in poor condition and
would require extensive renovations for anything except storage.
On motion of Davidson, seconded by Petty, the Board approved the use of the
Courier/Tribune building for 911.
Request from Asheboro to Use County Property for Recycling Drop -Off Site
Frank Willis, County Manager, advised that the City of Asheboro has requested
the use of part of the rest home parking lot for a recycling drop-off site.
On motion of Davidson, seconded by Langley, the Board approved this request.
Home and Community Care Block Grant
Frank Willis, County Manager, discussed the State's Home and Community Care
Block Grant, which is designed to improve the planning and coordination of in-home
and community based services provided to North Carolina's older adults. The
Division of Aging's implementation plan requires counties to make.certain
decisions concerning these funds. 2- -
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On motion of Petty, seconded by Langley, the Board adopted a resolution
naming•,Region G Area:Agency on Aging as the agency with lead responsibility for
the funding plan and stating that Randolph County does not wish Division of Aging
to grant.and reimburse in-home and adult day care funds. A copy.of this
resolution is included by reference.
Randleman Ambulance Base
Alice Dawson, Assistant to the County Manager, gave Commissioners an update
on the Randleman ambulance base. She said that Jockey International.has donated
one acre of land for this purpose and that the County now has a recorded deed and
a permanent easement over a portion of Jockey's driveway. Ms. Dawson noted that
Larry Austin, who designed the Ramseur ambulance base, has been retained as
architect for this project. Except for minor revisions, the Ramseur design and
floor plan will be used in Randleman. Construction is expected to be completed by
mid-November. Ms. Dawson publicly thanked Jockey for their donation and Jim
Fogleman, Jockey Plant Manager, for his help with this project.
Chairman Frye instructed Ms. Dawson to write a letter to Mr. Fogleman and
Jockey to express the•Board's appreciation to them.
NCACC District Meeting
Darrell Frye, Kenyon Davidson, and Frank Willis indicated that they would
attend the NCACC joint district meeting March 31 in Salisbury.
Rezoning Public Hearing
At 4:00 p.m. the Board adjourned to a duly advertised public hearing to
consider rezoning requests. Hal Johnson, Zoning Administrator, presented the
following requests:
1. Donald Lanier, Asheboro, is requesting 69 acres on SR 1341, Tabernacle
Township, be rezoned from RA to RM for a 21 -lot subdivision that would allow
single -wide manufactured housing. Commissioner.action on this request was delayed
from the February 3 meeting, pending further information on road conditions.
2. Charlie Arrington, Ramseur, is requesting 1.49 acres located on the corner of
Hwy 64/Lake Drive, be rezoned from RA to HC/CU to construct a building for wood
crafting. The Planning Board unanimously recommended approval of this request
with the following conditions: 1) no outside storage; 2) activity restricted to a
one-person operation for wood crafting and related business operations.
Comments —Request #1•
Donald Lanier stated that average lot size is,3-5 acres and that he plans
underground utilities.
Comments - Request #2.
Archie Phi.11ips,'.neighbor, opposed this request and stated that a petition
with twelve names opposing had been submitted to the Planning Board.
Juanita Allen, adjoining property owner, said the proposed building would be
very close to her house and would downgrade her home's value.
The public hearing was closed.
Board Action - Request #1
On motion of Davidson, seconded by Langley, the -Board approved the request of
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Donald Lanier, with restrictions recommended by the Planning Board (set forth in
February 3, 1992 Commissioners' minutes).
Board Action - Request #2
Richard Petty made a motion to approve the request of Charlie Arrington with
restrictions recommended.by the Planning Board. This motion died for lack of a
second.
Floyd Langley made a motion, seconded by Martha Comer, to deny this request.
Chairman Frye asked for a roll call: Comer - yes; Petty, no; Frye - no; Langley,
yes; Davidson, no. Therefore, the motion to deny the request was defeated.
.On motion of Davidson, seconded by Petty, the Board unanimously voted to
table this request until next month in order to have additional time to study the
request and to revisit the site.
Budget Amendment - Asheboro.City Schools
Roger Pritchard, Asheboro City Schools, announced that they have revised
their priorities for their long-range facility planning. Under the revised plan,
they are requesting that $460,000 bond monies allocated to Lindley Park School,.as
well as $165,120 set aside earlier as contingency, be transferred to the Asheboro
High School Renovation Project and the Balfour School Project. Mr. Pritchard
noted that the capital project ordinance total would not change.
On motion of. Davidson, seconded by Petty, the Board approved Budget Amendment
#1 to.the Asheboro.City Schools.Capital Project Ordinance, which reallocates
project funds as described above. A copy is included by reference.
Environmental Health Services Fees
MiMi Cooper, Health Director, explained that the fee schedule she presented
to Commissioners last month had been revised to make it fit into the centralized
permitting program. She stated that.some environmental health inspections could
probably be done by a technician, which would be a lower salary grade than an
environmental health specialist.
The Board took no action on these fees. Chairman Frye indicated that these
fees may be addressed again during the 92-93 budget deliberations.
Budget Amendment - Health
On motion of Langley, seconded by Petty, the Board approved Budget Amendment
#29.in order to accept from the State $1,363 for the Environmental Health Program
and $11,355 for the Family Planning and Maternity Programs. A copy is included by
reference.
Update on Road Naming and Street Addressing
Hal Johnson showed on a map.which areas of the county have already received
road names and permanent street addresses. He said the project will be completed
countywide by August.
Randolph County Schools - Phase II Capital Project Ordinance
On motion of Langley, seconded by Petty, the Board adopted the Randolph
County Schools - Phase II Capital Project Ordinance in -preparation of receipt of
$16,000,000 proceeds from the sale of bonds. A copy is included by reference.
D.O.T. Additions
On motion of Petty, seconded by Davidson, the Board adopted resolutions
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approving the addition of Meadowood Court, Scaleybark Lane, and Fieldcrest Court
to the State System of Roads. Copies of resolutions are included by reference.
Legally Binding Commitment for Timken Community Development Block Grant
On motion of Davidson, seconded by Langley, the Board voted to enter into a
contract with Timken which states the responsibilities of the County and Timken
under terms of a $600,000 Community Development Block Grant awarded by the State.
Assessment Policy Regarding Future Uses of Facilities Funded by Community
Development Block Grant
On motion of Davidson, seconded by Langley, the Board adopted an assessment
policy stating that certain individuals hooking up to the water line serving
Timken must pay a $500 hook-up fee. This fee does not apply to any business owned
by low -to -moderate income individuals or on any residence that is owned and
occupied by low -to -moderate income individuals.
Capital Project Ordinance for Community Development Block Grant for Timken
On motion of Petty, seconded by Comer, the Board adopted a capital project
ordinance, which allocates the $600,000 grant funds and $400,000 County funds to
the various line item expenditures for this project. A copy is included by
reference.
Resolution for JTPA Service Delivery Area
On motion of Langley, seconded by Petty, the Board adopted a resolution
agreeing to form a.job training consortium with Orange and Alamance Counties as a
Service Delivery Area for JTPA purposes and designating the Chairman of the
Randolph County Commissioners as the Chief .Elected Official for the consortium. A
copy is included by reference.
Appointments - Archdale Planning Board
On motion of Davidson, seconded by Petty, the Board reappointed Dewey.
Coggins, Peggy Fulp, and Vernal Gibson to the Archdale Planning Board.
Appointments - Archdale Board of Adjustment
On motion of Petty, seconded by Langley, the Board reappointed Betty Croker
to the Archdale Board of Adjustment.
Budget Amendment - Soil & Water
On motion of Davidson, seconded by Langley, the Board approved Budget
Amendment #30, which appropriates $20,748 from Fund Balance and -transfers it to
the Soil & Water Conservation budget for the purchase of prior service credit as
discussed earlier in -this meeting. A copy is included by reference.
Budget Amendment - Law Enforcement & Detention Center Capital Project Ordinance
On motion of Petty, seconded by Comer, the Board approved Budget Amendment #8
to the Law Enforcement and Detention Center Capital Project Ordinance, to provide
the legal wording for reimbursables. A copy is included by reference.
Litigation Settlement
Ed Gavin, County Attorney, reported that Central Carolina Hospital in Sanford
has made a claim against Randolph County for $46,550.78 to cover charges incurred
by Pearl Coffer, a patient who was a client of the Randolph County Department of
Social Services. Marion Smith, Social Services Director, as her -guardian, applied
for Medicaid for her. Her Medicare coverage was exhausted May 10, 1990 and her
Medicaid did not become effective until October 2, 1990. The charges in question
occurred during that -five-month gap for which she had no coverage. Mr..Gavin
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stated that he does not think Randolph County is responsible for these charges but
if we go to trial, it will be held in Lee County where the hospital is located.
That would put us at a disadvantage. Also, the cost of defending the suit would
be high. He has negotiated with the hospital and they are willing to settle the
claim for $15,000.
On motion of Davidson, seconded by Petty, the Board voted to accept the
settlement offer of $15,000 with Central Carolina Hospital,'and they authorized
the County Manager to execute the necessary documents to effect this settlement.
Adjournment
On motion of Davidson, seconded by Comer, the Board adjourned.