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030992RANDOLPH COUNTY BOARD OF COMMISSIONERS March 9, 1992 Minutes The Randolph County Board of Commissioners met in regular session at 2:00 p.m. on March 9, 1992 in the County Office Building, 707 McDowell Road, Asheboro, NC. Commissioners Frye, Langley, Davidson, Petty and Comer were present. (Commissioner Petty entered when so noted in these minutes.) Invocation was given by Rev. Charles Ledford, Church of God, Asheboro. Filming of This Meeting Chairman Frye announced that ESPN Television would be present during the afternoon to film Richard Petty in his role as county commissioner. Approval of Minutes On motion of Davidson, seconded by Langley, the Board approved the minutes of the February 3 and February 27 meetings. Deep River Citizens Coalition Edith Coltrane of the Deep River Citizens Coalition, a.group opposing the Randleman Lake project, stated that several members desired to address the Commissioners concerning the Randleman Lake project. Dr. Vance Arnold of the Greensboro Sierra Club presented a video of a canoe trip he had made down.the Deep River. The purpose of the video was to show how the river became increasingly polluted as he went downstream. Dr. Arnold stated that the Sierra Club is opposed to the Randleman Lake project and that we should utilize conservation of existing water sources. Jane Mahan of Whynot discussed several problems with this project that she had learned about from attending meetings at which state officials spoke. Ann Long of the Clean Water Fund of North Carolina raised several issues concerning this project and asked the Commissioners to look at alternatives. Edith Coltrane asked the Commissioners to pull out of the Piedmont Triad Regional Water Authority and to come up with their own solution for future water. -Glenn Wall, a Guilford County resident who will be displaced by the Randleman Lake, stated that the water is polluted but that if the project is going to continue, it should begin moving more quickly. The Board took no action on the Deep River Citizens Coalition's request. Chairman Frye stated that they had been successful in getting the U.S. Corps of Engineers out of the project. He said that it seemed to be most cost-effective to join in with the other governments on this water supply and that if we pull out of the Water Authority, we would not have a voice in what happens.. Studies on Jail Options Chairman Frye announced that because someone else's emergency surgery, Ed Watson of Construction Control Corporation has had to.take over another project. Also, Bob Goble of Carter Goble is out of the country; therefore, Ed Watson was unable to have a report ready for this.meeting concerning jail options. Commissioner Richard Petty. -came into the meeting at this point and was present for Page 2 3/9/92 Commissioners Meeting the remainder of the meeting. --------------------------------------------------------------------------------- Bid Award - Data Imaging System Patty Sykes, Purchasing Agent, stated that formal bids were received as follows for a data imaging system for the Tax Department: Cole-Layer-Trumble Company $25,000 Compu-Color, Inc. 35,738 This is a system which will store, retrieve and display color images of real estate improvements. On motion of Davidson, seconded by Petty, the Board awarded the contract to the low bidder, Cole-Layer-Trumble Company. Sale of Surplus Computer Property Patty Sykes, Purchasing Agent, advised the Board that only one offer had been received on the Microdata 9000 Computer System that the County has declared surplus. The offer, made by J. W. Coley of Winston-Salem, was for $15. Ms. Sykes said that every alternative had been exhausted in attempting to dispose of the equipment and that further attempts would result in additional expenses with probably no better expense probably. On motion of Petty, seconded by Comer, the Board accepted the $15 offer of J.W. Coley. Sale of Surplus Radio Equipment Patty Sykes, Purchasing Agent, stated that last year equipment was purchased to upgrade the County's fire communications.. When this upgrade was completed, the County was left with a valuable piece of low band radio equipment for which it had no further use. Ms. Sykes requested the Board to declare this equipment surplus so that she could advertise for bids. The Board instructed Ms. Sykes to have the Emergency Services Director to set a minimum bid amount before proceeding with disposal. Software to Interface Tax Appraisal and Tax Listing Patty Sykes, Purchasing Agent, explained that the Tax Department is currently working with two computer systems utilizing two types of software operations. The mass appraisal system is provided by Cole-Layer-Trumble, and the tax listing system is provided by the County. Since the software operations do not interface, updates or inquiries must be performed twice, once on each system. It is requested that a contract for $14,000 be awarded to Elliott -Ross, a division of Cole-Layer-Trumble, to provide software that will interface the two systems. On motion of Langley, seconded by Petty, the Board awarded the contract to Elliott -Ross and authorized the County Manager to sign the contract. Schedule of Tax Values Billy Chilton, Tax Assessor, submitted to the Board of County Commissioners the proposed true value and present value schedules, standards, and rules to be used in appraising real property in the county for the 1993 revaluation. He also stated that a copy is available for public inspection in the Office of the County Assessor and that he would review all of this with the Board at their March 24 meeting, which includes a tour and a duly advertised public hearing at 7:00 p.m. Page 3 3/9/92 Commissioners Meeting Grievance Procedure for Americans With Disabilities Act Hal Scott, .personnel Director, advised the Board that a new law had required to County to immediately put into place a grievance procedure relative to the Americans With Disabilities Act (ADA). He stated that the County has been operating under a temporary procedure signed by the County Manager, but that the Board must now adopt a written permanent procedure. He recommended that the temporary procedure be adopted for this purpose. On motion of Petty, seconded by Langley, the Board adopted the temporary grievance procedure as its permanent ADA Grievance Procedure. A copy is included by reference. Soil & Water Conservation Employees Retirement Frank Willis, County Manager, reported that when Soil & Water Conservation became a County department, those employees became eligible for state retirement and that the State has approved their paying into the retirement system for their previous years of service. The total cost for this is $37,094.80. The Soil & Water Conservation Board turned over to the County $20,748 from their fund balance when the County took over this department. That Board has voted to use this sum to pay toward the total cost for retirement credit. Of the remaining amount, $585.56 will come from their current budget; $14,840.46 will be paid personally by Laverne Yarborough; and $921.12 will be paid personally by Lynden Craven. On motion of Petty, seconded by Comer, the Board adopted a resolution to enter into an agreement with the state retirement system to provide prior service credit. A copy of this resolution is included by reference. Proposed Use of Courier/Tribune Building and Old Rest Home Building Frank Willis stated that we are at the point in the master plan for the 911 system at which a decision must be made concerning where it is to be housed. He said that several options had been studied and that it is staff recommendation that 911 be put in the upper level of the Courier/Tribune building, along with Emergency Services administrative staff. Later on, when Vice -Narcotics moves out, Public Works could move in. Maintenance would move to the basement before renovations begin. The rest home would be used for storage only and the voting machines; currently.in the Courier/Tribune basement, would be moved there. Mr. Willis said that the Courier/Tribune building is one of the strongest buildings in the county and, with no windows, has excellent security. The building is in good condition and is in a good location. The old rest home is in poor condition and would require extensive renovations for anything except storage. On motion of Davidson, seconded by Petty, the Board approved the use of the Courier/Tribune building for 911. Request from Asheboro to Use County Property for Recycling Drop -Off Site Frank Willis, County Manager, advised that the City of Asheboro has requested the use of part of the rest home parking lot for a recycling drop-off site. On motion of Davidson, seconded by Langley, the Board approved this request. Home and Community Care Block Grant Frank Willis, County Manager, discussed the State's Home and Community Care Block Grant, which is designed to improve the planning and coordination of in-home and community based services provided to North Carolina's older adults. The Division of Aging's implementation plan requires counties to make.certain decisions concerning these funds. 2- - Page 4 3/9/92 Commissioners.Meeting On motion of Petty, seconded by Langley, the Board adopted a resolution naming•,Region G Area:Agency on Aging as the agency with lead responsibility for the funding plan and stating that Randolph County does not wish Division of Aging to grant.and reimburse in-home and adult day care funds. A copy.of this resolution is included by reference. Randleman Ambulance Base Alice Dawson, Assistant to the County Manager, gave Commissioners an update on the Randleman ambulance base. She said that Jockey International.has donated one acre of land for this purpose and that the County now has a recorded deed and a permanent easement over a portion of Jockey's driveway. Ms. Dawson noted that Larry Austin, who designed the Ramseur ambulance base, has been retained as architect for this project. Except for minor revisions, the Ramseur design and floor plan will be used in Randleman. Construction is expected to be completed by mid-November. Ms. Dawson publicly thanked Jockey for their donation and Jim Fogleman, Jockey Plant Manager, for his help with this project. Chairman Frye instructed Ms. Dawson to write a letter to Mr. Fogleman and Jockey to express the•Board's appreciation to them. NCACC District Meeting Darrell Frye, Kenyon Davidson, and Frank Willis indicated that they would attend the NCACC joint district meeting March 31 in Salisbury. Rezoning Public Hearing At 4:00 p.m. the Board adjourned to a duly advertised public hearing to consider rezoning requests. Hal Johnson, Zoning Administrator, presented the following requests: 1. Donald Lanier, Asheboro, is requesting 69 acres on SR 1341, Tabernacle Township, be rezoned from RA to RM for a 21 -lot subdivision that would allow single -wide manufactured housing. Commissioner.action on this request was delayed from the February 3 meeting, pending further information on road conditions. 2. Charlie Arrington, Ramseur, is requesting 1.49 acres located on the corner of Hwy 64/Lake Drive, be rezoned from RA to HC/CU to construct a building for wood crafting. The Planning Board unanimously recommended approval of this request with the following conditions: 1) no outside storage; 2) activity restricted to a one-person operation for wood crafting and related business operations. Comments —Request #1• Donald Lanier stated that average lot size is,3-5 acres and that he plans underground utilities. Comments - Request #2. Archie Phi.11ips,'.neighbor, opposed this request and stated that a petition with twelve names opposing had been submitted to the Planning Board. Juanita Allen, adjoining property owner, said the proposed building would be very close to her house and would downgrade her home's value. The public hearing was closed. Board Action - Request #1 On motion of Davidson, seconded by Langley, the -Board approved the request of Page 5 3/9/92 Commissioners Meeting Donald Lanier, with restrictions recommended by the Planning Board (set forth in February 3, 1992 Commissioners' minutes). Board Action - Request #2 Richard Petty made a motion to approve the request of Charlie Arrington with restrictions recommended.by the Planning Board. This motion died for lack of a second. Floyd Langley made a motion, seconded by Martha Comer, to deny this request. Chairman Frye asked for a roll call: Comer - yes; Petty, no; Frye - no; Langley, yes; Davidson, no. Therefore, the motion to deny the request was defeated. .On motion of Davidson, seconded by Petty, the Board unanimously voted to table this request until next month in order to have additional time to study the request and to revisit the site. Budget Amendment - Asheboro.City Schools Roger Pritchard, Asheboro City Schools, announced that they have revised their priorities for their long-range facility planning. Under the revised plan, they are requesting that $460,000 bond monies allocated to Lindley Park School,.as well as $165,120 set aside earlier as contingency, be transferred to the Asheboro High School Renovation Project and the Balfour School Project. Mr. Pritchard noted that the capital project ordinance total would not change. On motion of. Davidson, seconded by Petty, the Board approved Budget Amendment #1 to.the Asheboro.City Schools.Capital Project Ordinance, which reallocates project funds as described above. A copy is included by reference. Environmental Health Services Fees MiMi Cooper, Health Director, explained that the fee schedule she presented to Commissioners last month had been revised to make it fit into the centralized permitting program. She stated that.some environmental health inspections could probably be done by a technician, which would be a lower salary grade than an environmental health specialist. The Board took no action on these fees. Chairman Frye indicated that these fees may be addressed again during the 92-93 budget deliberations. Budget Amendment - Health On motion of Langley, seconded by Petty, the Board approved Budget Amendment #29.in order to accept from the State $1,363 for the Environmental Health Program and $11,355 for the Family Planning and Maternity Programs. A copy is included by reference. Update on Road Naming and Street Addressing Hal Johnson showed on a map.which areas of the county have already received road names and permanent street addresses. He said the project will be completed countywide by August. Randolph County Schools - Phase II Capital Project Ordinance On motion of Langley, seconded by Petty, the Board adopted the Randolph County Schools - Phase II Capital Project Ordinance in -preparation of receipt of $16,000,000 proceeds from the sale of bonds. A copy is included by reference. D.O.T. Additions On motion of Petty, seconded by Davidson, the Board adopted resolutions Page 6 3/9/92 Commissioners Meeting approving the addition of Meadowood Court, Scaleybark Lane, and Fieldcrest Court to the State System of Roads. Copies of resolutions are included by reference. Legally Binding Commitment for Timken Community Development Block Grant On motion of Davidson, seconded by Langley, the Board voted to enter into a contract with Timken which states the responsibilities of the County and Timken under terms of a $600,000 Community Development Block Grant awarded by the State. Assessment Policy Regarding Future Uses of Facilities Funded by Community Development Block Grant On motion of Davidson, seconded by Langley, the Board adopted an assessment policy stating that certain individuals hooking up to the water line serving Timken must pay a $500 hook-up fee. This fee does not apply to any business owned by low -to -moderate income individuals or on any residence that is owned and occupied by low -to -moderate income individuals. Capital Project Ordinance for Community Development Block Grant for Timken On motion of Petty, seconded by Comer, the Board adopted a capital project ordinance, which allocates the $600,000 grant funds and $400,000 County funds to the various line item expenditures for this project. A copy is included by reference. Resolution for JTPA Service Delivery Area On motion of Langley, seconded by Petty, the Board adopted a resolution agreeing to form a.job training consortium with Orange and Alamance Counties as a Service Delivery Area for JTPA purposes and designating the Chairman of the Randolph County Commissioners as the Chief .Elected Official for the consortium. A copy is included by reference. Appointments - Archdale Planning Board On motion of Davidson, seconded by Petty, the Board reappointed Dewey. Coggins, Peggy Fulp, and Vernal Gibson to the Archdale Planning Board. Appointments - Archdale Board of Adjustment On motion of Petty, seconded by Langley, the Board reappointed Betty Croker to the Archdale Board of Adjustment. Budget Amendment - Soil & Water On motion of Davidson, seconded by Langley, the Board approved Budget Amendment #30, which appropriates $20,748 from Fund Balance and -transfers it to the Soil & Water Conservation budget for the purchase of prior service credit as discussed earlier in -this meeting. A copy is included by reference. Budget Amendment - Law Enforcement & Detention Center Capital Project Ordinance On motion of Petty, seconded by Comer, the Board approved Budget Amendment #8 to the Law Enforcement and Detention Center Capital Project Ordinance, to provide the legal wording for reimbursables. A copy is included by reference. Litigation Settlement Ed Gavin, County Attorney, reported that Central Carolina Hospital in Sanford has made a claim against Randolph County for $46,550.78 to cover charges incurred by Pearl Coffer, a patient who was a client of the Randolph County Department of Social Services. Marion Smith, Social Services Director, as her -guardian, applied for Medicaid for her. Her Medicare coverage was exhausted May 10, 1990 and her Medicaid did not become effective until October 2, 1990. The charges in question occurred during that -five-month gap for which she had no coverage. Mr..Gavin Page 7 3/9/92 Commissioners Meeting stated that he does not think Randolph County is responsible for these charges but if we go to trial, it will be held in Lee County where the hospital is located. That would put us at a disadvantage. Also, the cost of defending the suit would be high. He has negotiated with the hospital and they are willing to settle the claim for $15,000. On motion of Davidson, seconded by Petty, the Board voted to accept the settlement offer of $15,000 with Central Carolina Hospital,'and they authorized the County Manager to execute the necessary documents to effect this settlement. Adjournment On motion of Davidson, seconded by Comer, the Board adjourned.