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020392RANDOLPH COUNTY BOARD OF COMMISSIONERS February 3, 1992 Minutes The Randolph County Board. of Commissioners met in regular session at 2:00 p.m. on February 3, 1992, Commissioners Meeting Room, County Office Building, 707 McDowell Road, Asheboro, NC. Commissioners Frye, Davidson, Langley, and Comer were present. Commissioner Petty was absent. Invocation was given by Rev. Steven Rainey, First United Methodist Church, Randleman. On motion of Langley, seconded by Davidson, the Board approved the minutes of the January 6 meeting. Request From County Board of Education To Sell $16 Million School Bonds Dr. George Fleetwood, Superintendent of County Schools, presented a series of slides showing how the 1991. school bond sale proceeds are being spent. He urged Commissioners to move forward with the selling of the next $16 million voter -approved school bonds. He presented slides demonstrating how the new bond money will be spent:. On motion of Langley, seconded by Comer, the Board instructed the County Manager to proceed with selling $16 million school bonds, with a target sell date of April 14, 1992 and settlement date of May 5, 1992. PTCOG Proposed Regional Thoroughfare Plan Lindsay Cox, Executive Director for Piedmont Triad Council of Governments (PTCOG), presented a proposed regional thoroughfare plan. This plan has already been approved by PTCOG°s Regional Advisory Committee on Transportation and the PTCOG Board of Delegates. If approved by the Commissioners in all six counties of Region G and NC Dept. of Transportation, this plan will be a first of its kind in North Carolina. On motion of Davidson, seconded by Langley, the Board approved the proposed regional thoroughfare plan. JTPA Service Delivery Area Designation Janice Scarborough, Regional Consolidated Services, advised the Board that Rockingham and Caswell Counties are leaving the JTPA rural service delivery area that they are in with Randolph, Orange, and Alamance Counties. The remaining three counties are eligible to form their own service delivery area. Regional Consolidated Services would administer the funds. A Private Industry Council would be formed, with six members from each of the three counties, to oversee the funds and programs.. Ms. Scarborough noted that Orange and Alamance are willing to join with Randolph to form the new SDA. On motion of Davidson, seconded by Langley, the Board voted to dissolve the existing rural service delivery area and form a new service delivery area with Orange and Alamance Counties. Cablevision Resolution Jack Stanley of ATC, parent company of Cablevision, informed the Board that Time Warner, Inc., parent company of ATC, has formed a partnership with Toshiba Corporation and C. Itoh & Co.,.:Ltd. at the subsidiary level. Although ATC will continue to be the entity holding the cable TV franchise with Randolph County, . Page 2 - 2/3/92 Commissioners Meeting ATC is seeking County approval of the Time Warner transactions mentioned, since assets of the company are being transferred. On motion of Langley, seconded by Comer, the Board approved a resolution authorizing and consenting to the transfer of assets within Time Warner, Inc. A copy is included by reference. Bid Award - Carpet and Wallcovering, Patty Sykes, Purchasing Agent, stated that informal quotes have been received for replacing carpet in Courtroom A and the Auman House and for wallcovering for Courtroom A, as follows: Walls Carpet Total Bid Flinchum's Quality Floor 1,331.18 11,398.14 12,729.32 Interiors/Exteriors 1,380.00 11,900.00 13,280.00 L & M Floor Covering No Bid 15,121.10 15,121.10 On motion of Davidson, seconded by Comer, the Board awarded the bid to the low bidder, Flinchum's Quality Floor. Bid Award - Sheriff's Radio Equipment This item was removed from the agenda. Bid Award - Ambulance Remount Ms. Sykes presented formal bids received for ambulance remount, as follows: American Emergency Vehicles, Jefferson, NC 37,485.17 BASA Truck & Electric, Asheville, NC 18,760.00 Rescue One Remount, Inc., Benson, NC 13,975.00 She noted that American Emergency Vehicles has twice incorrectly included the cost of cab and chassis in their bid. On motion of Langley, seconded by Comer, the Board awarded the bid to the low bidder, Rescue One Remount, Inc. Bid Award - Heating Oil Ms. Sykes presented formal bids received for heating oil for the 92=93 heating season: Briles Oil Company .5990 Pugh Oil Company .5850 On motion of Davidson, seconded by Comer, the Board awarded the bid to the low bidder, Pugh Oil Company. Fire Prevention Code Enforcement Task Force Neil Allen, Emergency Services Director, advised the Board that the N.C. Building Code Council has adopted an inspection schedule that requires fire safety inspections be done on every existing structure, excluding one- and two-family dwellings and townhouses, effective January,, 1993. The classification of occupancy will determine if the inspection is to be made every year, every two years, or every three years. Mr. Allen recommended that a task force be Page 3 - 2/3/92 Commissioners Meeting appointed to address.policy and organizational questions and to develop the fire prevention code enforcement program for Randolph County. This program would be, presented to the full Board. of Commissioners for their consideration. On motion of Langley, seconded by Comer, the Board appointed the following persons to the task force: Kenyon Davidson, County Commissioner; Frank Willis, County Manager; Mike Tardif, Liberty Town. Manager; Jim Smith, Asheboro Fire Chief; Bill McDaniel, County Building Code Administrator; Tom Wassack, County Computer Analyst; Rick Davie, County Fire Marshal; Neil Allen, County Director of .Emergency Services. Contract - Billing for Ash -Rand Rescue Squad Neil Allen stated that Ash -Rand has requested the County to do their billing. The Tax Department has software capable of billing for Ash -Rand and it would not place.a burden on the staff. On motion of Langley, seconded by Davidson, the Board approved a contract enabling the County to bill ambulance fees for Ash -Rand for a 15% administrative fee of the amount collected. Set Date for Special March Meeting Billy Chilton, Tax Assessor, asked the Board to set a special meeting date. in March to hear revaluation presentations, go on a bus tour for a demonstration of appraisal techniques, and to hold a public hearing on the schedule of values. The Board set a. special meeting for 2:00 p.m. on March 24 and a public hearing at 7:00 p.m. the same day. Resolution Amending Contract .with Westside Fire Department Alice Dawson, Clerk.;to the.. Board, informed the Board that Westside Volunteer Fire Department, Inc, has changed its name to Westside Volunteer Fire and Rescue Department, Inc. She stated that this was a change in name only; their duties and responsibilities remain the,same. The reason for the change is that those firemen, through the state rescue association, are eligible for additional death benefits and their children may receive scholarships On motion of Davidson, seconded by Comer, the Board approved a resolution amending the County's contract with Westside Volunteer Fire Department, Inc., to reflect the name change and the County's approval of it. A copy is included by reference. Piedmont Triad Partnership On motion of Davidson, seconded by Comer, the Board appropriated $5,000 from Contingency to make a contribution to the Piedmont Triad Partnership, a new economic development organization whose purpose is to promote the region. A copy of Budget Amendment #23 is included by reference. Rezoning Public Hearing At 4:00 p.m, the Board adjourned to a duly advertised public hearing to consider rezoning requests. Hal Johnson, Zoning Administrator, presented the following request: Donald Lanier,.Asheb,:)ro,, is requesting 69 acres on'SR 1341, Tabernacle Township, be.rezoned from F.A:to RM for a 21 -lot subdivision that would allow Page 4 - 2/3/92 Commissioners Meeting single -wide manufactured ho -using. The Planning .Board first considered this request November 5, 1991, when the proposal was for 53 lots. They recommended denial because of density of the proposed development in this rural area. Mr. Lanier asked that his request to the Board of Commissioners be delayed so he could address Planning .Board concerns. On January 7, 1992, the Planning Board considered Mr. Lanier's revised plans and recommended unanimously that the request be approved, with the following conditions: (1) Manufactured homes must be new, constructed in 1992. (2) At no time shall a manufactured home older than 4 years from date of sale be allowed as a replacement in the subdivision. (3) All manufactured homes shall be on permanent masonry foundations. (4) Appropriate subdivision restrictive covenants shall be developed to protect the single family rural residential character of the community. Comments on Request Jim Wallace, owner of 130 acres across from the site, expressed concerns that the road is too narrow for two-way traffic going faster than 15 mph and noted that there .is a one -lane bridge. He said the road should be widened and paved prior to any development. Commissioner Action on Request On motion of Davidson, seconded by Comer, the Board delayed action on this request until next month, pending further information on road conditions.. Fees for Well Ordinance MiMi Cooper, Health Director, advised the Commissioners that the Board of Health, with input from well drillers, home builders and realtors, recently adopted an ordinance dealing with the construction and abandonment of private,,, well -water supplies in Randolph County. In conjunction with this ordinance, they adopted a schedule of fees for environmental health services. Only two other counties in North Carolina do not charge such fees. Ms. Cooper noted that 60% of Randolph County citizens have private wells and that the Health Department has seen an increase in contamination in well water in recent years and have seen many wells that were not constructed to state standards. She said countywide enforcement of the ordinance would require two additional employees for inspections and a half-time lab technician to do water samples locally. Jim Routh, home builder, spoke against this user fee. On motion of Davidson, seconded by Comer, the Board postponed a decision on the fee schedule until their March meeting. Budget Amendments - Health MiMi Cooper, Health Director, stated that the state is increasing the Health Department's budget $19,500 for Rural Obstetrical Care Incentive Funds and $8,020 for increased load in WIC..: On motion of Davidson, seconded by Langley, the Board approved Budget Amendment #24, which adds $27,520 to the Health Department budget. A copy is included by reference. Donna Smith, Nursing Director, advised the Board that the Health Department has been awarded $30,771 from the Kate B. Reynolds Health Care Trust and the North Carolina Medical Assistance Program: These funds will be used -in the maternal outreach program to help reduce infant morbidity and mortality. The Page 5 - 2/3/92 Commissioners Meeting Health Department is requesting three community health assistants (grade 54) be allocated for this purpose. On motion of Langley, seconded by Comer, the Board approved.Budget Amendment #25, which increases Public Health by $30,771. A copy is included by reference. On motion of Langley, seconded by Comer, the Board allocated three community health assistants (grade 54.) to the Health Department. On motion of Davidson., seconded by Comer, the Board approved Budget Amendment #26, which reflects $1,049 received from the state for a home health grant. A copy is included by. reference. Jail Options Ed Watson, jail consultant with Construction Control Corporation, discussed possible jail options with the Board. The Board instructed him to come prepared at the March meeting to present various options to study and the cost to study each option. Change in March Meeting Date The Board agreed to hold their regular March meeting on March 9 instead of March 2 because the Chairman will be at a NACo conference in Washington, D.C. Set Special February Meeting The Board set a special meeting for 6:30 p.m. on February 27 to consider the County's recycling strategy for achieving the 25% reduction goal and to consider strategy for financing a lined landfill when one is needed. Deed of Easement from Eveready for Road at Landfill This item was removed -from the agenda. Appointments - Guil-Rand Fire District On motion of Langley, seconded by Davidson, the Board reappointed R. H. Lassiter, Randal Bowman, and James Blair to the Guil-Rand Fire District.Board. Appointment - County Planning Board On motion of Davidson, seconded by Comer, the Board reappointed Aweilda Williams to the County Planning Board. Budget Amendment - Court Facilities On motion of Langley, seconded by Davidson, the Board approved Budget Amendment #27, which transfers $26,500 from Fund Balance to Court Facilities. This amount included funds approved for carpet and wallcovering earlier in this meeting, plus $10,000 for books for the law library, $1500 for law library salaries, and $1000 for books for Clerk of Court. A copy of this budget amendment is included by reference. Budget Amendment - City Schools ADM Money On motion of Davidson, seconded by Comer, the Board approved Budget Amendment #28, which reclassified $809,548 of state ADM funds received by the Asheboro City Schools in fiscal year 1990-91, from Fund Balance Appropriated to Restricted Intergovernmental Revenues. This action was necessary because the Local Government Commission will not allow state ADM funds to be recorded as revenue until checks have been drawn against the State Treasurer's Dispersing Page 6 - 2/3/92 Commissioners Meeting Account. A copy of this budget amendment is included by reference. Budget Amendment - County Schools Bond Funds On motion of Langley, seconded by Comer, the Board approved Budget Amendment #1 to the Randolph County Schools - Phase I Capital Project Ordinance, in which $244,662 of interest earned was added to the budget, Farmer Elementary appropriation was increased by $262,199 and Administrative Expenses was decreased by $17,537. A copy of this budget amendment is included by reference. Resolution to Enforce County Subdivision Regulations in Franklinville's Extraterritorial Jurisdiction On motion of Langley, seconded by Comer, the Board endork. rsed-Fr linville's resolution approving the County's administration and enforcement of County subdivision regulations within the extraterritorial zoning jurisdiction of the Town of Franklinville. Executive Session - Possible Litigation On motion of Davidson, seconded by Comer, the Board voted to go into executive session to discuss possible litigation. At 7:10 p.m. they returned to regular session. Travel Allotment for Chairman and County Manager On motion of Davidson, seconded by Langley, the Board voted to give the Chairman $200 per month and the County Manager $400 per month for in-state mileage, effective January 1, 1992. This policy replaces the former policy of reimbursing the Chairman and Manager for actual mileage turned in. Adjournment On motion of Davidson, seconded by Comer, the Board adjourned.