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050492RANDOLPH COUNTY BOARD OF COMMISSIONERS May 4, 1992 Minutes The Randolph County Board of Commissioners met in regular session at 2:00 p.m. on May 4, 1992. Commissioners Frye, Davidson, Langley and Comer were present. Commissioner Petty was absent. Invocation was given by Rev. Jack Robinson, Asheboro Seventh Day Adventist Church. Agenda Change Chairman Frye announced that the item concerning Timken CDBG Administrative and Engineering Services had been removed from the agenda because state funds had not yet been released. Approval of Minutes On motion of Langley, seconded by Davidson, the Board approved the minutes of the April 6 meeting. Social Services Request for New Positions Marion Smith, Director of Social Services, requested 8 new positions for AFDC to meet the demands of Alexander vs. Flaherty. He said that new guidelines require the processing of applications in a more timely manner and the County pays penalties when Social Services does not meet the deadlines. Mr. Smith noted that Randolph County has been identified as one of the 10 counties in the state with the most severe problems and that a state assessment team will here on May 27. Martha Sheriff, Assistant Director of Social Services, discussed caseload statistics, processing times, staff turnover, penalty payments and processing procedures. Chairman Frye announced that this item must be interrupted for a public hearing. Seagrove Fire District Expansion At 2:30 p.m. the Board held a duly advertised public hearing to consider the expansion of the Seagrove Fire District. Neil Allen outlined the proposed expansion area. Chairman Frye asked for comments from the public but no one spoke. He declared the hearing closed. On motion of Comer, seconded by Langley, the Board adopted a resolution (including specific parcels) expanding the Seagrove Fire District. A copy is included by reference. Social Services Request for New Positions — Continued Ms. Sheriff outlined the costs involved in hiring the 8 requested employees. She also noted that the new penalties schedule becomes effective August 1, 1992. Chairman Frye stated that the Board would not make a decision on this matter until they have met with the review team on May 27. May 4, 1992 Minutes Page 2 In -House Housekeeping/Establishment of Non -Regular Employees Hal Scott, Personnel Director, recommended that the County consider using non -regular employees to perform housekeeping duties rather than contract for this service. He said that the cost would be less and the County would have more control over the quality of work and work time -tables. He explained that non -regular employees would work no more than 30 hours per week and would be eligible for retirement and health insurance, but would not receive vacation days, sick days, or holidays. are Lee Groce, Maintenance Supervisor, noted that the County Schools/utilizing this approach and saving money. On motion of Langley, seconded by Comer, the Board voted not to renew the 2 current cleaning contracts for the 92-93 year, but to do all housekeeping in-house. On motion of Davidson, seconded by Comer, the Board authorized the establishment of a category of employee known as "non -regular" and described as an employee that is hired to complete or work on a project that is expected to last more than 6 months. The employee is not subject to the Personnel Ordinance and is controlled by a "work agreement" that specifies dates of employment, benefits authorized and other conditions of employment. The work agreement must be signed by the employee, department head, personnel director and county manager. No work agreement shall span across 2 fiscal years. Fire Code Inspection Program/Request for New Positions Frank Willis, County Manager, reported that the NC Building Code Council has adopted a statewide fire prevention code, which is Volume V of the State Building Code. This code requires fire safety inspections to be done on every existing structure except one- and two-family dwellings and townhouses. The inspection schedule, effective January 1, 1993, depends on the classification of occupancy. Mr. Willis summarized the recommendations made by the task force appointed by the Commissioners to study this matter. On motion of Davidson, seconded by Langley, the Board approved two new Fire Inspector positions in the Fire Marshals office, effective July 1, 1992. On motion of Langley, seconded by Comer, the Board added the following positions to the Randolph County Classification Plan: Fire Inspection Technician (grade 62), Fire Inspector I (grade 63), Fire Inspector II (grade 64), and Fire Inspector III (grade 65). On motion of Davidson, seconded by Comer, the Board authorized the County Attorney to prepare and the County Manager to execute contracts with the following municipalities for the following amounts, to provide fire code inspections during fiscal year 92-93: Archdale, $4,952; Franklinville, $213; Liberty, $4,067; Ramseur, $2,546; Seagrove, $885; Staley, $389. Resolution Confirming Interest Rates on School Bonds and Approving.Official Statement Frank Willis announced that Wachovia won the bid on the $16,000,000 school bonds sold on April 14, 1992. Alice Dawson, Clerk to the Board, read at length the Resolution Confirming May 4, 1992 Minutes Page 3 Interest Rates on School Bonds and Approving Official Statement. On motion of Langley, seconded by Davidson, the Board adopted this resolution. A copy is included by reference. Proclamation - EMS Week On motion of Langley, seconded by Comer, the Board adopted a proclamation. declaring May 10-16 as EMS Week in Randolph County. A copy is included by reference. Proclamation - School Bus Driver Appreciation Week On motion of Davidson, seconded by Comer, the Board adopted a proclamation declaring May 11-15 as School Bus Driver Appreciation Week in Randolph County. A copy is included by reference. Proclamation - Mental Health Month On motion of Langley, seconded by Comer, the Board adopted a proclamation declaring May as Mental Health Month•in Randolph County. A copy is included by reference. Rezoning Public Hearing At 4:00 p.m. the Board adjourned to a duly advertised public hearing to consider rezoning requests. Hal Johnson, Zoning Administrator, presented the following request: Thomas Pierce Robbins, Lexington, is requesting that 1 acre on SR 1344, Tabernacle Township, be rezoned from RA to HC/CU to build a 40' x 60' structure for automotive maintenance/body work. The Planning Board recommended unanimously that the request be denied. Comments on Request Dempsey Pierce spoke in support of the request, stating that he has been operating a garage since 1983 J mile from the site of the request with no problems from the neighborhood. Darrell Robbins, area resident, spoke in support of the request. Chris Bennett, neighbor, said the community needs another garage. Gladys Brent, area resident, spoke in support. Tim Briles, area resident, said,the community needs another garage. Harriett Briles, area resident, spoke in support. Hubert Kindley, adjoining property owner, opposed the request, stating that the one acre being considered for rezoning is not large enough to park junked cars on to get parts from. The public hearing was closed. Chairman Frye stated that he had talked to several people in the community who support this request, but that the purpose of land use planning is to protect the property of residents. May 4, 1992 Minutes Page 4 Board Action on Request On motion of Frye, seconded by Davidson, the Board voted to delay a decision on this request until next month to see if a compromise can be worked out. Library Agreement with Archdale Richard Wells, Library Director, advised the Board that the Archdale library needs technical expertise that they do not have in-house. He reported that he had met with Archdale City officials and worked out an arrangement whereby the County would provide a masters degree librarian to supervise the Archdale library. The two current employees would become County employees and Archdale would reimburse the County for their salaries and fringe benefits. The specifics of this arrangement are spelled out in a memorandum of understanding, which Mr. Wells presented for the Board's consideration. On motion of Langley, seconded by Comer, the Board approved the memorandum of understanding with Archdale. A copy is included by reference. Jail Study Proposals Ed Watson, jail consultant with Construction Control Corporation (CCC), informed the Board that he had obtained revised proposals from Sedgwick James and Carter Goble for studying the feasibility of a 240 -bed downtown jail site. The revised proposals include incorporating Sheriff's Department space needs in conjunction with the jail study and working with a local advisory group. Sedgwick James' revised proposal is $27,750; Carter Goble, $26,000. Both proposals include all reimbursables. Mr. Watson noted that while this feasibility study is being conducted, CCC will be working on a revision of the current design for the out-of-town jail site. The pros and cons of the two proposals were discussed. Mr. Watson stated that Carter Goble's extensive experience, knowledge of Randolph County and lower fee gives them an advantage. However, since Sedgwick James has not been previously involved in this project and would be an impartial third party, that could also be considered an advantage. He stated that the proposal from O'Brien/Atkins was the highest bid and the scope of work was not as inclusive. On motion of Davidson, seconded by Comer, the Board voted to accept the proposal of Sedgwick James through their contract with CCC. Randolph C.A.R.E.S. Grant (for Child Abuse) Major Allen McNeill of the Sheriff's Department informed the Board that the Sheriff's Department has filed a pre -application for a federal juvenile justice grant through the NC Department of Crime Control and Public Safety to implement a Randolph C.A.R.E.S. program. The grant would pay the salary and fringe benefits for one employee and for some equipment to start the program. The total money available is $44,690. The employee would work in the area of child abuse, teaching a short curriculum in target schools. A professional consultant would be hired to develop the curriculum. A committee of local professionals would be formed to assist the consultant and the employee in carrying out their duties. On motion of Langley, seconded by Comer, the Board approved the grant application. May 4, 1992 Minutes Page 5 Budget Amendment- Sheriff Major Allen McNeill advised the Board that budgeted funds for medical costs for prisoners are almost depleted, even after transferring funds twice from other line items. He estimated that it will take another $10,000 to fund medical costs for the remainder of the budget year. He stated that much of the increase came from paying the Department of Corrections for housing safekeepers. He requested $10,000 from the contingency fund be placed into the jail medical costs line item. On motion of Langley, seconded by Comer, the Board approved Budget Amendment 435, which transfers $10,000 from contingency to the Sheriff's Department. A copy of this budget amendment is included by reference. Resolution - Private Pay for Jail Inmates On motion of Davidson, seconded by Comer, the Board adopted a resolution supporting amending state law to make it clear that private insurance coverage includes the cost of furnishing medical treatment..to jail inmates and shifting more of the cost of incarceration to jail inmates. A copy is included by reference. NCACC Legislative Briefing On motion of Langley, seconded by Comer, the Board authorized Darrell Frye to represent the Board at the upcoming NCACC Legislative Briefing. NCACC Annual Conference On motion of Davidson, seconded by Langley, the Board voted to make Darrell Frye the voting delegate at the NCACC Annual Conference. On motion of Langley, seconded by Comer, the Board voted to make Kenyon Davidson the alternate voting delegate at the NCACC Annual Conference. Appointments - Library On motion of Langley, seconded by Hardison, Carol Lowe and Sylvan Routh Trustees. Appointments - Social Services On motion of Davidson, seconded by to a 3 -year term on the Social Services Comer, the Board reappointed Ralph o 6 -year terms on the Library Board of Comer, the Board reappointed Dean Spinks Board. Appointments - Private Industry Council for JTPA On motion of Davidson, seconded by Comer, the Board appointed the following to the Private Industry Council to serve the Regional Consolidated Services Service Delivery Area for JTPA: Economic Development Neil Griffin 2 years Community College Janet Means 3 years Private Sector Addie Luther 3 years Private Sector Dr. Maxine Garner 3 years Private Sector -Small Business Jim Campbell 2 years Private Sector -Minority Bus. Carol Matney 2 years May 4, 1992 Minutes Page 6 Budget Amendment - Health On motion of Davidson, seconded by Langley, the Board approved Budget Amendment #36, which reflects an additional $1925 from the State for the Health Promotion Program and $1806 from the State for General Aid -to -County. A copy of this budget amendment is included by reference. Seagrove-Ulah Metropolitan Water District Chairman Frye read a letter from Mike Walker, Chairman of the Seagrove-Ulah Metropolitan Water District, stating that they are now beginning the bidding process and are ready for tap -on applications. Special Meeting The Board set a special meeting for 6:30 p.m. on May 18, 1992, to consider the Timken CDBG administrative and engineering services, hear a presentation from the Board of Elections concerning new voting equipment, and to make appointments to the Jail Advisory Committee. Adjournment On motion of Davidson, seconded by Langley, the Board adjourned.