050492RANDOLPH COUNTY
BOARD OF COMMISSIONERS
May 4, 1992 Minutes
The Randolph County Board of Commissioners met in regular session at 2:00
p.m. on May 4, 1992. Commissioners Frye, Davidson, Langley and Comer were
present. Commissioner Petty was absent. Invocation was given by Rev. Jack
Robinson, Asheboro Seventh Day Adventist Church.
Agenda Change
Chairman Frye announced that the item concerning Timken CDBG Administrative
and Engineering Services had been removed from the agenda because state funds
had not yet been released.
Approval of Minutes
On motion of Langley, seconded by Davidson, the Board approved the minutes
of the April 6 meeting.
Social Services Request for New Positions
Marion Smith, Director of Social Services, requested 8 new positions for
AFDC to meet the demands of Alexander vs. Flaherty. He said that new guidelines
require the processing of applications in a more timely manner and the County
pays penalties when Social Services does not meet the deadlines. Mr. Smith
noted that Randolph County has been identified as one of the 10 counties in the
state with the most severe problems and that a state assessment team will here
on May 27.
Martha Sheriff, Assistant Director of Social Services, discussed caseload
statistics, processing times, staff turnover, penalty payments and processing
procedures.
Chairman Frye announced that this item must be interrupted for a public
hearing.
Seagrove Fire District Expansion
At 2:30 p.m. the Board held a duly advertised public hearing to consider
the expansion of the Seagrove Fire District. Neil Allen outlined the proposed
expansion area.
Chairman Frye asked for comments from the public but no one spoke. He
declared the hearing closed.
On motion of Comer, seconded by Langley, the Board adopted a resolution
(including specific parcels) expanding the Seagrove Fire District. A copy is
included by reference.
Social Services Request for New Positions — Continued
Ms. Sheriff outlined the costs involved in hiring the 8 requested
employees. She also noted that the new penalties schedule becomes effective
August 1, 1992.
Chairman Frye stated that the Board would not make a decision on this
matter until they have met with the review team on May 27.
May 4, 1992 Minutes
Page 2
In -House Housekeeping/Establishment of Non -Regular Employees
Hal Scott, Personnel Director, recommended that the County consider using
non -regular employees to perform housekeeping duties rather than contract for
this service. He said that the cost would be less and the County would have
more control over the quality of work and work time -tables. He explained that
non -regular employees would work no more than 30 hours per week and would be
eligible for retirement and health insurance, but would not receive vacation
days, sick days, or holidays.
are
Lee Groce, Maintenance Supervisor, noted that the County Schools/utilizing
this approach and saving money.
On motion of Langley, seconded by Comer, the Board voted not to renew the 2
current cleaning contracts for the 92-93 year, but to do all housekeeping
in-house.
On motion of Davidson, seconded by Comer, the Board authorized the
establishment of a category of employee known as "non -regular" and described as
an employee that is hired to complete or work on a project that is expected to
last more than 6 months. The employee is not subject to the Personnel Ordinance
and is controlled by a "work agreement" that specifies dates of employment,
benefits authorized and other conditions of employment. The work agreement must
be signed by the employee, department head, personnel director and county
manager. No work agreement shall span across 2 fiscal years.
Fire Code Inspection Program/Request for New Positions
Frank Willis, County Manager, reported that the NC Building Code Council
has adopted a statewide fire prevention code, which is Volume V of the State
Building Code. This code requires fire safety inspections to be done on every
existing structure except one- and two-family dwellings and townhouses. The
inspection schedule, effective January 1, 1993, depends on the classification of
occupancy. Mr. Willis summarized the recommendations made by the task force
appointed by the Commissioners to study this matter.
On motion of Davidson, seconded by Langley, the Board approved two new Fire
Inspector positions in the Fire Marshals office, effective July 1, 1992.
On motion of Langley, seconded by Comer, the Board added the following
positions to the Randolph County Classification Plan: Fire Inspection
Technician (grade 62), Fire Inspector I (grade 63), Fire Inspector II (grade
64), and Fire Inspector III (grade 65).
On motion of Davidson, seconded by Comer, the Board authorized the County
Attorney to prepare and the County Manager to execute contracts with the
following municipalities for the following amounts, to provide fire code
inspections during fiscal year 92-93: Archdale, $4,952; Franklinville, $213;
Liberty, $4,067; Ramseur, $2,546; Seagrove, $885; Staley, $389.
Resolution Confirming Interest Rates on School Bonds and Approving.Official
Statement
Frank Willis announced that Wachovia won the bid on the $16,000,000 school
bonds sold on April 14, 1992.
Alice Dawson, Clerk to the Board, read at length the Resolution Confirming
May 4, 1992 Minutes
Page 3
Interest Rates on School Bonds and Approving Official Statement.
On motion of Langley, seconded by Davidson, the Board adopted this
resolution. A copy is included by reference.
Proclamation - EMS Week
On motion of Langley, seconded by Comer, the Board adopted a proclamation.
declaring May 10-16 as EMS Week in Randolph County. A copy is included by
reference.
Proclamation - School Bus Driver Appreciation Week
On motion of Davidson, seconded by Comer, the Board adopted a proclamation
declaring May 11-15 as School Bus Driver Appreciation Week in Randolph County.
A copy is included by reference.
Proclamation - Mental Health Month
On motion of Langley, seconded by Comer, the Board adopted a proclamation
declaring May as Mental Health Month•in Randolph County. A copy is included by
reference.
Rezoning Public Hearing
At 4:00 p.m. the Board adjourned to a duly advertised public hearing to
consider rezoning requests. Hal Johnson, Zoning Administrator, presented the
following request:
Thomas Pierce Robbins, Lexington, is requesting that 1 acre on SR 1344,
Tabernacle Township, be rezoned from RA to HC/CU to build a 40' x 60' structure
for automotive maintenance/body work. The Planning Board recommended
unanimously that the request be denied.
Comments on Request
Dempsey Pierce spoke in support of the request, stating that he has been
operating a garage since 1983 J mile from the site of the request with no
problems from the neighborhood.
Darrell Robbins, area resident, spoke in support of the request.
Chris Bennett, neighbor, said the community needs another garage.
Gladys Brent, area resident, spoke in support.
Tim Briles, area resident, said,the community needs another garage.
Harriett Briles, area resident, spoke in support.
Hubert Kindley, adjoining property owner, opposed the request, stating that
the one acre being considered for rezoning is not large enough to park junked
cars on to get parts from.
The public hearing was closed.
Chairman Frye stated that he had talked to several people in the community
who support this request, but that the purpose of land use planning is to
protect the property of residents.
May 4, 1992 Minutes
Page 4
Board Action on Request
On motion of Frye, seconded by Davidson, the Board voted to delay a
decision on this request until next month to see if a compromise can be worked
out.
Library Agreement with Archdale
Richard Wells, Library Director, advised the Board that the Archdale
library needs technical expertise that they do not have in-house. He reported
that he had met with Archdale City officials and worked out an arrangement
whereby the County would provide a masters degree librarian to supervise the
Archdale library. The two current employees would become County employees and
Archdale would reimburse the County for their salaries and fringe benefits. The
specifics of this arrangement are spelled out in a memorandum of understanding,
which Mr. Wells presented for the Board's consideration.
On motion of Langley, seconded by Comer, the Board approved the memorandum
of understanding with Archdale. A copy is included by reference.
Jail Study Proposals
Ed Watson, jail consultant with Construction Control Corporation (CCC),
informed the Board that he had obtained revised proposals from Sedgwick James
and Carter Goble for studying the feasibility of a 240 -bed downtown jail site.
The revised proposals include incorporating Sheriff's Department space needs in
conjunction with the jail study and working with a local advisory group.
Sedgwick James' revised proposal is $27,750; Carter Goble, $26,000. Both
proposals include all reimbursables. Mr. Watson noted that while this
feasibility study is being conducted, CCC will be working on a revision of the
current design for the out-of-town jail site.
The pros and cons of the two proposals were discussed. Mr. Watson stated
that Carter Goble's extensive experience, knowledge of Randolph County and lower
fee gives them an advantage. However, since Sedgwick James has not been
previously involved in this project and would be an impartial third party, that
could also be considered an advantage. He stated that the proposal from
O'Brien/Atkins was the highest bid and the scope of work was not as inclusive.
On motion of Davidson, seconded by Comer, the Board voted to accept the
proposal of Sedgwick James through their contract with CCC.
Randolph C.A.R.E.S. Grant (for Child Abuse)
Major Allen McNeill of the Sheriff's Department informed the Board that the
Sheriff's Department has filed a pre -application for a federal juvenile justice
grant through the NC Department of Crime Control and Public Safety to implement
a Randolph C.A.R.E.S. program. The grant would pay the salary and fringe
benefits for one employee and for some equipment to start the program. The
total money available is $44,690. The employee would work in the area of child
abuse, teaching a short curriculum in target schools. A professional consultant
would be hired to develop the curriculum. A committee of local professionals
would be formed to assist the consultant and the employee in carrying out their
duties.
On motion of Langley, seconded by Comer, the Board approved the grant
application.
May 4, 1992 Minutes
Page 5
Budget Amendment- Sheriff
Major Allen McNeill advised the Board that budgeted funds for medical costs
for prisoners are almost depleted, even after transferring funds twice from
other line items. He estimated that it will take another $10,000 to fund
medical costs for the remainder of the budget year. He stated that much of the
increase came from paying the Department of Corrections for housing safekeepers.
He requested $10,000 from the contingency fund be placed into the jail medical
costs line item.
On motion of Langley, seconded by Comer, the Board approved Budget
Amendment 435, which transfers $10,000 from contingency to the Sheriff's
Department. A copy of this budget amendment is included by reference.
Resolution - Private Pay for Jail Inmates
On motion of Davidson, seconded by Comer, the Board adopted a resolution
supporting amending state law to make it clear that private insurance coverage
includes the cost of furnishing medical treatment..to jail inmates and shifting
more of the cost of incarceration to jail inmates. A copy is included by
reference.
NCACC Legislative Briefing
On motion of Langley, seconded by Comer, the Board authorized Darrell Frye
to represent the Board at the upcoming NCACC Legislative Briefing.
NCACC Annual Conference
On motion of Davidson, seconded by Langley, the Board voted to make Darrell
Frye the voting delegate at the NCACC Annual Conference.
On motion of Langley, seconded by Comer, the Board voted to make Kenyon
Davidson the alternate voting delegate at the NCACC Annual Conference.
Appointments - Library
On motion of Langley, seconded by
Hardison, Carol Lowe and Sylvan Routh
Trustees.
Appointments - Social Services
On motion of Davidson, seconded by
to a 3 -year term on the Social Services
Comer, the Board reappointed Ralph
o 6 -year terms on the Library Board of
Comer, the Board reappointed Dean Spinks
Board.
Appointments - Private Industry Council for JTPA
On motion of Davidson, seconded by Comer, the Board appointed the following
to the Private Industry Council to serve the Regional Consolidated Services
Service Delivery Area for JTPA:
Economic
Development
Neil Griffin
2
years
Community
College
Janet Means
3
years
Private
Sector
Addie Luther
3
years
Private
Sector
Dr. Maxine Garner
3
years
Private
Sector -Small Business
Jim Campbell
2
years
Private
Sector -Minority Bus.
Carol Matney
2
years
May 4, 1992 Minutes
Page 6
Budget Amendment - Health
On motion of Davidson, seconded by Langley, the Board approved Budget
Amendment #36, which reflects an additional $1925 from the State for the Health
Promotion Program and $1806 from the State for General Aid -to -County. A copy of
this budget amendment is included by reference.
Seagrove-Ulah Metropolitan Water District
Chairman Frye read a letter from Mike Walker, Chairman of the Seagrove-Ulah
Metropolitan Water District, stating that they are now beginning the bidding
process and are ready for tap -on applications.
Special Meeting
The Board set a special meeting for 6:30 p.m. on May 18, 1992, to consider
the Timken CDBG administrative and engineering services, hear a presentation
from the Board of Elections concerning new voting equipment, and to make
appointments to the Jail Advisory Committee.
Adjournment
On motion of Davidson, seconded by Langley, the Board adjourned.