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020783BOARD OF C Februar The Randolph County Board of Comm on Monday, February 7, 1983, in t Building, 145 Worth Street, Asheb TES COUNTY MISSIONERS 7, 1983 ssioners met in regular session at 9:00 a.m. e Commissioners' Meeting Room, Administration ro, North Carolina. The following members were present for the meeting: Bill Boyd, Chairman, Richard Petty, Darrell Frye, and Floyd Langley. The meeting was called to order by Chairman Bill Boyd. Invocation was given by Rev. Paul Curtis. On motion of Darrell Frye, seconded by Richard Petty, the minutes of the January 3, 1983 meeting were unanimously approved. Bob Crumley reported that he had been investigating prices for McDowell signs and that initial prices were over $10,000; therefore, the work must be bid out. On motion of Richard Petty, seconded by Floyd Langley, the Commissioners unani- mously voted to bid out the painting of signs for the McDowell Complex. Bill Boyd reported that he, Bob C Lloyd Taylor of Archdale to discu Archdale Building to the City of with City Manager'Dalton Fulcher proposal to lease 1500 square fee be presented for approval at the is based on $4.00 per square foot janitorial services and grounds m On motion of Bill Boyd, seconded unanimously voted to offer to lea A copy of this proposal is includ umley, and Richard Pugh had met with Mayor s the possibility of leasing a portion of the rchdale. During new negotiations last week nd Mayor Taylor, the County discussed a in the Archdale Building. The proposal must ext Archdale City Council meeting. The proposal rental fee. The City would be given credit for intenance, as well as for the 4.6% tax reduction. y Darrell Frye, the Board of Commissioners e the Archdale Building to the City of Archdale. d by reference. Bob Crumley gave an update on the "Indirect Costs for Mental Health" issue. He stated that he had written Randolph County's four legislators and had received a response from Harold Brubaker, Frank Redding, and Wanda Hunt; all three indicated their support for legislation concerning this matter. Marion Smith, Director of Social Services, addressed the Commissioners to request temporary assistance in the Food Stamps Program. Mr. Smith noted that work has and will continue to increase, that Social Services is not in compliance with federal time standards, and that his staff has continued to work many hours over- time for several months. Albert Thompson, Regional Director of Social Services, spoke in support of Mr. Smith's request, noting that a court order for the Food Stamp Program similar to the Alexander vs. Hill order in the AFDC Program is a real possibility in the near future. In June, all Social Services departments must begin monthly reporting. Clients who have a change in income must report it, and Social Services must document it through the clients' employers. Bob Crumley noted that there is enough money in the current budget to handle the County's portion (50%) for salary J or a temporary employee in Food Stamps. On motion of Floyd Langley, secondedlby Darrell Frye, the Board.of Commissioners unanimously approved a temporary position in Food Stamps through June 30, 1983. Minutes Randolph County Board of Commissioners February 7, 1983 Page 2 Marion Smith requested the Commissior Operator II for DSS programs. In Jar ations to the County. Since Social would take place, the money for this the line item DHR Eligibility System. On motion of Richard Petty, seconded unanimously approved the permanent, f ers to approve a new position of Data Entry uary, the state transferred data entry oper- ervices was previously aware that this transfer position was placed in the current budget in (Funding sources are 61% federal, 39% county.) by Darrell Frye, the Board of -'Commissioners ul1-time position of Data Entry Operator II. Chairman Bill Boyd announced that the Board of Commissioners had received proposals from the engineering firms of Moore, Gardner and Associates and from Minier, Diehl and Phillips for the water and sewer lines project for Goodyear. The City of Asheboro will be constructing water and sewer lines,up to the city limits and the County will construct lines from that point up to the Goodyear plant. Mr. Boyd noted that Goodyear has agreed to forego the 1 -million gallon storage tank if the engineers can provide the plant with a 1500 -gallon flow with a residual pressure of 50 pounds. Mr. Jim Hipps, Executive Vice-president of Moore -Gardner, presented Moore -Gardner's bid proposal, noting that Moore -Gardner has been involved in the Goodyear project since the initial stages of planning on the proposed site. At 10:00 a.m. Chairman Boyd recessed hearing regarding a tax assessment r Drive. Mr. Boyd asked if any involv speak. Mr. Gano H. Hall asked if an to make payments over a period of ti be made over a three-year period, wi else spoke. On motion of Richard Pe Commissioners unanimously voted to a the regular meeting for a scheduled public 11 on State Road 2280, also known as Farley d citizens were present who would like to provisions had been made for the tax payers e. Bob Crumley explained that payments could h an interest rate of 8% per annum. No one ty, seconded by Floyd Langley, the Board of cept the assessment roll for SR 2208. Chairman Boyd reconvened the regular session at 10:05 a.m. Mr. Evan Minier of Minier, Diehl and Phillips presented the bid proposal his company had submitted to the Commissioners for the Goodyear project. On motion of Darrell Frye, seconded by Floyd Langley, the Commissioners unanimously voted to appoint Moore=Gardner as the County's engineering firm for the Goodyear project. The Commissioners discussed the factlthat it would be cheaper for the County and the City of Asheboro if they combined their contract for engineering services. (Moore -Gardner is the engineering firm for the City, also:) On motion of Richard Petty, seconded by Darrell Frye, the Board of Commissioners unanimously voted to add the County's water and sewer lines to those of the City of Asheboro. Bob Crumley reported that since Goodyear is planning to work three shifts, they. feel street lights will be needed onlPineview Street up to the Goodyear plant and that they should be provided by the County. The City of Asheboro is willing to request Carolina Power & Light to do an engineering study for the street lights. The City has a contract with Carolina Power & Light and can buy electricity cheaper than.;the,%County. The County can reimburse the City for the electricity used. On motion of Richard Petty, seconded byDarrell Frye, the Board of Commissioners unanimously voted to provide street lights on Pineview Street up to the Goodyear plant. Minutes, Randolph County Board of Commissioners February 7, 1983 Page 3 On motion of Richard Petty, seconded 1 unanimously voted at 10:30 a.m. to go Chairman Boyd reconvened the regular Commissioner wished to make a motion 1 the.personnel matter. No one spoke ai as had been ruled by the County Manag( Katie Vuncannon, Area Director for Me the proposed site for a moderate leve stated that the state had given her a Girls Haven, off Highway 42. Ms. Vun program has been mandated by a,.federa previously approved a day treatment p children. The group home is planned Staff will work in 3 eight-hour shift introduced. to the Board Dr. Doug Jack Winslow, State Coordinator for the Wi More than 20 residents of Grant Towns to oppose the purchase of the home in the Commissioners with a petition whi area residents. Gail Hammer, Marvin voiced their concerns and opposition officials answered several questions group during this time. Upon motion Board of Commissionrs unanimously vot for the Willie M. moderate level grou )y Da-r-r-e-1--1—Fr-ye, the Board of Commissioners into executive session for a personnel matter. >ession at 11:30ra.m. He then asked if any :o dissaprove the County Manager's decision on id Mr. Boyd noted that the decision would stand tal Health, came before the Board to present group home for "Willie M." children. She proval to purchase a house formerly known as annon reminded the Board that the Willie M. court ruling and that the Commissioners had ogram at Caveness School for Willie M. o serve no more than six Willie M. children. with 3 persons on each shift. Ms:.Vuncannon on, Project Director for.Willie M, and Laura lie M. programs. ip and the Grantville Community were present their community. Mr. Roy Garner, Jr. presented h he stated was signed by over 200 Grantville ox, Zim Hinshaw, and other unidentified citizens o the home for about 12 hours. Mental Health aised by the Commissioners and by the citizens' f Floyd Langley, seconded by Darrell Frye, the d to disapprove the proposed Girls Haven site home. Chairman Bill Boyd adjourned the meeting for lunch at 1:05 p.m. and reconvened the meeting at 2:00 p.m. Mr. Jack Moore, Executive News Director for Channel 8 TV, came before the Board to discuss the :-use•2of-cameras in the courtroom and to request approval from the Board to begin preliminary plans for setting up the news media's booth in the courtroom. Mr -.-.Moore stated that, according to the Supreme Court ruling, a three-member committee (one each from television, radio and newspaper) is to be appointed to work through the Commissioners, the Senior Resident Superior Court Judge, and the Clerk of Court to establish procedures for setting up. cameras in the courtroom. On motion of Darrell Frye, seconded by Floyd Langley, the Board of Commissioners voted unanimously to give tentative permission for the media to set up cameras in the courtrooms (Courtrooms A and C), dependent upon the feasibility of carrying out the project. Upon motion of Floyd Langley, seconded by Darrell Frye, the Board of Commissioners unanimously appointed Lee Ashburn to a five-year term.on the Ashboro Planning Board. Finance Officer Frank Willis presented a budget amendment for accepting $1075 from Carolina Power and Light for a fuel assistance program. The money will be channeled through Social Services. On motion of Floyd Langley, seconded by Darrell Frye, the Commissioners unanimously approved this budget amendment. A copy of this budget amendment is included by reference. Minutes Randolph County B;gard of Commissioners February 7, 1983 Page 4 Frank Willis presented to the Commissioners four bids received for a van to be purchased by Mental Health. He noted that two companies did not include a bid bond with their bid; therefore, by law, those two bids could not be considered or accepted. Mr. Willis also commented that since Mental Health had previously contacted some companies asking for informal bids; these two companies may not have realized the bid request they received from the Finance Office was for formal bidding.. Freeman Ford was the lowest acceptable bidder. Mr. Willis commented that the Commissioners could accept the low bid or throw out all bids and go through the process again. He also recommended that the performance bond require- ment be waived. On motion of Floyd Langley, seconded by Darrell Frye, the Board of Commissioners unanimously voted to award the bid to Freeman Ford and to waive theperformance bond requirement. Bob Crumley reported that certain municipalities in Randolph County are currently using the SheriffDepartment's radio frequencies who have never received formal approval to do so from the FCC. On motion of Darrell Frye, seconded by Floyd Langley, the Board of. Commissioners unanimously voted to allow the towns of Liberty, Ramseur, Seagrove, Archdale, Randleman, and Asheboro to use Randolph County Sheriff Department's radio frequencies and directed the County Manager to seek permission from FCC for those towns to do so. On motion of Floyd Langley, seconded by Darrell Frye, the Records Retention and Disposition Schedule for the County Administrative, Finance, Legal, and Personnel Offices was unanimously approved. A copy of this schedule is included by reference. George Elliott, Health Director, came before the Board to discuss the county landfill. He noted that the next designated area to be used in the landfill has two springs in it; therefore, a dike and sedimentation basin are planned for that area. Wayne Wright, who currently has the landfill contract, has agreed to build the dike and basin. If Mr. Wright receives a contract for the next two years, there will be no charge for the building of the dike. If he does not receive the contract, he will bill the County for $1.00 per cubic yard for all of the dirt removed, not to exceed 11,000 cubic yards, minus a percentage of the dike that will have been used by June 30, 1983. On motion of Floyd Langley, seconded by Richard Petty, the Board of Commissioners unanimously approved George Elliott's proposal that Wayne Wright build a dike and sedimentation basin in the next phase of the landfill. George Elliott related information to the Board that the State has recommended that Randolph County not accept any battery waste in the general landfill area. The County and Union Carbide had been working on a potential 5 -acre permanent storage site for batteries, but the State correspondence has questioned this possibility, also. Mr. Elliott noted that Union Carbide would share in the cost for developing a special area for the battery disposal. County Manager Bob Crumley suggested that prior to use of a permanent -storage site, that the County obtain a letter from Union Carbide accepting joint liability in the case of a required clean-up. Bill Banker, representative from Union Carbide, stated that Union Carbide has always been a good corporate citizen and is.willing to work with the Commissioners to establish a suitable arrangement for safely disposing of the battery waste. The Randolph County Commissioners, on -motion of Floyd Langley, seconded by Richard Petty, directed that no batteries be accepted into the new general landfill area being constructed by the dike and sedimentation basin. The motion also directed the County Manager and Mr. Elliott to work with Union Carbide in finding a temporary storage site for the battery waste until the permanent 5 -acre storage site can be accepted, approved, and constructed. Minutes Randolph County Board of Commissioners, February 7, 1983 Page '5 Billy Chilton, Tax Supervisor, informed the Board of,.Com?nissioner"s.that R;.G.:'Rowland Appraisals of Salisbury may be ready to start county property revaluation as early as March. The appraisers, who will eventually visit every parcel of.property in the county, will be given special identification cards so property owners will know who they are. The revaluation will cost around $235,000, which is less than the cost of the last revaluation in the mid -1970's. This lower cost is possible because the Tax Department has agreed to do the entering of the information into its computer system. Billy Chilton presented to the Commissioners some examples of the aerial photography completed by Moore -Gardner for the Tax Department's mapping project. The aerial photographs show actual acreage and may differ from acreage shown on some deeds. In those cases, landowners will be notified of the discrepancy and the deed error will be explained. Billy Chilton presented to the Commissioners a new pre -listing system and form which his department has developed. Under the proposed system, all the property the tax- payer listed in the previous year will show up on the form the next year. If no property has changed, all the taxpayer does is sign the form and return it. If there has been a.change, the taxpayer marks through the old information and inserts the new. One special feature on the new form is that the value of every item listed in the previous year will be given on the new form. Mr. Chilton added that the new form and system must be approved by the state before it can be put into effect. On motion of Richard. Petty, seconded by Darrell Frye, the Board'of Commissioners unanimously approved the form. Bob Crumley reported that.the Randolph Arts Guild has asked to be approved as the lead agency for the North Carolina arts grants received in Randolph County. Currently all grants are channeled through the state because there has been no agency locally to handle them. On motion of Darrell Frye, seconded by Richard Petty, the Board of Commissioners unanimously approved the Randolph Arts Guild as the lead agency for the dissemination of the North Carolina Grassroots Arts Program. Bob Crumley reported on various work and repairs needed for the Courthouse area and stated that he had receieved bids on all the work to be done. He noted that all work would be paid for from Court Facility Fees, funds generated through the courts. On motion of Darrell Frye, seconded by Richard Petty, the Commissioners unanimously approved the low bid of $4,150 from Interiors -Exteriors for the resurfacing of the main Courthouse floor. Mr. Crumley advised the Board that a break in the steam line going to the basement of the Administration Building would cost $4,000 to repair. A new system for heating and air conditioning could be installed for a little more. On motion of Darrell Frye, seconded by Richard Petty, the Board of Commissioners unanimously approved a bid of $5,635 from Jordan Sheet Metal and Plumbing to install a Carrier heating and air conditioning unit in the basement of the Administration Building. On motion of Richard Petty, seconded by Floyd Langley, the Commissioners unanimously voted to accept the low bid of $6,800 from Woodell Painting and Drywall Company for the painting of the interior of the Courthouse. Minutes Randolph County Board of�:Commissioners February 7, 1983 Page 6 On motion of Floyd Langley, seconded by Richard Petty, the Board of Commissioners voted unanimously to accept a bid of $5,747 from Elliott Office Equipment for furniture for Courtroom C, Clerk of Court Conference Room, and for chairs in the corridors. Bill Boyd related to the Board that Bill Poindexter of Farmers Home Administration has asked for space in the Courthouse to set up an office. FHA currently has an office in the Federal Building, but the space is inadequate. Mr. Boyd noted that the two rooms in the basement of the Courthouse which were.previously used for Computer Services are now empty. On motion of Bill Boyd, seconded by Richard Petty, the Board of Commissioners unanimously voted to allow FHA to use the old Computer Services area in the Courthouse basement. Bob Crumley brought to the Commissioners' attention the first issue of the County newsletter, which was put together by Alice Dawson, secretary to the County Manager. Mr. Crumley stated that he had received many complimentary remarks from staff and employees about the newsletter. On motion of Darrell Frye, seconded by Floyd Langley, the meeting was adjourned.