100388RANDOLJPH COUNTY
BOARD OF COMMISSIONERS
MINUTES
OCI10BER 3, 1988
The Randolph County Board of Commissioners met in regular session at 2:00
p.m. on October 3, 1988 in Courtroom B, County Courthouse, Asheboro. Commissioners
Frye, Langley, Davidson, and Comer were present. Commissioner Petty was absent.
Invocation was given by George Elliott, Public Health Director, which was followed
by the Pledge of Allegiance.
On motion of Comer, seconded by Langley, the minutes of the September 6
meeting were approved.
Installment Purchase
James Stuart of Raleigh law firm Moore & Van Allen presented options for the
financing of the Stedman property recently purchased by the County. He also
presented a proposed schedule the County should follow in an installment purchse
option.
County Manager Frank Willis discussed the North Carolina Association of County
Commissioners' newly created lease purchase pool and said that this pool would be
the best source of financing the Stedman property. The Association has chosen
First Union National Bank to administer the lease purchase pool.
On motion of Langley, seconded by Comer, the Board voted to retain Moore &
Van Allen as the County's bond counsel for the financing of the Stedman property.
On motion of Davidson, seconded by Langley, the Board voted to retain First
Union national Bank as its investment bankers for the financing of the Stedman
property.
On motion of Comer, seconded by Langley, the Board set October 17, 7:00 p.m.,
as the time for a special meeting to further discuss financing of the Stedman
property.
On motion of Langley, seconded by Comer, the Board voted to take $25,000
from the Contingency Fund to cover legal fees of Moore & Van Allen. Budget
amendment #5 is included by reference.
Budget Amendment - Public Health
Health Director George Elliott told Commissioners that the Health Department
is eligible to receive $5,682 of Jordan-Adar.ros Bands and $3,000 from the State for
environmental health programs. Also they are to receive $8,750 for. AIDS education.
Mr. Elliott said he would hire a half-time health educator with the AIDS funding.
This is a total of $17,432 of additional funds coming to the Health Department.
On motion of Comer, seconded by Davidson, the Board approved a budget amend-
ment to increase the Public Health Department's budget by $17,432. Budget amend-
ment #6 is included by reference.
Bid Award for Copying Machines
Purchasing Agent Patty Sykes advised the Board that she had received informal
quotes for providing three copying machines. (A copy of the bid tabulation is
included by reference.) Mrs. Sykes recommended that the bid be awarded to
Elliott Office Equipment because the contract price includes developer and is based
on .0045 per copy for the exact number of copies run in a year. There is also
the added advantage of local service.
Commissioners Minutes
October 3, 1988
Page 2
On motion of Davidson, seconded by Comer, the Board voted to award the bid
for three copying machines to Elliott Office Equipment.
Bid Award for Laser Equipment
Mrs. Sykes informed the Board that the Register of Deeds has been researching
the use of a laser -optic filing system for their office. The system would be used
for information storage and retrieval and would eventually take the place of
microfilming. A complete system from Tab Products sells for $49,995. A compar-
able 3M system from Cavins, Inc sells for $55,000. Neither company will sell
individual pieces, only a complete system. Courthouse Computer Systems, which
currently does all indexing for the Register of Deeds, can sell and install a
system for $17,650. They can accomplish this by buying individual pieces direct
from the manufacturer and installing them in the Register of Deeds office. The
Register of Deeds has already purchased the laser scanner at $3,790. They have
a Compaq 286 computer which can be updated to work with the system. For an
additional $13,950, the Register of Deeds can have a complete system. The
Register of Deeds has budgeted $6,000 for a hard disk for the Compaq and $15,000
for a terminal and computer. These funds would be used for purchasing the above
system.
On motion of Langley, seconded by Comer, the Board awarded the laser equip-
ment bid to Courthouse Computer Systems at $13,950.
Additions to Pay Plan and Reclassification
Sara Baker, Personnel Officer, requested that a Cook I (Grade 52) and Cook II
(Grade 55) be added to the County Pay Plan so that Mental Health's new Crisis
Detox Center can appropriately staff that facility. Also, Regional Personnel has
reviewed the job duties and responsibilities of a clerical position in the Mental
Health Medical Records office and recommends that the position be reclassified
from Clerk Typist III (Grade 57) to Medical Records Assistant III (Grade 57).
On motion of Davidson, seconded by Comer, the Board approved the above
additions and reclassification effective October 1, 1988.
Request for New Positions - Social Services
Marion Smith came before the Board to request two Income Maintenance Case
Workers and one half-time Adult Homes Specialist positions be added to the Social
Services Department. He explained that the Medicare Catastrophic Coverage Act of
1988 means a potential of 860 new clients in the medical service program, thus
the need for the 2 additional case workers. The additional half-time social
worker is needed to handle the increased workload in the Adult Protective Services
area.-
On
rea._
On motion of Langley, seconded by Comer, the Board approved two Income Main-
tenance Case Worker positions, with the County's share for the remainder of the
year being $6,966.86. Budget Amendment #7 is included by reference.
On motion of Davidson, seconded by Comer, the Board approved a half-time
Social Worker position, with the County's share for the remainder of the year
being $1,003.00. Budget Amendment #8 is included by reference.
School Facilities Standards
Chairman Frye said that he and the Manager would meet with school representa-
tives to see what concerns were shared relative to the new School Facilities
Standards.
Commissioners Minutes
October 3, 1988
Page 3
Appointment of Deputy Tax Collector
Tax Collector Billy Chilton requested that Kay Moffitt be appointed Deputy
Tax Collector so that she can sign and process collection papers and make bank
deposits. He noted that bond for other deputy collectors is set at $50,000 and
should be the same for her.
On motion of Langley, seconded by Comer., the Board appointed Kay Moffitt as
Deputy Tax Collector and set bonding at $50,000.
Public Hearing - Co�ty Development Block Grant Closeout
At 3:30 p.m. the Board held a duly advertised public hearing on the closeout
of the Community,Development Block Grant awarded to Randolph County May 30, 1986,
for installation of water and sewer lines and railroad siding for U1traCraft,
located in the Liberty Industrial Park.
Chairman Frye declared the public hearing to be in session and explained
that its purpose was to allow for public comment and review prior to final close-
out of the grant.
County Manager Frank Willis reviewed the project and compared what actually
happened to what was projected to happen, as outlined below:
Budget:
Private Investment:
Projected $3,560,000.00
Actual $3,590,512.38
Employment:
Actual Projected
Total Employment on 9-19-88 113
Total Employed at Award 5-30-86 8
Total Employed After Award 105 65
Number Currently Filled by LMI 68 46
% of LMI to Total Jobs 64.76% 70%
Mr. Willis recognized several people who had been helpful during the grant
process, especially Lynn Priest, planner for the City of Asheboro, who administered
the grant for the County.
Lynn Priest spoke to commend Frank Willis and his staff for their excellent
work on this project and to say how much he had enjoyed working with them. He
encouraged the County to consider applying for another community development block
grant in the future as a method of helping existing industry in the county to
expand.
Budget Amount
Expenditures
Unexpended Balance
Water & Sewer
$ 252,129
$ 236,987.52
$ 15,141.48
Rail Siding
107,871
101,777.26
6,093.74
Administration
18,000
3,241.89
14,758.11
Totals
$ 378,000
$ 342,006.67
$ 35,993.33
Private Investment:
Projected $3,560,000.00
Actual $3,590,512.38
Employment:
Actual Projected
Total Employment on 9-19-88 113
Total Employed at Award 5-30-86 8
Total Employed After Award 105 65
Number Currently Filled by LMI 68 46
% of LMI to Total Jobs 64.76% 70%
Mr. Willis recognized several people who had been helpful during the grant
process, especially Lynn Priest, planner for the City of Asheboro, who administered
the grant for the County.
Lynn Priest spoke to commend Frank Willis and his staff for their excellent
work on this project and to say how much he had enjoyed working with them. He
encouraged the County to consider applying for another community development block
grant in the future as a method of helping existing industry in the county to
expand.
Commissioners Minutes
October 3, 1988
Page 4
Chairman Frye invited anyone present to speak on this matter. No one spoke.
Chairman Frye declared the public hearing closed.
County Forestry Program Update
Vic Owen, District Forester, reported that in the last year Randolph County
foresters had planted almost 1600 acres of pines and that we continue to lead the
area in regeneration. He said gypsy moth traps have revealed 4 possible gypsy
moths; they are awaiting lab results at this time. Mr. Owen indicated that
Randolph County will soon be needing an additional assistant forest ranger.
Public Hearing - Rezoning Requests
At 4:00 p.m. the Board held a duly advertised public hearing on rezoning
requests. Planning Director Hal Johnson presented the following requests:
1. W. G. Sink, Thomasville, is requesting that approximately 119 acres of land
located on the southeast side of Business Loop I-85 at the Guilford County
line, Trinity Township, be rezoned from Residential Agricultural to Light
Industrial (Zoning Map 6798). It is the desire of the applicant to use the
property for industrial development. The Planning Board recommended unani-
mously that the request be approved as consistent with the land use plan.
2. Jack Rayle, Randleman, is requesting that approximately 3i acres of land
located on the corner of SR 1938/Business Highway 220, Level Cross Township,
be rezoned from Residential Agricultural to Highway Commercial/Conditional
Use (Zoning Map 7758/7768). It is the desire of the applicant to operate a
used car sales business and well pump repair business on the property. The
Planning Board recommended unanimously that the request be denied as incon-
sistent with the land use plan.
Comments - Request #1
W. G. Sink, applicant, said neighbors support his plans because they think it
will improve the appearance of the property.
Comments - Request #2
Jack Rayle, applicant, said he thought the property was zoned commercial when
he began working on it.
Tillie Ragsdale, Rt. 4, Box 262, Randleman, neighbor, presented a petition
signed by 23 of the area residents who oppose the request. She said the proposed
usage would devalue the residential properties in the neighborhood.
Ann Whitesell, neighbor who circulated the petition, stated that Helen Taylor
had signed for herself and for her son, who was also opposed to the request.
Gwendolyn Cox, neighbor, suggested that Mr. Rayle put his proposed business
on the same site as his service station.
Tony Elliott, adjoining property owner, said he wanted to maintain the
integrity of the neighborhood and didn't want to have to look at a used car lot for
years to come.
Chairman Frye declared the public hearing closed.
Commissioners Minutes
October 3, 1988
Page 5
Action - Rezoning Requests
On motion of Davidson, seconded by Comer, the Board approved the request of
W. G. Sink.
On motion of Langley, seconded by Comer, the Board denied the request of Jack
Rayle.
Executive Session - Investigation
On motion of Comer, seconded by Langley, the Board voted to go into executive
session at 4:30 p.m. for the purpose of discussing an investigation. At 5:10 p.m.
executive session ended and regular session reconvened.
Massage Parlor Ordinance
Chairman Frye instructed the County Manager to review the County's massage
parlor ordinance for appropriate wording and any needed updates and to bring his
recommendations for amendments to the November 7 meeting.
Appointment - Mental Health Board
On motion of Corner, seconded by Davidson, the Board appointed Dr. Ann Suggs
to fill the unexpired term'of Dean Bailey on the Mental Health Board. This term
expires June, 1991.
Budget Amendment - Mental Health
On motion of Davidson, seconded by Langley, the Board voted to increase the
Mental Health Budget by $166,526 to reflect additional state funds received. Budget
Amendment #4 is included by reference.
Fire Commission
Neil Allen reported that in 1975 the County Commissioners adopted a resolution
creating the Randolph County Fire Commission. The purpose of the Commission was to
inspect all fire stations initially and annually, to notify County Commissioners of
any deficiencies, to settle boundary disputes, and to review fire department budgets
annually. Its membership was made up of the fire marshal, president of the Fire-
men's Association, and 4 at -large members, of which at least one had to be a
civilian. Mr. Allen said that over the years the Fire Commission had become in-
active and all terms had expired. He said that Julian Fire Department personnel
has asked the County to examine fire coverage boundaries. They have been responding
to an area that is not in any department's tax district. There are a few other
areas like this in the county.
After discussion, the Board instructed Mr. Allen and County Attorney Ed Gavin
to report back at the November meeting as to what the County Commissioners' legal
duties and responsibilities are relative to volunteer fire service in the county,
to bring any recommendations for updating the resolution establishing the Fire
Commission, and to bring recommendations for appointments.
D.O.T. Addition and Abandonment
On motion of Comer, seconded by Davidson,
an abandonment for the State System of Roads.
included by reference.
the Board approved an addition and
Copies of the resolutions are
Appointment - County Planning Board
On motion of Langley, seconded by Comer, the Board reappointed Doyle Stout to
a three-year term on the Randolph County Planning Board.
Adjournment
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