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040389RANDOLPH COUNTY HOARD OF COMMISSIONERS MINUTES April 3, 1989 The Randolph County Board of Commissioners met in regular session at 2:00 p.m. on April 3, 1989 in Courtroom B, Courthouse, Asheboro, NC. Commissioners Frye, Langley, Davidson and Comer were present. Commissioner Petty was absent. Invoca- tion was given by Talmadge Baker, ex -Agricultural Extension Director. On motion of Davidson, seconded by Comer, the Board approved the minutes of the March 13, 1989 meeting. Proclamation for Ruth Cothran's Retirement On motion of Langley, seconded by Comer, the Board approved a proclamation of appreciation for Ruth Cothran, who is retiring April 30. A copy is included by reference. Chairman Frye told Ms. Cothran that a plaque would be forthcoming. Proclamation for Talmadge Baker's Retirement On motion of Langley, seconded by Comer, the Board approved a proclamation of appreciation for Talmadge, who retired March 31. A copy is included by reference. Chairman Frye presented a plaque from the Board to Mr. Baker. Agricultural Extension "Report to C nnissioners" Harvey Fouts, Agricultural Extension Director, was present to personally invite Commissioners to the Agricultural Extension Service's annual luncheon and "Report to Commissioners" on May 1. Request for Nurse Position at Jail Chief Deputy Larry Emerson made a request that a new position for a registered nurse be allocated to the Sheriff's Department for the jail. He explained that the Health Department has in the past assigned a physician's extender to work part-time at the jail to handle dispensing of medicine and to do medical screening. Because of other duties, this physician's extender for the last several months has been able to work at the jail less and less. Major Emerson reminded the Board of a memo the Sheriff had.sent them in November, 1988 addressing this problem. He said the problem is even more critical now. He also stated that the department has already expended all budgeted medical funds because they must take any inmate who appears to be sick to the emergency room. Major Emerson said that the Health Department has recently employed a registered nurse who has four years of experience working at Southern Correctional Institution in Troy and the Health Director has offered this employee to fill this new position if it is created. Major Emerson assured the Board that the Health Department would still oversee the jail's medical plan, as required by state law. He said that the position could be funded through this fiscal year from their salary line item, but that the Sheriff would ask for funding at budget time. On motion of Langley, seconded by Comer, the Board approved a full-time nurse position at the jail on a temporary basis through this fiscal year. Request froin)Southwest Randolph Fire District For a Fire Tax .Referendum Neil Allen advised the Board that he had received a petition signed by the required 35% of the resident freeholders living in the.Southwest Randolph -Fire District, calling for a referendum to levy a fire tax in that fire district. Mr. Allen said that the election can be held in this fiscal year. If the Elections Supervisor has the necessary information today, the election can be held on May 23. Mr. Allen also advised the Board that the petition signatures have been certified by the Tax Department. Commissioners Minutes April 3, 1989 Page 2 On motion of Comer, seconded by Langley, the Board adopted a resolution calling for an election for the Southwest Randolph fire District to determine the question of levying a fire tax in said district and for the election to be held May 23, 1989. A copy of the resolution is included by reference. Appointment of Judy Graven as Deputy Tax Collector Billy Chilton, Tax Supervisor, requested that.Judy Craven be appointed as Deputy Tax Collector effective May 1, 1989, to replace Ruth Cothran, who is retiring. He said the amount of bonding requested is $50,000. On motion of Davidson, seconded by Comer, the Board appointed Judy Craven as Deputy Tax Collector effective May 1, 1989, and set her bond at $50,000. Executive Sesion - PersonneI Matter On motion of Comer, seconded by Langley, the Board voted to go into executive session to discuss a personnel matter at approximately 3:00 p.m. At approximately 3:30 p.m., the Board returned to regular session without taking any action on the personnel matter. Expansion Update from ATC (Cablevision) Jack Stanley, Greensboro Division Manager of ATC, who currently holds a county- wide cable television franchise in Randolph, gave Commissioners an update on ATC's revised planned expansion for Randolph County. He presented a map showing areas planned for development in the next year. Second Vote on Franchise for Friendship Cable Television Ron Hren, President of Friendship Cable TV, spoke in support of Friendship's franchise application for the Seagrove and Sophia/Cedar Square areas of Randolph County. He told the Board that they already have utility and D.O.T. permits and are ready to begin construction. He assured the Board that their specifications, standards and channel offerings would be compatible with ATC. The Board expressed some concern about two companies installing cable in the same area, resulting in overbuild. They also discussed Friendship's history of selling many of their systems after a certain number of years of operating them. On motion of Langley, seconded by Davidson, the Board voted to deny the franchise request of Friendship Cable TV. Rezoning Public Hearing At 4:00 p.m. the Board adjourned to a duly advertised public hearing to consider rezoning requests. Hal Johnson presented the following requests: 1. Herman K. McDowell, Asheboro, is requesting that 188 acres located on the south- east and southwest corners of SR 2106/SR 2113, Providence Township, be rezoned from RA to RR (Zoning Map 7777). He wants to develop a residential subdivision of 82 lots for site -built and Class A double -wide manufactured homes on perma- nent foundations. The Planning Board recommended unanimously that this request be approved. 2. Ray Poole, High Point, is requesting that 262/ acres located off SR 1919 behind Ray Poole's Mobile Home Park, New Market Township, be rezoned from RA to NIR/CU (Zoning Map 7727) for expansion of an existing mobile home park from 31 spaces to 57 spaces. The Planning Board recommended 4-2 that the request be denied. Commissioners Minutes April 3, 1989 Page 3 3. Ben Foust, Staley, is requesting that 6 acres located on the south side of SR 2437 approximately 1 mile from SR 2459, Liberty Township, be rezoned from RA to MR/CU (Zoning Map 8725) for development of a 6 -space mobile home park. The Planning Board recommended unanimously that the request be denied. 4. Linda Hill, Trinity, is requesting that 17 acres located on SR 1408 (3 miles north of Highway 64) Trinity Township, be rezoned from RA to MR/CU (Zoning Map 7713) for developing an 8 -space mobile home park with permanent foundations. The Planning Board recommended 4-2 that the request be approved. 5. J.H. Pike, Staley, is requesting that 78 acres located on SR 2458 approximately .7 mile from SR 2456, Columbia Township, be rezoned from RA/RR (Zoning Map 8714) for a site -built residential development of 17 lots. The Planning Board recommended unanimously that the request be approved. 6. Dennis Wright, Thomasville, is requesting that 9 acres located off SR 1404 on Wright Road (property at dead end of pavement), Trinity Township, be rezoned from RA to MR/CU (Zoning Map 6796) to develop a 7 -space mobile home park. The Planning Board recommended unanimously that the request be approved. Comments - Request #1 Carolyn Rayle, realtor in the area, spoke in support of the request. Comments - Request #2 Ray Poole, applicant, said that he has cut the total number of lots by 4, which increases the size of the remaining lots. Comments - Request #3 David Osborne, Route 2, Box 203, Staley, presented a petition with 70 signatures of neighbors opposing this request. He also presented a certified letter from an adjoining property owner who lives in Washington and presented photographs of existing units owned by the applicant. Mr. Osborne expressed the group's concerns over the sewer system, heavy traffic on the road serving the park, and the use of units for migrant workers. About 10 people in the audience stood in support of Mr. Osborne's comments. Comments - Request #4 Linda Hill, applicant, stated that she wished to withdraw her request at this time because she had just learned that some of the neighbors opposed it. Rebecca Barnes and Ron Welborn, neighbors, expressed their appreciation to Ms. Hill for withdrawing her request in consideration of her neighbors.. Comments - Request #5 No one commented on this request. Comments - Request #6 No one commented on this request. Chairman Frye declared the public hearing to be closed. Commissioners Minutes April 3, 1989 Page 4 Action on Rezoning Requests On motion of Langley, seconded by Comer, the Board approved the request of Herman K. McDowell. On motion of Davidson, seconded by Comer, the Board delayed action on the request of Ray Poole until their May 1, 1989 meeting. On motion of Comer., seconded by Langley, the Board denied the request of Ben Foust. No action was taken on the request of Linda Hill since she withdrew her request. On motion of Comer, seconded by Davidson, the Board approved the request of J. H. Pike. Commissioner Langley abstained from voting because of a conflict of interest involving the property. On motion of Langley, seconded by Davidson, the Board approved the request of Dennis Wright. Budget Amendment - Social Serices Marion Smith, Director of Social Services, requested the Board to approve a budget amendment to reflect the following changes in his budget: 1. The Gannett Foundation has awarded Randolph County Social Services a grant of $2071 to help the agency produce videotapes on government assistance programs for low-income persons. 2. Program funds for the Crisis Intervention Program have been decreased by $3271 in accordance with a funding authorization from the Division of Social Services. 3. Funds for the CP&L Project Share Program are being increased by $2000 in accordance with a funding authorization from the Division of Social Services. 4. Child Day Care Program funds are being increased by $21,000 in accordance with a funding authorization from the Division of Facility Services. On motion of Comer, seconded by Langley, the Board approved budget amendment #20 to reflect the above changes in the Social Services budget. A copy of budget amendment #20 is included by reference. Low -Level Radioactive Waste Site Chairman Frye spoke to the audience concerning the State's efforts to site a low-level radioactive waste plant somewhere in North Carolina. Portions of Randolph County are being considered along with many other possible sites across the state. Mr. Frye noted that he and Commissioner Langley had attended a community hearing on the issue at Randolph Community College on March 29 to express their views and to ask questions. Mr. Frye said that the fact that a hearing was held in Randolph should not be construed that we're higher on the list for possible sites than any of the other 25 counties who hosted a community hearing. Mr. Frye said that with our county's 100,000 population, continued growth, natural resources such as the N.C. Zoo, and all the industry based here, Randolph County should not be considered as a feasible site. Commissioner Langley stated that no one will volunteer to have the plant and that all we can do is fight to keep it out of Randolph. Commissioner Davidson said he strongly opposes having the site here and that we can give better reasons than some other counties. Commissioner Comer agreed with comments made by the other Board members. Commissioners Minutes April 3,1989 Page 5 On motion of Davidson, seconded by Comer, the Board voted to adopt a resolution opposing a low-level radioactive waste site in Randolph County and to send it to our legislators, Governor Martin, the Low -Level Radioactive Waste Management Authority, and others who might have some involvement in the siting decision. A copy of the resolution is included by reference. Proclamation for Shrine Hospital Weekend On motion of Comer, seconded by Langley, the Board adopted a proclamation declaring May 5 and 6 to be Shrine Hospital Weekend in Randolph County. A copy of the proclamation is included by reference. D.O.T. Requests for Abandnnment On motion of Langley, seconded by Comer, the Board adopted a resolution approving the abandonment of SR 1482 and SR 1480 so that the City of Asheboro can take over maintenance of them. A copy of the resolutions is included by reference. On motion of Comer, seconded by Langley, the Board adopted a resolution approving the abandonment of SR 2508 serving the old Caveness School. A copy of the resolution is included by reference. Appointments - Industrial Bond Authority On motion of Davidson, seconded by Comer, the Board reappointed Maxton McDowell, Katheryn Phillips, and Jimmy Loflin to six-year terms on the Industrial Bond Authority. Appointments - Julian Fire District Commission On motion of Langley, seconded by Davidson, the Board approved the reappointment of Glenn Gilmore,. Jr., William Collier, and Pearl Shepard to two-year terms on the Julian Fire District Commission. Appointments - Climax Fire District Cainission On motion of Comer, seconded by Davidson, the Board reappointed Frank Fields and George Gregson and appointed James Dalton Bowman to two-year terms on the Climax Fire District Commission. Appointment - Joint Nursing Home/Domiciliary Home Casumnity Advisory Committee On motion of Davidson, seconded by Comer, the Board reappointed Evelyn Holland to a three-year term on the Joint Nursing Home/Domiciliary Home Community Advisory Committee. Law Enforcement/Public Officials Professional Liability Insurance On motion of Langley, seconded by Comer, the Board approved the County's getting law enforcement/public officials professional liability insurance through the insur- ance pool established by the North Carolina Association of County Commissioners. County Manager Frank Willis noted that the County should save about $15,000 and get a better policy by making this change. Proclamation for Poultry Month On motion of Davidson, seconded by Comer, the Board adopted a proclamation making April Poultry Month in Randolph County. A copy of the proclamation is included by reference. Commissioners Minutes April 3, 1989 Page 6 Public Hearing Date Set for Road -Naming Project The Board set 7:00 p.m. on Monday, May 8, 1989, as the date for the public hearing on the countywide road -naming project. The hearing will be held in Court- room A. The Manager noted that the ordinance for naming roads will be introduced at the May 1 meeting. At this point, the Commissioners recessed to visit the new optical disc equipment in the Register of Deeds office. Executive Session - Personnel Matter On motion of Comer, seconded by Langley, the Board voted to go into executive session to discuss a personnel matter at approximately 5:35. At approximately 6:35, the Board returned to regular session. Action on Executive Session Personnel Matter (Dept. of Labor Ruling on EMS Back -Pay) On motion of Langley, seconded by Comer, the Board voted to accept the Depart- ment of Labor's ruling concerning back pay due Randolph County EMS employees, effective date of the payment and the amount of payment to be determined in con- junction with the Department of Labor. On motion of Langley, seconded by Davidson, the Board voted that in the future, Randolph County will pay all EMS employees on a straight 7K/Police, no sleep time deduction, same as all County law enforcement personnel, per instructions of the Department of Labor.. Chairman Frye announced that a press conference would be held at 8:30 a.m. the following morning in the County Manager's office to explain the details of this issue to the press. At this point, the Commissioners recessed until 7:00 p.m. Jail Needs Assessment Report from Carter -Goble Bob Goble of Carter -Goble Associates presented his firm's final report and recommendations on -Phase I (Needs Assessment Study) relative to the proposed new Randolph County jail and law enforcement center. Proposal for Phase II and Phase III Contract from Construction Control Corporation Lee McClure, President of Construction Control Corporation presented a proposal to do Phase II (Operational and Architectural Programming) and Phase III (Program Management Planning) for the proposed new jail and law enforcement center. He explained in detail what work these phases encompass and answered questions con- cerning the construction management concept. On motion of Langley, seconded by Davidson, the Board contracted with Con- struction Control Corporation for Phase II at $40,000, effective immediately, and authorized the County Manager to write a letter of authorization to proceed with the operational and architectural programming phase, effective immediately,'to said firm (Contract #04-89-01). A copy of this contract is included by reference. They further instructed the County Manager to make the proper budget amendment, which would require the General Fund to lend an additional $36,000 to the Randolph County Commissioners Minutes April 3, 1989 Page 7 Law Enforcement and Detention Center Capital Project Fund, to be repaid upon acquiring permanent financing. A copy of budget amendment #'l is included by reference. Adjournment On motion of Davidson, seconded by Corner, the Board adjourned.