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073189RANDOLPH COUNTY BOARD OF COMMISSIONERS MINUTES July 31, 1989 The Randolph County Board of Commissioners met in special session at 7 p.m. on July 31, 1989 in Courtroom B, County Courthouse, Asheboro, NC. Commissioners Frye, Langley, Davidson, Petty and Comer were present. The purpose of the meeting was to take take the required legal action to set a fall bond referendum in motion. Resolutions From Schools Bob Trogdon, Assistant Superintendent of Randolph County Schools, presented a resolution from the Randolph County Board of Education requesting funding in the amount of $24,000,000 for their most critical capital improvement needs. A copy of this resolution is included by reference. Mac Ramsay, Chairman of the Asheboro City Board of Education, presented a resolution from his board requesting funding in the amount of $7,800,000 for their most critical capital improvements needs. A copy of this resolution is included by reference. Report from Carter Goble on Detention Facility Bob Goble of Carter Gobpresented a final draft report on the operational le and architectural requirements for construction of a new County detention facility. He noted that the final report is in draft form since state jail standards are currently being revised. If new standards are different from. projected standards used in the report, Carter Goble will revise the report based on those new standards. Mr. Goble advised the Board that the next step is to decide if they want to proceed with the project or wait until new jail standards are adopted. Chairman Frye noted that new standards apply not only to cell size but also to operational and programming requirements, which creates many unknown factors. He said that even if the jail issue is not on the fall referendum, the Board will proceed with selection of an architect. Al Dickens of Construction Control Corporation recommended that the Board begin the architect selection process about 3 months before they think the new standards will be adopted. He stated that his firm could prepare the request for proposal, assist with reference checks and interviews, narrow the field of applicants to the top 3-5, and assist with the architect's contract. On motion of Langley, seconded by Davidson, the Board voted not to include the detention facility on the November 7, 1989 referendum because state jail standards are currently being totally revised, and jail standards can have a material effect on the cost of a new facility because of square footage requirements, operational requirements, program requirements, and requirements concerning the separation of various classifications of inmates. Bond Counsel Chairman Frye stated that historically counties and municipalities in North Carolina have used New York law firms as bond counsel, but that in recent years North Carolina firms have become involved and experienced in this process. He said that the firm of Robinson, Bradshaw & Hinson, P.A., a North Carolina firm in Charlotte, has met the approval of the Local Government Commission and the N.C. Association of County Commissioners. Bob Bradshaw of Robinson, Bradshaw & Hinson made a presentation on his firm and its involvement in tax-exempt bonds. He quoted a fee of $17,500 plus actual out-of-pocket expenses (estimated to be $1000-$2000) for work on the referendum and up through the first issue of $16,000,000 in 1990. County Attorney Ed Gavin advised the Board that he had checked the credentials of Robinson, Bradshaw & Hinson and that they are very impressive. On motion of Comer, seconded by Petty, the Board adopted a resolution naming Robinson, Bradshaw & Hinson, P.A. as the County's bond counsel. A copy of the resolution is included by reference. Ed Lucas of Robinson, Bradshaw & Hinson discussed the proposed bond referendum schedule he had prepared. Resolution of Necessary Findings Relating to Proposed Bonds County Manager Frank Willis explained the resolution of necessary findings requested by the Local Government Commission and explained the accompanying spread sheet showing increased debt service and tax inreases (all amounts based on current valuation). On motion of Petty, seconded by Davidson, the Board adopted this resolution. A copy is included by reference. Notice of Intention On motion of Langley, seconded by Comer, the Board authorized the County Manager to publish the notice of intention to make application for issuance of voted bonds. Bond Referendum Schedule On motion of Petty, seconded by Comer, the Board adopted the proposed bond referendum schedule. A copy is included by reference. Adjournment On motion of Davidson, seconded by Comer, the Board adjourned.