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110689RANDOLPH COUNTY BOARD OF COMMISSIONERS MINUTES November 6, 1989 The Randolph County Board of Commissioners met in regular session at 2 p.m. on November 6, 1989 in Courtroom B, County Courthouse, Asheboro, NC. Commissioners Frye, Davidson and Comer were present. Commissioners Langley and Petty were absent. Invocation was given by Rev. Liston Sellers, St. Luke United Methodist Church in Asheboro. Formation of Water Task Force Chairman Frye announced that the Board wishes to study the feasibility of a countywide water distribution system and that they plan to appoint a task force to help the County chart a course in the right direction and make recommendations to the Board. Co-chairmen for this task force will be Henry Darr (former County Planning Board member and ex -mayor of Archdale) and Jerry Hartgrove (area manager for CP&L). Dick Moore, former owner of Moore -Gardner & Associates, will serve as advisor. Mr. Frye indicated that someone from the Health Department and one of our representatives on the Piedmont Triad Regional Water Authority will also serve on the task force. Approval of Minutes On motion of Davidson, seconded by Comer, the minutes of the October 2 and 4 meetings were approved. Award Contract for Coleridge Water Line Evan Minier, contracted engineer for the.Coleridge water line project, informed the Board that the County had received three bids for an 8 -inch water main from the Ramseur water system along NC Highway 22 to the Coleridge Elementary School. Following a declaration by the County that the project was determined an emergency, Mr. Minier contacted and provided bid documents to three responsible contractors on October 24. In addition to a bid price, bidders were requested to state the number of calendar days they would require to complete the project. Bids received were as follows: Moffitt & Pierce Construction, Inc. D/B/A Mapco, Inc. of Asheboro Alton J. Delk Construction Co., Inc of Asheboro Jay A. Brendle D/B/A Cave Paving & Ditching of Dobson $426,903.33 (58 days) $459,906.25 (47 days) $497,731.00 (90 days) Mr. Minier recommended that the bid be awarded to the low bidder, Moffitt & Pierce Construction, Inc. D/B/A Mapco, Inc. of Asheboro. On motion of Comer, seconded by Davidson, the Board awarded the bid to the low bidder, Moffitt & Pierce, with a 58 -day completion date. On motion of Davidson, seconded by Comer, the Board approved Budget Amendment #9, which :reduced the Randolph County Schools contribution to the- Coleridge heColeridge School Water Line Capital Project Ordinance by $48,580. This is Commissioners Minutes 11/6/89 Page 2 the amount by which the chosen contractor's bid was under the engineer's earlier estimate of project cost. County Schools Request - Public School Fund Transfer Bob Trogdon, Assistant Superintendent, asked the Board to support the County Schools' request for a transfer of $2,377,950 from the Public School Building Capital Fund to the Randolph County Schools. Their unalloted balance in this fund is $2,839,507.55. On motion of Davidson, seconded by Comer, the Board agreed to execute the County Schools' application for a transfer of $2,377,950 from the Public School Building Capital Fund to Randolph County Schools to complete financing of the Southwest Middle School. On motion of Comer, seconded by Davidson, the Board approved Budget Amendment 410 to reflect the above transfer of funds. Update on New Market School Mr. Trogdon reported that New Market School had been closed the previous week after their office had learned that coliform bacteria had been found in the well supplying the school's water. The school was reopened when a source of water was secured from the City of Randleman. The water is being pumped daily into an elevated tank on the campus. Mr. Trogdon said that the Board of Education held a special meeting on November 2 and voted to drill a new well on adjacent property recently purchased for New Market School. The source of contamination in the old well has not been determined. Bid Award - Aperture Card Reader/Printer Patty Sykes, Purchasing Agent, reported that the Register of Deeds has been gathering information and informal quotes for an aperture card reader/printer. This equipment will be needed for three years during the changeover from microfilm to optical disc retrieval. Quotes received were as follows: Cavin's Incorporated, Raleigh, NC $16,000.00 Southeastern Microfilm, Raleigh, NC $25,192.00 Cavin's has given a 36 -month lease/purchase option for $17,913.60. Mrs. Sykes recommended that the County award to the low bidder, approve the lease/purchase option, and declare the old equipment surplus so that it can be traded in for a start-up kit and two cases of paper. On motion of Davidson, seconded by Comer, the Board awarded the bid to Cavin's, the low bidder. On motion of Comer, seconded by Davidson, the Board declared the current equipment surplus. On motion of Davidson, seconded by Comer, the Board approved Budget Amendment #12, which transfers $3,982 from Register of Deeds to Debt Service. A copy of this budget amendment is included by reference. Award Bids - Janitorial Services Ms. Sykes informed the Board that she had opened informal bids on October 31 for janitorial services for the County's new office building at 707 McDowell Commissioners Minutes 11/6/89 Page 3 Road. The following bids were received: ABC Janitorial Service $24,600.00 BMCC, Incorporated 56,400.00 Clark's Janitorial 20,502.00 Leach Janitorial 48,900.00 P & P Cleaning 56,400.00 Professional Cleaning 36,000.00 Todd Residential Cleaning 49,248.96 On motion of Davidson, seconded by Comer, the Board awarded the bid to the low bidder, Clark's Janitorial Service. Proclamation - Farm -City Week On motion of Comer, seconded by Davidson, the Board declared the week of November 19-25 as Farm -City Week in Randolph County. The proclamation is included by reference. Budget Amendments - Social Services and Libra Marion Smith, DSS Director, advised the Board that the State has allocated new funds for Children's Protective Services. Randolph's portion, $40,016, will allow us to hire an additional Social Worker III and a Community Social Services Technician. The State has also allocated a portion of the N.C. Federal Independent Living Initiatives Project grant to all county departments of social services for independent living services to foster adolescents aged 16 to 21. These services will help them in developing independent living skills before their discharge from foster care. Randolph's portion is $11,108. Frank Willis informed the Board that the Public Library has received $12,112 in State Outreach Grant funds. On motion of Davidson, seconded by Comer, the Board approved Budget Amendment #11, which reflects acceptance of the $40,016 for Children's Protective Services, the $11,108 for Independent Living Initiatives, and the $12,112 for the Outreach program. This budget amendment is included by reference. On motion of Comer, seconded by Davidson, the Board allocated a Social Worker III and a Community Social Services Technician position to the Social Services Department. On motion of Davidson, seconded by Comer, the Board added the new position of Community Social Services Technician (Grade 58) to the County Pay Plan. Land Records Management Program On. motion of Davidson, seconded by Comer, the Board accepted $19,000 matching funds under the N.C. Land Records Management Program. Destruction of Certain Tag Records The Clerk advised the Board that the Tax Department is requesting permission to destroy several tax records which have been held past the retention period as required by the Public Records Schedule. These records Commissioners Minutes 11/6/89 Page 4 include the following: 1972 through 1979 Listing Forms - 144 cubic feet 1978 through 1979 Receipt Books - 37 cubic feet 1980 and Prior Lien Sale Books - 12 cubic feet On motion of Comer, seconded by Davidson, the Board approved the destruction of these tax records. Pawnbroker's License Ordinance The Clerk introduced a proposed pawnbroker's license ordinance and highlighted conditions set forth in the ordinance. She reminded the Board that the ordinance would have to be voted on again at the December meeting since all Board members are not present at this meeting. On motion of Comer, seconded by Davidson, the Board approved this ordinance on the first vote. Name of New County Building Mr. Willis discussed possibilities for naming the office building the County recently purchased from the Sara Lee Corporation. 0 On motion of Comer, seconded by Davidson, the Board approved naming the 707 McDowell Road property the Randolph County Office Building. The Board will permanently change their meeting place to the Randolph County Office Building beginning with the December 4, 1989 meeting. 1990 Holiday Schedule On motion of Davidson, seconded by Comer, the Board adopted the County's 1990 holiday schedule as follows: New Year's Day Martin Luther King, Jr. Day Good Friday Memorial Day Independence Day Labor Day Veterans Day Thanksgiving Christmas January 1 January 15 April 13 May 28 July 4 September 3 November 12 November 22 & 23 December 24 & 25 January Meeting Date The Board agreed to hold their regular January meeting on Tuesday, January 2, because of the New Year's Day holiday. Release of State Funds to PTCOG On motion of Davidson, seconded by Comer, the Board approved a resolution releasing $8,168.97 in state funds to PTCOG for regional economic development activities. This resolution is included by reference. Appointment/- Franklinville Planning Board On motion of Comer, seconded by Davidson, the Board approved the reappointment of Jesse Martin to a two-year term as outside member on the Franklinville Planning Board. Commissioners Minutes 11/6/89 Page 5 Litigation Update County Attorney Ed Gavin advised the Board that of the five suits brought against the County relative to our Zoning Ordinance, we have won four cases and the fifth case is still pending. Rezoning Public Hearing At 4:00 p.m. the Board adjourned to a duly advertised public hearing to consider rezoning requests. Hal Johnson, Zoning Administrator, presented the following requests: 1. John Chilton, Asheboro, is requesting that 2'2 acres on Highway 42, Grant Township, be rezoned from RA to RA/CU so he can operate a used car sales business in order to obtain a N.C. Dealer's License. The Planning Board unanimously recommended approval. 2. Charles & Peggy Fletcher, Archdale, are requesting that 1 acre on SR 1685, Trinity Township, be rezoned from RM to RA/CU so they can construct a garage with an office for an automotive wholesale business in order to obtain a N.C. Dealer's License. The Planning Board unanimously recommended approval. 3. Tony Farlow, Sophia, is requesting that 1 acre on the southeast corner of /SR 1524/SR 3109, New Market Township be rezoned from RA to HC for commercial development. The Planning Board unanimously recommended approval. 4. Charles Powell, Archdale, is requesting that 2612 acres on the northwest corner SR 1408/SR 1636, Tabernacle Township, be rezoned from RA to RR so he can develop a residential of 23 lots. The Planning Board unanimously recommended approval. 5. Keith & Wanda Aikens, High Point, are requesting that 1 acre on the northwest corner of Highway 62/SR 1882, Trinity Township, be rezoned from RA to LI/CU for construction of a warehouse for furniture storage. The Planning Board unanimously recommended approval, with the condition of a 25 -foot natural setback utilizing existing trees and foliage in the rear of the property adjoining residentially zoned areas. Citizen Comment - Request #5 Wanda Aikens spoke in support of her request. David Childers, neighbor, opposed the request. Chairman Frye closed the public hearing. Action on Rezoning Requests On motion of Davidson, seconded by Comer, the Board approved the request of John Chilton. On motion of Comer, seconded by Davidson, the Board approved the request of Charles and Peggy Fletcher. On motion of Davidson, seconded by Comer, the Board approved the request of Tony Farlow. Commissioners Minutes 11/6/89 Page 6 On motion of Comer, seconded by Davidson, the Board approved the request of Charles Powell. On motion of Davidson, seconded by Comer, the Board approved the request of Keith and Wanda Aikens, with the restrictions recommended by the Planning Board. Update on Road Naming Project Hal Johnson informed the Board that the Department of Corrections is behind schedule with road sign orders because of equipment failure. He said it will be February or March.at the earliest before we receive the signs we ordered. He also noted that he had discovered that drilled holes for pole attachment would not be included in the signs on arrival. Adjournment On motion of Davidson, seconded by Comer, the Board adjourned.