080690RANDOLPH COUNTY
BOARD OF COMMISSIONERS
August 6, 1990 Minutes
The Randolph County Board of Commissioners met in regular session at 2:00
p.m. on August 6, 1990, in the Commissioners Meeting Room, Randolph County Office
Building, Asheboro, NC. Commissioners Frye, Langley, and Davidson were present.
Commissioners Petty and Comer were absent. Invocation was given by Rev. Mark
Hall of First Baptist Church of Asheboro.
On motion of Davidson, seconded by Langley, the Board approved the minutes
of the July 9 and July 23 meetings.
Proposal for Bond Rating Upgrade
Doug Carter of Alex Brown & Sons presented a proposal for professional
assistance in obtaining a bond rating upgrade for Randolph County. He said that
with an AA rating, the County would save about $700,000 in interest over the life
of the school bonds the County is preparing to sell.
On motion of Langley, seconded by Davidson, the Board voted to contract with
Alex Brown & Sons, for a fee of $15,000, to provide assistance in getting a bond
rating upgrade.
Architect Contract
Bill O'Brien of O'Brien/Atkins stated that his firm is in agreement with the
County concerning fees and scope of services for the law enforcement and
detention center architectural contract. He asked for one change in the
contract --that the number of sets of drawings and plans which they must provide
to potential bidders be limited to twenty-five.
Richard Connor of Patton, Boggs & Blow, legal advisors for the County,
stated that for the agreed upon fee of $575,000 with O'Brien/Atkins, the County
is getting a good deal.
On motion of Langley, seconded by Davidson, the Board voted to contract with the
architectural firm of O'Brien/Atkins Associates, P.A. to provide architectural
services on the Randolph County Law Enforcement and Detention Center for a fee of
$575,000, including reimbursables, and to pay for any sets of plans over
twenty-five. They further voted to authorize the County Manager to execute the
contract on behalf of the Board once the contract has been approved by the County
Attorney.
On motion of Langley, seconded by Davidson, the Board approved Budget
Amendment 114 (for the Law Enforcement and Detention Center Capital Project
Ordinance) that requires the General Fund to lend $575,000 to the Randolph County
Law Enforcement and Detention Center Capital Project Fund, to be repaid to the
General Fund upon acquiring permanent financing. Budget Amendment 114 is included
by reference.
Project Management Contract
On motion of Davidson, seconded by Langley, the Board approved a contract
with Construction Control Corporation to provide project management services
during the design phase for a fee of $100,000 and/during the construction phase
for a fee of $90,000. They further voted to authorize the County Manager to
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August 6, 1990
Page 2
execute the contract on behalf of the Board once the contract has been approved
by the County Attorney.
On motion of Davidson, seconded by Langley, the Board approved Budget
Amendment 115 (for the Law Enforcement and Detention Center Capital Project
Ordinance)_ that requires the General Fund to lend $90,000 to the Randolph County
Law Enforcement and Detention Center Capital Project Fund, to be repaid to the
General Fund upon acquiring permanent financing. Budget Amendment 115 is included
by reference.
Fire Radio System Contract
Patty Sykes, Purchasing Agent, presented bids received for the improvements
to the fire radio communications system. Bids were received as follows:
RCS Mobile
$48,757.00
Radio Communications Co.
42,328.00
Motorola Communications Co.
41,445.00
Aerotron
NO BID
Allied Signal
NO BID
Alpha Communications
NO BID
Bowmar Crystal Co.
NO BID
Roberts Communications
NO BID
Signal Communications Corp.
NO BID
Spectrum Communications
NO BID
Ms. Sykes recommended that the bid be awarded to the low bidder, Motorola
Communications, and that the performance bond be waived.
On motion of Langley, seconded by Davidson, the Board awarded the bid to
Motorola Communications and waived the performance bond.
Neil Allen reported that beginning September 4, 1990, Randolph County
Emergency Services Communications will dispatch calls for Asheboro Fire
Department.
Annual Forestry Report
Vic Owen, District Forester, congratulated County Forester Steve Pearce and
his staff on being number one in forest management out of all ten counties in
this district. He briefly highlighted other county activities of the past year,
which included two positive identifications of the gypsy moth, road clearing
after Hurricane Hugo, and participating in Earth Day.
Computer Financing
Annette Lineberry, Data Processing Director, presented options for financing
the new computer system.
On motion of Langley, seconded by Davidson, the Board approved a financing
agreement with IBM Credit to finance $563,013.00 (which includes four years of
extended maintenance) for 58 months at 7.9% interest rate, and authorized the
County Manager to sign the necessary contract documents, as approved by the
County Attorney, and to make the necessary budget amendments. See Budget
Amendment 112 attached by reference.
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August 6, 1990
Page 3
Appointment of New Public Health Director
Hal Scott, Personnel Director, advised Commissioners that the Board of
Health had unanimously recommended Mary Moore (Milli) Cooper as successor for
George Elliott, who is retiring as Public Health Director September 30, 1990
On motion of Davidson, seconded by Langley, the Board approved the
appointment of MiMi Cooper as Health Director, effective October 1, 1990, at
Salary Grade 78, Step 3.
Position Classification for Mental Health Director
Mr. Scott informed the Board that the State has changed the method for
classifying area mental health directors. The assigned grade must be a minimum
of 20% higher and a maximum of 60% higher than the minimum of the salary range
for the highest level classification supervised by the director, excluding
physicians. Under these requirements, Louise Galloway, Randolph County's Mental
Health Director, would move from her current grade 78 to grade 81. Mr. Scott
stated that the Mental Health Board has requested that the Commissioners set Mrs.
Galloway's salary at grade 83, but that he recommends it be set at grade 81 to
maintain internal equity among the County's department heads. He said his
recommendation was based on a survey of similar programs in other counties.
On motion of Davidson, seconded by Langley, the Board approved salary grade
81 for the Mental Health Director.
Changes to County Classification Plan
Mr. Scott presented proposed changes to the County's position classification
plan for the following reasons:
1. Chore Provider - increased from grade 44 to 46 due to the increase in
the minimum wage from $3.35 to $3.80 per hour.
2. Health Care Technician II, grade 58, and Health Care Technician III,
grade 60, added for Mental Health - positions established by the State for use at
Walker Treatment Center.
3. Solid Waste Scale Operator I, grade 57, and Solid Waste Scale Operator
II, grade 59, added for fiscal year 90-91 for Public Works Department.
4. Soil & Water Technician, grade 59, and Soil & Water Assistant, grade 61,
added due to District Soil & Water becoming a County department.
5. Medical Lab Technician I increased from grade 60 to 61 and Medical Lab
Technician II increased from grade 62 to 63 due to Office of State Personnel
requirements.
6. Sanitarian Technician, grade 61, changed to Environmental Health
Technician (title change only).
7. Computer Programmer/Operator I, grade 63, added to Tax Department as
approved in fiscal year budget 1990-91.
8. Youth Home Supervisor, grade 65, added for Mental Health to establish
complete job series in accordance with Office of State Personnel.
9. Reimbursement Officer I, grade 65, added for Mental Health to establish
complete job series in accordance with Office of State Personnel.
10. Human Service Coordinator II, grade 66, added for Mental Health to
establish complete job series in accordance with Office of State Personnel.
11. Medical Records Manager I, grade 64, changed to 66 and Medical Records
Manager II, grade 66, changed to 68 due to Office of State Personnel requirements
for Mental Health.
12. Computer Systems Administrator I, grade 66, added for Mental Health for
possible use in the future.
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August 6, 1990
Page 4
13. Clinical Substance Abuse Counselor, grade 68, added for Mental Health to
establish complete job series in accordance with Office of State Personnel.
14. Sanitarian, grade 68, changed to Environmental Health Specialist, grade
68 (title change only).
15. Income Maintenance Supervisor III, grade 69, added for Social Services
for possible use in the future.
16. Communication Coordinator (E-911), grade 70, added for Emergency
Services, budgeted for fiscal year 1990-91.
17. Environmental Health Coordinator, grade 70, changed to Environmental
Health Programs Coordinator (title change only).
18. Sanitarian Specialist, grade 70, changed to Environmental Health Program
Specialist (title change only).
19. Substance Abuse Program Director 1, grade 71, added for Mental Health
for possible use in the future.
20. Animal Control Officer II, grade 62, deleted - no employees assigned at
this time.
21. Local Mental Health Administrator III, grade 78, deleted. Mental Health
Director changed to Area Director MH/DD/SA, grade 81, in accordance with
Personnel Director recommendation.
On motion of Langley, seconded by Davidson, the Board approved these
proposed classification changes.
Rezoning Public Hearing
At 4:00 p.m. the Board adjourned to a duly advertised public hearing to
consider rezoning requests. Hal Johnson, Zoning Administrator, presented the
following requests after stating that the Leo Rabon request scheduled for today's
public hearing had been postponed:
1. Thomas Blasingim, Asheboro, is requesting that .70 acres on Hwy 64,
Franklinville Township, be rezoned from RR to HC/CU to expand his existing
business of a used car sales lot and U -Haul rentals. The Planning Board
unanimously recommended approval of the request.
2. Charles Dixon, Asheboro, is requesting that one acre on Bus. Hwy 220,
south of SR 1131, Richland Township, be rezoned from RA to HC/CU to operate an
auto glass repair business. The Planning Board unanimously recommended approval
of the request.
3. Edwin Lineberry, Liberty, is requesting 3.3 acres on SR 2484 (the old
Caviness School ballfield), Columbia Township, be rezoned from RA to LI/CU for
temporary storage of parts/equipment manufactured at the existing business.
4. TPM Development, Asheboro, is requesting that 90.5 acres located on Hwy
220, south of SR 1131, Richland Township, be rezoned from RA to HI/CU to operate
an asphalt plant. The Planning Board unanimously recommended denial of this
request.
Comments - Request 111
Tom Blasingim, applicant offered to answer any questions.
Comments - Request 112
Joe Farlow, property owner, offered to answer any questions.
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August 6, 1990
Page 5
Comments - Request 113
Ed Lineberry, applicant, discussed his need for temporary storage space.
Comments - Request 114
Walker Moffitt, agent for TPM, stated that the proposed asphalt plant would
operate seasonally with about 3 employees on site. He requested that 4 acres be
considered for rezoning instead of the original 90.5 acres requested, with a
setback of 600' instead of the 200' originally planned.
Ray Copple, area resident and spokesman for the opposition, stated that
neighbors are opposed to heavy industrial zoning because they fear the remainder
of the 90 acres will eventually become heavy industrial. She said they also
oppose the noise and dust.
Walker Moffitt explained the operation of the facility, noting that it would
be a more modern operation than those existing in the county, and stated that
there would be much less noise and dust.
Helen Neill, area resident, opposed dust and potential danger from loaded
asphalt trucks leaving the area.
The public hearing was closed.
Board Action on Rezoning Requests
On motion of Langley, seconded by Davidson, the Board approved the request
of Thomas Blasingim.
On motion of Davidson, seconded by Langley, the Board approved the request
of Charles Dixon.
On motion of Langley, seconded by Davidson, the Board approved the request
of Edwin Lineberry.
On motion of Davidson, seconded by Langley, the Board approved the request
of TPM to rezone 4 acres only to HC/CU, with a setback of 600' from the property
line, with the condition that the asphalt plant be fenced.
Solid Waste Manaeement Advisory Committee
Mary Joan Pugh, Chairman of of the Solid Waste Management Advisory
Committee, reported that the committee had met every two weeks since its
inception to come up with a solid waste management plan to address the
requirements of Senate Bill 111. She outlined activities of each of the four
subcommittees and said that she would be presenting a more detailed report in the
near future.
Land Purchase for Mental Health
Chairman Frye reminded the Board that options on three tracts of land
adjoining the Mental Health Center expire August 15, 1990.
On motion of Davidson, seconded by Langley, the Board voted to appropriate
$153,900 of fund balance to purchase these three tracts of land for Mental Health
and adopted a resolution giving Mental Health title to the property. If the
property ceases to be used for Mental Health purposes, title will revert to the
County. Budget Amendments 113 and 114 and resolution are included by reference.
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August 6, 1990
Page 6
Executive Session — Purchase of Real Estate
On motion of Davidson, seconded by Langley, the Board voted to go into
executive session at 6:00 p.m. to discuss purchase of additional property at the
landfill. At 7:00 p.m. they returned to regular session.
On motion of Langley, seconded by Davidson, the Board instructed the County
Attorney to prepare the proper documents to receive formal offers to sell the
property to the County. At the point in time in which the County receives these
formal requests, the Board will act on each request individually.
Disposal of White Goods at the Landfill
George McArthur, Public Works Director, advised the Board that the landfill
operator has been taking motors off white goods before sending them to another
location for recycling. Because he has been losing money doing this, he will no
longer continue this practice, but will begin putting white goods into the
landfill. Mr. McArthur said that he would look into options for disposing of
white goods.
Rate Study for Tipping Fees
Mr. McArthur informed the Board that he had gotten quotes from three
companies to do a rate study for tipping fees at the landfill. David M. Griffith
& Associates was $27,000; Hazen & Sawyer was $18,540; and Hobbs & Upchurch was
$ . Mr. McArthur recommended awarding the contract to Hazen & Sawyer, who
did a regional solid waste study for PTCOG.
On motion of Langley, seconded by Davidson, the Board awarded a contract to
Hazen & Sawyer for $18,540 for a tipping fee rate study.
Grading Contract for Scale Installation
Mr. McArthur told Commissioners that he had estimated $15,800 for leveling,
seeding, and other site preparation for scales to be installed at the landfill.
He said he had received an estimate from Wright Grading Company for $16,000.
On motion of Davidson, seconded by Langley, the Board approved a grading
contract with Wright Grading Company on a unit cost basis, not to exceed $16,000.
Update on Solid Waste Program
Mr. McArthur briefly summarized activities in the solid waste program,
including recycling.
Rural Service Delivery Area (JTPA)
Chairman Frye informed the Board of a meeting for county officials
concerning redesignation of service delivery areas for JTPA. The meeting will be
August 22 in Chapel Hill.
D.O.T. Additions
On motion of Davidson, seconded by Langley, the Board approved the addition
of three roads to the State System of Roads. Copies of resolutions are included
by reference.
Trindale Ballfield Purchase
Chairman Frye announced that the Archdale Little League Association had
received their incorporation papers from the state and would be working with the
County Attorney to purchase the Trindale ballfield from the County.
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August 6, 1990
Page 7
Budget Amendment - Encumbrances
On motion of Davidson, seconded by Langley, the Board approved Budget
Amendment 111, which transfers $115,808 from fund balance to the various
departments. Copy of Budget Amendment 111 is included by reference.
Budget Amendment - Health
On motion of Langley, seconded by Davidson, the Board approved Budget
Amendment 115 for Public Health to reflect a $5,575 state grant for a Car Seat
Loaner Program and a $6,000 state grant for the Environmental Health Program.
Budget Amendment 115 is included by reference.
Appointment of Animal Cruelty Investigator
Cheryl Routh, Animal Cruelty Investigator, reported that she had had to use
her power of seizure only twice during the last year. Both incidents involved
abandoned horses.
On motion of Langley, seconded by Davidson, the Board reappointed Cheryl
Routh as Animal Cruelty Investigator. This is a one-year appointment.
Adjournment
On motion of Davidson, seconded by Langley, the Board adjourned.