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070990RANDOLPH COUNTY BOARD OF COMMISSIONERS MINUTES July 9, 1990 The Randolph County Board of Commissioners met in regular session at 2:00 p.m. on July 9, 1990 in the Commissioners Meeting Room, County Office Building, 707 McDowell Road, Asheboro, NC. Commissioners Frye, Davidson, Petty and Comer were present. Commissioner Langley was absent. Invocation was given by Rev. Darrell Rabon of Sawyersville Wesleyan Church. On motion of Petty, seconded by Comer, the minutes of the June 4, 5, 11, 12, 18 and 25 meetings were approved. Executive Session — Consult With Attorney On motion of Davidson, seconded by Comer, the Board voted at 2:10 to go into executive session for the purpose of consulting with an attorney concerning legal representation and noted that any decision arising out of this executive session would be voted on in regular session. At 3:40 p.m. the Board reconvened in regular session. Land Records Management Grant Application Ann Shaw, Register of Deeds, stated that she plans to apply for a N.C. Land Records Management Program grant in the amount of $11,000 to purchase an optimizer for their microfilm scanner. The application must include a resolution from the Commissioners stating that matching local funds are available for this project. On motion of Petty, seconded by Comer, the Board approved a resolution supporting the application. A copy is included by reference. Contracts With Fire Departments Neil Allen, Emergency Services Director, advised the Board that contracts with all the volunteer fire departments have been updated to include the maximum amount of tax that can be levied in each district and a statement requiring each department to obtain an insurance rating of at least a 9S. Mr. Allen explained that the new contracts are perpetual but have a cancellation clause for either party. He said that he sees no need for the County to require an annual independent audit of each department since each has a Board of Directors made up of residents of that district. On motion of Davidson, seconded by Petty, the Board approved the updated contracts with volunteer fire departments. Executive Session — Acquisition of Property for Board of Education On motion of Comer, seconded by Petty, the Board voted at 3:45 p.m.to go into executive session to consider the acquisition of real property by the Randolph County Board of Education. The Board reconvened regular session at 4:20 p.m. Rezoning Public Hearing At 4:00 p.m. the Board adjourned to a duly advertised public hearing to consider rezoning requests. Hal Johnson, Zoning Administrator, presented the following requests: July 9, 1990 Minutes Page 2 1. H. Wade Yates, Asheboro, is requesting that 16 1/3 acres on SR 1328, Back Creek Township, be rezoned from RA to RR to develop a restricted site -built subdivision of 14 lots. The Planning Board unanimously recommended approval of of this request. 2. J. Wilson Hunt, Thomasville, is requesting 53§ acres on SR 1404, Tabernacle Township, be rezoned from RA to RR to develop a restricted residential subdivision of 17 lots. The Planning Board unanimously recommended approval of this request. 3. Donald and Alice Woods, Sophia, are requesting 4.2 acres off SR 1524, Back Creek Township, be rezoned from RA to RM/CU to add a third mobile home space for a mobile home park. The Planning Board unanimously recommended approval of this request. 4. Resortwear Industries, Ramseur, is requesting 14 acres on Hwy 64, Columbia Township, be rezoned from RA to LI for future expansion of the existing business. The Planning Board unanimously recommended approval of this request. 5. Mark McNeill, Seagrove, is requesting one acre on Hwy 705, Richland Township, be rezoned from RA to RA/CU to construct a 34' x 50' addition to an existing building for the operation of a a woodworking/cabinet business and storage. The Planning Board unanimously recommended approval of this request. Comments - Request 111 Wade Yates spoke in support of his request. Comments - Request 112 No one spoke. Comments - Request 113 Donald Woods spoke in support of his request. Comments - Request 114 Paul Ziegler, representative for Resortwear, spoke in support of this request. Comments - Request #5 No one spoke. Action on Rezoning Requests On motion of Petty, seconded by Davidson, the Board approved the request of Wade Yates. On motion of Davidson, seconded by Comer, the Board approved the request of Wilson Hunt. On motion of Comer, seconded by Petty, the Board approved the request of Donald and Alice Woods. On motion of Petty, seconded by Davidson, the Board approved the request of Resortwear Industries. On motion of Comer, seconded by Petty, the Board approved the request of July 9, 1990 Minutes Page 3 Mark McNeill. Annual Settlement Report Billy Chilton, Tax Collector, presented the preliminary settlement report for all real and personal property, along with a sworn statement of his attempts to collect these taxes. On motion of Davidson, seconded by Comer, the Board accepted the settlement report. Charge to Collect Taxes On motion of Davidson, seconded by Comer, the Board approved a charge to the Tax Collector to collect taxes. A copy is included by reference. Contract with Law Firm of Patton, Boggs and Blow On motion of Petty, seconded by Comer, the Board approved a contract with Patton, Boggs and Blow not to exceed $10,500, for assistance with contractural arrangements for the proposed law enforcement and detention center. Chairman Frye stated that this firm will provide expert legal advice on construction contracts and construction litigation and will work as an extension of the county attorney. On motion of Davidson, seconded by Petty, the Board instructed the County Manager to make a budget amendment that requires the General Fund to lend $10,500 to the Randolph County Law Enforcement and Detention Center Capital Project Fund, to be repaid upon acquiring permanent financing. Copy of Law Enforcement and Detention Center Budget Amendment 113 is included by reference. Resolution Approving Purchase of Land by Randolph County Board of Education On motion of Petty, seconded by Davidson, the Board approved a resolution authorizing the Randolph County Board of Education to purchase 17 acres from Mary Alice White, et al, for construction of an elementary school, provided that water and sewer lines and sizing of a pumping station are large enough to serve only the needs of the school. A copy is included by reference. D.O.T. Additions On motion of Petty, seconded by Comer, the Board approved two D.O.T. additions. Copies of resolutions are included by reference. Meeting Dates The Board set a special meeting date for 7 p.m. on July 23 in order to hold a public hearing and approval in principal for industrial revenue bonds for Wayne Steel, Inc. They also scheduled their regular September meeting for Tuesday, September 4 because of Labor Day holiday. Manager Willis stated that Open House for the Randolph County Office Building will be held after the September 4 meeting, probably from 6-8 p.m. Award Computer System Contract Annette Lineberry, Data Processing Director, presented bid responses on the new computer system. Bids were as follows: 1. Infocel, $146,750 (incomplete bid --offers no mapping or appraisal solution). 2. Diversified Computers, $845,181 (incomplete bid --offers no appraisal July 9, 1990 Minutes Page 4 solution). 3. Bull, Worldwide Information Systems (Honeywell), No Bid. 4. IBM, $559,853 (complete bid --offers solutions to all areas addressed but exceeds budget restraints). Ms. Lineberry explained that with some eliminations and substitutions, the IBM bid could be brought within budget at a total cost of $494,238 for a five-year lease purchase arrangement. She noted that financing options other than IBM may be available and that the County Manager wishes time to explore these options. She recommended that the bid be awarded to IBM 'that the performance bond be waived due to a one-year warranty on all equipment, and that financing options be settled at a later date. On motion of Davidson, seconded by Petty, the Board awarded the computer bid to IBM at $494,238, and waived the performance bond. Appointment - Social Services Board On motion of Petty, seconded by Comer, the Board approved a three-year reappointment to the Social Services Board for Kenyon Davidson. Appointment - Nursing Home/Domiciliary Home Advisory Committee On motion of Comer, seconded by Petty, the Board approved a three-year reappointment to the Nursing Home/Domiciliary Home Advisory Committee for Bertie Nelson. Adjournment On motion of Davidson, seconded by Comer, the Board adjourned.