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060490RANDOLPH COUNTY BOARD OF COMMISSIONERS MINUTES June 4, 1990 The Randolph County Board of Commissioners met in regular session at 2:00 p.m. on June 4, 1990, in the Commissioners Meeting Room, Randolph County Office Building, 707 McDowell Road, Asheboro, NC. Commissioners Frye, Langley, Davidson, Petty, and Comer were present. Invocation was given by Marion Smith, Social Services Director. On motion of Davidson, seconded by Petty, the Board approved the minutes of the May 7, 14 and 21 meetings. Presentation of Retirement Plaques Chairman Frye presented retirement plaques to Geraldine White, Library employee for the past 25 years, and to Dennis Redding, Social Services employee for the past 26} years. D.O.T. Public Hearing for Secondary Roads Improvement Program Fred Whitesell, Division Engineer for D.O.T., introduced the proposed secondary roads improvement program, and advised the Board that D.O.T. did not reprioritize roads this year as they usually do. He said they want to complete as many roads as possible before bad weather and reprioritizing would have taken two or three months to do. Lex Kelly, District Engineer for D.O.T., went through the proposed program in more detail and entertained questions from the Board and the public. The only questions from the audience concerned how the priority system works, which Mr. Kelly explained. On motion of Petty, seconded by Comer, the Board adopted a resolution approving the program as submitted. A copy is included by reference. Surplus Property Auction Patty Sykes, Purchasing Agent, presented a list of items to be sold at auction June 16, 1990. She stated that a refrigerator, range, and mobile phone from Emergency Services and a typewriter from Social Services would be added to the typed list given to the Board. On motion of Langley, seconded by Davidson, the Board approved a resolution authorizing the sale of items listed by attachment to the resolution. A copy is included by reference. Home Health Computer System George Elliott, Health Director, presented a request to purchase the Health Care 2000 System computer for the Home Health program. The total price quoted was $19,995. Donna Smith, Director of Nursing for the Health Department, explained the excessive paperwork home health nurses are required to complete because of state and federal regulations. She said these nurses spend up to 30% of their time on paperwork. Commissioners' Minutes June 4, 1990 Page 2 Annette Lineberry, Data Processing Director, stated that for the Home Health nurses to utilize the County's mainframe computer, more communications equipment to McDowell would be needed; software would be very expensive; confidentiality of records would be complicated and costly; and laptop computers could not be used. Mr. Elliott said that funds to purchase the Health Care 2000 System are available from lapsed salaries and that the cost of the system can be recouped within six years. On motion of Comer, seconded by Petty, the Board approved the purchase of this computer system with current Health Department funds. Contract for 1993 Revaluation Billy Chilton, Tax Supervisor, presented for the Board's consideration a contract with Elliott -Ross & Associates for appraising all commercial and industrial property in the 1993 revaluation. The company will provide the CLT appraisal software, training on the software, and an on-site consultant for the entire project. The company's fee is $425,000. On motion of Davidson, seconded by Petty, the Board approved the contract with Elliott -Ross & Associates. Scrap Tire Disposal George McArthur, Public Works Director, reviewed quotes received for shredding and disposing of tires that are being collected at the landfill. ARS would shred and dispose of tires at the landfill for 46� per car tire and $2.00 per truck tire; BFI would do the same for 45� per car tire and 90C per truck tire; U.S. Tire would haul tires to Concord for disposal at 85C per car tire and $2.25 per truck tire. He recommended that BFI be awarded the contract. Mr. McArthur also discussed a proposed fee system to cover costs of shredding and disposal. Fees will be collected at the Farmer and Coleridge dumpsters and at the landfill. He recommended that fees be $1.00 for tires 22" and smaller, $2.00 for tires over 22", $5.00 for tractor tires cut in half, and that double rates apply for out -of -county tires, with collection to begin June 15, 1990. On motion of Petty, seconded by Davidson, the Board awarded the tire shredding contract to BFI and adopted the fee schedule as recommended above. (The preceding item was discussed later in the meeting and a subsequent motion made which changed the fee structure that was adopted here.) Randleman Ambulance Station Rick Hardin, Randleman City Manager, came before the Board to ask that they consider placing an ambulance station in Randleman, which has a higher call volume than either Ramseur or Liberty, both of which have stations. He distributed a map and photographs of a }-acre site in Randleman, located at the intersection of West Academy and West Naomi, which he said is available for an ambulance station. Chairman Frye told Mr. Hardin that this item would be considered during Commissioners' Minutes June 4, 1990 Page 3 budget deliberations. Water and Sever Extension to Indust Mr. Hardin informed the Board that a $1,250,000 furniture plant desires to locate on a site that is 3000' beyond Randleman's water and sewer lines. Mr. Hardin's proposal was for the County, the City of Randleman, and the furniture plant to each pay $30,000 of the projected $90,000 cost to run these lines to the plant. He said the lines would pass 25 potential customers along the preferred route to the plant. He asked that the County make a decision on this request within the next month. Rezoning Public Hearing At 4:00 p.m. the Board adjourned to a duly advertised public hearing to consider rezoning requests. Hal Johnson, Zoning Administrator, presented the following requests: 1. Dwight Meredith, Trinity, is requesting that 23 acres off SR 1404, Trinity Township, be rezoned from RA to RM/CU to develop a 12 -space mobile home park. The Planning Board recommended approval of the request. 2. Joe Farlow and Archie Priest, Asheboro, are requesting that 35 acres on SR 2607, Grant Township, be rezoned from RA to RR to develop an extension of Candlewood Estates of 40 lots. The Planning Board recommended approval of this request. 3. Neal Craven, Asheboro, is requesting that 18 acres on SR 2611, Grant Township, be rezoned from RA to RR to develop a site -built residential subdivision of 23 lots. The Planning Board recommended approval of this request. 4. Susan Zedlar, Sophia, is requesting that 39 acres on SR 1004N, Back Creek Township, be rezoned from RA to RR to develop a restricted site -built subdivision of 40 lots. The Planning Board recommended approval of this request. 5. Jeffery Schwarz, Asheboro, is requesting that 85 acres on SR 1003, Coleridge Township, be rezoned from 'RA to RM to develop an 18 -lot subdivision for site -built or manufactured housing. The Planning Board recommended denial of this request, stating that single -wide manufactured homes would not be compatible with the conventional housing predominant in the Coleridge area. 6. Hampton Pike, Staley, is requesting that 105 acres on SR 1006, Liberty Township, be rezoned from RA to RM to develop a site -built and/or manufactured housing residential subdivision of approximately 20 lots. The Planning Board recommended approval of this request. 7. Steven Varner, Trinity, is requesting that 20 acres on SR 1406, Tabernacle Township, be rezoned from RA to LI/CU to construct a 26' x 60' building and operate an outside lumberyard. The Planning Board recommended denial of this request because of the rural agricultural nature of the community and because it would increase truck traffic volume. 8. Metal Craftsman, Inc., High Point, is requesting that 4} acres on SR 1610, Trinity Township, be rezoned from RA to LI so that the company can expand. The Planning Board recommended approval of this request. Commissioners' Minutes June 4, 1990 Page 4 9. Carolyn Brown, Asheboro, is requesting that 7 acres on SR 2916, Richland Township, be rezoned from RA to RM/CU to develop a 3 -space mobile home park. The Planning Board recommended denial of this request as being inconsistent with the land development plan for this area. Comments - Request 111 Rodney Mason, attorney for the applicant, stated that the problem with the disputed easement has been solved because Mr. Meredith now has a written agreement for an easement from SR 1401. Comments - Request 112 Joe Farlow, applicant, described his proposed development. Comments - Request 113 No one spoke for or against this request. Comments - Request 114 Susan Zedlar, applicant, described her proposed development. Comments - Request 115 Ted Garrish, who lives across from the site in question, opposed this development. Ted Fries, adjoining property owner, opposed this development, stating that the area residents want to keep their neighborhood residential agricultural. Approximately 20 residents stood in support of Mr. Fries' comments. Comments - Request 116 No one spoke for or against this request. Comments - Request 117 No one spoke for or against this request. Comments - Request 118 Fred Hughes, president of Metal Craftsman, explained that the company desires to expand and needs to add more buildings. Comments - Request 119 Albert Freeman spoke on behalf of the applicant and questioned the validity of a petition opposing this request. Jon Megerian, attorney representing area residents, stated that this request is not consistent with the land use plan or zoning ordinance, that access would be by dirt road, and that such development would decrease property values. Approximately 20 people stood in support of Mr. Megerian's comments. Bob Nance, area resident, opposed the request and presented photographs to show what the neighborhood looks like now. Farrell McNeill, adjoining property owner, opposed the request. Board Action on Rezoning Requests On motion of Petty, seconded by Comer, the Board approved the request of Dwight Meredith. Commissioners' Minutes June 4, 1990 Page 5 On motion of Davidson, seconded by Langley, the Board approved the request of Joe Farlow and Archie Priest. On motion of Comer, seconded by Petty, the Board approved the request of Neal Craven. On motion of Langley, seconded by Davidson, the Board approved the request of Susan Zedlar. On motion of Petty, seconded by Comer, the Board denied the request of Jeffery Schwarz. On motion of Langley, seconded by Davidson, the Board approved the request of Hampton Pike. On motion of Comer, seconded by Petty, the Board denied the request of Steven Varner. On motion of Davidson, seconded by Langley, the Board approved the request of Metal Craftsman, Inc. On motion of Petty, seconded by Comer, the Board denied the request of Carolyn Brown. Scrap Tire Disposal Chairman Frye announced that an error had been discovered in an earlier action of the Board concerning scrap tire disposal. On motion of Langley, seconded by Petty, the Board voted to reconsider previous action by the Board on scrap tires. Mr. McArthur explained that the tire sizes indicated earlier were incorrect. The size for car tires should have been up to and including 19" and for truck tires, 20" and above. On motion of Petty, seconded by Comer, the Board voted to charge $1.00 for car tires (19" and below) and $2.00 for truck tires (20" and above). Community Achievement Award Frank Willis informed the Board that he, Vicki Brower, Kim Dawkins Berry, and Al Boyles had attended an awards ceremony in Washington, D.C. on May 25, at which the Randolph County Senior Adults Association and Randolph County Government were presented with the 1990 Community Achievement Award. Only ten communities in the whole nation were selected for this award, which was given by the Administration on Aging of the United States Department of Health and Human Services honoring "Community Partners Who Care." The award recognizes exemplary public/private partnerships that enhance and expand services to older persons. Mr. Willis presented the Community Achievement Award plaque to the Board. Voting Delegate for NCACC Annual Conference On motion of Frye, seconded by Petty, the Board appointed Floyd Langley as voting delegate and Kenyon Davidson as alternate voting delegate to represent the Board at the NCACC annual conference in August. Commissioners' Minutes June 4, 1990 Page 6 D.O.T. Additions On motion of Comer, seconded by Petty, the Board approved the addition of Berkley Place, Hampton Road, and Plummer Street to the State System of Roads. Resolutions are included by reference. Appointments - Mental Health Board On motion of Langley, seconded by Comer, the Board approved the reappointment of Ruth Allen, Jimmy Gilmer and Mike Miller to the Mental Health Board, terms to expire June, 1994. Appointments - Library Board On motion of Petty, seconded by Comer, the Board approved the reappointment of Hilda Johnson and Sigrid McCain and the appointment of Odell Cox for six year terms on the Library Board; they also appointed Mescal Ferguson to fill the unexpired term of Howard Ferguson, which expires June, 1994. Appointment - RCC Board of Trustees On motion of Langley, seconded by Davidson, the Board approved the reappointment of Jerry Tillman for a four-year term on the Randolph Community College Board of Trustees. Appointments - Seagrove Firemen's Relief Fund Board of Trustees On motion of Comer, seconded by Petty, the Board approved the appointment of Susan King and Jack McKenzie to the Seagrove Volunteer Fire Department Firemen's Local Relief Fund Board of Trustees. Appointments - Region G EMS Advisory Council On motion of Langley, seconded by Comer, the Board approved the appointment of Fred deFriess (provider), Jean Johnson (consumer) and Alice Dawson (elected official) to the Region G EMS Advisory Council. Appointment - County Planning Board On motion of Petty, seconded by Langley, the Board appointed Phil Brower to a three-year term on the County Planning Board. Budget Amendment - Merit Increases On motion of Davidson, seconded by Langley, the Board approved Budget Amendment #31 to move $11,887 of merit increase funds from Administration to the various departments who used the money during the year. Budget Amendment 1131 is included by reference. Budget Amendment - Social Services On motion of Davidson, seconded by Langley, the Board approved Budget Amendment 1132, which decreases Social Services' Child Day Care funds by $15,635 and decreases Adult Day Care funds by $3,638. Budget Amendment 1133 is included by reference. Budget Amendment - Randolph County Office Building On motion of Petty, seconded by Davidson, the Board approved Budget Amendment 1133, which moves $205,310 from the "Stedman Building Cost" line item to the various departments that had expenditures related to the move. Budget Amendment 1133 is included by reference. Commissioners' Minutes June 41 1990 Page 7 Budget Amendment - Building Inspections On motion of Langley, seconded by Comer, the Board approved Budget Amendment 1134, which transfers $2,500 from the Medical Examiner budget to Building Inspections to cover a shortfall in salary funds in that department. One full-time employee was out for extended sick leave, which necessitated the hiring of a temporary employee. Since the employee on leave had sufficient sick leave accumulated, there was no lapse salary funds to cover the additional cost for the temporary employee. Budget Amendment 1134 is included by reference. Budget Amendment - Court Facility Fees On motion of Comer, seconded by Petty, the Board approved Budget Amendment 1135, which moves $45,100 from Fund Balance to Public Buildings -Court Facilities to pay for renovations and remodeling at the Courthouse and Auman House. Budget Amendment 1135 is included by reference. Budget Amendment - Fire Districts On motion of Petty, seconded by Davidson, the Board approved Budget Amendment 1136, which increases budgets for eleven fire districts who received more money than originally budgeted. Budget Amendment 1136 is included by reference. Executive Session - Contract with Architectural Firm On motion of Comer, seconded by Petty, the Board voted at 5:50 p.m. to go into executive session to discuss a contract with an architectural firm to design a law enforcement center and jail for Randolph County. At 6:25 p.m. the Board resumed regular session. Selection of Architectural Firm On motion of Davidson, seconded by Langley, the Board voted to negotiate a contract with O'Brien/Atkins Associates for design of the proposed jail and law enforcement center. Presentation of 1990-91 Budget County Manager Frank Willis delivered his budget message for the 1990-91 budget and presented a proposed budget schedule. The Board agreed with the budget schedule and briefly discussed the proposed budget. Adjournment On motion of Davidson, seconded by Comer, the Board adjourned.