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050790RANDOLPH COUNTY BOARD OF COMMISSIONERS May 7, 1990 Minutes The Randolph County Board of Commissioners met in regular session at 2:00 p.m. on May 7, 1990, in the Randolph County Office Building, 707 McDowell Road, Asheboro, NC. Commissioners Frye, Davidson, Petty and Comer were present. Commissioner Langley was absent. Invocation was given by Rev. Ron Hamilton of Rushwood Wesleyan Church of Asheboro. On motion of Petty, seconded by Comer, the Board approved the minutes of the April 2, 23, and 29 meetings. Microfilm Bid Award Patty Sykes, Purchasing Agent, presented bids received for a microfilm scanner/digitizer for the Register of Deeds office. Bids were received as follows: Cavin's Incorporated - $45,995; Courthouse Computer Systems - $36,000; Document Technology, Inc., No Bid. On motion of Comer, seconded by Petty, the Board awarded the bid to the low bidder, Courthouse Computer Systems, and waived the performance bond requirement. Electronic House Arrest Equipment Bid Award Ms. Sykes presented bids received for electronic house arrest equipment for the Sheriff's Department. Bids received were as follows: BI, Inc. - $54,000; Guardian Technology - No Bid. County Manager Frank Willis discussed the projected expenses and revenues involved in operating a house arrest program. He stated that an estimated $10 028 will be needed to pay for the program for the remainder of this budget year. Next year it is estimated that expenses will be $55,602, with revenues of $57,300. On motion of Davidson, seconded by Petty, the Board adopted a resolution authorizing the electronic house arrest program. A copy is included by reference. On motion of Petty, seconded by Comer, the Board added the position of deputy sheriff (house arrest officer), Grade 63 to the County Pay Plan and approved allocating this position to the Sheriff's Department effective May 1, 1990. On motion of Davidson, seconded by Comer, the Board approved Budget Amendment #26, which transfers $10,028 from Contingency to fund this program. On motion of Petty, seconded by Comer, the Board awarded the bid to BI, Inc., with a three-year lease -purchase arrangement, and waived the performance bond requirement. Health Insurance for Retired County Employees Hal Scott, Personnel Director, advised the Board that he had researched the feasibility of offering health insurance to retired County employees. He said he had checked with several counties and most offer this benefit, although it varies how it is paid for. Mr. Scott recommended that retired County employees be May 7, 1990 Minutes Page 2 allowed to purchase health insurance if the following conditions are met: 1) The employee has retired through the NC Local Governmental Employees' Retirement System or the NC Law Enforcement Officers' Benefits and Retirement Fund. 2) At the time of retirement, the employee must have completed ten years of continuous employment with Randolph County. Mr. Scott stated that most jurisdictions feel that to offer retirees an opportunity to participate in a group insurance plan is a good retention tool. On motion of Petty, seconded by Davidson, the Board voted to amend the Personnel Ordinance to allow certain retired employees, as specified above, to remain on the County's health insurance. A copy of the amended ordinance is included by reference. Randolph County Board of Education Sale of Property Rodney Mason, Attorney for the Randolph County Board of Education, informed Commissioners that the Board of Education owns some property next to Randleman High School that they desire to use and that they have declared the dwelling house located on this property to be surplus to their needs. Pursuant to G.S. 115C -518(a), they are offering this house to the Commissioners for purchase first before selling it at auction. On motion of Comer, seconded by Davidson, the Board declined to purchase the offered property. Randolph County Board of Education Purchase of Property Mr. Mason advised Commissioners that the Randolph County Board of Education desires to purchase a 36.586 acre tract of land on Foushee Road, Route 2, Ramseur, for construction of a middle school. Pursuant to G.S. 115C-426, the Board of Education is seeking approval from the Commissioners before purchasing this property. On motion of Davidson, seconded by Petty, the Board adopted a resolution approving the purchase of this property by the Randolph County Board of Education. A copy of this resolution is included by reference. Scrap Tire Disposal Program George McArthur, Public Works Director, informed the Board that he had received quotes from three companies for on-site shredding of tires at the landfill: ARS - $.53 for auto and $1.75 for truck; BFI - $.48 for auto and $1.25 for truck; and F. Baker Kimrey - $.50 for auto and $1.00 for truck. Mr. McArthur stated that there are already 13,000 tires on a gravel pad waiting for disposal after shredding. He proposed charging $1.25 for every auto tire and $2.50 for every truck tire that is brought to the landfill or to one of the dumpster sites. He suggested that people who bring tires in from outside Randolph County be charged double rates. During ensuing discussion on this matter the Board decided more information was needed before voting on fees and choice of vendor for shredding. This item was tabled until the May 21 meeting. May 7, 1990 Minutes Page 3 Meeting Dates Set g:oop.r. The Board set a special meeting at -8 -p.m. on May 14 to hear a presentation on a proposed new computer system. They scheduled a special meeting at 2t'p m. on May 21 to hear presentations by architects for the new law enforcement center and to further consider scrap tire disposal. They also decided to delay their regular July meeting until Monday, July 9 because of the July 4 holiday week. D.O.T. Additions On motion of Davidson, seconded by Comer, the Board approved the addition of Ryan Drive and Royal Drive in the Forest Park Subdivision. Resolution is included by reference. NACo Voting Delegate On motion of Davidson, seconded by Comer, the Board appointed Darrell Frye as their voting delegate at the NACo Annual Conference. Elderly and Handicapped Transportation Assistance Program Hal Johnson, Planning Director, advised the Board that the State has allocated $2,000,000 for the Elderly and Handicapped Transportation Assistance Program, with Randolph County's portion being $23,848. The intent of this new program is to supplement sources of funds which are currently being used to provide transportation services to elderly and handicapped citizens. Mr. Johnson said that the Randolph County Transportation Steering Committee is recommending that the Board approve the application for these funds and that the available funds be awarded to the Randolph County Senior Adults Association, who will use the funds in their outreach program. The allocation to be received in fiscal year ending June 30, 1990 is $11,924. On motion of Petty, seconded by Comer, the Board approved the funds to come to the Senior Adults Association and approved Budget Amendment #27, which reflects the $11,924 in state grant money to be received. Rezoning Public Hearing The Board adjourned to a duly advertised public hearing at 4 p.m. to consider rezoning requests. Hal Johnson, Zoning Administrator, presented the following requests after noting that Michael Hurley had asked that consideration of his request be postponed: 1. William Boyd, Asheboro, is requesting that 48 acres on SR 2604, Asheboro Township, be rezoned from RA to RR. He plans to develop a site -built restricted subdivision of 95 lots. The Planning Board recommended unanimously that the request be approved. 2. Barbara Coltrane, Asheboro, is requesting that 65 acres off Hwy 49 behind Oak Hollow West, Cedar Grove Township, be rezoned from RA to RR for development of an extension to Oak Hollow West Subdivision. The Planning Board recommended unanimously that the request be approved. 3. B. R. Clodfelter, Archdale, is requesting that 23 acres off SR 1004 behind Kynwood Village Subdivision, Trinity Township, be rezoned from RA to RR for addition of 20 restricted residential lots to the existing Kynwood Village. The Planning Board recommended unanimously that the request be approved. May 7, 1990 Minutes Page 4 4. Richard Bruning, Greensboro, is requesting 3/4 acre just south of SR 1547/I-85, Trinity Township, be rezoned from HC/CU to HC/CU. It is the desire of the applicant to use the existing building as a video store. The Planning Board recommended unanimously that the request be approved. 5. Robert Coble, Franklinville, is requesting that 1 acre on SR 2136, Providence Township be rezoned from RA to LI/CU to construct a building to operate a machine shop and for warehouse storage. The Planning Board recommended that this request be approved with the condition that Mr. Coble retain as much natural trees and foliage to the front of the property as necessary to maintain a natural buffer screening area. 6. Russell Lanier, Denton, is requesting that 2 acres at Hwy 49/SR 1178, New Hope Township, be rezoned from RA to HC/CU in order to construct a convenience store with two gas pump islands. The Planning Board recommended unanimously that the request be approved. Citizen Comments - Request 111 William Boyd clarified the location for the proposed subdivision. Citizen Comments - Request lit William Boyd stated that lots would be 1-5 acres and that this will be the last phase for Oak Hollow West except for one section on Hwy 49. Citizen Comments - Requests 113, 4, 5, and 6 No one spoke for or against these requests. Board Action on Rezoning Requests On motion of Davidson, seconded by Comer, the Board approved the request of William Boyd. On motion of Petty, seconded by Comer, the Board approved the request of Barbara Coltrane. On motion of Davidson, seconded by Petty, the Board approved the request of B. R. Clodfelter. On motion of Comer, seconded by Petty, the Board approved the request of Richard Bruning. On motion of Petty, seconded by Comer, the Board approved the request of Robert Coble, with the conditions recommended by the Planning Board. On motion of Davidson, seconded by Petty, the Board approved the request of Russell Lanier. Drag Strip Rezoning Request The Board considered a request for rezoning a 90 -acre tract near Seagrove for purposes of developing a drag strip. The Board first considered this request and held a public hearing on it March 5, 1990. Chairman Frye stated that he had received calls from people living near Caraway Race Track who testified to problems with noise and traffic. Mr. Frye May 7, 1990 Minutes Page 5 said that his sentiments go with the people who live near the proposed drag strip. Commissioner Comer presented a written statement to the Chairman outlining his concerns and feelings over this matter. This statement, read by the Chairman, addressed the impact on the community and a concern for a rezoning which would go from the lowest intensity use to the highest. Commissioner Davidson stated that this issue is one of the hardest he has ever dealt with as a Commissioner. Commissioner Petty stated that since he had been involved with racing since the age of 10, his feelings are well known. He said that he feels a racing usage could be beneficial. On motion of Comer, seconded by Davidson, the Board voted to deny the request of TPM Development to rezone a 90 -acre tract for a drag strip. Commissioner Petty voted no on this motion. Mental Health Budeet Amendment On motion of Davidson, seconded by Comer, the Board approved Budget Amendment 1128, which decreases the Mental Health Budget by $53,891 and reflects an appropriation of Willie M fund balance. Budget amendment 1128 is included by reference. Proclamation for Mental Health Month On motion of Petty, seconded by Comer, the Board approved a proclamation declaring May as Mental Health Month in Randolph County. Copy included by reference. Request for Mapping Position Billy Chilton, Tax Supervisor, advised the Board that the 3 temporary data entry positions they approved earlier are ready to be ended because about all map data have been entered. He requested that one permanent position be established for the entering of daily maintenance caused by property splits, new subdivisions, road changes, etc. This person would also act as data processing coordinator for the Tax Department and would work with the CLT software for reappraisal. This new position is recommended effective May 15, 1990, at Grade 63 so that a person with technical training in computer science can be attracted. Funds are available for the rest of this fiscal year from lapsed salaries. On motion of Davidson, seconded by Petty, the Board approved a computer programmer/operator position at Grade 63, to be effective May 15, 1990. Appointments On motion of Petty, seconded by Comer, the Board appointed George McArthur to the Board of Health to replace Rev. Charles Woody, with term to expire 12/91. Solid Waste Management Advisory Committee George McArthur presented a suggested member list for a solid waste management advisory committee he plans to form in response to Senate Bill 111. On motion of Davidson, seconded by Comer, the Board approved the recommended list submitted by Mr. McArthur. May 7, 1990 Minutes Page 6 Budget Amendment — CBA On motion of Petty, seconded by Comer, the Board approved Budget Amendment 1129, which increases funds for the 4H Expanded Day Program by $2,760. Copy is included by reference. Budget Amendment — Library On motion of Petty, seconded by Davidson, the Board approved Budget Amendment 1130, which increases state funds for the Library by $7,629. Copy is included by reference. Adjournment On motion of Davidson, seconded by Comer, the Board adjourned.