Loading...
030590RANDOLPH COUNTY BOARD OF COMMISSIONERS March 5, 1990 Minutes The Randolph County Board of Commissioners met in regular session at 2:00 p.m. on March 5, 1990 in the Commissioners Meeting Room, Randolph County Office Building, Asheboro, NC. Commissioners Frye, Davidson and Petty were present. Commissioners Langley and Comer were absent. Invocation was given by Rev. Phil Shore, retired pastor of First Methodist Church in Asheboro. On motion of Davidson, seconded by Petty, the Board approved the minutes of the February 5, 1990 meeting. Coleridge School Water Line Hiram Marziano, engineer with Marziano & Minier, P.A., advised the Board that the Coleridge School Water Line from Ramseur had been completed as of February 9. He recommended that the County not assess liquidated damages against Mapco, the contractor on this project, even though the line was not completed by the deadline specified in the contract. Mr. Marziano noted that the contractor had encountered delays because of substantial amounts of rock and extended periods of inclement weather. Mr. Marziano also noted that the final contract amount was $3116.86 less than the original amount budgeted. On motion of Davidson, seconded by Petty, the Board voted not to assess liquidated damages against Mapco, Inc., contractor for the project. Chairman Frye stated that Coleridge Fire Department wants a fire hydrant located at their fire station and that they have requested the County to share in the cost for this hydrant. On motion of Petty, seconded by Davidson, the Board voted to pay half the cost of the fire hydrant ($1388) and to approve Budget Amendment 1120, which reflects the amendment to the Coleridge School Water Line Capital Project Ordinance and Budget Amendment 1121, which reflects the General Fund appropriation for the fire hydrant. On motion of Davidson, seconded by Petty, the Board instructed the County Attorney to prepare the necessary paperwork to deed the water line to the Town of Ramseur. Presentation of Plaque to Mayor and Town Commissioners of Ramseur Chairman Frye recognized those who worked to bring to fruition the Coleridge School Water Line and presented a plaque of appreciation to Ramseur Mayor June Beane and Town Commissioners for their participation in the project. Reauest for Additional Social Services Positions Marion Smith, Social Services Director, came before the Board to request five additional positions in his department: one Medicaid Income Maintenance Caseworker, one Food Stamp Income Maintenance Caseworker, two AFDC Income Maintenance Caseworkers, and one receptionist. Mr. Smith explained that these positions are needed because of increases in caseloads, new regulations, more complexity in administering the programs, and turnover and vacancies in staff. He said that because it takes a year to train caseworkers, he felt he couldn't wait until budget time to request these positions. New state regulations Commissioners Minutes March 5, 1990 Page 2 relative to the application process will create much more work for the receptionist, who is already overburdened. Therefore, an additional receptionist is needed immediately. On motion of Davidson, seconded by Petty, the Board approved a Receptionist III position effective April 1, 1990. They delayed action until their April meeting on the other positions so that the Personnel Director can study the requests. Award of Ambulance Remount Bid Patty Sykes, Purchasing Agent, informed the Board that she had received four bids for one ambulance remount: Ashley Emergency Vehicles, Jefferson, North Carolina $32,975 Excellance Emergency Apparatus, Madison, Alabama 25,058 First Response, Inc., Ellenwood, Georgia 16,980 Southern Ambulance Builders, LaGrange, Georgia 16,000 Ms. Sykes stated that Southern Ambulance Builders, the low bidder, was awarded the contract for two remounts last year and that our Emergency Services personnel were well pleased with their work. She recommended that the bid be awarded to the low bidder and that bid bond be waived. On motion of Petty, seconded by Davidson, the Board awarded the ambulance remount bid to Southern Ambulance Builders and waived the bid bond. Proclamation for Countywide Youth Week On motion of Davidson, seconded by Petty, the Board adopted a proclamation declaring March 26-30 Countywide Youth Week in Randolph County. Proclamation included by reference. Public Works Director Chairman Frye announced that the search committee has interviewed three applicants for the Public Works Director position and that two more interviews are scheduled. Alternative Pavroll Method for Aericultural Extension EmDlovees Harvey Fouts, County Extension Director, presented an optional payroll plan established several years ago by N.C. State University whereby counties can send to N.C. State the monthly salary and fringe benefits amounts of local Agricultural Extension employees. As it is now, Randolph Agricultural Extension employees receive one check from the County and another from the University, since these are jointly funded positions. Mr. Fouts explained several advantages of this optional payroll method but pointed out that it would cost the County about $4,500 to go to this method. The Board took no action on this matter. Request from Randolph Board of Education for Letter of Intent for Fundin George Fleetwood, County Schools Superintendent, told Commissioners that $700,000 would be needed to purchase educational equipment for the new Southwestern Randolph Middle School and that only $350,000 was allocated for this purpose in their 1989-90 budget. Since they plan to occupy this school in August, 1990, they need to award bids now before the new budget year begins in Commissioners Minutes March 5, 1990 Page 3 July because of lengthy delivery time. The Board of Education is requesting that the Board of Commissioners commit to the Board of Education funding in the the amount of $350,000 for the purchase of educational equipment for this school. On motion of Petty, seconded by Davidson, the Board approved a resolution stating that the County will fund at least $350,000 for the Randolph County Schools for capital outlay for the 1990-91 fiscal year. Resolution included by reference. Trindale Ballfield Property Dr. Fleetwood advised the Board that the Randolph County Board of Education plans to build a new ballfield at Trinity High School and that they won't need the ballfield at Trindale after the new one is completed. The community desires to maintain the Trindale ballfield as a community playing field, especially since private citizens paid for the lighting, bleachers and other improvements on the property. Dr. Fleetwood said that the ballfield has been appraised at $50,000, which the Board of Education would require for disposal. Ed Gavin, County Attorney, advised the Board that in his opinion the County can purchase the property and sell it to a community group since it will be used for a public purpose. He stated that G.S. 162A-179 requires all Commissioners must be present and voting affirmatively before the County can act on this matter. The Board instructed Mr. Gavin to prepare the legal documents necessary for this transaction. D.O.T. Addition On motion of Davidson, seconded by Petty, the Board approved a resolution adding Timber Lea Street to the State System of Roads. Resolution included by reference. Rezoning Public Hearing At 4:00 p.m. the Board adjourned to a duly advertised public hearing to consider rezoning requests. Hal Johnson, Zoning Administrator, presented the following requests: 1. Stage Properties, Greensboro, is requesting 6.5 acres located to the rear of the Safety Kleen existing facility on SR 1616, Trinity Township, be rezoned from RA to LI/CU to allow relocation of above -ground storage tanks and expansion of parking facilities. The Planning Board unanimously recommended approval of this request. 2. Charlene Hickman, Winston-Salem, is requesting 1} acres on SR 2408, Liberty Township, be rezoned from RA to LI/CU to allow renovation of an existing building for a woodworking shop. The Planning Board unanimously recommended denial of this request. 3. James Canoy, Ramseur, is requesting 1 acre on Hwy 64, Columbia Township, be rezoned from RA to HC/CU to allow construction of a convenience store. The Planning Board unanimously recommended approval of this request. Comments - Request #1 Commissioners Minutes March 5, 1990 Page 4 Kevin Schmuggerow of Safety Kleen spoke in support of the request. Comments - Request #2 Mike Motsinger, SR 2408, spoke in support of the request. Frank Brown, owner of the property, stated that he does not plan to build a new building on his property if the existing building cannot be renovated to meet the building code. Bobby Ferguson, adjacent property owner, opposed the request, stating that he wants the area to remain residential. Comments - Request #3 James Canoy, applicant, spoke in support of this request. Action on Requests On motion of Petty, seconded by Davidson, the Board approved the request of Stage Properties. On motion of Davidson, seconded by Petty, the Board denied the request of Charlene Hickman. On motion of Petty, seconded by Davidson, the Board approved the request of James Canoy. Hazardous Waste Site On motion of Davidson, seconded by Petty, the Board adopted a resolution opposing a hazardous waste site being located in Randolph County. Resolution included by reference. Award of Audit Contract On motion of Davidson, seconded by Petty, the Board approved a contract with Strand, Skees, Jones & Company to perform the County's audit for fiscal year 1989-90 for $27,000. Contract 03-90-01 is included by reference. Addition to County Pay Plan County Manager Frank Willis stated that the custodian at the Mental Health Center, called General Utility Worker, has become subject to the State Personnel Act and needs to be added to the County Pay Plan. On motion of Petty, seconded by Davidson, the Board approved the addition of General Utility Worker to the County Pay Plan, Salary Grade 56. Proclamation for Girl Scout Troop 146 On motion of Davidson, seconded by recognizing Junior Girl Scout Troop 146 Proclamation included by reference. Amendment in Travel Polic Petty, the Board adopted a proclamation for their outstanding community service. Mr. Willis reminded the Board that the County's Travel Policy states that employees will be reimbursed for mileage based on the current IRS -approved rate. IRS has just gone up from 24C per mile to 25.50. He said that because IRS changes its mileage rate in the middle of our fiscal year, it causes difficulties with budgeted funds for travel. Also, this means that we have no Ll Commissioners Minutes March 5, 1990 Page 5 control over our own reimbursement rate. On motion of Petty, seconded by Davidson, the Board voted to remove from the Travel Policy the clause that states we will reimburse mileage based on the current IRS -approved rate. The mileage rate remains at 24G per mile. Construction Control Corporation Proposal for Detention Center The Board discussed the proposal by Construction Control Corporation (CCC) for design phase program management for the'Randolph County Detention Center. Their $100,000 fee should be offset by construction savings they would produce for the County. On motion of Davidson, seconded by Petty, the Board voted to accept CCC's $100,000 proposal for design phase program management for the Randolph County Detention Center. They further instructed the County Manager to make Budget Amendment 112 , which would require the General Fund to lend an additional $100,000 to the Randolph County Law Enforcement and Detention Center Capital Project Fund, to be repaid upon acquiring permanent financing. Budget Amendment included by reference. Appointments - Randolph County Planning Board On motion of Petty, seconded by Davidson, the Board reappointed Maxton McDowell and Arlie Culp as alternate members on the County Planning Board. Appointments - Archdale Planning Board On motion of Davidson, seconded by Petty, the Board reappointed H.S. Spencer and Jack Burton as outside members of the Archdale Planning Board. Appointments - Archdale Board of Adjustment On motion of Davidson, seconded by Petty, the Board reappointed Cletus Spencer and Farrell Slack as outside members on the Archdale Board of Adjustment. Budget Amendment - Social Services On motion of Petty, seconded by Davidson, the Board approved Budget Amendment #23 to reflect a $5,604 allocation from CP&L and a decrease of $23,658 in Child Day Care funding. Budget Amendment included by reference. -------------------------------------------------------------------------------- Chairman Frye declared a recess until 7:00 p.m. -------------------------------------------------------------------------------- Rezoning Public Hearing At 7:00 p.m. the Board adjourned to a duly advertised public hearing to consider a rezoning request. Hal Johnson presented the following request: T.P.M. Development, Inc. of Asheboro is requesting 901 acres off Hwy 220, Richland Township, be rezoned from RA to HI/CU to construct and operate an automotive racing drag strip. The Planning Board unanimously recommended denial of this request. Comments on Request Walker Moffitt, agent for T.P.M. Development, presented a detailed proposal on the requested usage of the property in question. Commissioners Minutes March 5, 1990 Page 6 C. F. Branson, owner of the property, spoke in support of the request, stating that it would get racing off the roads and provide more tax dollars. Pierre Oldham, attorney for the opposition, stated that the issue is not drag racing; the issue is the County's comprehensive land use plan, which indicates that drag racing must be in a heavy industrial area. A proposed rezoning must show benefits to the community, not just to the property owner. Also at issue, he said, is the relationship between the proposed rezoning and other zoning in the area. Chairman Frye stated that the supporting and opposing sides could each have three speakers. Glendon Richardson, drag racing fan, spoke in support of the request. Donald Poole, drag racer, spoke in support of the request. Jimmy Walker, stating that he represented all the young people present, spoke in support of the request. Joe Farlove, adjacent property owner, opposed the request. Ray Copple, closest resident to the property, opposed the request. Rev. Charles Sparks, pastor of Grace Baptist Temple close to the property, opposed the request. Robert Moran, area resident, opposed the request. Chairman Frye stated that the Board would like more information on the Farmington Drag Strip in Davie County, when the 220 Bypass by the site will be open, and what rules of conduct the operators are planning for the business. Also, the Board would like for Commissioner Clinton Comer, representing the Seagrove area, to have input into this matter. The Board delayed action on this rezoning request. Adjournment On motion of Davidson, seconded by Petty, the Board adjourned.