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010290RANDOLPH COUNTY BOARD OF COMMISSIONERS MINUTES January 2, 1990 The Randolph County Board of Commissioners met in regular session at 2:00 p.m. on Tuesday, January 2, 1990, in the Commissioners Meeting Room, Randolph County Office Building, 707 McDowell Road, Asheboro, NC. Commissioners Frye, Langley, Davidson and Petty were present. Commissioner Comer was absent. Invocation was given by Rev. B.D. Franklin, Asheboro Church of God. On motion of Petty, seconded by Langley, the minutes of the December 4, 1989 meeting were approved. Retirement Plaque Chairman Frye, on behalf of the Board, presented a retirement plaque to Christine Kivett, who is retiring after 15 years with the Public Library. Auditor's Report Marie Martin, Assistant Branch Manager of Strand, Skees, Jones & Company of Asheboro, presented the County's audit report for the fiscal year ended June 30, 1989. She noted that the written report is more comprehensive this year because the County has applied for the Certificate of Excellence in Financial Reporting award from the Governmental Finance Officers Association. If the County wins this award, it will give us a better bond rating. The statistical section included in the report will be helpful in the upcoming bond sales. Request for WIC Positions George Elliott, Health Director, requested a Nutritionist II and a Clerk Typist III position for the WIC Program because of additional caseload. He stated that funding from the state is currently available to support both these positions and that continuation of the positions after June 30, 1990 will be contingent upon funding from the state. On motion of Petty, seconded by Langley, the Board approved these two positions, subject to current and future funding by the state. Scrap Tire Disposal Program Mr. Elliott requested permission to establish a separate tire collection site at the landfill to become operational by March 1, 1990. Costs for site preparation and operations is estimated to be $6,500, which will come from funds already budgeted for the landfill. He also requested authorization to contract with BFI to shred all car and truck tires on an "as needed" basis. The company will move the necessary equipment to the collection site after the County has collected approximately 20,000 tires, which would probably be in the next fiscal year. State funds for shredding will be available on a quarterly basis beginning in April, 1990. Steve Potter with BFI showed a film demonstrating their portable tire shredding equipment and discussed the proposed contract. On motion of Langley, seconded by Davidson, the Board authorized Mr. Elliott to proceed with site preparation and expend the $6,500 needed for this. Commissioners Minutes January 2, 1990 Page 2 On motion of Langley, seconded by Davidson, the Board delayed action on a contract for shredding tires in order to review vendors. Contract with Ramseur for Coleridge Water Line On motion of Davidson, seconded by Petty, the Board approved a contract with the Town of Ramseur for the water line to Coleridge School. A copy of the contract is included by reference. D.O.T. Additions On motion of Langley, seconded by Petty, the Board approved two additions to the State System of Roads. Resolutions are included by reference. D.O.T. Abandonments On motion of Petty, seconded by Langley, the Board approved four abandonments from the State System of Roads. Resolutions are included by reference. Seagrove -Ulan Metropolitan Water District Appointments The Clerk informed the Board that the Commission for Health Services has approved by resolution the creation of the Seagrove-Ulah Metropolitan Water District of Randolph County. The Board may now appoint three members to the district board. On motion of Langley, seconded by Davidson, the Board appointed Jack Lail to a three-year term, Margaret Hayes to a two-year term, and Larry Black to a one-year term on the district board. Bond Referendum Certification & Statement of Results Resolution The Clerk presented to the Commissioners the Certificate of Canvass of the Board of Elections for the November 7, 1989 election concerning school bonds. She then read at length for the Commmissioners' consideration a resolution certifying and declaring the results of said election. On motion of Davidson, seconded by Langley, the Board approved this resolution. A copy is included by reference. Rezoning Public Hearing At 4:00 p.m. the Board adjourned to a duly advertised public hearing to consider rezoning requests. Hal Johnson, Zoning Administrator, noted that the requests of Frank Edmonson, III and William M. Gaines had been withdrawn, while the request of Dwight Meredith had been postponed. He then presented the following requests: 1. Herman McDowell & Reid Kearns of Asheboro are requesting that 150 acres on SR 2106, Providence Township, be rezoned from RA to RR for restricted residential development. The Planning Board unanimously recommended approval. 2. Thomas Blasinghim, Asheboro, is requesting that one acre on the northwest corner of Hwy 64/SR 2256, Franklinville Township, be rezoned from RA to HC/CU for an automotive sales lot. The Planning Board recommended by a 6/1 vote that this request be approved. Commissioners Minutes January 2, 1990 Page 3 3. Benjamin & Vivian Hill, Denton, are requesting that 1 acre on SR 1179, New Hope Township, be rezoned from RA to HC/CU in order to use an existing building to operate a grocery store and gameroom. The Planning Board unanimously recommended approval. 4. Petroleum Sales, Inc. of Randleman is requesting that 112 acres on the corner of Hwy 311/SR 1944, New Market Township, be rezoned from RR to HC for commercial development. The Planning Board unanimously recommended approval. 5. A & C Enterprises, Randleman, is requesting that 104 acres on SR 1002, Richland Township, be rezoned from RA to RM to develop a 23 -lot subdivision of both site -built and manufactured homes. The Planning Board unanimously recommended approval. Comment - Request Ill Ken McDowell stated he would answer any questions. Comment - Request 112 Thomas Blasingim stated he would answer any questions. Hilda Trogdon presented a petition from area residents opposing the request. Joyce Trogdon, area resident, stated she wanted to keep the area residential. Comment - Request 113 Vivian Hill stated she would answer any questions. She recognized three neighbors present who support her request. Comment - Request 114 Wayne Webster stated he would answer any questions. Comment - Request 35 Ben Coleman stated he would answer any questions. Commissioner Action on Requests On motion of Petty, seconded by Langley, the Board approved the request of Ken McDowell and Reid Kearns. On motion of Petty, seconded by Davidson, the Board approved the request of Thomas Blasingim. On motion of Petty, seconded by Davidson, the Board approved the request of Benjamin and Vivian Hill. On motion of Langley, seconded by Petty, the Board approved the request of Petroleum Sales, Inc. On motion of Davidson, seconded by Langley, the Board approved the request of A & C Enterprises. Organization of Solid Waste Corr nissioners Minutes January 2, 1990 Page d Manager Frank Willis presented a proposal to create a Public Works Department which would oversee solid waste, water and sewage and which would be headed by an engineer as Public Works Director. Personnel would include: Public Works Director (Grade 78) Solid Waste Specialist (Grade 70) from the Health Department Secretary IV (Grade 59) 2 Landfill Scale Operators/Clerks - transfer J.D. Smith into this position (Grade 57 or 59) Mr. Willis outlined a tentative timetable for recruiting, setting up the department, developing a solid waste plan, and implementing tipping fees. He further suggested that a committee made up of the Manager, Personnel Director, and two Commissioners interview and select the Public Works Director. He stated that if the department were set up by March 1, 1990, the cost this fiscal year would be about $25,000, which would have to come from Contingency. George Elliott noted that the Health Department spends $10,000 annually on consulting engineering fees, which would help offset an engineer's salary. On motion of Langley, seconded by Petty, the Board approved Mr. Willis's proposal for organization, with Commissioners Frye and Davidson to serve on the recruiting committee. Starting Salary for Personnel Director Manager Frank Willis reported that the Personnel Director applicant he would like to hire would require a salary of $36,300. Mr. Willis stated that under our Personnel Ordinance, he cannot hire anyone above standard job rate. The Personnel Director position was authorized by the Board at Grade 76. Standard job rate for Grade 76 is $33,000. He requested that the Commissioners reclassify this position to Grade 78, standard job rate for which is $36,300. Mr. Willis announced that applicant he has selected is Mr. Hal Scott, who has six years of experience in personnel consulting and has worked with 73 North Carolina counties. Mr. Scott is also a former County Manager for Alamance County and a former Personnel Director for Guilford County. On motion of Davidson, seconded by Langley, the Board reclassified the Personnel Director position to Grade 78. Surplus Property Offer from County Schools On motion of Langley, seconded by Davidson, this item was tabled until the February meeting. Budget Amendment - Health Department On motion of Langley, seconded by Petty, the Board approved Budget Amendment 1114, which reflects the following state funds received: $3,066 in the Maternal Health Program, $6,094 in Jordan -Adams allocations and Healthy Mothers/Healthy Children Block Grant, and $6,000 in the Environmental Health Program. A copy of this budget amendment is included by reference. Guil-Rand Fire Protection District Appointments On motion of Davidson, seconded by Petty, the Board reappointed Randall Correnissioners Minutes January 2, 1990 Page 5 Bowman, James Blair and R. H. Lassiter to the Guil-Rand Fire Protection District Commission for two-year terms. High Point Urban Area Transportation Advisory Committee Appointment On motion of Petty, seconded by Langley, the Board reappointed Darrell Frye as its representative on the High Point Urban Area Transportation Advisory Committee for 1990. Asheboro Planning Board Appointment On motion of Davidson, seconded by Petty, the Board reappointed Ed Swicegood as an extraterritorial member on the Asheboro Planning Board for a five-year term. Area Aging Plan Review Committee Official appointments were tabled until the February meeting. Adjournment On motion of Davidson, seconded by Langley, the Board adjourned.