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040291Randolph County Board of Commissioners Minutes April 2, 1991 The Randolph County Board of Commissioners met in special session at 2:00 p.m. on April 2, 1991 in the Commissioners Meeting Room, County Office Building, 707 McDowell Road, Asheboro. Commissioners Frye, Davidson, Langley, Petty and Comer were present. Invocation was given by Marion Smith, Director of Social Services. Agenda Changes Chairman Frye announced the following changes to the agenda; Item I. Nickel Offense was omitted, Item L. Proclamation for Earth Day 1991 was added, Budget Amendment Item C. Register of Deeds was added. Approval of Minutes On motion of Langley, seconded by Petty, the Board approved the minutes of the March 11, 1991 meeting. Local Bill to Rewrite 1947 Local Act Creating a Tax Commission County Attorney, Ed Gavin, explained the Equalization and Review Board process during a general real property revaluation year, stating that the Board becomes grossly overworked as a result of the hundreds of hearings requested by taxpayers. Chairman Frye, who sits on the Equalization and Review Board by virtue of his position as Chairman of the Randolph County Board of Commissioners, also attested to the problem of the 3 -person board to hear hundreds of appeals. Mr. Gavin explained that the new bill would enable the Board of Commissioners by resolution to enlarge the membership of the Special Board of Equalization and Review by appointing no more than six additional members; provided, that the term for which the additional appointees shall serve shall terminate upon the completion, of the Special Board's resolution of all hearings. Billy Chilton, Tax Supervisor, also elaborated on the new bill. On motion of Davidson, seconded by Langley, the Board voted 5-0 to have our representatives introduce this bill at the next session of the General Assembly. Fairgrove Fire District Annexation Neil Allen, Emergency Services Director, informed the Board that in November, 1990, Fairgrove Fire Chief, Craig Harris, contacted his office stating he had requests to annex an adjoining area into their fire tax district. The Tax Department provided Mr. Allen with a printout showing all resident free holders in order to obtain the necessary signatures upon a petition. Tax information showed 95 residents within this proposed annexation area. Fairgrove Fire Chief, Craig Harris and Fireman Jimmy Fuller also spoke in support of the annexation and answered questions from the Board. Mr. Allen informed the Board of the annexation procedure. A petition, having a two-thirds majority of all the residents in said area, was passed to the Commissioners for perusal. Mr. Allen stated that the next step was to set a public hearing date. At this point the Board proceeded with the next item 4/2/91 Commissioner Minutes Page 2 of business and a public hearing date was set in conjunction with that item. Set Public Hearings for Fire District Expansion from 4 to 5 miles Neil Allen, Emergency Services Director, advised the Board that the next step in the legal process to expand from 4 to 5 miles the existing fire tax district in each of the districts where redistricting is possible and requested is to set public hearing dates. After discussion, on motion of Petty, seconded by Comer, the Board voted to set the public hearings for April 30 and May 2 at the Randolph County Office Building, 707 McDowell Rd., Asheboro, NC. The public hearing for the Fairgrove Fire District annexation would be held on April 30 at 7:00 p.m. and the public hearings for the 4 - 5 mile expansion would begin at 7:15 p.m. for all fire districts located on the west side of Hwy 220. The public hearings for all fire districts located on the east side of Hwy 220 will be held at 7:00 p.m. on May 2. Update on Tornado Damage from 3/29/91 Storm Neil Allen, Emergency Services Director, gave a report on the tornado damage from the storm that hit Randolph County on 3/29/91. Mr. Allen said that a tornado touched down in the Farmer and North Asheboro areas, with most structural damage in the North Asheboro area. He stated that so far there has been no presidential declaration of a disaster area, but that his office was still receiving reports of damage. Introduction of Animal Control Ordinance Mimi Cooper, Public Health Director, introduced a proposed animal control ordinance to the Board. She said that this comprehensive, but manageable ordinance would take animal control from the Health Department and give it to the Sheriff's Department. However, rabies control would still fall under the auspices of the Health Director. She also stated that related matters, animal nuisance and leash law, were purposely omitted from the ordinance. Chairman Frye advised Mrs. Cooper to forward copies of the ordinance to the Humane Society, Sheriff's Department and Board of Health for their perusal and to have some representation from these groups at the May 6 meeting to hear their recommendations. Resolution - Transportation Development Plan Hal Johnson, Planning Director, updated the Board on the Randolph County Transportation Plan 1990-94. He explained that the N. C. Department of Transportation has again made available funds for private nonprofit organizations that provide transportation for elderly and handicapped individuals. These funds (available under the Urban Mass Transportation Administration Section 16(b)(2) Program) may be utilized to provide 60% of the cost for capital equipment such as vehicle wheelchair lifts, vans and related equipment. The N. C. Department of Transportation will assist private nonprofit organizations in matching grants by providing 20% of the matching funds. The remaining 20% must be provided in cash by the lead agency from sources other than federal funds. Mr. Johnson stated that no county funds would be required. On motion of Langley, seconded by Petty, the Board adopted a resolution to approve the 1990-94 Randolph County Transportation Development Plan as 4/2/91 Commissioner Minutes Page 3 presented by Hal Johnson, Planning Director, and to approve the Randolph County Sheltered Workshop as designated lead agency in making application for Section 16(b)(2) elderly and handicapped transportation assistance funds as outlined in the plan. Copy of the resolution is included by reference. Proclamation - Volunteer Week, April 21 - 27 On motion of Petty, seconded by Davidson, the Board adopted a proclamation for volunteer week (April 21-27). A copy is included by reference. Resolution Confirming Rates of Interest to be Borne by the County's Bonds and Approving the Official Statement Frank Willis, County Manager, explained to the Board that adopting the above mentioned resolution is the next step in the legal process of the County's recent bond sale. On motion of Davidson, seconded by Langley, the Board adopted a Resolution Confirming Rates of Interest to be Borne by the County's Bonds and Approving the Official Statement. A copy is included by reference. Audit Contract for Fiscal Year Ending 6/30/91 On motion of Petty, seconded by Comer, the Board approved the audit contract for fiscal year ending 6/30/91 with Stand, Skees, Jones & Company in the amount of $27,000. Preliminary Budget Discussion Chairman Frye elaborated on the poor financial condition of state government, adding that it is doubtful the County will ever receive the reimbursements that the State froze in March. With this deficit in mind, along with anticipated future lost revenues from the State, Chairman Frye urged all County department heads to be as frugal with their budget requests as possible, and to be able to justify every request. Proclamation - Earth Day 1991 On motion of Langley, seconded by Petty, the Board adopted a proclamation for Earth Day, 1991. A copy is included by reference. Appointment - Randolph County Public Library Board of Trustees On motion of Comer, seconded by Petty, the Board approved the appointment of Cathy Baiden to the Randolph County Public Library Board of Trustees. She fills the unexpired term of Martha Comer, who resigned from the Library Board to become a County Commissioner. Appointment - Randolph County Nursing/Domiciliary Home Community Advisory Committee On motion of Petty, seconded by Comer, the Board approved the reappointments of Cherrie Arrington, Alice Dawson, Joanne Moffitt, and Ruby Winslow to 3 -year terms on the Randolph County Nursing/Domiciliary Home Community Advisory Committee. Appointment - Industrial Bond Authority On motion of Davidson, seconded by Langley, the Board approved the reappointment of Archie Mack Priest to a 6 -year term on the Industrial Bond Authority. 4/2/91 Commissioner Minutes Page 4 Budget Amendment - Public School Building Capital Fund On motion of Langley, seconded by Davidson, the Board approved Budget Amendment 1134, which increases the Public School Building Fund by $119,731 for the Farmer Elementary School ADM Project. Budget Amendment 1134 is included by reference. Budget Amendment - Public Health On motion of Langley, seconded by Davidson, the Board approved Budget Amendment 1135, which reflects a $1,247 increase from the Department of Environment, Health and Natural Resources for the County's portion of the Jordan -Adams Allocation for 1990-91. Budget Amendment 1135 is included by reference. Budget Amendment - Register of Deeds On motion of Langley, seconded by Davidson, the Board approved Budget Amendment 1136, which reflects a $3,000 increase for a Land Records Management Grant through the Department of Environment, Health, and Natural Resources. Budget Amendment 1136 is included by reference. Resolution - Land Records Management Program Chairman Frye reported that the Land Records Management Program has been eliminated from the Governor's Budget this year. He said that at the N.C. County Commissioners Board of Directors meeting in February, 1991, that Board went on record supporting the transfer of the Land Records Management Program to the Office of the N. C. Secretary of State and is urging county commissioner boards to do the same. On motion of Davidson, seconded by Langley, the Board adopted a resolution to support the transfer of the Land Records Management Program to the Office of the N. C. Secretary of State. Copy of the resolution is included by reference. Executive Session On motion of Davidson, seconded by Langley, the Board voted to go into executive session to discuss adjoining land at the landfill. The Board reconvened in regular session without taking any action on the executive session. Adjournment On motion of Davidson, seconded by Petty, the Board adjourned.