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031191Randolph County Board of Commissioners March 11, 1991 The Randolph County Board of Commissioners met in regular session at 2:00 p.m. on March 11, 1991 in the Commissioners Meeting Room, County Office Building, 707 McDowell Road, Asheboro. Commissioners Frye, Davidson, Langley, Petty and Comer were present. Invocation was given by Rev. Arnold Luther of Central Wes- leyan Church in Asheboro. Recognition of New RANDOLPH GUIDE Reporter Chairman Frye recognized and welcomed David Camp, new reporter covering County Commissioners meetings for the RANDOLPH GUIDE. Approval of Minutes On motion of Langley, seconded by Petty, the Board approved the minutes of the February 4, 5, and 21 meetings. State Withholding of County Reimbursement Check Chairman Frye and Manager Willis discussed the possibility of the State's reducing the County's next reimbursement check because of their budget problem. This reduction could amount to as much as $168,000. BC/BS Insurance Program Changes Hal Scott, Personnel Director, informed the Board that the County is looking at ways to contain the cost of its employee health insurance and that he had invited representatives of BC/BS to come today to address this issue. Susan Gretzinger, Candy Holtsman and Doris Mallard of BC/BS Insurance made a presentation on current trends in rising costs of insurance, the automated claim process, and recommendations for changes in Randolph County's policy. Ms. Gret- zinger stated that one change has already been implemented --beginning April 1, 1991, the individual's major medical deductible will go from $100 to $300. Jane Leonard, Deputy Finance Officer, advised the Board that so far this fiscal year, claims have exceeded premium by $120,000 and that she projects the shortfall will be about $210,000 by the end of June. She proposed moving revenues from various departments and from Contingency to cover the projected loss. On motion of Davidson, seconded by Petty, the Board approved Budget Amendment #26, which moves $165,000 from departments and $45,016 from Contingency into the insurance line item. A copy is included by reference. On motion of Langley, seconded by Petty, the Board approved the following changes in the County's BC/BS health insurance policy: change from a basic traditional major medical plan to a comprehensive major medical plan; add a subrogation clause to the policy; and add an in-patient deductible and an emer- gency room deductible per admission, which would be in addition to the major medical deductible. Report on County's Bond Rating Doug Carter of Alex. Brown & Sons, the County's bond rating consultant, reported that Standard & Poor's has increased Randolph County's bond rating from "A" to "A+" and that Moody's had reaffirmed their rating of "A-1" for the County. 3/11/91 Commissioners Meeting Page 2 He said that by eliminating our split rating, we will save about $100,000 in interest over the life of the $16,000,000 bonds being sold tomorrow. Mr. Carter noted that the rating companies consider financial management, policy setting and general management, and area economy when determining ratings. He said that both companies gave Randolph County high marks in financial management and in policy setting and general management, but both felt the county needed a more diversified economy and more growth in retail, service and construction industries. Mr. Carter advised the Board to continue its sound financial management and policy setting, to develop better capital planning, to develop an ongoing relationship with the rating companies and to work toward a more diversified economy. JOBS Program Marion Smith, Social Services Director, informed the Board that Randolph County must implement a JOBS (Job Opportunities and Basic Skills) Program by January 1, 1992. He said that the four mandatory components of the program are education below the post -secondary level, job skills training; job readiness activities, and job development and placement activity. Mr. Smith stated that JOBS will be funded primarily by federal and state funds. The County's share for staff is 5%; for administration, 7.5%. He estimated that Randolph County will need to employ the following additional staff: 1 supervisor, 5 social workers, 1 human resource aide, 1 child care coordinator, and 1 clerk -typist. Budget Amendment - Social Services On motion of Langley, seconded by Petty, the Board approved Budget Amendment #27, which increases CP&L Project Share funds by $4,776, FSA Child Day Care funds by $15,000, and POC Child Day Care by $3,608, for a total increase of $23,384. A copy is included by reference. Budget Amendment - Social Services On motion of Petty, seconded by Davidson, the Board approved Budget Amendment #28, which increases state and federal funding for AFDC and AFDC -EA by $116,664. A copy is included by reference. Rezoning Public Hearing At 4:00 p.m. the Board adjourned to a duly advertised public hearing to consider rezoning requests. Hal Johnson, Zoning Administrator, presented the following requests: 1. Ken McDowell, Asheboro, is requesting that 12.6 acres on SR 1193, Concord Township, be rezoned from RA to HI/CU to operate a sawmill. The Planning Board unanimously recommended approval, with the following conditions: (1) The oper- ation is restricted to sawmill only and shall not include any planer equipment or operations. (2) Operating hours shall be limited to 7:30 a.m. - 5:30 p.m. Monday through Saturday. (3) No service area or equipment storage shall be located in areas of the property surveyed as flood hazard areas. 2. Edward and Edith Gruer, Greensboro, are requesting that 1 acre on SR 1119, Richland Township, be rezoned from RA to RA/CU to construct a building to operate a cultural marble work business. The Planning Board unanimously recommended approval. 3. Larry Baldwin, Asheboro, is requesting that 1 acre on the corner of SR 1328/SR 1326, Cedar Grove Township, be rezoned from RR to RA/CU to locate a single -wide mobile home on the property. The Planning Board unanimously recommended appro- 3/11/91 Commissioners Meeting Page 3 val. Citizen Comments - Request 111 Ken McDowell, applicant, stated that they need a permanent site for their operations because of security and safety of equipment and to produce a better work flow for employees. About 12 people in the audience raised their hand in support of this request and no one spoke against it. Citizen Comments - Request 112 No one spoke. Citizen Comments - Request 113 No one spoke. Board Action on Requests On motion of Davidson, seconded by Petty, the Board approved the request of Ken McDowell, with the restrictions mentioned above that were recommended by the Planning Board. On motion of Langley, seconded by Petty, the Board approved the request of Edward and Edith Gruer. On motion of Petty, seconded by Langley, the Board approved the request of Larry Baldwin. Changes in Purchasing Policy and Procedures Patty Sykes, Purchasing Agent, recommended that the following changes be made to the Purchasing Policy and Procedures, to become effective on July 1, 1991: (1) to raise the limit for which a purchase is cons dered capital outlay and a fixed asset from $200 to $500; (This is the limit s4yfederal and state government and recommended by the Institute of Government.) and (2) to raise the requirements for obtaining a purchase order from Central Purchasing from $50 to $100. (This change was recommended in the management letter from our independent auditors, Strand, Skees & Jones.) On motion of Petty, seconded by Langley, the Board approved these recommended changes. E911 Mapping Equipment Ms. Sykes explained that when the budget was approved last month for the E911 addressing system, the capital outlay budget included the purchase of a plotter. Because of the cost of a plotter, we had hoped to defer the purchase until funds were available from the surcharges from Centel. We were hoping to share time on the Tax Department plotter, but a bottleneck has been created at that plotter, thereby delaying addressing system data as well as delaying map delivery by the Tax Department. Therefore, the Computer Services Department has requested that their plotter be purchased now. Ms. Sykes stated that quotes were received on a plotter at the same time as quotes for the equipment which was awarded last months. These quotes were valid for 90-120 days. Quotes were received on a Calcomp Drawmaster Plotter as follows: Calcomp, Inc. - $23,290; ESRI, Inc. - $18,396; and JCH & Associates - $18,000. Ms. Sykes recommended awarding the bid to the low bidder, JCH & Associates, and to waive the performance bond require- ment. 3/11/91 Commissioners Meeting Page 4 On motion of Davidson, seconded by Petty, the Board approved the purchase of the plotter from JCH & Associates and waived the performance bond. Surplus Computer Hardware Ms. Sykes advised the Board that the new mapping computer system has been completed. As a result, we now have the following computer hardware which is no longer need by the County: DESCRIPTION ASSET # PURCHASE PRICE Prime M#2450, S# FN506286 3069 $48,594 Tape Drive, S#PR9126 3070 11,144 Ms. Sykes stated that Randolph Community College has expressed an interest in having this equipment for the many parts in the system which they could use. She recommended that the Board declare this equipment to be surplus and to donate it to Randolph Community College. On motion of Langley, seconded by Comer, the Board declared this equipment to be surplus and agreed to donate it to Randolph Community College. Hospice Request for Fundin Les Fowler, campaign chairman for Hospice's new facility building campaign, told Commissioners that their goal is to raise $1.2 million, $350,000 of which has already been raised. After showing a campaign video, he asked the Board to consider contributing some amount of money to this campaign. Aging Services Task Force Bill Milner, Aging Services Task Force chairman, gave a report that describes a master plan for the future organization of aging services in Randolph County. This plan includes an information and referral pilot, the establishment of a county aging lead agency, and the establishment of an aging services case manage- ment hub. Public School Buildine Capital Fund Harold McManus, Finance Officer for Randolph County Schools, presented an application from the Randolph County Board of Education for the Public School Building Capital Fund. The application requests $119,731 from the State for the new Farmer Elementary School. On motion of Langley, seconded by Petty, the Board approved this application. A copy is included by reference. Expansion of Fire Districts Roger. King, Vice President of the Randolph County Fire Protective Associa- tion, requested that the Board proceed with the legal process to expand from 4 to 5 miles the existing fire tax district in each of the 17 districts where redis- tricting is possible and requested. He explained that those people living in the fifth mile get a reduction on their homeowner's insurance and get fire protection, yet they do not pay a fire district tax. He noted that in the Farmer Fire Dis- trict, 28% of their calls last year came from the fifth mile area. He said that over 5,000 parcels have been identified countywide, with a valuation of $79 million, in the fifth mile of these fire districts. Neil Allen, Emergency Services Director, advised the Board that if they 3/11/91 Commissioners Meeting Page 5 proceed with a public hearing on expanding fire districts to 5 miles, we must make maps available in the Clerk to the Board's office 2 weeks prior to the public hearing and have them on display at the public hearing. Each property owner in the fifth mile must be notified by mail of the public hearing. The Board discussed this matter and decided to have several public hearings. They will set the dates for these hearings at their April meeting. RCSD Wood Chipping Project Calvin Evans, Coordinator for North Central Piedmont Resource Conservation and Development (RC&D) Area, made a presentation on a proposed regional wood chipping project. Chairman Frye suggested that a meeting be set up with the 3 counties that may be interested in this regional project. Landfill - Planning Study Proposals George McArthur, Public Works Director, informed the Board that he had received quotes, all under $20,000, from 7 firms to do a planning study for alternative uses of the new acreage at the landfill. He recommended that the contract be awarded to Tribble & Richardson, whose bid was $19,110. On motion of Langley, seconded by Petty, the Board approved a contract with Tribble & Richardson. Recvcline DroD-Off Sites Mr. McArthur gave a progress report on current recycling drop-off sites and said that Liberty and Randleman have decided to open drop-off sites. Addition to County Classification Plan Hal Scott, Personnel Director, advised the Board that the State had added Public Health Education Specialist (Grade 65) to the Public Health Education Series for use in county health departments. He recommended that this position be added to the County's classification plan. On motion of Petty, seconded by Langley, the Board added Public Health Education Specialist (Grade 65) to the Randolph County Classification Plan. Bond Sale Resolution On motion of Davidson, seconded by Petty, the Board approved a resolution fixing the details of the $16,000,000 school bonds being sold March 12. A copy is included by reference. D.O.T. Addition On motion of Davidson, seconded by Petty, the Board approved a resolution adding West Bailey Street to the State System of Roads. A copy is included by reference. Greensboro, Winston-Salem, High Point, Burlington Metropolitan Statistical Area On motion of Davidson, seconded by Petty, the Board adopted a resolution supporting the combining of two adjacent metropolitan statistical areas (msa) to create the Greensboro, Winston-Salem, High Point, Burlington MSA. A copy is included by reference. 3/11/91 Commissioners Meeting Page 6 Jail & Law Enforcement Center Contract with Architects Frank Willis, County Manager, told the Board that O'Brien/Atkins, architects for the new jail and law enforcement center, have established a new fee of $629,625 instead of the $575,000 previously agreed upon, because of the changes that have been made in the architectural program. Mr. Willis also said that Patton, Boggs & Blow, the law firm handling jail contracts, would need additional fees. On motion of Davidson, seconded by Petty, the Board approved Budget Amendment 116 (Law Enforcement and Detention Center Capital.Project Ordinance), which adds $54,625 to that budget for O'Brien/Atkins and $5,000 for Patton Boggs & Blow. A copy is included by reference. Appointment - Liberty Planning Board On motion of Petty, seconded by Langley, the Board approved a three-year appointment for W. "Jack" Smith to serve as extraterritorial member on the Liberty Planning and Zoning Board. Budget Amendments - Emergency Telephone System Fund On motion of Langley, seconded by Davidson, the Board approved Budget Amend- ment 1129, which increases the Emergency Telephone System Fund by $57,000. A copy is included by reference. On motion of Langley, seconded by Davidson, the Board approved Budget Amend- ment 1130, which decreases General Fund revenues by $57,000. A copy is included by reference. Budget Amendment - Public School Buildine Fund On motion of Davidson, seconded by Langley, the Board approved Budget Amend- ment 1131, which increases the Public School Building Fund by $1,090,875 ($172,048 for Lindley Park Elementary School; $637,500 for N. Asheboro Middle School; and $281,327 for S.W. Middle School). A copy is included by reference. Budget Amendment - Public Health On motion of Davidson, seconded by Langley, the Board approved Budget Amend- ment 1132, which reflects a $6,225 decrease in State funds for Public Health and an increase of $1,781 from the State for Home Health Services. A copy is included by reference. Budget Amendment - CBA On motion of Davidson, seconded by Langley, the Board approved Budget Amend- ment 1133, which reflects an additional $250 from the State for the CBA Program. A copy is included by reference. Resolution - No Federal Program Mandates Without Funding Chairman Frye advised the Board that all counties are being asked to adopt a resolution to request the General Assembly and Congress to consider a constitu- tional amendment to prohibit federal legislation that mandates local funding of programs or services without providing funding for them. On motion of Petty, seconded by Comer, the Board adopted a resolution requesting a constitutional amendment to prohibit federally mandated local pro- grams. A copy is included by reference. Adjournment On motion of Davidson, seconded by Langley, the Board adjourned.