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010791RANDOLPH COUNTY BOARD OF COMMISSION MINUTES January 7, 1991 The Randolph County Board of Commissioners met in regular session January 7, 1991 at 2:00 p.m. in the Commissioners Meeting Room, Randolph County Office Building, 707 McDowell Road, Asheboro, NC. Commissioners Frye, Davidson, Langley, and Petty were present. Commissioner Comer was not present until so noted in the minutes. On motion of Petty, seconded by Langley, the Board approved the minutes of the December 3, 1990 meeting. Retirement Plaque Chairman Frye presented a retirement plaque to Carolyn Hager, who is retiring from the Library after 15 years of service. Annual Audit Report Marie Martin of Strand Skees Jones & Company presented the independent audit report for the County for fiscal year ended June 30, 1990. Cable TV Franchise Public Hearing - Douglas Communications Nat Barfield of Douglas Communications stated that his company has obtained franchises in Rockingham and Caswell Counties and are in process in Wake and Harnett. He said that they already have the requested area in Randolph completely strand mapped and that joint use agreements with the utility companies are in place. Chairman Frye asked for public comment and no one spoke. On motion of Langley, seconded by Petty, the Board, on first vote, approved an ordinance granting a franchise to Douglas Communications Southeast Limited Partnership. The ordinance must be voted on twice before it can be adopted. Social Services Request for New Positions Marion Smith requested two additional workers in the AFDC Unit because of increased caseload, expansion of the program, regulations requiring more documentation and interviewing, and high turnover of personnel. He said that there are sufficient funds in the budget from lapsed salaries. On motion of Davidson, seconded by Langley, the Board approved the addition of two Income Maintenance Caseworker II positions, effective immediately, and approved Budget Amendment 1115 for $7,164, which is included by reference. Martha Sheriff requested that a part-time Social Worker II position be changed to full-time position in order to handle the increased caseload adult protective services. This position is 75% federally funded and would cost the County $1327 for the remainder of this budget year. Ms. Sheriff stated that there are sufficient funds from lapsed salaries to cover this amount. See Budget Amendment 1116, included by reference. On motion of Langley, seconded by Petty, the Board approved changing the half-time Social Worker II position to full-time, effective January 15, 1991. 1/7/91 Commissioners Minutes Page 2 Public Works - Recycle Collection Center Construction George McArthur, Public Works Director, presented proposals received from contractors for construction of the recycle collection center. The total for the low price quotes is as follows: Kirkman Concrete $23,900.00 Holmes Home Improvement 28,398.00 Richland Electric 6,818.40 Steel Supply & Erection 5,300.00 $64,416.40 On motion of Davidson, seconded by Petty, the Board approved contracts with the low price quotes as shown above and required performance and payment bonds on the two contracts exceeding $15,000, but the County will add this cost to the approved contract amounts. Public Works - Landfill Haul Road Dust Control George McArthur discussed the problem of dust on the landfill haul road. He presented options of paving, water spreading by truck, and dust suppressant applications. The Board delayed action on this item. Public Works - Plannine and MaDDine for Landfill George McArthur presented proposals received for aerial mapping of about 650 acres at the landfill: Piedmont Aerial Surveys at $7,660 and Kucera International for $5,605. Ground control surveying by Steve Brown is estimated to cost $2,500. He stated that funds could be used from the department's existing budget to cover this expense. On motion of Langley, seconded by Petty, the Board approved the following expenditures: aerial mapping by Kucera for $5,605 and ground control surveying by Steve Brown for $2,500. Purchasing - Resolution for Percentage Goals for Minoritv Business Participation in Building Construction Patty Sykes, Purchasing Agent, advised the Board that the County must, after notice and a public hearing, adopt a verifiable percentage goal for participation by minority businesses for construction projects greater than $100,000, as required by NCGS 143-128. She recommended a goal of 10%, which is equal to the goal adopted by the State, City of Asheboro, the Randolph County Board of Education and Alamance County. The Board set a public hearing on this issue for 2:30 p.m. on February 4, 1991. D.O.T. Addition On motion of Petty, seconded by Davidson, the Board approved the addition of Northmont Drive to the State System of Roads. The resolution is included by reference. Budget Amendment - Social Services On motion of Petty, seconded by Langley, the Board approved Budget Amendment 1/7/91 Commissioners Minutes Page 3 1117, which increases by $5,833 for special adult day care, crisis intervention, and CP&L Project Share; and by $3,000 for FSA Child Day Care. The budget amendment is included by reference. Budget Amendment - Health On motion of Davidson, seconded by Petty, the Board approved Budget Amendment 1118, which increases Public Health's budget by $19,500 for Rural Obstetrical Care Incentive Funds. The budget amendment is included by reference. Budget Amendment - CBA On motion of Petty, seconded by Langley, the Board approved Budget Amendment 1119, which increases the CBA budget by $16,800 for a psychological services program. Appointment - Asheboro Planning Board On motion of Langley, seconded by Petty, the Board reappointed Allen Holt to the Asheboro Planning Board. Appointments - Randolph County Fire Commission On motion of Langley, seconded by Petty, the Board approved the reappointment of Charles Teague and Jack Lail to the Randolph County Fire Commission. Budget Amendment - Mental Health On motion of Davidson, seconded by Langley, the Board approved Budget Amendment 1120 to reflect an increase in state funding to Mental Health by $324,772. A copy of the budget amendment is included by reference. Rezoning Public Hearing At 4:00 p.m., the Board adjourned to a duly advertised public hearing to consider rezoning requests. Hal Johnson, Zoning Administrator, presented the following request: 1. Dwain Skeen, High Point, is requesting that 5.43 acres on Hwy 311/SR 1525, New Market Township, be rezoned from RA to LI for industrial development. The Planning Board unanimously recommended approval. Citizen Comment - Request 111 Dwain Skeen spoke in support of his request. No one else spoke. Board Action - Request 111 On motion of Petty, seconded by Langley, the Board approved the request of Dwain Skeen. RANDOLPH GUIDE Presentation Barron Mills, owner and editor of THE RANDOLPH GUIDE, told the Board that this meeting begins his 36th year of coverage of the Randolph County Board of Commissioners. He presented the Chairman with a rare edition of a book on the early history of Randolph County, focusing on the beginnings of Trinity College, which later became Duke University. Chairman Frye expressed his appreciation for this gift and for the excellent relationship historically enjoyed between the Board of Commissioners and the press 1/7/91 Commissioners Minutes Page 4 in Randolph County. Executive Session On motion of Langley, seconded by Petty, the Board adjourned to executive session at 4:15 p.m. for purposes of discussing litigation with the County Attorney. Chairman Frye noted that this is litigation the County is considering initiating. At 6:00 p.m. the Board returned to regular session without taking any action regarding the executive session. (Action was taken regarding this executive session later in the meeting.) At this time they recessed until 7.00 p.m., at which time the meeting reconvened. At 7:00 p.m. Commissioner Martha Comer arrived at the meeting and was present for the remainder of the meeting. Trindale Ballfield Property Chairman Frye updated the Board on the Trindale ballfield property. In November, 1990, the Randolph County Board of Education adopted a new resolution including additional acreage, declaring the Trindale ballfield property to be surplus. The Board of Education is now offering the revised property to the County. On motion of Langley, seconded by Davidson, the Board voted to accept the revised offer from the Board of Education. On motion of Petty, seconded by Langley, the Board adopted a resolution authorizing the County Manager to dispose of the property by private sale to Archdale -Trinity National Little League, Inc. at the agreed upon terms. A copy of the resolution is included by reference. On motion of Langley, seconded by Comer, the Board approved Budget Amendment #21, which increases the Administration budget and Miscellaneous Revenue by $50,000. Action Resulting from Executive Session - Animal Control On motion of Petty, seconded by Davidson, the Board, pursuant to Chapter 1023 of the 1989 Session Laws of the North Carolina General Assembly, appointed the Randolph County Sheriff as the individual designated to determine when a dog is a potentially dangerous dog and appointed the animal control subcommittee of the Randolph County Board of Health to hear any appeal. At the present time this animal control subcommittee is made up of the following people: MiMi Cooper, Public Health Director, Dr.Michael Loomis, Veterinarian, and Robert Scott, M.D. Commissioner Richard Petty left the meeting at this point and did not return. E911 Public Hearing At 7:15 p.m. the Board adjourned to a duly advertised public hearing to consider a monthly telephone surcharge to finance an E911 system. 1/7/91 Commissioners Minutes Page 5 Neil Allen, Emergency Services Director, gave an overview of what services are provided by E911, who is involved, and what the costs are. His recommendation regarding a telephone surcharge was that a $1.00 surcharge be assessed for a time period not to exceed 53 months in order to pay for the system. After that period of time, the surcharge would be lowered to reflect maintenance costs. Public Comment A fireman asked how 911 would affect 7 -digit numbers that burglar alarm systems are currently tied in to. Bill Osborne asked about those citizens not in a fire tax district. Someone asked if recordings of incoming 911 calls are public records and how specific citizen data would be entered into the system. Chairman Frye closed the public hearing, after no one else asked to speak. E911 Ordinance Chairman Frye introduced a proposed E911 ordinance and explained that to be adopted tonight, it must receive a unanimous vote of all Board members. Since Commissioner Petty had to leave earlier, this ordinance cannot be adopted tonight. He suggested a vote, however, to give an indication of Board support to those involved in the planning stages of E911. On motion of Langley, seconded by Comer, the four Commissioners present voted to adopt the E911 ordinance, which requires a $1.00 monthly telephone surcharge. This ordinance will be voted on again at the next regular meeting in order to be adopted. Adjournment On motion of Davidson, seconded by Langley, the Board adjourned.