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060391RANDOLPH COUNTY BOARD OF COMMISSIONERS June 3, 1991 The Randolph County Board of Commissioners met in regular session at 2:00 p.m. on June 3, 1991 in the Commissioners Meeting Room, County Office Building, 707 McDowell Road, Asheboro. Commissioners Frye, Davidson, Langley, Petty and Comer were present. Invocation was given by Rev. Carl Ziegler of Oakwood Park Baptist Church in Asheboro. On motion of Davidson, seconded by Langley, the Board approved the minutes of the April 30, May 2 and May 6 meetings. Presentation - Naming of a Portion of Hwy 64 for Richard Pugh Chairman Frye presented to Richard Pugh a replica of a sign being erected along U.S. Highway 64/49 naming the portion of that road between Asheboro and Ramseur in honor of Mr. Pugh. The sign denotes the years Mr. Pugh served as County Commissioner (1972-1984) and as State Board of Transportation member (1985-1989). D.O.T. Public Hearing - Secondary Roads Improvement Program Fred Whitesell, Division Engineer with the N. C. Department of Transportation, told the Board that he anticipates the same amount of state funding as last year for the secondary roads improvement program, but that the General Assembly has not made a final decision yet. Lex Kelly, D.O.T. District Engineer, presented the proposed annual program of work. Be said that D.O.T. is using the same priority list as the last 2 years. Lenelle Moran of SR 2843 (priority 118) asked that her road be considered for paving, stating that her husband has emphysema and the dust bothers his condition. She said there are 14 residences on a 1.2 mile stretch. Judy Hunt of SR 2843 said that 7 homes had been added to the road in the last 2 years. Lex Kelly stated that when the new priority list is completed in 1991, SR 2843 should move up the list. Diane Causey of SR 1524 (priority 97) slid that a .9 mile section of her road is not paved and that it has 15 homes, 7 of which are new. She said that Snyder Farms and another business beyond the unpaved section create a lot of extra traffic. She stated that the homeowners arelwilling to do citizen participation paving. Wade Myers of SR 1400 (priority 78) said he had lived there for 40 years and that the unpaved road creates dust and safety problems. On motion of Langley, seconded by Petty, the Board adopted a resolution in support of D.O.T.'s proposed program of work. A copy is included by reference. Award of Janitorial Contracts for McDowell Center and County Office Building Patty Sykes, Purchasing Agent, presented bids received janitorial services at the County Office Building and the McDowell Center for June 1, 1991 through June Commissioners Minutes 6/3/91 Page 2 30, 1992. Bid were received as follows (monthly charges): VENDOR CO. OFFICE BLDG ABC Janitorial 3,100.00 B & B Carolina Cleaning 2,468.00 Leach Janitorial Services 4,101.00 P & P Cleaning Contractors 3,200.00 Professional Cleaning Services 3,000.00 White Glove Cleaning Prof. 3,841.06 Workmen's Windows 3,000.00 M.CDOWELL CENTER NO BID 4,487.00 4,001.00 4,200.00 3,166.67 3,301.60 3,200.00 On motion of Davidson, seconded by Petty, the Board awarded the bid to the low bidders, B & B Carolina Cleaning (County Office Building) and Professional Cleaning Service (McDowell Center) and authorized the Count}, Manager to sign the contracts. Surplus Property Auction Sale Ms. Sykes requested permission to sell at auction certain County personal property which has been declared surplus. She stated that a Cannon copier had been added to the list which the Commissioners received. On motion of Langley, seconded by Comer, the Board adopted a resolution authorizing the Purchasing Agent to dispose of this surplus property by public auction on June 15, including the Cannon copier and Mental Health's listed surplus property. A copy of this resolution is included by reference. Bid Award — Asphalt Sealing Ms. Sykes informed the Board that informal bids had been taken in November for sealing and restriping the County's parking areas. Quotes received were from Hannah Asphalt Services at $29,897.55 and Rite Way Pavement Sealing at $38,431.98. On motion of Petty, seconded by Langley, the Board awarded the bid to the low bidder, Hannah Asphalt Services. Bid Award — UHF Radio System Ms: Sykes presented bids received for providing a UHF radio system for the Emergency Services Department. Bids were received as follows: Aerotron No Bid Commonwealth Radio Services $51,141.25 Motorola Communications $43,333.00 RCS Mobile No Bid On motion of Petty, seconded by Davidson, the Board awarded the bid to the low bidder, Motorola Communications, and waived the performance bond requirement. Request for Strategic Planning Funds Mary Joan Pugh, representing Randolph Agenda for the Future (a group of citizens who propose studying and planning growth in the county), came before the Board to request funds from the County to hire a strategic planning coordinator. She said that the group plans to ask for funding from each municipality in the county as well. Commissioners Minutes 6/3/91 Page 3 Jack Lail, another member of Randolph Agenda for the Future, spoke in support of the request and explained how businesses use strategic planning. Franklinville Fire District Petition to Abolish District Arnold Pugh, Franklinville resident and originator of a petition calling for a referendum to abolish the Franklinville Fire District tax, told the Board that his group is still getting names added to the petition. Chairman Frye advised Mr. Pugh that the petition must be submitted by noon, June 21, 1991, so that the Tax Department will have time to verify the signatures by the Commissioners' June 24 meeting, at which time the petition will be acted upon. Franklinville Fire District Petition to Annex Whites Memorial Arnold Allred, Franklinville Fire Chief, stated that a petition to annex the Whites Memorial area to the Franklinville Fire District had been turned in to the Tax Department for verification of signatures. Franklinville Fire District matters were tabled at this time and resumed after the rezoning public hearing. Rezoning Public Hearing At 4:00 p.m. the Board adjourned to a duly advertised public hearing to consider rezoning requests. Hal Johnson, Zoning Administrator, presented the following requests: 1. Mitchell Hurley, Troy, is requesting that 12.4 acres on SR 1110, Union Township, be rezoned from RA to RM/CU to develop a 19 -space mobile home park. The Planning Board recommended unanimously that the request be denied, as not consistent with the land use plan for this area. 2. McDowell, Kearns & Craven, Asheboro, is requesting that 16 acres on SR 2845, Richland Township, be rezoned from RA to RR to develop a 16 -lot subdivision. The Planning Board unanimously recommended approval. 3. William Burrow, Seagrove, is requesting that 29 acres on SR 2845, Richland Township, be rezoned from RA to RR to develop a 19 -lot subdivision. 4. Roger Ocheltree, Asheboro, is requesting that 2.8 acres on SR 2221, Franklinville Township, be rezoned from RR to RA/CU before obtaining a dealer's license and selling automobiles. The Planning Board unanimously recommended approval. The Board felt that use of the existing building and limitationof no more than 10 vehicles would be compatible to the area. Citizen Comment - Request ill Eugene Hurley, Route 7, Box 32, Asheboro, opposed this request and 15-20 people in the audience also stood in opposition. CitizenComment- Request #2 Ken McDowell, applicant, offered to answer any questions. Citizen Comment - Request #3 Commissioners Minutes 6/3/91 Page 4 No one spoke Board Action on Rezoning Requests On motion of Langley, seconded by Petty, the Board denied the request of Mitchell Hurley. On motion of Petty, seconded by Comer, the Board approved the request of McDowell, Kearns & Craven. On motion of Davidson, seconded by Langley, the Board approved the request of William Burrow. On motion of Davidson, seconded by Petty, the Board approved the request of Roger Ocheltree, with Planning Board recommended limitations. Franklinville Fire District Chairman Frye explained that if the petition calling for a referendum to abolish the fire tax has 15% signatures, the Board will call for a referendum and they will not act on the request to expand the fire district from four to five miles. If the petition does not have 15% signatures, the Board will take action on the the request to expand. If a resolution to expand is adopted, then any new petition calling for a referendum to abolish the fire tax would have to include names and have 15% signatures from all five miles. Mr. Frye also stated that if the petition to annex the Whites Memorial area has 66.6% signatures, the Board will set a public hearing on that matter. Offer to Purchase Countv PIODert Chairman Frye stated that the County had received an offer of $10,000 to purchase a 32 -acre tract which is currently being leased by the Riverside Gun Club. The gun club has proposed changes in their lease, including paying higher rent to the County. County Attorney Ed Gavin read a resolution proposing to accept the $10,000 offer. If this resolution is adopted, the County must advertise the offer and allow ten days for upset bids. The County may accept or reject any offers. If an upset bid is received, that offer must be advertised, and the process begins again. Mr. Gavin suggested that an additional sentence be added to the resolution stating that the gun club lease may be examined in the office of the County Manager. On motion of Langley, seconded by Petty, the Board adopted a resolution proposing to accept the $10,000 offer to purchase this property. A copy of the resolution is included by reference. EMT -D Program Fred deFriess and Barry Watts of the Emergency Services Department presented information on the EMT -D (Emergency Medical Technician -Defibrillation) program in Randolph County. Mr. deFriess stated that several volunteer fire departments and Ash -Rand Rescue Squad, who provide EMT first responders to emergency calls, are interested in having their first responders certified in EMT -D. The program provides training for fire department EMTs to use semi-automatic defibrillators in the treatment of patients in cardiac arrest with ventricular fibrillation. All personnel participating in the EMT -D program are under the control of the EMS Medical Director, Dr. Eric Helsabeck, and are subject to the quality assurance Commissioners Minutes 6/3/91 Page 5 guidelines set by the EMS Audit and Review Committee at Randolph Hospital. On motion of Petty, seconded by Langley, the Board endorsed the EMT -D program for Ash -Rand and fire department first responders and authorized the County Manager to sign any paperwork necessary to implement the program. Landfill Operation Contract George McArthur, Public Works Director, advised the Board that in renegotiating the landfill operation contract with Wright Grading Company, he and Mr. Wright had decided to set unit price fees for some services, such as gravel, dust control, and grading, rather than having a lump sum contract. The old contract was $610,715. The proposed new contract, which is for two years, is $605,155 plus unit amounts for specified services. On motion of Langley, seconded by Davidson, the Board approved the landfill contract with Wright Grading Company. Animal Control Ordinance MiMi Cooper, Public Health Director, updated the Board on the proposed animal control ordinance and presented the latest draft from the committee who has been working on it. Cheryl Routh, animal cruelty investigator, stated that she needs to impound neglected horses from time to time but that she does not have a trailer or any other means of transportation. She asked who has the authority to order an injured horse or other animal to be destroyed. Ms. Routh said that deputies will need training on how to handle injured animals in order to prevent being bitten. Chris Garland, President of the Humane Society of Randolph County, asked that the ordinance be reviewed in a year to see if it needs to be amended. The Board delayed action on this ordinance until a later June meeting. Request from Staley for Water Line Funding Doug Harrelson of the Staley Town Council stated that the engineer working on this project died recently and the project is at a standstill. He said they don't have specific dollar amounts but that estimates already given are accurate. He said Staley is now asking $100,000 from the County instead of the $105,000 they originally requested. Chairman Frye stated that this item will be placed on an agenda prior to June 15. State Records Retention and Disposition Schedule Alice Dawson, Clerk to the Board, advised the Board that the State Division of Archives and History has revised the records retention and disposition schedule for county.administrative, financial, legal and personnel offices, replacing the 1982 schedule. Counties are being asked to adopt this schedule unless county commissioners wish to adopt more stringent retention schedules. Ms. Dawson noted that the new schedule includes standards for the first time for building inspections, environmental affairs and machine readable records. On motion of Davidson, seconded by Petty, the Board adopted this new State records retention schedule. Commissioners Minutes 6/3/91 Page 6 D.O.T. Addition On motion of Langley, seconded by Petty, the Board approved the addition of Circle Court, Meadow Drive, and Meadow Court in the Evergreen Acres Subdivision. A copy of the resolution is included by reference. Friendship Cable of North Carolina Alice Dawson, Clerk to the Board, informed Commissioners that on May 14 she had sent a certified letter to Buford Television, parent company of Friendship Cable of NC, asking for an immediate reply as to why no construction has taken place in the twenty-one months since their franchise was granted. She stated that she has not received a reply to this request for information. Chairman Frye instructed that this item be placed on the July 8 agenda. Budget Amendment - Court Facilities Frank Willis stated that additional funds are needed for ongoing remodeling at the Courthouse and for new books at the law library. These funds can come from court facility fees, which are restricted by law for such purposes. On motion of Langley, seconded by Comer, the Board approved Budget Amendment 1138, which transfers $16,100 from Fund Balance to Court Facilities. A copy of this budget amendment is included by reference. Budget Amendment - Library Mr. Willis stated that the Library is receiving additional state funds in excess of budgeted state receipts. On motion of Davidson, seconded by Petty, the Board approved Budget Amendment #39, which increases state revenue to the Library by $6,435. A copy of the budget amendment is included by reference. Budget Amendment - Social Services On motion of Petty, seconded by Langley, the Board approved Budget Amendment #40, which allows Social Services to receive two funding authorizations ($2,245 for Child Day Care and $162.for Adult Day Care). A copy of this budget amendment is included by reference. Budget Amendment - Health On motion of Langley, seconded by Petty, the Board approved Budget Amendment #41, which reflects $750 in additional state funds received by the Health Department for fees collected for food and lodging facility permits. A copy of this budget amendment is included by reference. Appointment - RCC Board On motion of Davidson, seconded by Comer, the Board reappointed Eddie G. Allen to a four-year term on the Randolph Community College Board of Trustees. Appointment - Jury Commission On motion of Petty, seconded by Langley, the Board reappointed Annie Shaw to a two-year term on the Jury Commission. Appointment - Randleman Planning 6 Zoning Board On motion of Davidson, seconded by Petty, the Board appointed James Hanner to Commissioners Minutes 6/3/91 Page 7 complete the unexpired term of Leon Hucks, who resigned for health reasons. This term expires October 1, 1991. 1991-92 Budget Schedule County Manager Frank Willis presented the proposed 1991-92 budget schedule for the Board's consideration. On motion of Davidson, seconded by Petty, the Board adopted the budget schedule, which includes a public hearing on the budget for 7:00 p.m. on June 17. Executive Session - Personnel On motion of Langley, seconded by Petty, the Board voted to go into executive session to discuss a personnel matter. Regular session reconvened, with no action being taken from executive session. Adjournment On motion of Davidson, seconded by Langley, the Board adjourned.