060391RANDOLPH COUNTY
BOARD OF COMMISSIONERS
June 3, 1991
The Randolph County Board of Commissioners met in regular session at 2:00
p.m. on June 3, 1991 in the Commissioners Meeting Room, County Office Building,
707 McDowell Road, Asheboro. Commissioners Frye, Davidson, Langley, Petty and
Comer were present. Invocation was given by Rev. Carl Ziegler of Oakwood Park
Baptist Church in Asheboro.
On motion of Davidson, seconded by Langley, the Board approved the minutes of
the April 30, May 2 and May 6 meetings.
Presentation - Naming of a Portion of Hwy 64 for Richard Pugh
Chairman Frye presented to Richard Pugh a replica of a sign being erected
along U.S. Highway 64/49 naming the portion of that road between Asheboro and
Ramseur in honor of Mr. Pugh. The sign denotes the years Mr. Pugh served as
County Commissioner (1972-1984) and as State Board of Transportation member
(1985-1989).
D.O.T. Public Hearing - Secondary Roads Improvement Program
Fred Whitesell, Division Engineer with the N. C. Department of
Transportation, told the Board that he anticipates the same amount of state
funding as last year for the secondary roads improvement program, but that the
General Assembly has not made a final decision yet.
Lex Kelly, D.O.T. District Engineer, presented the proposed annual program of
work. Be said that D.O.T. is using the same priority list as the last 2 years.
Lenelle Moran of SR 2843 (priority 118) asked that her road be considered for
paving, stating that her husband has emphysema and the dust bothers his condition.
She said there are 14 residences on a 1.2 mile stretch.
Judy Hunt of SR 2843 said that 7 homes had been added to the road in the last
2 years.
Lex Kelly stated that when the new priority list is completed in 1991, SR
2843 should move up the list.
Diane Causey of SR 1524 (priority 97) slid that a .9 mile section of her road
is not paved and that it has 15 homes, 7 of which are new. She said that Snyder
Farms and another business beyond the unpaved section create a lot of extra
traffic. She stated that the homeowners arelwilling to do citizen participation
paving.
Wade Myers of SR 1400 (priority 78) said he had lived there for 40 years and
that the unpaved road creates dust and safety problems.
On motion of Langley, seconded by Petty, the Board adopted a resolution in
support of D.O.T.'s proposed program of work. A copy is included by reference.
Award of Janitorial Contracts for McDowell Center and County Office Building
Patty Sykes, Purchasing Agent, presented bids received janitorial services at
the County Office Building and the McDowell Center for June 1, 1991 through June
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30, 1992. Bid were received as follows (monthly charges):
VENDOR CO. OFFICE BLDG
ABC Janitorial 3,100.00
B & B Carolina Cleaning 2,468.00
Leach Janitorial Services 4,101.00
P & P Cleaning Contractors 3,200.00
Professional Cleaning Services 3,000.00
White Glove Cleaning Prof. 3,841.06
Workmen's Windows 3,000.00
M.CDOWELL CENTER
NO BID
4,487.00
4,001.00
4,200.00
3,166.67
3,301.60
3,200.00
On motion of Davidson, seconded by Petty, the Board awarded the bid to the
low bidders, B & B Carolina Cleaning (County Office Building) and Professional
Cleaning Service (McDowell Center) and authorized the Count}, Manager to sign the
contracts.
Surplus Property Auction Sale
Ms. Sykes requested permission to sell at auction certain County personal
property which has been declared surplus. She stated that a Cannon copier had
been added to the list which the Commissioners received.
On motion of Langley, seconded by Comer, the Board adopted a resolution
authorizing the Purchasing Agent to dispose of this surplus property by public
auction on June 15, including the Cannon copier and Mental Health's listed surplus
property. A copy of this resolution is included by reference.
Bid Award — Asphalt Sealing
Ms. Sykes informed the Board that informal bids had been taken in November
for sealing and restriping the County's parking areas. Quotes received were from
Hannah Asphalt Services at $29,897.55 and Rite Way Pavement Sealing at $38,431.98.
On motion of Petty, seconded by Langley, the Board awarded the bid to the low
bidder, Hannah Asphalt Services.
Bid Award — UHF Radio System
Ms: Sykes presented bids received for providing a UHF radio system for the
Emergency Services Department. Bids were received as follows:
Aerotron No Bid
Commonwealth Radio Services $51,141.25
Motorola Communications $43,333.00
RCS Mobile No Bid
On motion of Petty, seconded by Davidson, the Board awarded the bid to the
low bidder, Motorola Communications, and waived the performance bond requirement.
Request for Strategic Planning Funds
Mary Joan Pugh, representing Randolph Agenda for the Future (a group of
citizens who propose studying and planning growth in the county), came before the
Board to request funds from the County to hire a strategic planning coordinator.
She said that the group plans to ask for funding from each municipality in the
county as well.
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Jack Lail, another member of Randolph Agenda for the Future, spoke in support
of the request and explained how businesses use strategic planning.
Franklinville Fire District Petition to Abolish District
Arnold Pugh, Franklinville resident and originator of a petition calling for
a referendum to abolish the Franklinville Fire District tax, told the Board that
his group is still getting names added to the petition.
Chairman Frye advised Mr. Pugh that the petition must be submitted by noon,
June 21, 1991, so that the Tax Department will have time to verify the signatures
by the Commissioners' June 24 meeting, at which time the petition will be acted
upon.
Franklinville Fire District Petition to Annex Whites Memorial
Arnold Allred, Franklinville Fire Chief, stated that a petition to annex the
Whites Memorial area to the Franklinville Fire District had been turned in to the
Tax Department for verification of signatures.
Franklinville Fire District matters were tabled at this time and resumed after the
rezoning public hearing.
Rezoning Public Hearing
At 4:00 p.m. the Board adjourned to a duly advertised public hearing to
consider rezoning requests. Hal Johnson, Zoning Administrator, presented the
following requests:
1. Mitchell Hurley, Troy, is requesting that 12.4 acres on SR 1110, Union
Township, be rezoned from RA to RM/CU to develop a 19 -space mobile home park. The
Planning Board recommended unanimously that the request be denied, as not
consistent with the land use plan for this area.
2. McDowell, Kearns & Craven, Asheboro, is requesting that 16 acres on SR 2845,
Richland Township, be rezoned from RA to RR to develop a 16 -lot subdivision. The
Planning Board unanimously recommended approval.
3. William Burrow, Seagrove, is requesting that 29 acres on SR 2845, Richland
Township, be rezoned from RA to RR to develop a 19 -lot subdivision.
4. Roger Ocheltree, Asheboro, is requesting that 2.8 acres on SR 2221,
Franklinville Township, be rezoned from RR to RA/CU before obtaining a dealer's
license and selling automobiles. The Planning Board unanimously recommended
approval. The Board felt that use of the existing building and limitationof no
more than 10 vehicles would be compatible to the area.
Citizen Comment - Request ill
Eugene Hurley, Route 7, Box 32, Asheboro, opposed this request and 15-20
people in the audience also stood in opposition.
CitizenComment- Request #2
Ken McDowell, applicant, offered to answer any questions.
Citizen Comment - Request #3
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No one spoke
Board Action on Rezoning Requests
On motion of Langley, seconded by Petty, the Board denied the request of
Mitchell Hurley.
On motion of Petty, seconded by Comer, the Board approved the request of
McDowell, Kearns & Craven.
On motion of Davidson, seconded by Langley, the Board approved the request of
William Burrow.
On motion of Davidson, seconded by Petty, the Board approved the request of
Roger Ocheltree, with Planning Board recommended limitations.
Franklinville Fire District
Chairman Frye explained that if the petition calling for a referendum to
abolish the fire tax has 15% signatures, the Board will call for a referendum and
they will not act on the request to expand the fire district from four to five
miles. If the petition does not have 15% signatures, the Board will take action
on the the request to expand. If a resolution to expand is adopted, then any new
petition calling for a referendum to abolish the fire tax would have to include
names and have 15% signatures from all five miles. Mr. Frye also stated that if
the petition to annex the Whites Memorial area has 66.6% signatures, the Board
will set a public hearing on that matter.
Offer to Purchase Countv PIODert
Chairman Frye stated that the County had received an offer of $10,000 to
purchase a 32 -acre tract which is currently being leased by the Riverside Gun
Club. The gun club has proposed changes in their lease, including paying higher
rent to the County.
County Attorney Ed Gavin read a resolution proposing to accept the $10,000
offer. If this resolution is adopted, the County must advertise the offer and
allow ten days for upset bids. The County may accept or reject any offers. If an
upset bid is received, that offer must be advertised, and the process begins
again. Mr. Gavin suggested that an additional sentence be added to the resolution
stating that the gun club lease may be examined in the office of the County
Manager.
On motion of Langley, seconded by Petty, the Board adopted a resolution
proposing to accept the $10,000 offer to purchase this property. A copy of the
resolution is included by reference.
EMT -D Program
Fred deFriess and Barry Watts of the Emergency Services Department presented
information on the EMT -D (Emergency Medical Technician -Defibrillation) program in
Randolph County. Mr. deFriess stated that several volunteer fire departments and
Ash -Rand Rescue Squad, who provide EMT first responders to emergency calls, are
interested in having their first responders certified in EMT -D. The program
provides training for fire department EMTs to use semi-automatic defibrillators in
the treatment of patients in cardiac arrest with ventricular fibrillation. All
personnel participating in the EMT -D program are under the control of the EMS
Medical Director, Dr. Eric Helsabeck, and are subject to the quality assurance
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guidelines set by the EMS Audit and Review Committee at Randolph Hospital.
On motion of Petty, seconded by Langley, the Board endorsed the EMT -D program
for Ash -Rand and fire department first responders and authorized the County
Manager to sign any paperwork necessary to implement the program.
Landfill Operation Contract
George McArthur, Public Works Director, advised the Board that in
renegotiating the landfill operation contract with Wright Grading Company, he and
Mr. Wright had decided to set unit price fees for some services, such as gravel,
dust control, and grading, rather than having a lump sum contract. The old
contract was $610,715. The proposed new contract, which is for two years, is
$605,155 plus unit amounts for specified services.
On motion of Langley, seconded by Davidson, the Board approved the landfill
contract with Wright Grading Company.
Animal Control Ordinance
MiMi Cooper, Public Health Director, updated the Board on the proposed animal
control ordinance and presented the latest draft from the committee who has been
working on it.
Cheryl Routh, animal cruelty investigator, stated that she needs to impound
neglected horses from time to time but that she does not have a trailer or any
other means of transportation. She asked who has the authority to order an
injured horse or other animal to be destroyed. Ms. Routh said that deputies will
need training on how to handle injured animals in order to prevent being bitten.
Chris Garland, President of the Humane Society of Randolph County, asked that
the ordinance be reviewed in a year to see if it needs to be amended.
The Board delayed action on this ordinance until a later June meeting.
Request from Staley for Water Line Funding
Doug Harrelson of the Staley Town Council stated that the engineer working on
this project died recently and the project is at a standstill. He said they don't
have specific dollar amounts but that estimates already given are accurate. He
said Staley is now asking $100,000 from the County instead of the $105,000 they
originally requested.
Chairman Frye stated that this item will be placed on an agenda prior to June
15.
State Records Retention and Disposition Schedule
Alice Dawson, Clerk to the Board, advised the Board that the State Division
of Archives and History has revised the records retention and disposition schedule
for county.administrative, financial, legal and personnel offices, replacing the
1982 schedule. Counties are being asked to adopt this schedule unless county
commissioners wish to adopt more stringent retention schedules. Ms. Dawson noted
that the new schedule includes standards for the first time for building
inspections, environmental affairs and machine readable records.
On motion of Davidson, seconded by Petty, the Board adopted this new State
records retention schedule.
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D.O.T. Addition
On motion of Langley, seconded by Petty, the Board approved the addition of
Circle Court, Meadow Drive, and Meadow Court in the Evergreen Acres Subdivision.
A copy of the resolution is included by reference.
Friendship Cable of North Carolina
Alice Dawson, Clerk to the Board, informed Commissioners that on May 14 she
had sent a certified letter to Buford Television, parent company of Friendship
Cable of NC, asking for an immediate reply as to why no construction has taken
place in the twenty-one months since their franchise was granted. She stated that
she has not received a reply to this request for information.
Chairman Frye instructed that this item be placed on the July 8 agenda.
Budget Amendment - Court Facilities
Frank Willis stated that additional funds are needed for ongoing remodeling
at the Courthouse and for new books at the law library. These funds can come from
court facility fees, which are restricted by law for such purposes.
On motion of Langley, seconded by Comer, the Board approved Budget Amendment
1138, which transfers $16,100 from Fund Balance to Court Facilities. A copy of
this budget amendment is included by reference.
Budget Amendment - Library
Mr. Willis stated that the Library is receiving additional state funds in
excess of budgeted state receipts.
On motion of Davidson, seconded by Petty, the Board approved Budget Amendment
#39, which increases state revenue to the Library by $6,435. A copy of the budget
amendment is included by reference.
Budget Amendment - Social Services
On motion of Petty, seconded by Langley, the Board approved Budget Amendment
#40, which allows Social Services to receive two funding authorizations ($2,245
for Child Day Care and $162.for Adult Day Care). A copy of this budget amendment
is included by reference.
Budget Amendment - Health
On motion of Langley, seconded by Petty, the Board approved Budget Amendment
#41, which reflects $750 in additional state funds received by the Health
Department for fees collected for food and lodging facility permits. A copy of
this budget amendment is included by reference.
Appointment - RCC Board
On motion of Davidson, seconded by Comer, the Board reappointed Eddie G.
Allen to a four-year term on the Randolph Community College Board of Trustees.
Appointment - Jury Commission
On motion of Petty, seconded by Langley, the Board reappointed Annie Shaw to
a two-year term on the Jury Commission.
Appointment - Randleman Planning 6 Zoning Board
On motion of Davidson, seconded by Petty, the Board appointed James Hanner to
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complete the unexpired term of Leon Hucks, who resigned for health reasons. This
term expires October 1, 1991.
1991-92 Budget Schedule
County Manager Frank Willis presented the proposed 1991-92 budget schedule
for the Board's consideration.
On motion of Davidson, seconded by Petty, the Board adopted the budget
schedule, which includes a public hearing on the budget for 7:00 p.m. on June 17.
Executive Session - Personnel
On motion of Langley, seconded by Petty, the Board voted to go into executive
session to discuss a personnel matter.
Regular session reconvened, with no action being taken from executive
session.
Adjournment
On motion of Davidson, seconded by Langley, the Board adjourned.