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080591i RANDOLPH COUNTY BOARD OF COMMISSIONERS AUGUST 5, 1991 Minutes I The Randolph County Board of Commissioners met in regular session at 2:00 p.m. on August 5, 1991 in the Commissioners Meeting Room, County Office Building, 707 McDowell Road, Asheboro. Commissioners Frye, Davidson, Langley, Petty and Comer were present. Invocation was given by Lt. Richard Barnes of the Salvation Army. Volunteer Recognition Chairman Frye recognized and presented certificates to Bonita Campbell, Jim Fogleman and Lex Kelly, Randolph County volunteers chosen by the Interagency Council to be included in "1000 Points of Light," a special publication of volunteers from different counties across the United States. This publication was presented to President Bush during the recent National Association of Counties annual conference in Salt Lake City, Utah. Approval of Minutes On motion of Davidson, seconded by Langley, the Board approved the minutes of the July 8 and July 23 meetings. Public Works - Changes in Solid Waste Law George McArthur, Public Works Director, reported that the State solid waste law requiring 25% reduction in the waste stream has been given a six-month extension to July 1, 1993. Determination of success will be based on 25% reduction at the landfill as compared to a base year. Public Works - Tornado Waste Credit for City of Asheboro -Mr. McArthur requested that the City of Asheboro be given a credit of $3,948.40, the amount of tipping fee they have been charged to cover 197.4 tons of wood debris created by a tornado which touched down in the North Asheboro area on March 29, 1991. That material was brought to the landfill and stacked in the wood storage area. The wood in this area is scheduled for grinding into mulch in the near future, which should generate some revenue. On motion of Langley, seconded by Davidson, the Board approved a credit of.. $3,948.40 to the City of Asheboro, but noted that this situation was evaluated based on its own merits and should not be construed as setting a precedent. Public Works - Woodgrinding Contract and Mulch Fees Mr. McArthur advised the Board that he had received proposals from two companies for grinding about 3,,000 tons of wood accumulated at the landfill: Wrico, $15/ton; Barrett Grading, $15/ton (2000-3000 tons) or $16/ton (less than 2000 tons). Mr. McArthur recommended Wrico receive the contract. Also, he suggested that mulch be sold to the public at $4 per cubic yard. I On motion of Petty, seconded by Comer, the Board approved a contract with Wrico at $15 per ton and approved a sale price of $4 per cubic yard for mulch. Public Works - Used Tire Disposal Fee Change Mr. McArthur proposed reducing fees for used tire disposal by 50%. He stated that with revenues generated from the 1% sales tax on new tires, the County should still cover expenses with a 50% fee reduction. 8/5/91 Commissioners Minutes Page 2 Paul Thomas of Thomas Tires stated that he has been paying 75C per tire to have used tires taken out of the county because it was cheaper than paying the $1.00 fee at the landfill. He requested that the fee be deleted completely, stating that the 1% sales tax was intended to cover the cost of disposal. On motion of Davidson, seconded by Langley, the Board voted to adopt the new proposed tire disposal fees (car tires, $.50; truck tires, $1.50; tractor tires, $2.50) and to meet with tire dealers to discuss their concerns and consider further fee changes. Public Works -Recycling Progress Report Ellen Bailey, Recycling Coordinator, advised the Board that a trailer has recently been placed at the landfill for recycling office paper. She discussed recycling drop-off sites available throughout the county and stated that the recycling center at the landfill may be completed in September. Ms. Bailey said that.she is developing education materials on recycling for business and industry and that a pilot curbside recycling program is being considered. Order of Succession On motion of Davidson, seconded by Petty, the Board approved an Order of Succession Policy for the exercise of administrative decisions during the absence or incapacity of the County Manager. A copy is included by reference. Law Enforcement & Detention Center Bond Referendum On motion of .Langley, seconded by Petty, the Board adopted a resolution authorizing the County Manager to file application for approval of bonds with the Local Government Commission. A copy is included by reference. On motion of Petty, seconded by Comer, the Board authorized the County Manager, under the provisions of G.S. 159-50, to publish a notice of Randolph County's intention to make application to the Local Government Commission for approval of a bond issue. Revised Holiday Schedule On motion of Langley, seconded by Petty, the Board amended., the County,holiday schedule to comply with the State's, which allows a 3rd holiday at Christmas on those years in which Christmas fallsona Tuesday, Wednesday or Thursday. D.O.T. Additions On motion of Petty, seconded by Davidson, the Board approved the addition of Quaker Drive, Plymouth Drive, Providence Drive, and Kinley Road to the State System of Roads. Copies of resolutions are included by reference. Software for Ambulance Billing System County Manager Frank Willis reported that Billy Chilton, Tax Department, and Fred deFriess, Emergency Services, have been researching pc -based software packages for use in ambulance billing and collecting. They have determined that the software offered by EMS Consultant, LTD of Atlanta will be the most efficient and beneficial. This software allows for electronic billing of medicare claims and offers private insurance billing. The Purchasing Agent recommends that the Board approve this purchase at a cost of $18,415.00. Money for this purchase is included in the Tax Department's current budget. On motion of Davidson, seconded by Langley, the Board approved this purchase from EMS Consultant, LTD. 8/5/91 Commissioners Minutes Page 3 Friendship Cable TV On motion of Petty, seconded by Langley, the Board, on second vote, repealed An Ordinance Granting a Franchise to Friendship Cable of North Carolina. Appointment - Animal Cruelty Investigator On motion of Langley, seconded by Petty, the Board approved a one-year appointment of Cheryl Routh as Animal Cruelty Investigator. Appointment - County Planning Board On motion of Davidson, seconded by Langley, the Board reappointed Doyle Stout to a three-year term on the County Planning Board. Appointment - Piedmont Triad Regional Water Authority On motion of Petty, seconded by Comer, the Board reappointed Bob McDuffie to a three-year term on the Piedmont Triad Regional Water Authority. Appointment - Library Board On motion of Davidson, seconded by Comer, the Board approved the appointment of Susan Milner to fill the unexpired term of Ed Gavin on the Library Board. Budget Amendments - Encumbrances On motion of Langley, seconded by Petty, the Board approved Budget Amendment #1, which transfers $905,643 from Fund Balance to the various departments for expenditures encumbered during the 90-91 budget year. A copy is included by reference. On motion of Langley, seconded by Petty, the Board approved Budget Amendment #2, which transfers $96,687 from Fund Balance to Public Works for expenditures encumbered during the 90-91 budget year. A copy is included by reference. On motion of Langley, seconded by Petty, the Board approved Budget Amendment #3, which transfers $14,000 from Fund Balance to the Reappraisal Fund for expenditures encumbered during the 90-91 budget year. A copy is included by reference. Budget Amendment - Health On motion of Langley, seconded by Petty, the Board approved Budget Amendment 114, which reflects an additional $27,286 in state revenue for an increased WIC caseload. A copy is included by reference. Allocation of Additional Position - Health MiMi Cooper, Health Director, explained that she would like to use a portion of the additional WIC funds for a nutritionist to work with the WIC clients. On motion of Petty, seconded by Comer, the Board allocated a new position of Nutritionist II, salary grade 66, to the Health Department. Update on Road Namine and Street Addressine Proeram Hal Johnson, Planning and Zoning Director, reported that the Planning Board has recently completed a series of community meetings concerning the naming of private roads (roads with 3 or more residences open for public travel). He said that he had received good cooperation from utility companies, cities, phone companies, and D.O.T. concerning underground cable near road signs being erected. 8/5/91 Commissioners Minutes Page 4 Ed Mitchell and Harvey Burgess, retired postmasters working in the County's street addressing program, presented information of the street addressing system they have worked out. This system will consist of 3- and 4 -digit numbers based on a grid using Highway 64 as the north/south baseline and Highway 220 as the east/west baseline. Numbers will increase as they go away from the baseline. Annette Lineberry, Data Processing Director, introduced Linda Smith and Lisa Beale, who are responsible for computerizing the addressing system. Rezoning Public Hearing At 4:00 p.m. the Board adjourned for a duly advertised public hearing to consider rezoning requests. Hal Johnson, Zoning Administrator, presented the following request: Carolina Furniture Manufacturing, Route 1, Ramseur, is requesting that 2.9 acres on SR 1003, Coleridge Township, be rezoned from RA to LI/CU to construct a warehouse/storage building. The Planning Board unanimously recommended approval. No one commented on this request. On motion of Petty, seconded by Langley, the Board approved the request of Carolina Furniture Manufacturing. Executive Session - Acquisition of Land at Landfill On motion of Davidson, seconded by Langley, the Board voted to go into executive session to discuss acquisition of land adjoining the landfill. Acquisition of Land at Landfill The Board reconvened regular session. Chairman Frye stated that the County has the opportunity to purchase an additional 206 acres at the landfill, which would bring the total acreage to over 800, with a projected life of 50 years. On motion of Frye, seconded by Petty, the Board adopted a resolution proposing to purchase (1) approximately 65 acres from Jane Marie Laughlin Moore at $1500 per acre and agreed to pay for the survey of this property, (2) approximately 69.6 acres from Charles Small at a purchase price of $139,930, and (3) approximately 71.4 acres from Edna Laughlin at a purchase price of $128,592. This offer is subject to (1) the County's receiving good marketable title on the lands, (2) provisions of NCGS 160A-20, including a public hearing set for 2:30 p.m. on September 3, 1991 on installment -purchase for the lands, and (3) the County's receipt of right-of-way to County property from the Edna Laughlin property. This resolution is included by reference. Adjournment On motion of Davidson, seconded by Langley, the Board adjourned.