060109June 1, 2009
The Randolph County Board of Commissioners met in regular session at 4:00 p.m. in the
Commissioners Meeting Room, County Office Building, 725 McDowell Road, Asheboro, NC.
Commissioners Holmes, Frye, Kemp, Haywood and Lanier were present. Capt. Dwight Ayers,
Randolph County Sheriffs Department Chaplain, gave the invocation, and everyone recited the
Pledge of Allegiance.
Recognition of Retirees
Chairman Holmes presented each of the following employees with an engraved clock in
recognition of their retirement: Capt. Bobbi McDowell for 33 years of service to the Randolph
County Sheriff s Office, Gerri Britt for 32 years of service to the Department of Social Services, and
Pamela Mattson for 25 years of service to the Public Library.
Public Comment Period
Pursuant to N.C.G.S. § 153A-52.1, Chairman Holmes opened the floor for public comment. No
one spoke.
Approval of Consent Agenda
On motion of Frye, seconded by Haywood, the Board voted unanimously to approve the Consent
Agenda, as follows:
• approve minutes of May 4, 2009 regular & special meetings, closed session minutes from May
4, 2009 special meeting and two sets closed session minutes from May 4, 2009 regular
meeting;
• reappoint Greg Patton, Todd Henderson, Heather Ritter, Lisa Royal, Clark Bell, Talmadge
Baker, Pam Hill, Jonathan Sermon and Wendy Kennon to the Randolph County Juvenile
Crime Prevention Council;
• reappoint James Hardegree & Elbert Lassiter to Regional Partnership Workforce
Development Board;
• appoint Mazie Fleetwood to Nursing Home Community Advisory Committee;
• appoint Cheryl Ivey to the PTCO G EMS Advisory Council;
• approve amendments to Tax Dept. Records Retention Schedule, as recommended by the NC
Dept. of Cultural Resources, Archives & Records Section and the Randolph County Tax
Collector;
• approve Budget Amendment #41 for Tax Dept. (TMA Fees and Refunds) , as follows:
2008-2009 BUDGET ORDINANCE
GENERAL F UAD- Amendment # 41
Revenues Increase Decrease
Ad Valorem ProperProperry Taxes $133,000
Sales and Services $57,000
Appropriations Increase Decrease
Tax $190,000
0 approve Budget Amendment #40 for General Fund Merit Expenditures, as follows:
• approve Budget Amendment #42 for Emergency Telephone System Fund (Reimburse General
Fund '07-'08), as follows:
2008-2009BUDGET ORDINANCE
GENERAL FUND- Amendment # 42
Revenues Increase Decrease
Appropriated Fund Balance $60,000
Appropriations Increase Decrease
Transfer to Emeayencv Telephone Sstem Fund $60,000
2008-2009 BUDGET
Emergency Telephone, System
2008-2009 BUDGET ORDINANCE
Revenues
GENERAL FUND -Amendment # 40
Transfer from General Fund
Revenues Increase Decrease
Administration
$104,734
Appropriations
Appropriations Increase Decrease
Administration
$ 6,285
Computer Services
$ 1,735
Tax
$ 7,439
Re ister o Deeds
$ 2,822
Public Buildimy
$ 1,42
Sheriff & Jail
$ 28189
Emer enc Services
$12,553
Buildim,Y Inspections
$ 5,032
Plannin & Zonin
$ 3,902
Public Health
$11,667
Social Services
$15,619
Public Library
$ 4,375
Soil & Water
$ 1,329
Elections
$ 1,221
Veteran Services
$ 1,031
Cooperative Extension Services $ 108
• approve Budget Amendment #42 for Emergency Telephone System Fund (Reimburse General
Fund '07-'08), as follows:
2008-2009BUDGET ORDINANCE
GENERAL FUND- Amendment # 42
Revenues Increase Decrease
Appropriated Fund Balance $60,000
Appropriations Increase Decrease
Transfer to Emeayencv Telephone Sstem Fund $60,000
2008-2009 BUDGET
Emergency Telephone, System
ORDINANCE
Fund Amendment # 42
Revenues
Increase Decrease
Transfer from General Fund
$60,000
Appropriated Fund Balance
$60,00
approve Budget Amendment #43 for Emergency Telephone System Fund (Reclassify Costs to
General Fund '08-'09), as follows:
0 approve Budget Amendment #8 for County Schools Capital Project Ordinance, as follows:
2008-2009 BUDGET ORDINANCE
GENERAL FUND- Amendment # 43
Revenues Increase Decrease
Sales and Service
$30,000
Appropriations
Increase Decrease
Information Technolo
$14,000
Emer enc Services
$ 8,000
Plannin and Zonin
$ 8,000
0 approve Budget Amendment #8 for County Schools Capital Project Ordinance, as follows:
2008-2009 BUDGET ORDINANCE
E
Capital Pro"ect- Randolph County
Schools- Amendment # 8
Revenues Increase
Revenues
Increase
Decrease
Appropriations Increase
Decrease
Professional Services $ 27
Appropriations
Tucrease
Decrease
Providence Grove Hijzh School
Construction
Profession Services - Architect
$106,452
Other Services Testin & Surve in
$92,367
Land Ac uisition
$ 9,295
General Construction
$ 254 960
Miscellaneous
$83,084
Furniture and Equipment
$589,661
Utilitv Construction
$210,060
Contjn�,Yencv
$525,458
Administrative Costs
$2,663
"eatmore Hijzh School
Profession Services - Architect
$159,685
Other Services Testin & Surve in
$100000
Miscellaneous
$50,000
General Construction
$300,590
Contin enc
$ 610 275
• approve Budget Amendment #7 for City Schools Capital Project Ordinance, as follows:
2008-2009 BUDGET ORDINANCE
Capital Pro'ect- Asheboro City Schools- Amendment # 7
Revenues Increase
Decrease
Appropriations Increase
Decrease
Professional Services $ 27
Other Services
$ 128
Miscellaneous $125,555
Construction
$125,454
Recognition
County Manager Richard Wells introduced Judy Rhyne, Chief Information Officer, with the NC
Association of County Commissioners. Ms. Rhyne has been assisting Personnel with a project
recently.
Addition to Agenda
Chairman Holmes announced that Item K Election of Voting Delegates for NACo Annual
Conference had been added to the New Business Agenda.
Regional Partnership Workforce Development Board Annual Report
Vickie Cox, Workforce Development Board member, reviewed the July 1, 2007 -June 30, 2008
annual report of the Regional Partnership Workforce Development Board's Local Workforce
Development Area. She highlighted the following programs: RCC JobLink Career Center, Prison
Reentry Fellowship Program, Local Rapid Response Program, Dislocated Workers Program, and
Building Futures Youth Center Programs.
Report on Friends of the Library Bookstore
Ms. Janet Jones, Friends of the Library Book Committee Chair, said that the Friends of the Library
moved its bookstore to its new location on May 27, 2008. She said the new location is working well
and thanked Board members for their support and the County Maintenance staff for assistance with
the move.
Approval of Aging Services Matters
Candie Rudzinski, Aging Services Planning Committee (ASPQ Chair, reported that the ASPC
met on April 14, 2009 and approved a recommendation for the HCCBG agency allocations for FY
09-10 totaling $724,743. However, the ASPC met again on May 19th to learn that the HCCBG
allocation for Randolph County had been reduced by $12,599. The Allocation Subcommittee of the
ASPC had met previously and made a recommendation on how to dispense the reduction between the
aging service providers. Their recommendation was presented and approved for the distribution of
the revised HCCBG allocation totaling $712,144. As a result, the ASPC recommends that the
Randolph County Board of Commissioners approve the HCCBG County Services Summary as
indicated on the Revised Form DOA -731, requesting a total of $712,144 for FY 09-10 for Randolph
County aging service providers.
Ms. Rudzinski also asked that the Board accept additional/supplemental funding, should it become
available, and to allow the Aging Services Planning Committee to decide how to allocate these funds,
as appropriate, according to the existing "Policy for Distribution of Aging Services Funding."
On motion of Frye, seconded by Haywood, the Board unanimously 1) approved the HCCBG
Funding Plan, as indicated on Form DOA -731, requesting a total of $ $712,144 for fiscal year 2009-
2010; 2) appointed the Randolph County Senior Adults Association, Inc. as the Lead Agency for
fiscal year 2009-2010, as indicated on Form DOA -730; and 3) agreed to accept
additional/supplemental funding, should it become available, and to allow the Aging Services
Planning Committee to decide how to allocate these funds, as appropriate, according to the existing
"Policy for Distribution of Aging Services Funding. "
Approval of Extension of Current Solid Waste Contract with BFI
David Townsend, III, Public Works Director, stated that Randolph County is at the end of a three-
year contract with BFI Waste Inc. for the operation of our transfer station, operation of the solid waste
facility properties and the disposal of our solid waste received at Randolph County. This contract was
originally awarded in 2006; it was a three-year contract with an option for a three-year renewal. Prior
to going into the full three-year renewal, Mr. Townsend requested a three-month extension on the
current contract at current prices. The reason for this three-month extension is that BFI Waste has
recently merged with Republic Waste to form one large solid waste company. This merger took place
within the last several months and getting a contract approved in a new corporate structure has been
tedious. The three-month contract will allow the County to finalize all negotiations in order to get a
firm deal that will mirror the previous contact. The one major difference would be that the solid waste
will be disposed of in Troy as opposed to Charlotte, and all fees would be kept at the current rates.
On motion of Haywood, seconded by Kemp, the Board unanimously voted to extend by three
months the current solid waste contract with BFI with all current prices, and authorized the Chairman
to sign the contract extension.
2009 CDBG Scattered Site Housing Grant and Future CDBG Economic Development Grant
Public Hearing; Action to Set Second Scattered Site Housing Grant Public Hearing
David Townsend, III, Public Works Director, stated that Randolph County is eligible to receive
$400,000 from the State of North Carolina under the 2009 CDBG Scattered Site Housing Project, and
a public hearing is required. In addition, the Department of Commerce, Community Development
Block Grant Programs, has changed the rules by allowing a County to use this public hearing as the
first of two required for any possible future economic development grants and any other possible
grant funding from the Commerce Department. The law requires two public hearings for every grant
program, but this public hearing will serve as the first required public hearing for the entire twelve-
month cycle from this date to June 2010. Mr. Townsend also requested that the Board set a second
public hearing date for the 2009 Scattered Site Housing Grant.
Mr. Townsend also stated that he had just learned that the County may be eligible for as much as
$500,000 in Federal Stimulus funds for housing projects.
At 4:37 p.m., the Board adjourned to a duly advertised public hearing. Chairman Holmes asked
for comments on the 2009 CDBG Scattered Site Housing project and for any future CDBG economic
development projects that may be considered in the next 12 months.
Hearing no comments, the public hearing was closed.
On motion of Kemp, seconded by Frye, the Board voted unanimously to set the second of two
required public hearings on the 2009 Scattered Site Housing Grant for July 6, 2009 at 4:30 p.m.
Adoption of Resolution Approving 10 -year Solid Waste Plan
David Townsend, III, Public Works Director, stated that the State of North Carolina has a
requirement that every County in the solid waste business must update its 10 -Year Solid Waste Plan
every three years. Aaron Carter and Mr. Townsend have attended town meetings throughout the
county presenting the proposed changes; all municipalities have approved the changes via resolution.
The final step needed is County Commissioner approval.
Mr. Townsend said that the overall intent of the 10 -Year Plan is to continue operations as normal.
The only change in our operations will be to switch our disposal site from the Charlotte area to
Uwharrie Environmental Facility in Montgomery County at Troy. We will continue to provide the
same services at the transfer station that we have provided for the past twelve years to our towns and
all county residents. Mr. Townsend stated the new addition of the Liberty Convenience Site, which
will open in the middle of July 2009, will not significantly change operations. The tipping fees will
remain the same for the fourth year in a row, and normal recycling operations will continue, as will
the operations of convenience sites scattered throughout the county.
On motion of Frye, seconded by Lanier, the Board voted unanimously to adopt a resolution
approving the 10 -Year Solid Waste Plan, as follows:
Whereas, better planning for solid waste will help protect public health and the environment, provide for
an improved solid waste management system, better utilize resources, and control the cost of solid waste
management; and
Whereas, NC General Statute 130A -309.09A (b) requires each unit of local government, either
individually or in cooperation with other units of local government, to develop a 10 year comprehensive solid
waste management plan; and
Whereas, NC General Statute 130A -309.09A (b) also requires this plan to be revised every three years,
so the plan be a continuous IO year comprehensive solid waste management plan; and
Whereas, the County of Randolph was represented on the original Randolph County Solid Waste
Management Advisory Committee and has been involved in the new planning process.
Now, therefore, be it resolved that the Randolph County Board of Commissioners hereby approves the
Randolph County Comprehensive Solid Waste Management Plan.
Approval to Apply for Federal Stimulus Energy Funds
David Townsend, III, Public Works Director, stated that Randolph County has been notified that it
is eligible for a $578,200 grant based on the Energy Efficiency and Conservation Block Grant
Program. The Public Works Department attended a workshop on the grant and can file an application
prior to June 25, 2009 to make the County eligible for these funds. The intent of the Public Works
Department would be to review the energy effectiveness of our multiple County buildings as well as
the possibility of using these funds to mine the methane gas at the Randolph County Solid Waste
Facility at the closed landfill site, and to consider using solar energy on multiple buildings and/or a
large solar project at the landfill.
The County's submission of the June 25 application would signify our consent to receive these
funds. The County has approximately four months to detail the exact use of the federal funds. Mr.
Townsend requested permission from the Board of Commissioners to apply for the grant prior to June
25, 2009.
On motion of Frye, seconded by Kemp, the Board voted unanimously to authorize the Public
Works Dept. to apply for an EPA grant via Federal Stimulus funding and to authorize the County
Manager to sign the application for this and other Federal Stimulus grants.
Chairman Holmes recognized Pembroke University student Hayley Burgess, who is from Ramseur
and is doing her internship with the Randolph Guide.
Approval to Accept Offer to Purchase County Property
Aimee Scotton, Associate County Attorney, reminded the Board that she had received a letter
from Russell Lineberry on February 20, 2009 offering to buy a lot owned by the County. The lot is
located adjacent to his property on Ward Street in Staley (Parcel ID# 8734824267). At its March
2009 meeting, the Board proposed to accept Mr. Lineberry's offer of $580 for the Ward Street
property.
Pursuant to NCGS 160-A-269, a notice of offer was advertised in the Courier -Tribune newspaper.
No upset bids were received during the ten-day period following said advertisement.
Ms. Scotton said that if the Board votes to accept Mr. Lineberry's offer of $580, it can authorize
Ms. Scotton to draw up a deed effecting the transfer of the property, and can authorize Chairman
Holmes to sign the deed. Or, the Board may vote to reject the offer, which would allow the parcel to
remain the property of the County.
On motion of Kemp, seconded by Haywood, the Board voted unanimously to accept the offer of
$580 from Russell Lineberry to purchase County property located on Ward Street in Staley (Parcel
ID# 8734824267).
Election of Voting Delegates for NACo Annual Conference
On motion of Frye, seconded by Lanier, the Board voted unanimously to elect Harold Holmes
and Darrell Frye as voting delegates for the NACo annual conference in July, 2009 in Nashville,
Tennessee.
Economic Development Proiect (Stickley Furniture) Public Hearing and Approval of Incentive
Grant
Bonnie Renfro, Randolph County Economic Development Corporation President, said that
Stickley Fine Furniture Company proposes to add a second manufacturing facility for a recently
acquired line: Nichols and Stone. The project includes the purchase and retrofit of a currently leased
facility at 701 Eden Terrace in Archdale. The requested assistance is for the cost of natural gas
extension to the property at a cost of $11,250. Ms. Renfro proposed that the County and the City of
Archdale each offer a performance-based grant of $5,625. The incentive specifies the creation of
twenty new jobs, beginning in 2010, and that the company remains in operation in Archdale for two
years following the grant payment.
At 5:05 p.m., the Board adjourned to a duly advertised public hearing to consider an economic
development incentive grant for Stickley Furniture. No one spoke.
On motion of Frye, seconded by Haywood, the Board voted unanimously to approve a
performance-based incentive grant in the amount of $5,625 to be used for infrastructure gas
extension for Stickley Furniture Company in Archdale and to approve budget amendment #44, as
follows:
2008-2009 BUDGET ORDINANCE'
GENER4L FUND- Amendment #
Revenues Increase
Decrease
Transfer from Economic Development Reserve Development $5,625
AppropriationsIncrease
Decrease
Other Economic Development Appropriations $5,625
Presentation of Proposed FY 2009-10 Budget
Will Massie, Assistant County Manager/Finance Officer, presented the proposed FY 2009-2010
budget. Mr. Massie stated that this was not really a proposed budget, since there were many issues for
the Board to resolve, especially the appropriation of fund balance. He reviewed some specific
problems the County faces with the 2009-10 Budget: 1) School Current Expense increased due to the
new Wheatmore High School; 2) need to replace use of reserves included in 2008-09 budget for
school debt service; 3) repercussions of State budget crisis passed on to Counties by actions of NC
General Assembly; and 4) County revenue loss due to recession, compounded by existing
appropriated fund balance. Unfortunately, due to the bad economy, we saw no growth in our property
tax base from last year; new construction is very limited; personal property valuation is declining
$100 million per year due to depreciation; and some tax districts saw a decrease in valuation. Mr.
Massie noted that one cent on the current property tax rate brings $981,720. Sales tax revenues are
down substantially in the current budget, and Mr. Massie has projected a 10% decrease in sales tax
revenues in the proposed budget. Building Inspections fees are down 25% and Register of Deeds
fees are down 29%. The tipping fee at the solid waste facility remains at $44 per ton, but volume
continues to decrease. Interest income has decreased by 44% ($400,000) and will continue to
decrease should fund balance continue to be depleted. More Medicaid swap changes are effective
10/1/09 with the loss of the last quarter -cent (Article 44) to be replaced with Article 42 point of sale
tax, which will further reduce the County's sales tax revenues.
Mr. Massie stated that the proposed budget contains no new positions, a 3% reduction in
operating costs, and a 7% increase in medical costs. He said that the departments absorbed any
changes to personnel costs.
Mr. Massie presented the following table on 2009-10 Debt Service obligations:
Principal
Randolph County Schools $ 7,703,229
Asheboro City Schools 1,249,448
RCC 176,412
County Buildings 837,305
Water Projects 519,226
$ 10,485,620
Interest Total
$ 4,659,786 $ 12,363,015
481,245 1,730,693
103,536 279,948
408,185 1,245,490
222,572 741,798
$ 5,875,324 $ 16,360,944
Regarding education, Mr. Massie said that County funding for public school current and capital
expenses increased an average of 6.4% since 2000. A total of $1,242,987 more is proposed for 2010,
mainly due to current expense needed to open Wheatmore High School and the requirement to
equalize funding between the City and County school systems. No additional funding (from FY 08-
09) is proposed for RCC.
Mr. Massie reiterated funding issues to resolve for 2010: 1) Fund the increase in school current
expense$1,242,987; 2) Substitute a recurring revenue to replace reserve funds that were used to
pay for 08-09 debt service$981,720; 3) Replace the ADM grant eliminated by NC General
Assembly$1,340,669; and 4) Fund State programs passed on to Counties due to State budget
crisis—cost unknown at this point. Regarding Appropriated Fund Balance, $2,489,308 was budgeted
in 08-09; $1,356,506 was added to balance the 09-10 budget; and the above new items not yet funded
total $3,565,376 for a grand total of $7,402,279. Available fund balance as of 6/30/08 was 27% of the
County budget; estimated fund balance as of 6/30/09 would be 22%; and estimated fund balance as of
6/3/10 would be 15%. Mr. Massie warned that it is recommended by the Local Government
Commission and credit rating agencies that a County reserve (keep in fund balance) at least two
months of operating costs at all times, about 16%.
Current Capital Improvement projects underway are 1) completion of high school projects; 2)
Hwy 64 (east) water line; 3) Sheriff's Dept. Special Units building; and 4) Historic Courthouse
renovation. RCC's request to renovate the building purchased from Klaussner Furniture is still
pending due to funding source identification.
The Proposed 2009-2010 Budget, as presented, totals $111,662,221, but Mr. Massie said that
many tough decisions by the Board would need to be made during this budget process. He also added
that since the State is proposing many changes that would affect Counties, the Board might wish to
adopt an interim budget if the State has not adopted its budget by the end of June.
Recess
At 5:35 p.m. the Board recessed.
Rezoning Pubic Hearing
At 6:30 p.m., the Board returned to regular session and immediately adjourned to a duly
advertised public hearing to consider rezoning requests. Hal Johnson, Planning and Zoning Director,
presented the following request.
1. RICHARD WILLIAMS, Asheboro, North Carolina, is requesting that 58.71 acres located on
Pisgah Road (across from Pisgah Covered Bridge Road), Union Township, be rezoned from RLOE-
CU to RA. Rural Growth Area. Tax ID#'s 7645264144, 7645151445, and 7645163141. The
applicant is specifically requesting the property revert to its original zoning. The Planning Board
reviewed this request at public meeting on May 5, 2009 and recommended unanimously that this
request be approved.
The Planning Board found the following policies within the Growth Management Plan that support
determination of consistency with the adopted plan with this recommendation:
Board of Commissioner Resolution Adopting the Growth Management Plan, Policy #4. Recognize
that growth management policies should afford flexibility to County boards and agencies that will
enable them to adapt to the practical requirements often necessary for rural development.
Board of Commissioner Resolution Adopting the Growth Management Plan, Policy #9. Consider the
costs as well as the benefits of growth management policies in order to preserve affordability for
citizens' real estate and housing needs.
Chairman Holmes opened the public hearing for comments on the request. No one spoke.
On motion of Haywood, seconded by Frye, the Board voted unanimously to approve the request of
Richard Williams, as determined consistent with policies contained within the adopted Growth
Management Plan and as outlined in the Planning Board recommendations.
Adjournment
At 6:35 p.m., there being no further business, the meeting adjourned.
J. Harold Holmes, Chairman Darrell L. Frye
Phil Kemp
Stan Haywood
Arnold Lanier
Cheryl A. Ivey, Clerk to the Board