120108December 1, 2008
The Randolph County Board of Commissioners met in regular session at 4:00 p.m. in the
Commissioners Meeting Room, County Office Building, 725 McDowell Road, Asheboro, NC.
Commissioners Holmes, Frye, Haywood, Kemp and Lanier were present. Kim Newsom, Personnel
Director, gave the invocation, and everyone recited the Pledge of Allegiance.
Recognition of Retiree
Chairman Holmes recognized Neil Allen, Director of Emergency Services, for his 251/2 years of
service to Randolph County and presented him with an engraved clock.
Presentation of County Employee Service Awards
Chairman Holmes and Vice Chairman Frye, assisted by Personnel Director Kim Newsom and
Personnel Technician Sara Baker, presented County employee service award certificates and a piece of
pottery to the following honorees: 15 Years of Service: Janice Kearns, Administration; Tammy Swaney,
EMS; Marlene Dawalt, Health; Marion Ledbetter, Health; Jonna Libbert (not present), Library; Robert
Cross, Maintenance; David Townsend, Public Works; Vicki Barton, Sheriff, Raymond Brady, Sheriff,
Earl King, Sheriff, Lloyd Locke, Sheriff, George Morris, Sheriff, Jaynetta Butler, DSS; Tawanna Cain,
DSS; Angel Little, DSS; Heather Thomas, DSS; Vickie Wilhoit, DSS; Sharon York, DSS; Marcus Frick,
Tax; 20 years of service: Lisa Walker, Administration; Lewis Schirloff, EMS; Robin Whatley, EMS;
Andrea Brunk, Health; Janet Nelson -Cagle, Health; Teresa Chamblee, Health; Diane Hicks, Health;
Michael Walker, Health; Linda Hurley, Library; Joan Pittman, Sheriff, Pearl Ritter, DSS; Annette
Sineath, DSS; 25 years of service: Neil Allen, EMS; Ann Vrem, EMS; Janice Pell, Health; Susan
Coltrane, Library; Myra Long (not present), Library; Patricia Atwood, DSS; 30 years of service: Ronald
Thompson, EMS; MiMi Cooper, Health; Annette Crotts, IT; Lindale Thomas, Maintenance; Allen
McNeill, Sheriff, Charles Ratcliffe, Sheriff
Announcement of Budget Award
Will Massie, County Finance Officer/Assistant County Manager, announced that the County had
received the Government Finance Officers Association Distinguished Budget Presentation Award for its
2007-2008 budget document. This is the fifth year for this accomplishment.
Special Presentation—Social Services
Robert Suggs, Chairman, Social Services Board, presented the Commissioners a framed certificate
recognizing the Commissioners in appreciation of their support of the Randolph County Department of
Social Services. Mr. Suggs stated that the DSS mission is to provide residents access to programs that
promote economic independence and family stability.
Special Presentation—Cooperative Extension
Carolyn Langley, Director, Cooperative Extension—Randolph Center, presented each of the
Commissioners, County Finance Officer and Clerk to the Board with a "thank -you and Merry Christmas"
gift bag. Ms. Langley thanked the Commissioners for their support over the last year, especially with the
move into their new location.
Reorganization of the Board
On motion of Frye, seconded by Haywood, the Board voted unanimously to approve the following
appointments: Chairman of the Board, Harold Holmes; Vice Chairman of the Board, Darrell Frye;
County Attorney, Darren Allen (from Interim to Permanent Status); Associate County Attorney, Aimee
Scotton; Clerk to the Board, Cheryl Ivey; Deputy Clerk to the Board, Amanda Varner; Representative to
the Board of Health, Stan Haywood; Representative to the Social Services Board, Arnold Lanier;
Representative to the Consolidated Mental Health Board, Darrell Frye; Representative to the Juvenile
Crime Prevention Council, Phil Kemp; Representative to the High Point Transportation Advisory Board,
Darrell Frye; Alternate Representative to the High Point Transportation Advisory Board, Stan
Haywood; PTCOG Delegate, Darrell Frye; Piedmont Triad Partnership, Phil Kemp; Piedmont
Authority for Regional Transportation, Darrell Frye; NCA CC Legislative Liaison, Harold Holmes and
Regional Planning Organization Transportation Advisory Committee, Stan Haywood.
Public Comment Period
Pursuant to N.C.G.S. § 153A-52.1, Chairman Holmes opened the floor for public comment. No one
spoke.
Approval of Consent Agenda
On motion of Haywood, seconded by Lanier, the Board voted unanimously to approve the Consent
Agenda, as follows:
• approve minutes of October 27, 2008 Retreat and November 3, 2008 regular & closed session;
• repeal the following Cable TV Ordinances:
1. Procedure for Granting a Cable TV Franchise in Randolph County
2. An Ordinance Granting a Franchise to Construct, Operate and Maintain a Community
Antenna Television System in Randolph County, North Carolina to American Television
and Communications Corporation (the 20 year agreement expired July 6, 2007)
3. A Resolution by the County of Randolph, North Carolina Providing for the Change in
Control of a Cable Television Franchise (Time Warner, Inc. to AOL Time Warner, Inc)
4. An Ordinance Amending Franchise Agreement Between Randolph County, North
Carolina and Time Warner Cable (regarding franchise fee change from 3% to S%)
• reappoint Cathy Clark, Rachel Fesmire, & Catherine Carter to Randolph County Board of
Health;
• reappoint Reid Pell, Lynden Craven and Danny Shaw to Randolph County Planning & Zoning
Board and Board of Adjustment;
• reappoint Luther Hollingsworth to Asheboro Planning Board as an Outside Member;
• reappoint Charles Teague to Randolph County Fire Commission;
• reappoint Christine Caviness to Adult Care Home Community Advisory Committee;
• appoint Janine Cone to the Nursing Home Community Advisory Committee (initial 1 yr. term);
• reappoint Roger King to PART Seamless Mobility Technical Advisory Committee;
• approve Budget Amendment #14 for Health Department (Family Planning Grant), as follows:
2008-2009 BUDGET ORDINANCE
GENERAL FUND- Amendment # 14
Revenues Increase Decrease
Restricted Inter overnmental $18191
Appropriations Increase Decrease
Public Health $18191
• approve Budget Amendment #IS for Health Department (Randolph Hospital Foundation), as
follows:
2008-2009 BUDGET ORDINANCE
GENERAL ''FUND- Amendment # 15
Revenues Increase Decrease
Miscellaneous Revenue $4,775
Appropriations Increase Decrease
Public Health $4,775
• approve Budget Amendment #16 for Day Reporting Center, as follows:
2008-2009 BUDGET ORDINANCE
GENERAL'FUND- Amen dment # 16
Revenues Increase Decrease
Restricted Inter overnmental $10,998
Appropriations Increase Decrease
Dav Re ortin Center $10,998
• approve Budget Amendment #17 for Emergency Services (Homeland Security Grant), as follows:
2008-2009 BUDGET ORDINANCE
GENERAL FUND- Amendment # 17
Revenues Increase Decrease
Restricted Inter overnmental $35,000
Appropriations Increase Decrease
Emer enc Services $35,000
approve Pawnbroker License for Frank Chamberlin;
approve Budget Amendment #18 for DSS (Crisis Intervention & Work First Functional
Assessments), as follows:
2008-2009 BUDGET ORDINANCE
GENERAL FUND - Amendment# 18
Revenues Increase Decrease
Restricted Inter overnmental $226,960
Appropriations Increase Decrease
Social Services $226,960
Seamless Mobility Study
Kurt Newfang, URS Corporation, presented the Piedmont Triad Seamless Mobility Plan, which is a
comprehensive assessment of transit service and functions. He reviewed recommendations from the
study, including funding needs: $16 Million in unmet operating needs and $24 Million in unmet capital
needs. He also recommended that all Counties (in the region) implement a $5 vehicle license fee and a
1/4 -cent sales tax to meet these needs. Mr. Newfang asked the Board to adopt a resolution accepting the
Piedmont Triad Seamless Mobility Study and authorizing staff to participate in the development of the
Piedmont Triad Seamless Mobility Work Plan, as recommended.
Following discussion, on motion of Frye, seconded by Haywood, the board voted unanimously to
table the Resolution Accepting the Piedmont Triad Seamless Mobility Study and asked the Clerk to invite
Brent McKinney, Piedmont Authority for Regional Transportation Executive Director, to come to the
January meeting in order to present the Study's impact on Randolph County. Following the January
presentation, the Board will reconsider the requested resolution.
Approval of Convenience Site in Liberty
Aaron Carter, County Public Works Staff Engineer, reported that his department has worked with the
Town of Liberty for the past year to develop plans for a manned convenience site located in Liberty at
504 W. Brower Avenue. The Town has given the County a lease for the land at no charge with the
understanding they will work with the County to provide the yard maintenance for the facility, as well.
Randolph County will provide the capital cost for building the site, as well as hiring the contract
employees to man the site. This will be a combination household solid waste collection site and
recycling site. Mr. Carter stated that it will be manned all the hours it is open, which should be a very
good benefit to the County residents in that part of Randolph County.
Mr. Carter added that the Liberty location will be the fourth site the County has and that the ultimate
goal of Public Works will be to have five sites, one in each quadrant of the County and one at the Solid
Waste Facility. Mr. Carter stated Public Works is still looking for a piece of property and a partner in the
Archdale/Trinity area.
Mr. Carter presented bid tabulations from the bid opening on November 24, as follows:
Company Location Bid Amount
Uwharrie Builders, LLC Troy, NC $132,582.00
Triangle Paving & Grading, Inc Burlington, NC $148,619.20
Thompson -Arthur Division Apac-Atlantic, Inc. Greensboro, NC $154,373.53
Barr Construction Company, Inc. Greensboro, NC $158,284.55
Henley's Construction Company, Inc. Cheraw, SC $217,178.50
Mr. Carter asked the Commissioners to authorize Randolph County to enter into a contract with
Uwharrie Builders of Troy, the low bidder. He added that the Randolph County Public Works budget
already includes funds to build this site.
Mr. Carter also presented the proposed lease agreement between Randolph County and the Town of
Liberty that states the length of the lease to be 25 years and details the responsibility of both parties. Mr.
Carter asked the Board to authorize the County Manager to sign the agreement
On motion of Kemp, seconded by Lanier, the Board voted unanimously to enter into a contract with
Uwharrie Builders of Troy, NC for the construction of the convenience site at Liberty at a cost of
$132,582, to approve the proposed lease agreement with the Town of Liberty and to authorize the County
Manager to sign the agreement.
Economic Development/CDBG Public Hearing Held and Second Public Hearing Set
David Townsend, Public Works Director, said that the Randolph County Economic Development
Corporation has applied for grant funds from the Department of Commerce and the Rural Center to assist
an existing industry to expand. A requirement of the CDBG program requires two public hearings to be
held. Mr. Townsend said that the first one, which had been duly advertised, was scheduled for 5:00 p.m.
today, and would inform citizens that the County is considering proceeding with the grant application. A
second public hearing is required where the actual details, including the cost of the grant and the
potential industry's name, will be duly noticed and discussed.
Chairman Holmes opened the public hearing. Hearing no comments, the Chairman declared that the
hearing was closed.
On motion of Kemp, seconded by Frye, the Board voted unanimously to set the second public hearing
for 5: 00 p.m. on January 5, 2009 for consideration of an economic development/CDBG project.
Jail Addition Study Presentation and Acceptance
Col. Allen McNeill, Randolph County Sheriff's Office, reminded the Commissioners that they
approved a contract with Brennan Architects LLC to conduct a feasibility study for Randolph County to
determine the County's future jail needs. The study was to gather information that would allow the
Commissioners to make an informed decision about the future long-term needs for jail space. Col.
McNeill said that the 1997 jail already suffers from overcrowding on many occasions. The current jail is
rated at 196 beds, but has housed well over 250 inmates many times. The Sheriffs Department knows
that the process of adding to the jail will take several years to plan and build. Col. McNeill and Sheriff
Reid emphasized the importance of getting started now because the overcrowding situation will only get
worse. Col. McNeill introduced Jim Brennan and Todd Davis and stated that they have met several times
with County personnel to gather information, seek input, and offer ideas.
Jim Brennan, Brennan Architects, LLC, presented the results of the feasibility study, predicting
average daily head counts of over 266 inmates by 2010. By 2030, the County could be dealing with as
many as 335 prisoners per day. He also presented the following estimate to renovate the existing building
and to construct a 256 -bed addition that would address the growing population through 2030:
BUILDING CONSTRUCTION COST
BASE BID
New Construction (67,519 sq. ft. @ $2781sq. ft.)
$18,770,282
Door Renovations at Little "G" Housing Unit
$227,360
Plumbing Additions at Little "G" Housing Unit
$297,600
Miscellaneous Renovations (High Density Shelving/Inmate Property Storage,
$1,077,500
Renovate Existing Booking Area, Renovate Existing Library, SallyportAdd'n)
SITE IMPROVEMENTS (Allowance)
$2,500,000
ESTIMATED CONSTRUCTION COST
$22,872,742
OTHER (Allowance) Furnishings, Fixtures and Equipment
$563,108
TECHNICAL COSTS
A/E Fees
$1,944,183
Geotech Investigations, Topographic Surveys, Testing
$228,727
Construction Management Fees
$1,029,273
Transition/Activation
$343,091
CONSTRUCTION CONTINGENCY (Allowance)
$1,143,637
LAND ACQUISITION/ROADWAY DEVELOPMENT (Allowance)
$0
TOTAL PROPOSED BUDGET
$28,124,763
TOTAL BUDGET INCLUDING ESCALATION
$30,937,239
Mr. Brennan said that a second option would be to construct a smaller unit that could house 48
inmates plus do the renovations to the existing facility, which would produce another 16 beds at $5.2
million. He also presented a third option for only the renovations to the existing jail, estimated cost of
$140,000, which would produce about 16 more beds.
Sheriff Reid added that his greatest concern is for the safety of his officers and other employees at the
jail since crowded situations can be difficult to control. He stated that one officer recently suffered a
broken nose in an altercation at the jail.
On motion of Haywood, seconded by Frye, the Board voted unanimously to accept the jail addition
study, as presented.
Adoption of Resolution of Mutual Aid with Other Law Enforcement Agencies
Col. Allen McNeill said that in 1979, the County Commissioners adopted a resolution of mutual aid
with other law enforcement agencies. The North Carolina Sheriffs Association is now recommending
that the following updated resolution be adopted by participating governing boards.
On motion of Frye, seconded by Kemp, the Board voted unanimously to adopt a resolution of mutual
aid with other law enforcement agencies, as follows:
RESOL UTIONADOPTING A POLICY FOR MUTUAL ASSISTANCE WITH OTHER LAW
ENFORCEMENT AGENCIES
WHEREAS, pursuant to N. C. G. S 160A-288, the governing body of a county may adopt appropriate
guidelines for the purpose of mutual assistance with other municipal and county law enforcement agencies; and
WHEREAS, pursuant to said laws, the law enforcement assistance to be rendered authorizes lending officers
to work temporarily with officers of the requesting agencies, including in an undercover capacity, and lending
equipment and supplies; and
WHEREAS, it is deemed to be in the best interests of the citizens of Randolph County to adopt a reasonable
policy and guidelines whereby reciprocal law enforcement assistance can be both rendered to and obtained from
other governmental jurisdictions; and
WHEREAS, such reciprocal assistance is necessary for effective law enforcement for the protection of the
citizens ofRandolph County.
NOW, THEREFORE, BE IT RESOLVED by the Randolph County Board of Commissioners that:
1. The Sheriff is hereby authorized to enter into mutual assistance arrangements with other municipal and
county law enforcement agencies, provided that the head of the requesting law enforcement agency makes such a
request in writing.
2. The Sheriff is hereby authorized to permit officers of the Randolph County Sheriff's Office to work-
temporarily
orktemporarily with officers of the requesting agency, including in an undercover capacity, and the Sheriff may lend
such equipment and supplies to requesting agencies as he deems advisable.
3. All such requests and authorizations shall be in accordance with North Carolina General Statutes 160A-
288, as applicable.
4. While working with a requesting agency, an officer shall have the same jurisdiction, powers, rights,
privileges and immunities (including those relating to the defense of civil actions and payment of judgments) as the
officers of the requesting agency in addition to those the officer normally possesses.
S. While on duty with the requesting agency, an officer shall be subject to the lawful operational commands
of the officer's superior officers in the requesting agency, but the officer shall for personnel and administrative
purposes, remain under the control of the officer's own agency, including for the purposes ofpay. An officer shall
furthermore be entitled to worker's compensation and the same benefits to the extent as though he were
functioning within the normal scope of the officer's duties.
6. The Sheriff is hereby authorized to enter into mutual assistance agreements with other law enforcement
agencies in accordance with such reasonable arrangements, terms and conditions as may be agreed upon between
the respective heads of the law enforcement agencies.
Discussion of Holding Another 1/4 -Cent Sales Tax Referendum
Following discussion of the overwhelming failure of 1/4 -cent sales tax referendums held across the
state in November and other economic factors, the general consensus of the Board was to delay another
referendum until economic conditions improve.
Adjournment
At 5:58 p.m., there being no further business, the meeting adjourned.
J. Harold Holmes, Chairman
Phil Kemp
Stan Haywood
Darrell L. Frye
Arnold Lanier
Cheryl A. Ivey, Clerk to the Board