040306concerns that the secondary road would not support the traffic that could be generated should this
rezoning request be approved, even though the request is consistent with the County's Growth
Management Plan..
7. IAI PROPERTIES, Sophia, North Carolina, is requesting that 30.41 acres located on Branson Davis
Road, New Market Township, be rezoned from RA to CVOE-CD. Secondary Growth Area.
Randleman Lake Watershed. Tax ID# 7746417560. The proposed Conditional Zoning District would
specifically allow the development of a 14 -lot residential subdivision for site -built homes with a
minimum house size of 1,400 sq. ft. The Planning Board reviewed this request at public meeting on
March 14, 2006, and unanimously recommended that this request be approved as consistent with
standards and policies contained within the Unified Development Ordinance and Growth Management
Plan. This request was initially heard at the 2/6/06 Commissioners meeting and was referred back to the
Planning Board for their consideration of the new site plan and to address the possibility of the new I-73
taking the drain field area. Mr. Johnson said that since the February meeting, they had learned that the
planned route of the new I-73 will take out several of the off-site sewage systems. However, the
developer says that he still wants the request rezoned to prove to the State that this would have fit in
with the County's land use plan.
Policies within the Growth Management Plan supporting approval of this request:
Policy 6.5. The protection of viable rural neighborhoods should be encouraged by compatible residential
development to insure the continued existence as a major housing source and as a reflection of the long
term quality of life in Randolph County.
Policy 6.13. Conventional Residential Subdivisions are anticipated of similar housing characteristics to
the community.
Policy 6.14. Residential subdivisions should, in order to promote efficiencies in the delivery of urban
services, be encouraged to develop in a fashion which minimizes a leap frog development (i.e., leaving
large vacant areas between developments).
Lester Davis, a partner with IAI Properties, said that if the Board will approve this request, it will
prove to the State that this property can be developed. Once the State takes the proposed sewage sites for
the new road he will reduce the number of lots to 7 and redraw the site plan.
On motion of Davis, seconded by Kemp, the Board voted unanimously to approve the request of IAI
Properties, as consistent with the County's adopted comprehensive land use plans and outlined in the
recommendations provided by the County Planning Board.
Adjournment
There being no further business, the meeting adjourned at 8:10 p.m.
J. Harold Holmes, Chairman Darrell L. Frye
Phil Kemp
Robert B. Davis
Arnold Lanier Cheryl A. Ivey, Clerk to the Board
On motion of Frye, seconded by Davis, the Board voted unanimously to approve the request of
Sharpe Leasing, as consistent with the County's adopted comprehensive land use plans and outlined in
the recommendations provided by the County Planning Board.
6. DAVID COCKMAN, Liberty, North Carolina, is requesting that 3 acres located on the corner of
Old Hwy 421 Road/Bulb Road, Liberty Township, be rezoned from RA to HC -CD. Primary Growth
Area. Tax ID# 8708748290. The proposed Conditional Zoning District would specifically allow the
construction of a mini -warehouse facility with approximately 225 storage units as per site plan. The
Planning Board reviewed this request at public meeting on March 14, 2006, and unanimously
recommended that this request be approved as consistent with standards and policies contained within
the Unified Development Ordinance and Growth Management Plan.
Policies within the Growth Management Plan supporting approval of this request:
Policy 4.2. Highway oriented commercial uses should be clustered along segments of arterial streets
and contain land uses that are mutually compatible and reinforcing in use and design. They should be
designed in a way that minimizes signage, access points and excessive lengths of commercial strip
development.
Policy 4.5. Effective buffering and/or landscaping should be provided where commercial development
adjoins existing or planned residential uses.
David Cockman, applicant, said that the storage unit facility would not be an eyesore. He said these
units are typically used for long-term storage so there wouldn't be a lot of traffic in and out of the
facility. He plans to make the place very attractive and won't be using any bright or offensive colors.
Jon Megerian, attorney representing area neighbors, disagreed with Mr. Cockman's statements,
saying that 225 storage units would generate a lot more traffic. Also, public auctions are typically held at
storage facilities such as this one for people who fail to come back for their belongings. He said that Old
Hwy 421 is a rural road, not a big highway. Near the proposed entrance to the facility is a blind curve. If
the applicant plants buffers (foliage) there it would make the curve even more dangerous. He said that
most citizens in the area were not aware of this request and didn't attend the Planning Board meeting.
About 18 people stood in opposition to the request.
Mr. Megerian presented a petition of opposition to the Board, containing over 100 names. He said
that this area is not densely populated and the proposed facility would violate at least 4 policies of the
Growth Management Plan.
Ann Morris spoke in opposition to the request and distributed photos of the area depicting its rural
character and upscale homes.
A.C. Blackard, Jr. has lived in the area for 70 years and spoke in opposition to the request. He also
said that this proposed facility would be out of character for this area. He is also concerned with the
blind curve near the proposed entrance.
Elizabeth Chapell, 2217 Bobby Jean Rd., said that there are a lot of school buses from Guilford and
Randolph Counties that drive this road. Her daughter hit a deer in the blind curve recently.
David Cockman spoke again, saying that the Leyland Cypress he intends to plant won't obstruct the
view of oncoming traffic and that there wouldn't be a lot of additional traffic.
On motion of Frye, seconded by Lanier, the Board voted unanimously to deny the request of David
Cockman due to concerns expressed by area residents about potential traffic safety problems and
On motion of Davis, seconded by Frye, the Board voted unanimously to approve the request of Julia
Harley, as consistent with the County's adopted comprehensive land use plans and outlined in the
recommendations provided by the County Planning Board.
4. DIAMOND QUALITY AUTOMOBILES, INC., Archdale, North Carolina, is requesting that 0.73
acres located on the corner of Bethel Drive Extension/Old Thomasville Road, Trinity Township, be
rezoned from RA to HC. Primary Growth Area. Tax ID# 6798197117. It is the desire of the applicant
to use the property for commercial purposes. The Planning Board reviewed this request at public
meeting on March 14, 2006, and unanimously recommended that this request be approved as consistent
with standards and policies contained within the Unified Development Ordinance and Growth
Management Plan.
Policies within the Growth Management Plan supporting approval of this request:
Policy 4.2. Highway -oriented commercial uses should be clustered along segments of arterial streets
and contain land uses that are mutually compatible and reinforcing in use and design. They should be
designed in a way that minimizes signage, access points and excessive lengths of commercial strip
development.
Policy 4.4. Commercial uses should be encouraged to develop by consolidation and deepening of
existing commercially zoned property, only when such consolidation and deepening can be developed in
a way that lessens the effect of incompatibility with adjoining residential land uses.
Mel Foster spoke in support of this request and added that 84 Lumber Company wants to put a sign
on the corner of this property.
On motion of Frye, seconded by Kemp, the Board voted unanimously to approve the request of
Diamond Quality Automobiles, as consistent with the County's adopted comprehensive land use plans
and outlined in the recommendations provided by the County Planning Board.
5. SHARPE LEASING, INC., Greensboro, North Carolina, is requesting that the existing Highway
Commercial/Conditional Zoning located at 5909 Harold Meadow Road, Providence Township, be
amended to replace the existing conditions to allow the existing facilities to be used for a grading and
paving business as per site plan. Secondary Growth Area. Sandy Creek Watershed. Tax ID#
8708138602. The existing Conditional Zoning allows the existing facilities to be used for a diesel repair
business and propane gas sales and distribution. The Planning Board reviewed this request at public
meeting on March 14, 2006, and unanimously recommended that this request be approved as consistent
with standards and policies contained within the Unified Development Ordinance and Growth
Management Plan.
Policies within the Growth Management Plan supporting approval of this request:
Policy 4.4. Commercial uses should be encouraged to develop by consolidation and deepening of
existing commercially zoned property, only when such consolidation and deepening can be developed in
a way that lessens the effect of incompatibility with adjoining residential land uses.
Policy 4.5. Effective buffering and/or landscaping should be provided where commercial development
adjoins existing or planned residential uses.
Policy 4.6. Compatible land uses such as rural neighborhood retail and service establishments located
close to general residential areas should be considered during the rezoning process with the general goal
of reducing automobile travel distances and promoting better livability in the community.
Ivan Clayton, Vice President of Sharpe Leasing, said that the business was moving from Guilford
County to this site.
and the Board voted to defer action on the request until the April meeting in order to give the applicant
the opportunity to determine if D.O.T. would approve moving the subdivision entrance just west of the
original proposed location. Mr. Johnson stated that the proposed entrance has now been moved 60 feet
west of the original location. Note: No public hearing was held at this meeting since a public hearing
was held at the March Commissioners meeting.
Policies within the Growth Management Plan supporting approval of this request:
Policy 6.16. The County should preserve scenic views and elements of the county's rural character by
minimizing perceived density by minimizing views of new development from existing roads through use
of natural buffers and open space.
Policy 6.22. New driveway connections should be designed in a way to minimize new locations on
existing public roads.
Policy 6.23. The County should encourage the use of rural lot subdivision designs where the size of
lots allow for open space and groundwater recharge areas preserved by careful siting of the principal and
accessory uses as noted through subdivision plat notations and related deed restrictions.
On motion of Kemp, seconded by Davis, the Board voted 3-2, with Lanier and Frye opposing, to
approve the amended request of Ronald Blakley, as consistent with the County's adopted comprehensive
land use plans and outlined in the recommendations provided by the County Planning Board.
2. DAVID HEGE, Franklinville, North Carolina, is requesting that 1.66 acres located on Old Brower
Mill Road, Franklinville Township, be rezoned from RR to RA. Rural Growth Area. Tax ID#
7794487150. It is the desire of the applicant to use the property for residential purposes. The Planning
Board reviewed this request at public meeting on March 14, 2006, and unanimously recommended that
this request be approved as consistent with standards and policies contained within the Unified
Development Ordinance and Growth Management Plan.
Policies within the Growth Management Plan supporting approval of this request:
Policy 6.5. The protection of viable rural neighborhoods should be encouraged by compatible
residential development to insure the continued existence as a major housing source and as a reflection
of the long-term quality of life in Randolph County.
Evonna Hege, 3443 Old Brower Mill Rd., spoke in support of this request.
On motion of Frye, seconded by Davis, the Board voted unanimously to approve the request of
David Hege, as consistent with the County's adopted comprehensive land use plans and outlined in the
recommendations provided by the County Planning Board.
3. JULIA HARLEY, Asheboro, North Carolina, is requesting that 0.60 acre located at 3154 Rainbow
Loop, in Rainbow Park Subdivision, lots 180-183, Cedar Grove Township, be rezoned from RR to RA.
Primary Growth Area. Tax ID# 7657755956. It is the desire of the applicant to use the property for
residential purposes. The Planning Board reviewed this request at public meeting on March 14, 2006,
and unanimously recommended that this request be approved as consistent with standards and policies
contained within the Unified Development Ordinance and Growth Management Plan.
Policies within the Growth Management Plan supporting approval of this request:
Policy 6.5. The protection of viable rural neighborhoods should be encouraged by compatible
residential development to insure the continued existence as a major housing source and as a reflection
of the long-term quality of life in Randolph County.
Elana Harley said that they will replace the old mobile home with a newer one.
Budget Amendments—Randleman Dam
Will Massie said that the Piedmont Triad Regional Water Authority has assessed Randolph County for its
final share ($112,136) of construction costs related to the transmission line, which crosses the lake. A
preliminary cost was already budgeted; however, the final assessment is $4,907 higher than expected. The
Randleman Dam Capital Project Fund will need to be amended to reflect an additional transfer from the
General Fund to cover this charge.
On motion of Frye, seconded by Kemp, the Board voted unanimously to approve the following budget
amendments:
RANDLEMAN DAM CAPITAL PROJECT
ORDINANCE—
AMENDMENT 95
Revenues
Increase
Decrease
Transfer From General Fund
$4,907
Transfer to Randleman Dam Capital Project
Appropriations
Increase '>
Decrease
Dam Construction
$ 4,907
2005-2006 BUDGET ORDINANCE—GENERAL
FUND --AMENDMENT # 36
Revenues
Increase Decrease
Appropriated Fund Balance
$4,907
Appropriations
Increase Decrease
Transfer to Randleman Dam Capital Project
$4,907
Closed Session—Economic Development
At 5:55 p.m., on motion of Frye, seconded by Kemp, the Board voted unanimously to go into closed
session to discuss matters relating to the location or expansion of business in the area, pursuant to
N. C. G. S. 143-318.11(a) (4).
At 6:18 p.m., the Board returned to open session.
Consideration of Request for Easement Across County Property
The Board discussed a request made by a group of local businessmen for the County to grant an
easement across County -owned property from New Century Drive to property adjacent to the jail. The
group has no plans to develop it themselves; instead, they plan to sell the property to developers. This
property is located within the City of Asheboro's zoning jurisdiction. After discussion, the Board
decided that they would need more information before they could make a decision on this request.
Rezoning Public Hearing
At 6:40 p.m., the Board adjourned to a duly advertised public hearing to consider rezoning requests.
Hal Johnson, Planning and Zoning Director, presented the following requests, and Chairman Holmes
opened the public hearing for comments on each request and closed it before taking action on each
request.
1. RONALD BLAKLEY, Trinity, North Carolina, is requesting that 101.81 acres located at 8268 US
Hwy 64 West, Tabernacle Township, be rezoned from RA to RLOE-CD. Rural Growth Area. Lake
Reese Watershed. Tax ID#s 6792992948 and 7703013856. The proposed Conditional Zoning District
would specifically allow the development of a 20 -lot residential subdivision, as per site plan, for site -
built homes only with a minimum house size of 1,600 sq. ft. The Planning Board reviewed this request
at public meeting on February 7, 2006, and unanimously recommended that this request be approved as
consistent with standards and policies contained within the Unified Development Ordinance and Growth
Management Plan. This request was considered at the 3/13/06 Commissioners rezoning public hearing,
On motion of Davis, seconded by Kemp, the Board voted unanimously to award the bid for a
LiveScan fingerprint machine to DataWorks Plus in the amount of $52,850.
Announcement of NCACC District Meetings
Chairman Holmes announced the 2006 North Carolina Association of County Commissioners
(NCACC) district meetings, which will focus on Medicaid solutions and commissioner involvement.
Commissioners Holmes and Frye stated that they planned to attend.
Approval for Purchase of 911 Equipment and Budget Amendment
Neil Allen, Emergency Services Director, stated that the current lease on the equipment for the 911
center will expire on April 11, 2006. This lease includes all equipment needed to operate a 911 center
except the radio control stations, which we already own. We have evaluated several options, including
continuing the lease on a month-to-month basis, committing to a new one- or two-year lease, and
outright purchase. Under each analysis, the $87,461 buyout price is the most cost-effective solution.
The equipment has been maintained with all software upgrade releases and still has a useful life of 2-3
years. The purchase would include CML Rescue -Star, E – 911 Controller, SeNTinel operator
positions, Informer Call Stats Interface, Smart Terminal Interface, Net Clock, CML Comstar – Radio
Controller, and 6 dispatch positions. Mr. Allen recommended that the County purchase the equipment
and contract with Sprint to continue maintaining the technical support of the system. All costs will be
paid out of the Emergency Telephone Fund, split evenly between the Wireline and Wireless resources.
This solution will give us adequate time to develop specifications for an entirely new 911 system, with a
target date of 2008 to evaluate the proposals.
On motion of Davis, seconded by Kemp, the Board voted unanimously to approve the buyout price of
$87,461 for our 911 equipment and to contract with Sprint to continue maintaining the technical support
of the system and to approve Budget Amendment #34, as follows:
2005-20061 BUDGET ORDINANCE—EMERGENCY TELEPHONE SYSTEM
FUND --AMENDMENT # 34
Revenues Increase Decrease
Appropriated Fund Balance $87,461
Appropriations Increase Decrease
Wireline $43,730
Wireless $43,731
Budget Amendment—Day Reporting Center
Will Massie, County Finance Officer, stated that the NC Department of Corrections has allocated
additional funding for the Adult Criminal Justice Program. The additional funding will be used to assist
with transportation cost. The budget requires an amendment of $16,007.
On motion of Kemp, seconded by Frye, the Board approved Budget Amendment #35, as follows:
2005-2006 BUDGET ORDINANCE—GENERAL
FUND --AMENDMENT # 35
Revenues
Increase Decrease
Restricted Intergovernmental
$16,007
Appropriations
Increase Decrease
Day Reporting Center
$16,007
Ms. Dawson worked on this project for over two years, and it is now complete. The information on
each department has been compiled into a separate book. There is a wealth of information assimilated
into each book that will be a tremendously valuable resource and great educational tool.
The Board commended Ms. Dawson on this project and asked her to see if this information could be
placed on the County's website.
Adoption of Resolution Supporting Local Franchising Authority for Cable TV
Alice Dawson, Assistant to County Manager/Clerk to the Board, stated that federal legislation has
been introduced in both the House and Senate which, if adopted, would significantly alter the ability of
local governments to enforce local cable franchise agreements, manage and collect franchise fees, and
eliminate mechanisms to collect the fees and enforce customer service standards. Ms. Dawson presented
a resolution opposing the proposed legislation for the Board's consideration.
On motion of Frye, seconded by Kemp, the Board voted unanimously to adopt the following
resolution:
WHEREAS, the County of Randolph recognizes that there have been three bills recently introduced
that would significantly alter or completely eviscerate the ability of local governments to enter into and
enforce local cable franchise agreements and to manage and collect fees for the use of local rights of
way, the most far reaching of which is S. 1504 introduced July 27, 2005 by Senator John Ensign (R -NV);
and,
WHEREAS, the two earlier bills HR3146 and S. 1349, sponsored by Representatives Blackburn (R -
TN) and Wynn (D -MD), and by Senators Smith (R -Ore.) and Rockefeller (D -WV), respectively attempt to
give municipalities the authority to collect franchise fees, but by eliminating local franchise agreements,
eliminate the mechanisms used to collect those fees; and,
WHEREAS, the County of Randolph strongly opposes the Ensign bill or any other federal
legislation that would eliminate local government authority to manage their local rights of way and
ensure that the public is compensated for the use of those rights of way; and,
WHEREAS, the County of Randolph strongly endorses promoting competition for all consumers, but
these bills would mean that fewer citizens will receive the benefit of video competition, leaving video
providers free to choose the most lucrative communities; and,
WHEREAS, the County of Randolph's franchise is basically a lease and land management agreement,
allowing private use of public land in exchange for compensation and services for the public, and these
bills would leave cities with no authority to manage the use of their rights of way; and
WHEREAS, the bills would significantly limit the amount of fees the County of Randolph could collect, as
well as limit the authority for the County of Randolph to enforce collection of a significant source of revenue to
the General Fund in the amount of $217,819 annually; i.e., a revenue source that has increased by 5% over the
last five fiscal years; and,
WHEREAS, the County of Randolph would lose its authority to ensure that public safety is
maintained by eliminating institutional networks that serve our police and firefighters, as well as losing
its authority over video services' ability to create potholes in public roads and potentially damage water
and sewer lines, without any municipal oversight;
NOW, THEREFORE, BE IT RESOLVED that as an elected leader, we stand ready and willing to
welcome and promote video competition in the County of Randolph without abrogating local government
authority to ensure service for all citizens and to receive compensation for private use of public land.
Bid Award for Live Scan Fingerprint Machine
Major Allen McNeill stated that the Randolph County Sheriff's Office installed a new LiveScan
fingerprint machine in the Randolph County Jail in May of 1997 when the new jail opened. That device
is now four years past its life expectancy. Bid requests for a new machine were issued in March of 2006
to interested bidders. Only one response was received from those bids. The bid received was from
DataWorks Plus in Greenville, SC in the amount of $52,850. Major McNeill said that they currently
have sufficient money in their budget to make this purchase.
Randolph County currently employs 178 people and a recent addition in High Point employs 78. They
are literally out of capacity and wish to consolidate and expand the former Confluence Watersports
facility with a 60,000 square foot addition and 83 new jobs. Currently they produce 1/3 of their product
line in our state. Their purchase of the Confluence facility is contingent upon sewer extension estimated
at $1.27 million. The City of Archdale will apply for a $720,000 Community Development Block Grant
and a $500,000 NC Rural Center Grant to fund extension of a sewer line to the site. Ms. Renfro asked
the Board to consider an equal share of a $50,000 local match with the City of Archdale.
On motion of Frye, seconded by Lanier, the Board voted unanimously to appropriate $25, 000 to the
City of Archdale for the County's share in the local match for a Rural Center Grant for United
Furniture Industries, contingent on approval of the two grants.
Adoption of Order of Succession for Randolph County
Richard Wells, Interim County Manager, asked the Board to consider amending the County's Order
of Succession
On motion of Kemp, seconded by Davis, the Board voted unanimously to amend the County's Order
of Succession, as follows:
In case of absence or incapacity of the County Manager and in the absence of contrary direction from the
Chairman or majority of the Board of Commissioners, those named below in order of succession are hereby
authorized to make all decisions of an administrative nature which are normally made by the County Manager,
including decisions involving expenditures of budgeted funds if the proper conduct of County business or an
existing emergency warrants a decision to be made prior to the Manager's return. In reaching such decisions,
the successor shall be guided by what is known to be Board policy, County Manager policy, and customary
practice.
In cases of civil disturbance or natural disaster, the successor shall make every effort to notify the Manager,
the Chairman, and/or members of the Board of Commissioners for guidance and direction.
The order of succession is:
1. Will Massie, Assistant County Manager/Chief Finance Officer
2. Hal Johnson, Planning & Zoning Director
3. Jane Leonard, Deputy Finance Officer
This document is to be filed with the Randolph County Clerk to the Board of County Commissioners.
Presentation of Completed County Proiect
Alice Dawson, Assistant to County Manager/Clerk to the Board, stated that four years ago Randolph
County implemented a management information system based on performance measurement. She and
the County Manager held several discussions about the management information system and felt that an
important component was missing—the understanding of daily operations in each service area as the
context in which to apply the performance indicators. They also discussed the fact that the world of
county government is a world of constant change: county commissioners come and go, as do
department heads, supervisors, and even county managers. They decided that we should make some
attempt to preserve the County's corporate history and to get a better handle on the services that we
deliver.
Ms. Dawson implemented a plan to visit each department to interview the department head and
supervisors and to observe work in progress until she had a working knowledge of all aspects of the
daily activities in each area. She also researched the history of each department (when, how, and where
it started; its different locations through the years; what federal/state/local rules it operates under;
changes to its duties, etc.) In addition, she worked with departments to analyze and fine-tune the
departments' performance goals and measures. After completing her work in each department, she
wrote a comprehensive narrative of all that she had learned.
During the rehabilitation process:
If the homeowner feels that the construction is not being completed according to the contract, he/she must inform
the contractor and the Rehabilitation specialist.
The Rehabilitation Specialist will inspect the work in question. If he finds that the work is not being completed according to
contract, the Rehabilitation Specialist will review the contract with the contractor and ask the contractor to remedy the
problem. If the problem persists, a mediation conference between the homeowner and the contractor may be convened by the
Rehabilitation Specialist and facilitated by the Program Administrator.
Should the mediation conference fail to resolve the dispute, the Program Administrator will render a written final decision. If
the Rehabilitation Specialist finds that the work is being completed according to the contract, the complaint will be noted and
the Rehabilitation Specialist and the homeowner will discuss the concern and the reason for the Rehabilitation Specialist's
decision.
XIV. Will the personal information provided remain confidential? Yes. All information in applicant files will remain
confidential. Access to the information will be provided only to County employees who are directly involved in the program,
The North Carolina Housing Finance Agency, the US. Department of Housing and Urban Development (HUD), Rural
Development and auditors.
XV. What about conflicts of interest? No officer, employee or other public official of the County, or member of the
County Commissioners, or entity contracting with the County, who exercises any functions or responsibilities with respect to
the SFR program, shall have any interest, direct or indirect, in any contract or subcontract for work to be performed with
program funding, either for themselves or those with whom they have family or business ties during their tenure or for one
year thereafter. Relatives of County employees, Commission Members and others closely identified with the County may be
approved for rehabilitation assistance only upon public disclosure before the County Commissioners and written permission
from NCHFA.
XVI. What about favoritism? All activities under SFR2006, including rating and ranking applications, inviting bids,
selecting contractors and resolving complaints, will be conducted without regard to race, creed, sex, color or national origin.
XVIL Who can I contact about the SFR2006 program? Any questions regarding any part of this application or program
should be addressed to:
Sandra Ridley
Program Administrator
259 Rankin Lake Road
Ellerbe, NC 28338
(866) 212-4988 (toll free)
Patty Brown
Randolph County
725 McDowell Road
Asheboro, NC 27204-4728
(336) 318-6606
These contacts will do their utmost to answer questions and inquiries in the most efficient and correct manner possible.
XVIII. If other resource referrals are needed, how will those he handled? Referrals for other services may be made to the
Randolph County Department of Social Services.
Public Hearing/Approval of Rural Operating Assistance Program (ROAP) Grant Application
At 5:00 p.m. the Board adjourned to a duly advertised public hearing concerning the FY 2006-07
ROAP grant application. Roger King, Transportation Director, Randolph County Area Transit System,
told the Board that this grant consolidates the Elderly and Disabled Transportation Assistance Program
(EDTAP), the Work First Transitional/Employment Transportation Assistance Program (WF/EMP) and
the Rural General Public Program (RGP) into a single package. The $176,155 ($72,821-EDTAP,
$17,387-WF/EMP, $85,947-RGP) requested is based on formulas approved by the General Assembly.
Chairman Holmes opened the public hearing. No one was present to speak. Chairman Holmes
closed the public hearing.
On motion of Davis, seconded by Kemp, the Board voted unanimously to approve the FY 2006-07
ROAP grant application and Appendix A Certified Statement.
Request for Participation in the CDBG Match for United Furniture Ind., LLC
Bonnie Renfro, Executive Director of Economic Development, stated that United Furniture is a
Mississippi -based upholstered furniture company that first expanded to our state in 2002. The site in
contractor during the construction period to make sure that the work being done is according to the work write-up (which is
made a part of the rehabilitation contract by reference) and in a timely fashion. Code Enforcement Officers will inspect the
new work for compliance with the State Building Code, as with any other job. The homeowner will be responsible for
working with the contractor toward protecting personal property by cleaning work areas as much as practicable. If the
homeowners need to relocate their household items or themselves in order to avoid the inconvenience of construction it will
be at their own expense.
Change Orders: All change orders to the scope of work must be approved by the owner, the contractor, the Rehabilitation
Specialist and the Assistant to the Director of Public Works, and reduced to writing as a contract amendment ("change
order'). If the change requires an adjustment in the loan amount, the change must be specified in the change order. Also a
modification agreement stating these changes in the contract amount must be completed by the County and executed by the
owner.
Progress Payments: The contractor is entitled to request a maximum of two partial payments during construction. When a
payment is requested, the Rehabilitation Specialist will inspect the work within three days, list all items deemed 100%
complete, and calculate a payment based on 90% of the total contracted amount of these completed items. Payments may be
made twice a month only, on the 15'h and 30'h of each month.
Closeout: When the contractor declares the work complete, program staff will thoroughly inspect work. If deficiencies are
observed, the contractor will be required to correct them. When the Rehabilitation Specialist and the homeowner are
satisfied that the contract has been fulfilled, each will sign off and, after receipt of the contractor's final invoice, the final
payment will be ordered. The contractor will submit all lien releases prior to release of the final payment. All material and
workmanship will be guaranteed for a one-year period after the date of the project completion.
Post -construction conference: Following construction, the contractor and the Rehabilitation Specialist will sit down with the
homeowner one last time. At this conference the contractor will hand over all owner's manuals and warranties on
equipment. The contractor and Rehabilitation Specialist will go over operating and maintenance requirements for the new
equipment and appliances and discuss general maintenance of the home with the homeowner. The homeowner will have the
opportunity to ask any final questions about work.
Recordation and assignment: As soon as the final contract amount is known, including any amendments due to change
orders, the County will have the loan documents recorded at the County Register of Deeds office and the loan will be
"assigned" to NCHFA. That means that the loan will become part of the property of NCHFA, with original documents sent
therefor storage and "servicing. "
The Warranty period: It is extremely important that any problems with the work that was performed be reported to the
Rehabilitation Specialist as soon as possible. All bona fide defects in materials and workmanship reported within one year of
completion of construction will be corrected free of charge.
XL What are the key dates? If after reading this document, you feel that you qualify for this program and wish to
apply, please keep the following dates in mind (all meetings dates will be announced at a later date as approvals are
received):
Applications available to the public starting
A meeting will be held to go over the eligibility request on
Awards made to loan recipients by
All rehabilitation work must be under contract by
All rehabilitation work must be completed by
XII. How do I request an application? Just contact
Sandra Ridley
Patty Brown
259 Rankin Lake Road
Randolph County
Ellerbe, NC 28338
725 McDowell Road
(886) 212-4988 (toll free)
P.O. Box 4728
Asheboro, NC 2 7204-4 728
(336) 318-6606
XIII. Is there a procedure for dealing with complaints disputes and appeals? Although the application process and
rehabilitation guidelines are meant to be as fair as possible, the County of Randolph realizes that there is still a chance that
some applicants or participants may feel that they are not treated fairly. The following procedures are designed to provide
an avenue for resolution of complaints and appeals.
Duringtpplication process:
If an applicant feels that his/her application was not fairly reviewed or rated and would like to appeal the decision
made about it, he/she should contact Sandra Ridley within five days of the initial decision and voice his/her concern. If the
applicant remains dissatisfied with the decision, the detailed complaint should be put in writing.
A written appeal must be made within 10 business days of the initial decision on the application.
The County of Randolph will respond in writing to any complaints or appeals within 10 business days of receiving written
comments.
adequate funds are not available for lead abatement or relocation through SFR, the County will not be able to repair the
unit, unless the homeowner can provide additional funds.
IX. Who will do the work on the homes? The County is obligated under SFR2006 to ensure that quality work is done
at reasonable prices and that all work is contracted through fair, open and competitive process. To meet those very difficult
requirements, the County will invite bids only from contractors who are a part of an "approved contractors' registry. "
To be on the registry, contractors must (1) fill out an application for, listing several references and recent jobs
completed, and (2) receive the "conditional approval" of the County. Once a contractor who has been conditionally
approved has successfully completed one job for the County, his or her status is upgraded to "regular approval", meaning
that he/she will be allowed to bid on a regular rotation as long as he/she remains in good standing. (Homeowners who know
of quality rehabilitation contractors that are not on the County's Approved Contractors Registry are welcome to invite them
to apply.)
From three to five approved contractors will be invited to bid on each job, and the lowest responsive and
responsible bidder will be selected for the contract. "Responsive and responsible means that the contractor is deemed able
to complete the County's cost estimate.
X. What are the steps in the process, from application to completion? Now that you have the information about how
to qualify for the 2006 Randolph County Single -Family Rehabilitation Program, what work can be done, and who will do it,
let's go through all the major steps in the process:
Completing an Application form: Homeowners who wish to apply for assistance must do so at the meeting to be held at a
later date or by contacting Sandra Ridley or Patty Brown, at 336 318-6606. Proof of ownership and income will be required.
Those who have applied for housing assistance from the County will not automatically be reconsidered. A new application
will need to be submitted.
Preliminary inspection: The County's Rehabilitation Specialist will visit the homes of potential recipients to determine the
need and feasibility of the home for rehabilitation.
Screening of Applicants: Applications will be rated and ranked by the County based on need factors and the feasibility of the
house for rehabilitation. The households to be offered assistance will be selected by the Scattered -Site Housing Selection
Committee. Household income will be verified for program purposes only (information will be kept confidential).
Ownership of property will be verified along with other rating factors. From this review, the ten (10) most qualified
applicants will be chosen according to the point system described above. There will also be a list of three (3) alternates.
Applicant interviews: Approved applicants will be provided detailed information on assistance, lead hazards, program
rehabilitation standards and the contracting procedures associated with their project at the informational interview. Before
proceeding with the rehabilitation of their home, applicants will be given five (5) days in which to decide whether to accept
the loan and participate in the SFR program or not. Applicants will be encouraged to consult with family members and legal
professionals in order to determine the best course of action for them.
Title Searches: An attorney selected by Randolph County will conduct a title search. This is required for all units and will
be completed prior to loan closing and contract execution.
Work write-up: The County's Rehabilitation Specialist will visit the home again for a more thorough inspection. All parts of
the home must be made accessible for inspection, including the attic and crawl space, if any. The owner should report any
known problems such as electrical short circuits, blinking lights, roof leaks and the like. The Rehabilitation Specialist will
prepare complete and detailed work specifications (known as the "work write-up'). A final cost estimate will also be
prepared by the Rehabilitation Specialist and held in confidence until bidding is completed.
Bidding: Approved contractors will be notified of a house showing. The Rehabilitation Specialist will accompany these
contractors to the home and go over the work write-up in depth. At this time we will need access to all parts of the house in
order to prepare a bid. A bid opening will be conducted at the Public Works Office at a specified date and time. All bidders
will be invited to attend.
Contractor selection: Within 48 hours of the bid opening, after review of bid breakdowns and timing factors, the lowest most
responsible bid will be chosen. The bid will be awarded by the Randolph County Board of Commissioners at their next
regularly scheduled meeting. These meetings are held once a month. After the award of the contract to the lowest most
responsible bidder the homeowner will be notified of (1) the selection, (2) the amount, (3) the amount of the County's cost
estimate and (4) if other than the lowest bidder is selected, of the specific reasons for the selection.
Loan closing and Contract execution: Loan contract documents will be executed; these will bind all parties and make the
project official. The contract will be between the contractor and the homeowner, with the County signing as an interested
third party. Contractors must submit proof of liability insurance.
Pre -Construction conference: A pre -construction conference will be held at the Public Works Office. At this time, the
homeowner, contractor and program representatives will discuss the details of the work to be done. Starting and ending
dates will be agreed upon, along with any special arrangements such as weekend or evening work hours and disposition of
items to be removed from the home (such as old cabinets, etc.). The County will issue a `proceed order" at this conference,
formally instructing the contractor to commence by the agreed-upon date.
Construction: The contractor will be responsible for obtaining a building permit for the project before beginning work. The
permit must be posted at the house during the entire period of construction. Program staff will closely monitor the
VI. What are the terms of assistance under SFR06? The County will provide several types of assistance to the
homeowners whose homes are selected for rehabilitation. The County will determine the scope of work needed to meet SFR
program standards, prepare a work write-up and bid documents, solicit competitive bids from approved contractors, provide
contract documents, conduct a pre -construction conference, inspect work in progress, and disburse funds to the contractor.
To pay for the rehabilitation work, the County will provide the SFR funds in the form of interest-free, forgivable
loans, forgivable at a rate of $3, 000 per year. As long as the borrower lives in the home, no payments on the loan will be
required. Furthermore, no payment will be required as long as the house continues to be both owned and occupied by a
household whose income is less than 80% of the median income. That means any heir who may inherit the property from the
original borrower, or any buyer who may wish to buy the property to live in, may "assume" the loan, and make no payments,
so long as they can document that they are income -eligible and the Assumption is approved by NCHFA.
Of course, if the recipient prefers, the loan can be paid off at any time either in installments or as a lump -sum
payment.
In addition, each applicant will be referred to USDA Rural Development 504 loan program in order to qualify for
$5,000. These loans are generally given at 1-3% interest rate with a 20 year term. A payment on $5,000 at 1 % for 20 years
is $25.00 per month.
Each project must use a minimum of $5, 000 of SFR loan money, but not more than $40, 000 per unit or $40 per
square foot, whichever is less, in SFR loan money. Variances from these maximums will be considered on a case-by-case
basis where certain exceptional expenditures, such as water and/or sewer installations, are necessary. The amount of funds
will depend on the scope of work, as determined by the Rehabilitation Specialist, and the best bid received. The average SFR
cost of rehabilitation for the 10 units to receive assistance must be less than $32, 000; therefore, some applicants may have to
be declined in order to keep the average cost below that level. If this happens we will go to the next person on the list that has
a home needing moderate repairs. If an applicant's house is not done in the 2006 SFR cycle in order to comply with the
budget requirements but is a repairable house under the conditions of the program, we will look at that home again in the
next cycle of SFR.
VII. What kinds of work will he done? Each house selected for assistance will be rehabilitated to meet all SFR
Rehabilitation Standards. That means every house must, upon completion of the rehabilitation,
* Meet the US Department of Housing and Urban Development (HUD) Section 8 Housing Quality Standards and the County
ofRandolph'sMinimum Housing Code. (These are so-called "liability standards" which set minimum standards for decent,
safe and sanitary living conditions.)
* Meet or exceed the NCHFA SFR Rehabilitation Standards (These are standards designed to save energv and save money
on monthly utility bills. They also result in healthier and more comfortable homes.)
* Retain no "imminent threats" to the house's "structural integrity. " (This means the County will try to ensure that if the
owner provides reasonable maintenance over the years the house should be capable of lasting at least 30 to 40 more years
after rehabilitation. One good example of an imminent threat to structural integrity is a crawl space that is too damp. In
time it might promote damage to framing through termites or fungi.)
* Where practicable, new or replacement items will be designed and/or selected with an eye to "universal design" principles.
Reasonable measures to strengthen homes against natural disasters, such as those recommended by "Project Blue Sky, " will
be considered.
These requirements are spelled out in full in the County's SFR2006Administrator's Manual which may be viewed,
at reasonable times, upon request, at the Department of Public Works office.
In addition to the above items that must be done to satisfy NCHFA requirements, the scope of work may also include
certain items meant to enhance or protect neighborhood and unit property values, and/or home modifications designed to
enable frail or disabled household members to function more independently.
Generally, the County will specify that rehabilitation tasks be accompanied in the least -expensive method that is
deemed adequate to meet program standards. The SFR assistance cannot be used for luxury or non-essential work.
Of course, contractors performing work funded under SFR2006 are responsible for meeting all local requirements
for permits and inspections. All work done under the program must be performed to NC State Building Code standards.
(This does not mean, however, that the whole house must be brought up to Building Code Standards.)
VIII. What ahout lead-based paint? Until it was discovered to be a health hazard, the metal lead was used for centuries
to make house paints. Now we know that lead exposure is a serious problem for small children. Selling lead paint was
outlawed in 1978, but many older buildings still contain lead paint and children are still being poisoned.
Under SFR2006, if a home selected for rehabilitation was built before 1978, it will be impacted by lead- based paint
requirements. Any homeowner receiving assistance can expect to receive specific information of the hazards of lead. As
required by federal law, certified lead inspectors will make lead inspections of the homes to determine if there is the presence
of lead. If lead is found, the appropriate measures required by the federal law will be implemented, which can include risk
assessment, interim controls, safe work practices and lead abatement. All lead -hazard -reduction activities will be in
accordance with OSHA standards for worker protection.
In either case, it may be necessary for the household to relocate during the construction process for protection
against further lead poisoning. If relocations are required, any relocation expenses will be at the homeowners' expense. If
* The property cannot be located on a site that is endangered by natural environmental hazards. The Rehabilitation
Specialist will work with the homeowner to make this determination, if needed.
* The property may not be located in a flood hazard area. (The County will verify whether the home is in the flood plain from
their GIS mapping system).
* The property cannot have been repaired or rehabilitated with public/Federal funding of $5, 000 or more within the past 10
years.
* Prior to committing funds to a unit, the value of the property (assisted Unit) after the rehabilitation will not exceed HUD's
"203(6)" limits, which are based on 95% of the median purchase price for comparable single-family housing for Randolph
County.
* Mobile homes are not eligible for assistance under the Randolph County SFR Program. Mobile homes, duplexes and
triplexes and the like are not eligible for assistance with this program. Modular homes, constructed to the North Carolina
State Building Code at time of construction, that are permanently placed and taxed as real property, are eligible for
assistance.
* The applicant must provide proof of current homeowners or fire insurance on the property.
How are applications ranked? There are many more eligible households (with eligible houses) than can be assisted with the
available funds. (Statewide less than one eligible household out of 1, 000 can be assisted under SFR06.) In order to make the
process for selecting applicants equal and fair to all households within Randolph County, the program will be advertised in
the county newspaper and a 30 -day window will be available to select applicants for participation in the program. In
addition the County will notify potential applicants with a letter from the waiting list for housing assistance being maintained
by the County. Referrals will be encouraged from social service agencies, health care providers and County agencies. Also,
flyers promoting this program will be made available at the County Administrative Building for anyone requesting
information about the program. Applications received as a result of these efforts will be accepted for a period of no more
than 30 days following the publication date of the official announcement concerning this program in the county -wide
newspaper. This time period will be clearly stated in the public announcements and flyers distributed.
The County has devised the following priority system to rank eligible applicants to determine which of them will be
selected for assistance and in what order. Randolph County will utilize their "Scattered -Site Housing Selection Committee"
formed to identify families in need of housing assistance scattered throughout the county. After the applicants are identified,
a preliminary application will be made to determine that the applicant meets the program goals and objectives, eligibility
and eligible use of funds. From the list, the committee will select a pool of applicants, and these applicants will receive
points for falling into certain categories of personal need. The applications will be ranked according to which receive the
most points.
The applicants with the most points will receive the highest priority. Applications will be reviewed and applicants
selected until all SFR Program funds have been committed. All applicants not selected for the SFR project will receive a
notice of loan disposition within 30 days of making their application for this loan program as per the Equal Credit
OpportunityAct. Copies of all applications for assistance and letters notifying applicants of loan dispositions will be kept on
file at Randolph Countyfor auditing purposes.
Priority Ranking System for Randolph County's
2006 Single -Family Rehahilitation Program
Special Needs (for definitions see below)
Points
Elderly Head of Household (62 or older)
4
Disabled Head of Household
4
Income (See Income Table above)',
Points
Less than 30% of County Median Income
10
30% to 50% of County Median Income
8
50% to 80% of County Median Income
7
V. The definitions of special needs populations under SFR2006 are:
Elderly -An individual aged 62 or older.
Disabled- A person who has a physical, mental or developmental disability that greatly limits one or more major life
activities, has a record of such impairment, or is regarded as having such impairment.
Head of Household- The person or person(s) who owns the house.
Household Member- Any individual who is an occupant (defined below) of the unit to be rehabilitated shall be considered a
"household member. " (The number of household members will be used to determine household size, and all household
members are subject to income verification.)
Occupant- An occupant is defined as any immediate family member (mother, father, spouse, son daughter of the head of
household, regardless of the time of occupancy); or non -immediate family member who has resided in the dwelling at least 3
months prior to the submission of the family's application.
Recipients of assistance under the SFR program will be chosen by the above criteria without regard to race, creed,
sex, color or national origin.
On motion of Frye, seconded by Davis, the Board voted unanimously to adopt the 2006 Single -
Family Rehabilitation Program Assistance Policy, as follows:
L What is the Single -Family Rehabilitation Program? RANDOLPH COUNTY has been awarded $400, 000 by the North
Carolina Housing Finance Agency (NCHFA) under the 2006 cycle of the Single -Family Rehabilitation Program (SFR2006).
This program provides funds to assist with the rehabilitation of moderately deteriorated homes which are owned and
occupied by lower-income households. The primary goal of the SFR2006 program is to encourage the comprehensive
rehabilitation of scattered -site single-family housing units owned and occupied by low-income households. In addition to the
$400, 000 from the NCHFA, USDA Rural Development has pledged an additional $50, 000 to the project. Randolph County
plans to apply the funds toward the rehabilitation of about ten (10) houses scattered throughout Randolph County's
jurisdiction.
This Assistance Policy describes who is eligible to apply for assistance under the SFR program, how applications
for assistance will be rated and ranked, what the terms of assistance are and how the whole rehabilitation process will be
managed with the County's approved application for funding and with NCHFA's SFR Program Guidelines.
The Funds provided by NCHFA come from the federal HOME Investment Partnership Program, through the U.S.
Department of Housing and Urban Development (HUD). The County will also utilize USDA Rural Development's 504 and
502 Home repair Loan Program.
IL Who is eligible to apply? There are two major requirements to be eligible for SFR2006 assistance. First, the elderly or
disabled homeowner's family or household income must be below a certain income limit. Secondly, the applicant's house
must be deteriorated, but not too much so. Homes selected for rehabilitation must be capable of being brought up to
standards with the limited funding available. Unfortunately, some otherwise eligible Randolph County families will be
deemed ineligible because their homes fail this test.
More specifically, to be eligible for consideration, homeowners must meet the following requirements:
*Applicants for SFR rehabilitation assistance must prove that they own and occupy the property to be rehabilitated as their
primary residence. If the property is listed with life estate, the Life Estate holder must have the right to legally sign a deed of
trust.
*Applicants must reside within the jurisdiction ofRandolph County.
*Applicants must fit one of the special needs categories targeted by this program: elderly or disabled. (These terms are
defined on page 3 of this policy.)
*Applicants' homes must meet all of the tests listed below. (See "What types of houses are eligible? " next page)
*Applicants' household incomes must fall below 80% of the area median. (See column below.)
2006 Income Limits for Randolph County
Single -Family Rehabilitation Program
Number in
Household
30% of Median Income
50% of Median
Income
80% of Median
Income
1
$11,800
$19, 650
$31,400
2
$13,450
$22,450
$35,900
3
$15,150
$25,250
$40,400
4
$16,850
$28,050
$44,900
5
$18,200
$30,300
$48,450
6
$19,500
$32,550
$52,050
7
$20,850
$34,800
$55,650
8
$22,200
$37,050
$59,250
III. What types of houses are eligible? Properties are eligible only if they meet all of the following requirements:
* The property must be owner -occupied, single-family house within the jurisdiction ofRandolph County.
* The property must require at least $5, 000 worth of improvements in order to meet SFR program standards.
* The property must be free of environmental hazards and other nuisances as defined by the Randolph County Codes or any
such hazards or nuisances must be corrected as part of the rehabilitation of the unit. The Rehabilitation Specialist will
determine whether there are environmental hazards/nuisances present on the site and if they can be removed through
rehabilitation.
* The property must be economically feasible to rehabilitate. This means that it must be possible to bring the unit into
compliance with all SFR2006 rehabilitation standards at a hard cost not exceeding the program limits of $40, 000 or $40 per
square foot. The Rehabilitation Specialist will make this determination.
* Properties cannot be located in the right-of-way of any impending or planned public improvements. The Rehabilitation
Specialist will assist in making this determination.
* The property must be current with all taxes. If the owner is unsure about this, he can call the Randolph County Tax
Assessor's Office at (336) 318-6500 (Asheboro), (336) 819-3500 (Archdale/High Point/ Trinity, (336) 218-4500
(Greensboro/Liberty).
Adoption of Resolution for 10 -Year Solid Waste Plan
David Townsend, III, Public Works Director, stated that the Public Works Department has met with
the eight municipalities that team with the County in the 10 -Year Solid Waste Plan. It is a requirement
of the County to have a 10 -Year Solid Waste Plan, which must be updated every three years. The
proposed plan has been updated with some very minor revisions to the current plan; the Public Works
Department believes the current plan is working well for the County and all municipalities with the
exception of the City of Asheboro, which has its own 10 -year plan. Mr. Townsend asked the Board to
adopt the proposed resolution, which adopts the 10 -year plan:
On motion of Davis, seconded by Kemp, the Board unanimously approved a resolution adopting the
County's 10 -Year Solid Waste Plan, as follows:
WHEREAS, better planning for solid waste will help protect public health and the environment, provide for
an improved solid waste management system, better utilize resources, and control the cost of solid waste
management; and,
WHEREAS, NC General Statute 130A -309.A (b) requires each unit of local government, either individually
or in cooperation with other units of local government, to develop a 10 year comprehensive solid waste
management plan; and,
WHEREAS, NC General Statute 130A309.09A (b) also requires this plan to be revised every three years, so
the plan be a continuous IO year comprehensive solid waste management plan; and,
WHEREAS, the County of Randolph was represented on the original Randolph County Solid Waste
Management Advisory Committee and has been involved in the new planning process;
NOW, THEREFORE BE IT RESOLVED that the County of Randolph hereby approves the Randolph
County Comprehensive Solid Waste Management Plan.
Award Contract for Administration of 2006 Single -Family Rehabilitation Housing Finance Grant
David Townsend, III, Public Works Director, stated that the County has been given the opportunity
to participate in a $400,000 Housing Finance Grant, which is a new funding source for the rehabilitation
of homes for low- to moderate -income homeowners. It is similar to the CDBG Grant that the County
completed in 2005. However, there is a slight difference between the Housing Finance Grant and the
CDBG Grant. The CDBG Grants are actually allocated to the Counties who will then hire a consultant
to help administer them. The Housing Finance Grant is a competitive grant and has to be administered
by a consultant, who is key part of whether the grant is funded. The Housing Finance Office has
recommended Sandra B. Ridley as the consultant for this grant; she was recently notified that Randolph
County has received the grant pending procedural steps. Mr. Townsend asked the Board to award a
contract to Sandy Ridley in the amount of $72,000 as Administrator of the 2006 Single -Family
Rehabilitation Housing Finance Grant, subject to funding approval from North Carolina Housing
Finance Agency. It will be supervised and managed by the Randolph County Public Works Department,
with heavy involvement by Ms. Ridley's firm.
On motion of Kemp, seconded by Davis, the Board voted unanimously to award a contract to Sandy
Ridley in the amount of $72, 000 for administration services for the 2006 Single-family Rehabilitation
Housing Finance Grant, subject to funding approval from the North Carolina Housing Finance Agency.
Approval of Grant Assistance Policy for 2006 Single -Family Rehabilitation Housing Finance
Grant
David Townsend, III, asked the Board to adopt an Assistance Policy for the 2006 Single -Family
Rehabilitation Program, which is the required policy established with the Housing Finance Agency. He
stated that Ms. Sandy Ridley helped develop this policy. This Housing Finance Project is similar to our
CDBG projects and does require that we adopt an Assistance Policy, which spells out in detail who is
eligible for the application and gives details of the program. This Assistance Policy will be distributed
to the individual homeowners who want to apply for the grant.
approximately $5.4 million. The original projected cost of $4.2 million was estimated two years ago.
The City Schools has $400,000 available in the Public School Building Capital Fund (ADM) that it can
use for the Teachey project. That leaves another $825,000 that needs to be added to the proposed
financing plan tentatively scheduled for August 2006.
Dr. Frost also said that the County will need to take possession of the Teachey school property for
two reasons. First, it may be needed as collateral for the financing agreement. Second, boards of
education are not eligible for sales tax refunds.
Dr. Frost asked the Board to increase the Teachey financing by $825,000 ($5,025,000 total) and to
accept transfer to the County of legal title to the Teachey Elementary School property.
Finance Officer Will Massie stated the increased cost of construction projects has been noticed since
the hurricanes of last summer. He stated this inflationary effect will have a significant impact on the
total cost of school construction projects to be included in the financing package proposed for August
2006. This will require more of the County's borrowing capacity for the approved high school projects,
thereby delaying any future financing for school construction until 2011 or so. Upon discussion,
Commissioner Frye suggested it might be better to leave the $400,000 ADM grant monies for other City
School projects between now and then. He asked if it would be practical to increase the proposed
financing for all of the additional $1,225,000 needed to fund the Teachey project. Mr. Massie stated that
the elementary school portion was a small part of the upcoming financing, estimated at approximately
$41,000,000. Borrowing the extra $400,000 would not have much effect on our ability to finance the
current projects. Commissioner Kemp stated he believed the School Board would like to keep those
grant funds for other needs in the school system.
On motion of Kemp, seconded by Frye, the Board voted unanimously to approve an increase in the
Asheboro City Schools (Teachey School project) financing by $1,225, 000 (for a total of $5,425, 000), to
accept transfer to the County of legal title to the Teachey Elementary School property and to authorize
the Chairman to sign all documents leasing the property back to the City Schools and making them an
agent of the County for the signing of construction contracts.
Award Contract for Scattered Site Housing CDBG Housing Rehabilitation Specialist
David Townsend, III, Public Works Director, stated that Randolph County has once again received a
Scattered Site Housing Grant to utilize CDBG funds to rehabilitate homes for low- to moderate -income
individuals. The County is in the process now of choosing which houses can be rehabilitated and needs
to hire the services of a specialized firm to help with this type of rehabilitation work. Five individual
firms that provide rehabilitation specialist services received the solicitation for proposals; however, the
County received a bid from only one firm: Hobbs, Upchurch and Associates, P.A. He said this project
has once again been set up so that the Public Works Department will serve as administrator on the grant
but will continue to work closely with the Building Inspections Department to insure that quality work is
performed on these rehabilitated units.
Mr. Townsend requested approval to enter into a contract in the amount of $17,500 (7 homes at
$2,500) with Hobbs, Upchurch and Associates, P.A. to provide housing rehabilitation services for the
2006 CDBG Scattered Site Housing project subject to funding approval by North Carolina Department
of Commerce. CDBG funds will be used to pay for these services and no local funds will be required.
On motion of Frye, seconded by Davis, the Board voted unanimously to approve a contract with
Hobbs, Upchurch & Associates in the amount of $17,500 for housing rehabilitation specialist services
for the 2006 CDBG Scattered Site Housing Grant project, subject to approval by the N.C. Department
of Commerce.
April 3, 2006
The Randolph County Board of Commissioners met in regular session at 4:00 p.m. in the
Commissioners Meeting Room, County Office Building, 725 McDowell Road, Asheboro, NC.
Commissioners Holmes, Frye, Kemp, Davis, and Lanier were present. Rev. Marion Smith, retired
Social Services Director, gave the invocation and everyone recited the Pledge of Allegiance.
Recognition of Retirees
Chairman Holmes presented an engraved clock to Linda Allred, who is retiring from the County
with 32+ years of service with Social Services.
Chairman Holmes presented an engraved clock to Assistant to the County Manager/Clerk to the
Board Alice Dawson, who is retiring from the County with 231/2 years of service to County
Administration.
Public Comment Period
Pursuant to N.C.G.S. § 153A-52.1, Chairman Holmes opened the floor for public comment. No one
spoke, and Chairman Holmes closed the public comment period.
Approval of Consent Agenda
On motion of Kemp, seconded by Frye, the Board voted unanimously to approve the Consent
Agenda, as follows:
• approve 3113106 meeting minutes;
• reappoint Suzanne West and Alice Dawson to Adult Care Home Community Advisory
Committee;
• appoint Brad Rice to replace Charles Spivey on the Juvenile Crime Prevention Council.
Agenda Additions
Chairman Holmes announced that Items P. Approve Purchase of 911 Equipment Neil Allen and Q.
Consider Request to Grant Easement from New Century Drive to Land Adjoining Jail Harold Holmes
and Budget Amendment C. Purchase of 911 Equipment would be added to the Agenda.
Action on New Appointments
On motion of Davis, seconded by Lanier, the Board voted unanimously to appoint Richard Wells as
Interim County Manager.
On motion of Frye, seconded by Davis, the Board voted unanimously to appoint Amanda Jones as
Deputy Clerk to the Board.
On motion of Kemp, seconded by Frye, the Board voted unanimously to appoint Cheryl Ivey as Clerk
to the Board.
Administration of Oaths of Office
Chairman Holmes administered oaths of office to Interim County Manager Richard Wells and to
Will Massie, Assistant County Manager/Finance Officer. Alice Dawson administered oaths of office to
Cheryl Ivey, Clerk to the Board, and to Amanda Jones, Deputy Clerk to the Board.
Update on Asheboro City Schools' Teachey School Proiect
Dr. Diane Frost, Asheboro City Schools Superintendent, stated that on March 14, the Asheboro City
Schools had the contractor's bid opening for the renovation project at Teachey Elementary School. The
total cost of construction, including the prior grading and design fees, is estimated now to be