080502August 5, 2002
The Randolph County Board of Commissioners met in regular session at 4:00 p.m. in the Commissioners
Meeting Room, County Office Building, 725 McDowell Road, Asheboro, NC. Commissioners Kemp,
Davis, Holmes, Frye, and Mason were present. Rev. David Nolan, New Hope Methodist Church, Asheboro,
gave the invocation, and everyone recited the Pledge of Allegiance.
Consent Agenda
Chairman Kemp announced that the names of Mike Cox and Gary Mason had been removed from
Item C. and that Item G. Adopt Resolution Appointing Dumont Bunker as Review Officer for the City of
Asheboro had been added to the Consent Agenda
On motion of Mason, seconded by Frye, the Board voted unanimously to approve the amended consent
agenda as follows:
• approve regular minutes and closed session minutes of July 8;
• unseal closed session minutes of 4/5/01, 7/9/01, 10/1/01, 3/11/02, and 6/3/02;
• appoint Phyllis Calloway to fill the unexpired term of Steve Lepore and reappoint Talmadge Baker,
Pete Oldham, Tim Poole, Tom Sullivan, Rodney Trogdon, and Frank Willis to the Criminal Justice
Partnership Program Advisory Board;
• appoint Jonathan Sermon to the Juvenile Crime Prevention Council to fill the vacancy created by the
resignation of Allen Oliver;
• adopt resolution to abandon SR 2346 (Gold Hill Rd.) from centerline of SR 2183 to dead end (480
feet, as follows:
Whereas, the Department of Transportation has investigated SR 2346 (Gold Hill Road) from centerline of SR 2183
to Dead End (480 ) in Randolph County for purposes of abandonment; and
Whereas, it has been determined that subject road should be abandoned from the Division of Highways'
Secondary Road System; and
Whereas, appropriate authorization has been obtained from the City ofAsheboro for the abandonment.
Now, Therefore, Be It Resolved by the Randolph County Board of Commissioners that SR 2346 (Gold Hill Road)
from centerline of SR 2183 to Dead End (480 ) be abandoned from the Division of Highways' Secondary Road System.
• adopt proclamation for Dustin Bray, as follows:
WHEREAS, Dustin Bray is a lifelong resident ofRandolph County and a graduate ofAsheboro High School; and
WHEREAS, Dustin won the North Carolina High School 3-A Golf Championship in both of his junior and senior
years; and
WHEREAS, Dustin has been the number one player on the UNC -Chapel Hill Golf Team for his freshman and
sophomore years, winning The Prestige Collegiate Championship in California in November, 2001, and winning
the individual ACC Championship in May, 2002; and
WHEREAS, Dustin was named to the All ACC Golf Team in his freshman and sophomore years, and the Ping All -
America Golf Second Team in his sophomore year; and
WHEREAS, Dustin was selected to represent the USA in the USA vs. Japan Collegiate Golf Championship played
in Chicago in July, 2002.
NOW, THEREFORE, BE IT PROCLAIMED by the Randolph County Board of Commissioners that, on behalf of
all Randolph County citizens, we do hereby extend this expression of our congratulations, admiration and pride in the
skills and accomplishments of Dustin Bray, and our appreciation for the fine publicity and recognition he has brought
to Asheboro and Randolph County.
• adopt resolution appointing Dumont Bunker as Review Officer for City of Asheboro, as follows:
WHEREAS, S.L. 1997-309 (S8 75) makes a number of significant changes in the procedures for recording maps
and plats; and
WHEREAS, the main purpose of the law is to transfer the responsibility for reviewing plats to determine whether
they meet recording requirements from the Register ofDeeds to a Review Officer; and
WHEREAS, the new G.S. 47-30.2 requires the Board of County Commissioners in each County, by resolution, to
appoint a person to serve as Review Officer to review each plat before it is recorded and certify that it meets the
statutory requirements for recording; and
WHEREAS, the City of Asheboro has requested that City Engineer, Dumont Bunker, be appointed a Review
Officer by the Randolph County Board of Commissioners.
NOW, THEREFORE, BE IT RESOLVED, effective August S, 2002, Dumont Bunker, City of Asheboro Engineer,
is hereby appointed to perform all responsibilities as required for Review Officer under the appropriate North
Carolina General Statutes.
BE IT FURTHER RESOLVED, that a copy of this Resolution designating the Review Officer be recorded in the
Randolph County Register of Deeds Office and indexed in the name of Review Officer.
Award Bid for 911 Voice Logging System
Susana Vang, Purchasing Agent, told the Board that Emergency Services needs to replace the current
Dictaphone Pro -Log Guardian 911 voice logging system which is used to record and log 911 calls because it
is becoming less reliable and consuming extensive staff time to operate. The following bids were received:
Vendor
Equipment Description
Total Bid
Communications Recording Solutions, Inc.
Racal Mirra 32
$20,834
Dictaphone Corp.
Dictaphone Freedom
$30,745
Sprint
Dictaphone Freedom
$30,250
Ms. Debby Hines, 911 Deputy Director, said that she had visited other N.C. agencies and determined that
the Racal Mirra 32 was being used by smaller agencies and that agencies of our size or larger were using and
satisfied with the Dictaphone Freedom. She also found that the Dictaphone Freedom can be connected to any
network -attached storage device, whereas the Racal Mirra 32 is limited only to the DVD device built into its
hardware. The Racal Mirra 32 is similar to our current old technology and cannot provide the County with the
cost-effective access that the Dictaphone Freedom can offer. Ms. Hines stated that Dictaphone has provided
good service with their current equipment and would continue to supply service even though the equipment
would be bought through Sprint. The bid submitted by Sprint for a Dictaphone Freedom Voice Logging
System met the specifications as required by the Emergency Services Dept., and the bid procedures conducted
were in compliance with the N.C. General Statutes.
On motion of Frye, seconded by Davis, the Board voted unanimously to award the bid for a Dictaphone
Freedom Voice Logging System to Sprint for a total cost of $30,250.
Work First County Plan; Standard Status; Work First Planning Committee Appointments
Martha Sheriff, Social Services Director, reported that this fall each North Carolina county will again
develop a Work First Block Grant Plan to be effective October 1, 2003 through September 30, 2005. The
first decision to be made in the development of the plan is to decide whether Randolph County will seek
electing county or standard county status. Ms. Sheriff stated that we have operated as an electing county for
four years, and she feels that the benefits of being an electing county are not great enough to warrant
retaining that status since standard counties are able to conduct their programs much the same as electing
counties. Electing counties are given an allocation for Work First cash payments in their Work First Block
Grant and are responsible for any cash assistance payments that result from increased caseloads beyond the
funds that have been allocated to them. For standard counties, the cash assistance funding will be 100%
federal and will not be included in the Work First Block Grant. Standard counties are not required to budget
additional funds if caseloads increase beyond the level projected in the state estimates. She requested that
Randolph County seek standard status for the plan that will be presented to the Commissioners in October
for their approval before it is sent to the state for review by November 1, 2002. She then presented a
suggested list of Work First Planning Committee members for the 2003-2005 Plan.
On motion of Mason, seconded by Holmes, the Board unanimously voted to become a standard county for
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the 2003-2005 Work First Program period, appointed the following people to the Work First Planning
Committee: George Gusler and Beverly Nelson (Chamber of Commerce), Scott Wagoner (Board of Social
Services), Dr. Ann Suggs (Mental Health Board), Sandra Martin (Public Health Board), Dr. Cindy Schroder
(County Schools), Curt Lorimer (City Schools), Robert Mason (County Commissioners), Janice
Scarborough, deigh Adams, and Jerry Hill (Community -Based Organizations), Rev. Marion Smith (Faith
Community), Dr. Bob Shackelford (Randolph Community College), Robert Ware (Employment Security
Commission), Russ Keeney (Randolph Coordinated Area Transportation System), Patricia Riley (Former
Recipient of Work First), and Gail Garrison (Current Recipient of Work First), and appointed Robert Mason
as Chairman of this Work First Planning Committee.
Report on Process to Develop a Countywide Recreation Master Plan
Hal Johnson, Planning Director, gave the Board an update on the process to develop a countywide
recreation master plan (RMP). He reminded the Board that the Board had adopted a resolution in October of
2000 which established a Heritage Committee and charged it with specific responsibilities that included
exploring the feasibility of a countywide RMP that will protect and promote heritage sites that provide
leisure activities for county residents and visitors. Then, in January 2002, the Commissioners approved
$40,000 toward the estimated $50,000 professional consultant cost for the creation of a comprehensive parks
and recreational master plan, with the Randolph County Tourism Development Authority (TDA) providing
the other $10,000. However, in March 2002, the $40,000 previously committed by the County was frozen in
an effort to determine future budget impacts as a result of North Carolina's fiscal problems. Then, in June
2002, the Board of Commissioners approved $20,000 toward the RMP which was carried forward to the
2002-2003 budget as an emcumbrance. Recognizing the direct relationship between a countywide
recreational plan and expanded tourism development opportunities, the TDA approved $30,000 for the
master plan development. Since both the County and the TDA have committed funding to this project, it is
necessary to formally outline the relationship between the County and the TDA as this project develops. The
guidelines for this relationship, which were approved by the TDA on 7/17/02, are outlined, as follows:
• The TDA is a public authority suject to N.C.G.S. 159 (the Local Government Budget & Fiscal
Control Act) and the TDA may approve and enter into contracts. It shall be the responsibility of the
TDA to approve and enter into a contract with appropriate professional consultants in the
development of this plan.
• Randolph County shall pay to the TDA the budgeted amount of $20,000 for use in development of
the RMP study. The TDA shall be responsible for any cost that is in excess of the $50,000 currently
appropriated.
• The TDA, working with the previously established RMP Steering Committee, shall be responsible for
making changes and approving the plan before its final presentation to the Commissioners.
• Final approval, amendments, and implementation shall be that of the Board of County
Commissioners.
• Staff support and coordination during the development of this RMP shall be provided by the County
Planning Department. The Planning Director/TDA Chairman shall serve as project administrator.
Mr. Johnson said that the RMP will give elected officials the information they need to make informed
decisions with the best possible cost to taxpayers. Emphasis will be on local government partnerships and the
provision of passive recreation such as greenways, walking and biking trails, open space, and multi-purpose
parks to provide access to Randolph County's natural heritage and tourism sites. Other areas addressed will
be athletic facilities, picnic and open play areas, state and federal recreation facilities, camping facilities and
lake and aquatic facilities with special emphasis on the Randleman Lake. Community involvement will also
be a key component of the RMP. The anticipated start date of the RMP process is August 2002 with a
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completion date of June 2003. Final approval and implementation will be by the Randolph County Board of
Commissioners.
On motion of Frye, seconded by Holmes, the Board voted unanimously to authorize the TDA to proceed
with the development of a countywide recreation master plan.
Set Public Hearing Date On Request From P/T Regional Water Authority To Permanently Close
Stamey Trail
The Piedmont Triad Regional Water Authority has requested that the Commissioners act to permanently
close Stamey Trail, the Water Authority having purchased all of the property adjoining this road. (This area
will be part of the Randleman Lake when it is built.) N.C.G.S. 153A-241, requires the Board of
Commissioners set a public hearing on the question. The Board set 5:30 p.m. on September 3, 2002 as the
date and time for such public hearing.
Closed Session — Economic Development
On motion of Frye, seconded by Davis, the Board voted unanimously at 5:00 p.m. to go into closed
session to discuss matters relating to the location or expansion of business in the area served by this
governing body, pursuant to NCGS 143.318-11(a)(4). They returned to regular session at 5:40 p.m.
Public Hearing for Economic Development Proiect (CDBG application)
At 5:40 p.m. Chairman Kemp opened a duly advertised public hearing concerning an application for a
community development block grant for an economic development project for an unnamed company
interested in locating in the Liberty Business Park. No one spoke and Chairman Kemp closed the public
hearing. David Townsend, III, Public Works Director, stated that he would report the outcome of the public
hearing to the appropriate persons and that another public hearing would be scheduled later if one was
needed.
Budget Amendment - Encumbrances
Jane Leonard stated that an encumbrance is created when a contract is entered into or a purchase order is
issued. Encumbrances outstanding at June 30th must be recorded in the Fund Balance section of the
County's Financial Statements and are added to the next year's budget by amending the budget.
On motion of Frye, seconded by Holmes, the Board unanimously approved Budget Amendment #2 to the
FY 2002-2003 Annual Budget, as follows:
General Fund - 92
Revenue
Increase
Fund Balance Appropriated
1,368,861
Appropriation
Increase
Administration
25,171
Computer Services
16,881
Elections
143,863
Tax
19,277
Register of Deeds
418
Public Buildings Maintenance
377,186
Sheriff & Jail
12,589
Emergency Services
1,689
Planning & Zoning
27,300
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Public Health
9,845
Cooperative Extension Service
11,415
Public Library
2,445
Social Services
44,352
Soil & Water
1,440
Other Appropriations -Economic
& Physical Development
675,000
Emergency Telephone Sys Fund - 92
Revenue Increase
Fund Balance Appropriated 25,313
Appropriation Increase
Wireline 25,313
Budget Amendment — Junior Sheriffs Academy
Ms. Leonard told the Board that the Sheriff's Office has received $20,079 in funding to operate the
fourth annual Junior Sheriff s Academy.
On motion of Davis, seconded by Holmes, the Board voted unanimously to approve Budget Amendment
#3, as follows:
General Fund - #3
Revenue Increase
Miscellaneous 20,079
Appropriation Increase
Sheriff 20,079
Budget Amendment -Library
Richard Wells stated that the library had received a federal grant under the Library Services and
Technology Act for $13,409 that will enable the library to digitize some 1,500 historical photographs
(currently housed in the Randolph Room) and make them available on the Internet to researchers. The grant
requires a local match of $1,400.
On motion of Holmes, seconded by Mason, the Board voted unanimously to approve Budget Amendment
#4, as follows:
General Fund - #4
Revenue
Increase
Restricted Intergovernmental
$13,409
Appropriation
Increase
Public Library
$13,409
Budget Amendment -Library
Richard Wells stated that the library had received a grant from the Rural Internet Access Authority for
$12,000 that will enable the library to greatly increase the bandwidth, or speed, of access to information on
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the Internet. The grant allows full use of Road Runner service to replace a much slower telecommunications
network. The monthly expenses are less that existing expenses. A local match is not required.
On motion of Holmes, seconded by Mason, the Board voted unanimously to approve Budget Amendment
#5, as follows:
General Fund - #5
Revenue Increase
Restricted Intergovernmental $12,000
Appropriation Increase
Public Library $12,000
Closed Session — Economic Development
On motion of Frye, seconded by Mason, the Board voted unanimously at 5:48 p.m. to go into closed
session to discuss matters relating to the location or expansion of business in the area served by this
governing body, pursuant to NCGS 143.318-11(a)(4). They returned to regular session at 6:00 p.m.
The Board recessed until 6:3 0 p.m.
Rezoning Public Hearing
At 6:30 p.m. the Board adjourned to a duly advertised public hearing to consider rezoning requests. Hal
Johnson, Planning and Zoning Administrator, presented the following requests, and Chairman Kemp opened
the public hearing for comments on each request and closed it before taking action on each request.
1. SAMUEL & JANET HUNT, Asheboro are requesting that 17.01 acres located on corner of Stutts
Road/Back Creek Church Road, Cedar Grove Township, be rezoned from RA to CVOE-CU for a 10 -lot
subdivision for site -built homes only with a minimum of 1,400 sq. ft. (Mr. Johnson reminded the Board
that they had denied Mr. Hunt's original request in June due to density and the 1,350 s.f minimum house
size. They suggested that Mr. Hunt and the community work together to negotiate a workable plan to
take back to the Planning Board.) The Planning Board, at their July meeting, recommended unanimously
that this new request be approved with the following conditions:
* minimum house size of 1,400 sq. ft. (heated space);
* 3 lots fronting on Back Creek Church Road;
* 2 lots fronting on Stutts Road (west of Baxter property);
* 5 lots (including the lot with existing residence) fronting on the future state road (with each corner
accessing the new road, not Stutts Road);
* a level 3 buffer, (35 ft. buffer) consisting of 2 staggered rows of fast-growing evergreen trees spaced
10 ft. apart and one row of evergreen shrubs, shall be installed along the northern property line.
This row shall include no fewer than 4 trees and 14 shrubs per each 100 linear feet. The buffer
requirements are recommended due to the extreme topography of the property and the need to
reduce stormwater erosion run-off to future residences;
* burial sites of stumps and trees (formerly cleared from the property) should be clearly shown on the
subdivision plat;
* level 1 buffer using 35 ft. of natural trees and vegetation shall be maintained and platted along the
western property line; and
* installation of wells must be properly constructed and certified as to potable water supply prior to
the issuance of a building permit on each lot. (Concerns were consistently expressed at the NIM
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concerning availability of well water on adjoining parcels.)
Jon Megerian, Asheboro attorney, spoke on behalf of the applicant, saying that Mr. Hunt had added
more land to the proposed site in order to increase the average lot size, had increased the minimum square
footage on house size from 1,200 to 1,400 s.f., and had reduced the number of lots from 12 to 10, in an
effort to accommodate the wishes of the neighors. Mr. Megerian distributed pictures of surrounding
properties that should be compatible with the houses that will be built on the proposed site.
Doug Walker, 2819 Stutts Rd., said that he lives across the road from the proposed site and his main
concern is density. He mentioned that the average house size around the proposed site is 1,750 s.f. He said
that Hal Johnson had referred to this area as a "bubble" in a secondary growth area and that they would
like to keep their "bubble." The neighbors have come up with an alternative plan for the proposed site with
the average lot size of just over 6 acres. He said they are not trying to be hard to get along with but
whatever the Commissioners decide to do will set the standard for future development in this area and
others like it. He just wants to keep his rural lifestyle.
Harold Gowdy, 3038 Stutts Rd., spoke in opposition to the request and said that Mr. Hunt, Mr.
Megerian and the Board members won't be affected by this new development, but he and his neighbors
will. He said that Mr. Johnson referred to this area as a "bubble" as if it were a bad thing, but the
community doesn't want their bubble burst. The rural nature needs to be preserved. He said that the
neighbors were asked to compromise and they came up with an alternate plan for the site but it was not
considered. Mr. Gowdy asked if natural buffers were part of the conditions and then the trees were cut,
what would happen. Mr. Johnson said that they would have to be replanted whether they died or were cut.
Mr. Gowdy said that there was no County infrastructure to support this new development. Also he said that
the decision should not be based on personality but on the facts. The community members are concerned
with their community and they are not against Mr. Hunt personally.
Robert Baxter, 2956 Stutts Rd., said that this is the third meeting that he had attended and that he
asked for and was told he could have a buffer to the west and north of his property. Darrell Frye asked if he
understood Mr. Johnson's explanation for why the Planning Board did not recommend that the developer
put a buffer to the north of Mr. Baxter's property. Mr. Johnson said the the land directly behind Mr.
Baxter's property had been sold (not to Mr. Hunt). Mr. Baxter said that he had been promised this buffer.
Todd Walker, 2911 Stutts Rd., said that he is concerned with the small house size and number of lots.
He wants a safe environment for his family. Water is also a concern since he's had to drill a new well
recently.
Pam Hughes, 2658 Stutts Rd., said that her family has lived here for 20 years. If this development is
built they could move away but they really don't want to. She said the Commissioners are controlling the
community's future. This development is too dense for the area and water is a big concern of hers. She has
two wells and her father has two wells.
Chairman Kemp closed the public hearing.
Following discussion regarding buffers, site plan and minimum square footage, Mr. Hunt requested
that a minimum of 1,500 s.f be an additional condition of his request.
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Davis moved to approve the request of Samuel Hunt with the recommended conditions of the Planning
Board and the amended condition of 1,500 sf minimum house size. Mason seconded.
Harold Holmes asked about buffers and Mr. Hunt requested that a condition of the planting of a single
row of Leland Cypress along the west side of Mr. Baxter's property be added as another condition.
Davis amended his original motion to include the condition of a single row of Leland Cypress along
the west side of Mr. Baxter's property, and Mason amended his second. The motion to approve the request
of Samuel Hunt with the recommended conditions of the Planning Board with the exception of the
minimum square footage being increased to 1,500 sf. and the addition of a condition to plant a single row
of Leland Cypress along the west side of Mr. Baxter's property was approved by a vote of 4-1 with Holmes
opposing.
2. TOWER COMPONENTS, INC., Randleman, is requesting that 11.80 acres located on Hwy 64 East,
Columbia Township, be rezoned from RA to HI/CU for a manufacturing facility as per site plan. The
Planning Board recommended unanimously that this request be approved as consistent with the Growth
Management Plan.
Rodney Moody, 3139 W.O.W. Rd., Randleman, spoke in support of this request. He said that Tower
Components has been in Randolph County for 3 years and that they have grown out of their current
facility. He anticipates that they will employ more that 50 people in a few years if they can expand their
facility.
On motion of Frye, seconded by Mason, the Board unanimously approved the request of Tower
Components.
3. CHUCK POWELL, Archdale, is requesting that 21.97 acres located on St. Peter's Church Road,
Randleman Lake Watershed, Providence Township, be rezoned from RA to CVOR-CU for a 3 -lot
subdivision for site -built homes, modular homes, and Class -A double-wides on permanent masonry
foundation with a minimum house size of 1,300 sq. ft. The Planning Board recommended unanimously
that this request be approved as consistent with the Growth Management Plan.
Jerry King, surveyor, spoke in support of this request and said that Mr. Powell does now own this
property.
Chuck Powell, 4859 Beeson Farm, Sophia, said that he anticipates building his own home on tract #5
in his retirement. The other two tracts will be given to his children. He said that the current road is gravel
but he plans to build a good private road there.
On motion of Davis, seconded by Frye, the Board unanimously approved the request of Chuck Powell.
4. J & T LAND AND TIMBER, Seagrove, is requesting that 20.43 acres located on Fuller Mill Road
North, Lake Reese Watershed, Tabernacle Township, be rezoned from RA to RLOE-CU for a 3 -lot
subdivision for site -built homes only with a minimum house size of 1,400 sq. ft. The Planning Board
recommended unanimously that this request be approved as consistent with the Growth Management Plan.
Jerry King, surveyor, said that Davidson Water is availble to this site and that each lot will have a well
and septic tank. He said that the lots will be sold. An erosion control plan has been filed.
On motion of Mason, seconded by Davis, the Board unanimously approved the request of J & T. Land
& Timber.
5. RAY & LOIS SIMPSON, Gerton, North Carolina, are requesting that 10.19 acres located on Soapstone
Mountain Road, Sandy Creek Watershed, Columbia Township, be rezoned from RA to RLOR-CU for the
redivision of Lot # 2, Maple Ridge Subdivision, into 2 lots for site -built homes, modular homes or Class -A
doublewide mobile homes on permanent masonry foundation with a minimum house size of 1,200 sq. ft.
The Planning Board recommended unanimously that this request be approved as consistent with the
Growth Management Plan.
Jerry King, surveyor, said that there is a 5.2 -acre average lot size for this proposed plan and a good set
of restrictions have been developed.
Ted Fulk, 2151 Soapstone Mtn. Rd., said that this was a beautiful piece of property. He said he was
disappointed when Mr. Lanier put an old single -wide and a double -wide on the 10 -acre adjoining tract that
the Board had recently approved. He said that he been before the Board a lot in the last few years and he's
concerned about his neighborhood. He said that many others had come before the Board wanting to come
in and mess up the neighborhood and the Board voted them down. He hopes they will be consistent and
work together for their community. He said that there should be a cutting off point on development that
includes single- and double-wides. He hopes they deny this request.
Hazel Kimrey, 6844 Sandy Creek Church Rd., Staley, said that double-wides were going in around
them with no rhyme or reason. She said that Mr. Lanier planted trees as a required buffer on his property
but the weeds were taller than the trees. She asked the Board to deny the request because they keep getting
mobile homes in the area. She said she's not going away—she'll keep coming back to oppose
development in this area. She said that people divide a large tract and then come back later and divide
again to avoid zoning restrictions and that this isn't right.
On motion of Holmes, seconded by Frye, the Board unanimously denied the request of Ray and Lois
Simpson .
Mr. Johnson stated that he will check on Mr. Lanier's buffers that Ms. Kimrey spoke about.
Adjournment
The meeting adjourned at 8:30 p.m.
Phil Kemp, Chairman
J. Harold Holmes
Robert O. Mason
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Darrell L. Frye
Robert B. Davis
Cheryl A. Ivey, Deputy Clerk to the Board