070901July 9, 2001
The Randolph County Board of Commissioners met in regular session at 4:00 p.m. in the
Commissioners Meeting Room, County Office Building, 725 McDowell Road, Asheboro, NC.
Commissioners Kemp, Frye, Davis, Holmes, and Mason were present. Rev. Mary Welch, Associate
Minister, 1st United Methodist Church, Asheboro, gave the invocation, and everyone recited the Pledge
of Allegiance.
Consent Agenda
On motion of Frye, seconded by Holmes, the Board voted unanimously to approve the consent
agenda as follows:
• approve minutes of June 4, 5, 11, 18, and 25, 2001;
• approve the following D. O. T. resolutions:
WHEREAS, the Department of Transportation has investigated a portion of SR 2461 from 0.21 north of SR
2460 to dead end in Randolph County for purposes of abandonment; and
WHEREAS, it has been determined that this portion of subject road should be abandoned from the
Division of Highways' Secondary Road System due to the adjoining property owner's desire to install a gate at
the point of abandonment to prevent tresspassers parking and littering on his property.
NOW, THEREFORE, BE IT RESOLVED by the Randolph County Board of Commissioners that a
portion of SR 2461 from 0.21 north of SR 2460 to dead end in Randolph County be abandoned from the Division
of Highways' Secondary Road System.
and,
WHEREAS, the Department of Transportation has investigated a 0.095 mile extension to the existing 0.20
mile SR 1983 (Canter Lane); and
WHEREAS, the subject street has been found to meet minimum requirements for addition.
NOW, THEREFORE, BE IT RESOLVED by the Randolph County Board of Commissioners that a 0.095
mile extension to the existing 0.20 mile SR 1983 (Canter Lane) be added to the Division of Highways'
Secondary Road System.
and,
WHEREAS, the Department of Transportation has investigated a 0.07 mile (3 70 ft.) to SR 1779 (Hillcrest
Court) in the Lake Park Estates Subdivision; and
WHEREAS, the subject street has been found to meet minimum requirements for addition.
NOW, THEREFORE, BE IT RESOLVED by the Randolph County Board of Commissioners that a 0.07
mile (3 70 ft.) to SR 1779 (Hillcrest Court) in the Lake Park Estates Subdivision be added to the Division of
Highways' Secondary Road System.
• reappoint Rosemary Fox, Susan Behr and Libby Frye to the Nursing Home/Adult Care Home
Community Advisory Committee (3 year terms).
D.O.T. Secondary Road Improvement Program Public Hearing
Jeff Picklesimer, D.O.T. District Engineer, presented the 2001-2002 Secondary Roads Program
and reviewed the expected allocations listed in the resolution that follows. He noted that they would
not be receiving any bond funds this year.
Chairman Kemp opened the public hearing at 4:15 p.m.
Linda Cox, Jimmy Cox Road, Bennett, asked where her road fell on the priority list and if cattle
farms are considered a business as it pertains to the priority list. Mr. Picklesimer stated that it was now
#14 out of 159 and if there was a business sign on the farm then it probably would count.
Bill Campbell, 1725 Mountain View Church Road, inquired about his road. Mr. Picklesimer said
that this road was on the hold list because they still have problems acquiring all rights-of-way needed.
John Fountain, 1587 Howard Auman Road, asked about the bridge on his road and was told that
this was a separate issue and did not pertain to this public hearing. Mr. Picklesimer told him that he
would discuss this issue with him at a later time.
A citizen from Jerrico Road asked about his road and was told that it was on the right-of-way hold
list.
Vernie (Ms. Buren) Surratt, 8470 Chapel Hill Church Road, Denton, asked about her road and
was told that it was #73 on the priority list.
Tom Kivett, 950 Ponderosa Heights, said that a resident on this road is on oxygen and that he
would like to see the road paved before this man dies. Mr. Picklesimer said that the road was #10 on
the priority list.
Chairman Kemp closed the public hearing.
On motion of Frye, seconded by Davis, the Board voted unanimously to adopt the following
resolution approving the 2001-2002 Secondary Roads Improvement Program as presented:
WHEREAS, the North Carolina Department of Transportation anticipates July 2001 an allocation of
$2,026,136 and remaining funds of $790, 000 from the previous Secondary Construction Program,
a total of
$2,816,136 for secondary road improvements in Randolph County for the forthcoming fiscal
year. A public
meeting was held on July 9, 2001 in the Randolph County Commissioners Meeting
Room on the
expenditures of
said funds:
WHEREAS, it is proposed to utilize approximately $2,329, 000 to construct roads down the priority list as
far as possible, provided rights of way are available:
PROGRAM SUBJECT TO AVAILABILITY OF FUNDING, RIGHT-OF-WAY, AND ENVIRONMENTAL REVIEW
MAP # SR # Road Name From To Miles
Description
Cost
6.572955 2884 Country Loop SR 2885 SR 2885 2.20
G,D,B,P,EC
$350,000
6.572956 1529 Hog Slide Rd. SR 1528 US 311 0.80
G,D,B,P,EC
$120,000
6.572957 2662A Willie Wright Rd. SR 2639 SR 2638 1.00
G,D,B,P,EC
$210,000
6.572958 2854 Graves Country SR 2853 D.E. 0.50
G,D,B,P,EC
$110,000
I F SUB 2549 Brinton Place SR 2489 D.E. 0.06
G, D, B, P, EC
$13,200
2F SUB 2709M Holly Leaf Rd/ SR 1003 SR 1003 0.50
G, D, B, P, EC
$90,000
2710 Park Road
3FSUB 3241 Parker St. SR 1612 SR3242 0.11
G,D,B,P,EC
$22,000
4F SUB 3242 Landale Drive SR 3241 D.E. 0.08
G, D, B, P, EC
$16,000
5F SUB 3221 Hoffman St. SR 1844 SR 1845 0.09
B & P
$16,200
6F SUB 2704M Craig Street SR 2604 D.E. 0.53
G,D,B,P,EC
$116,600
2705 Balsam Street
2715 Ponderosa Heights Place
7F SUB 2297 Old Providence SR 2114 D.E. 0.26
G, D, B, P, EC
$57,200
IFRural 1983 Canter Lane SR 1927 D.E. 0.29
G,D,B,P,EC
$63,800
2FRural 2893 Log Cabin Road NC22142 Beg. Pvt. 0.90
G,D,B,P,EC
$198,000
3FRural 1335 Rush Mountain SR 1344 SR 1336 1.70
G,D,B,P,EC
$374,000
4FRural 2858 Leather Road US220AL D.E. 0.30
G,D,B,P,EC
$66,000
5FRural 2876A Curtis Powers SR 1002 Beg.Pvt. 1.00
G,D,B,P,EC
$220,000
6FRural 2894 Herrington Cry SR 1003 SR 2873 1.30
G,D,B,P,EC
$286,000
WHEREAS, it is proposed to retain $230,119 of the total allocation for
spot stabilization,
paved road
improvements, replace small bridges with pipe, or safety projects.
WHEREAS, it is proposed to retain $257,017 of the total allocation for
road additions,
property owner
participation paving, volunteer fire departments, rescue squad driveways,
old subdivision improvement
program, overruns, county surveys and right of way acquisition.
WHEREAS, the North Carolina Department of Transportation anticipates July 2001 an allocation of
$1,958,885 and remaining funds of $347,000 from the North Carolina Highway Trust Fund, a total of
$2, 305, 885 for Secondary Road improvements in Randolph County for the forthcoming year. A public meeting
was held on July 9, 201 in the Randolph County Office Building on the expenditures of said funds.
WHEREAS, it is proposed to utilize approximately $1,832, 000 to construct roads down the priority list as
far as possible, provided rights of way are available:
PROGRAM SUBJECT TO AVAILABILITY OF FUNDING, RIGHT-OF-WAY, AND ENVIRONMENTAL REVIEW
Map # SR # Road Name From To Miles Description Cost
6.572128T 2662C Willie Wright Road SR 2638 SR 2642 1.3 G,D,B,P,EC $260,000
6.572129T 2406 Hollow Hill Road SR 2443 SR 2407 1.7 G,D,B,P,EC $340,000
7FRural 1108 King Mountain Road End. Pvt. C.L. 2.45 G,D,B,P,EC $490,000
8FRural 2655 Tommy Cox Road SR 2656 NC 42 2.20 G,D,B,P,EC $484,000
9F Rural 1123 King View Road SR 1127 D.E. 0.85 G, D, B, P, EC $170,000
10FRural 2673 Old Asheboro Road SR 2607 D.E. 0.40 G,D,B,P,EC $88,000
WHEREAS, it is proposed to retain $244,294 of the total allocation for spot stabilization, paved road
improvements, replace small bridges with pipe, or safety projects.
WHEREAS, it is proposed to retain $229,591 of the total allocation for property owner participation
paving and overruns.
WHEREAS, the North Carolina Department of Transportation anticipates July 2001 an allocation of $0
and remaining funds of $150,495 from the North Carolina Highway Bond Fund a total of $150,495 for
Secondary Road Improvements in Randolph County for the forthcoming fiscal year. A public meeting was held
on July 9, 2001 in the Randolph County Office Building on the expenditures of said funds:
6572015B 1637 Charlie Harris Road SR 1403 SR 1404 0.80 G,D,B,P,EC $168,000
6.572016E 1968 HannerRoad SR 1959 D.E. 0.3 G,D,B,P,EC $66,000
6572017B 3170 Shawnee Trail SR 1524 D.E. 0.29 G,D,B,P,EC $64,000
WHEREAS, it is proposed to retain $0 of the total allocation for spot stabilization, paved road
improvements, replace small bridges with pipe, or safety project.
WHEREAS, it is proposed to retain $0 of the total allocation for property owner participation paving and
overruns.
BE IT RESOLVED that all of the above be carried out by the Department of Transportation.
Annual Settlement Report
Ben Chavis, Tax Administrator, submitted the collection settlement reports (real and personal
property, motor vehicles, and ambulance) for FY 2000-2001, as required by G.S. 105-373. Mr. Chavis
presented a PowerPoint presentation showing the strides the Tax Department has made since the last
revaluation in the collection rate. The collection rate for 2000-2001 was 99.01%. He said Medicaid
and Medicare regulations are making it more difficult to collect on ambulance bills, and our collection
rates are down in that area.
Mr. Chavis discussed the discount that the County offers to citizens who pay their property tax
bills prior to a certain date each year and said that discontinuing this discount would save the County
hundreds of thousands of dollars. He also stated that tax bills were mailed this day.
Mr. Chavis said that he felt revaluation had gone pretty smoothly and commended his staff for
their hard work.
On motion of Davis, seconded by Mason, the Board unanimously accepted the following
collection settlement reports for FY 2000-2001 as presented by Mr. Chavis.
ANNUAL SETTLEMENT REPORT FOR YEAR ENDING JUNE 30,2001
Beginning Balances:
Current Levy 38,904,168.21
Delinquent Secured 348,518.16
Delinquent Unsecured 781,111.35
Total Beginning Receivables
40, 033, 797. 72
Additions:
Manual Discoveries, Public Utilities 1,912,653.88
Supplemental Billing (second billing 722,251.62
Debits 49,235.04
Credits:
Collections 40,796,036.42
Releases 536,949.24
Discounts 391,591.37
Adjustments: (39,040,436.49)
Ending Balances:
Current Secured Levy 172,301.33
Current Unsecured Levy 233,055.55
Delinquent Secured 511,940.41
Delinquent Unsecured 76,063.94
Total Ending Receivables 993,361.23
VEHICLE SETTLEMENT REPORT- FOR PERIOD JULY], 2000 THROUGH JUNE 30, 2001
G01 ONLY ALL DISTRICTS
Outstanding Balance: 824,350.38 1,263,557.76
LEVY/CHARGES 5,385,062.01 8,040,105.85
Interest Charged:
55,554.34
83,177.79
Total:
6,264,966.73
9,386,841.40
Taxes Collected:
5,163,292.36
7,654,715.00
Interest Collected:
55,554.34
83,177.79
Taxes Released:
152,426.22
254,868.01
Unpaid Taxes:
893,693.81
1,394,080.60
Total:
6,264,966.73
9,386,841.40
MONTH G01 only-$ MONTH A11 Dist.--9-
JULY
ist.-$
JULY
97.02
JULY
96. 79
AUGUST
96.43
AUGUST
96.17
SEPTEMBER
96.25
SEPTEMBER
96.01
OCTOBER
95.11
OCTOBER
94.77
NOVEMBER
94.68
NOVEMBER
94.75
DECEMBER
93.42
DECEMBER
93.09
JANUARY
92.14
JANUARY
91.81
FEBRUARY
87.01
FEBRUARY
86.69
MARCH
83.60
MARCH
83.2 6
APRIL
84.45
APRIL
83.56
MAY
78.90
MAY
78.72
AMBULANCE SETTLEMENT FOR PERIOD JULY], 2000 THROUGH JUNE 30, 2001
YEAR TO DATE
Uncollected ambulance fees July 1, 2000.......... 2,386,238.08
Ambulance fees charged to Tax Department
for collection July 1, 2000 through
June 30,2001 ........................................ 1,284,462.90
Legal fees (Garnishments, Judgements,
Etc.) ............................................... 3,566.00
Debits .............................................. 253.23
Overpayments & Refunds .............................. 19,811.13
TOTAL ......................................... 3,694,331.34
All sums deposited which represent
ambulance fees and legal fees ........................ 1,001,641.15
Releases (Medicare, Medicaid) ....................... 113,341.91
Uncollected ambulance fees ........................... 2,466,331.62
Credit................................................ 0.00
Statute of Limitations ................................ 113,016.66
TOTAL .......................................... 3,694,331.34
Percentage 84.93%
Charge to the Tax Collector
On motion of Kemp, seconded by Frye, the Board unanimously approved the following charge
to Ben Chavis, Tax Collector: You are hereby authorized, empowered and commanded to collect the
taxes set forth in the tax records filed in the office of the County Assessor and in the tax receipts
delivered to you, in the amounts and from the taxpayers likewise therein set forth. Such taxes are
hereby declared to be a first lien upon all real property of the respective taxpayers in the County of
Randolph and this order shall be a full and sufficient authority to direct, require, and enable you to
levy on and sell any real and personal property of such taxpayers, for and on account thereof, in
accordance with law.
Purchase of Software for Spillman System
Neil Allen, Emergency Services Director, told the Board that currently the County's Spillman
system is running on terminals that can only handle non -graphical programs. An upgrade will allow pc
users to enjoy the advantages of a graphical user interface, such as "point & click" and "pop up
windows." The upgrade will allow us to utilize new technology while it also protects our original
investment into public safety automation and, thereby, will shorten training time as well. In order to
upgrade this software, the purchase of Spillman's Summit product is necessary and the license is for an
unlimited number of users. Money for the upgrade is currently available in the 911 Emergency
Telephone System Fund. Spillman Data Systems is the only responsive vendor for this upgrade. The
cost is $23,875.
On motion of Frye, seconded by Holmes, the Board voted unanimously to award the bid for the
system upgrade to Spillman Data Systems for a total cost of $23,875.
CP&L Easement at Social Services Building
David Townsend, III, Public Works Director, stated that CP&L has requested that the County
grant them a 30 -foot easement in conjunction with the North Fayetteville Street road -widening project.
This easement, which is necessary to run overhead power lines along the eastern side of North
Fayetteville Street, should at no point negatively impact Randolph County's property.
On motion of Mason, seconded by Davis, the Board voted unanimously to enter into a legal
easement with Carolina Power and Light and to authorize the Chairman of the Board to sign the
easement and any related papers to effectuate this transaction.
ADUrove the Division of the Joint Nursing Home/Adult Care Home Communitv Advisory
Committee
Alice Dawson told the Board that the members present at the last Randolph County Joint Nursing
Home/Adult Care Home Community Advisory Committee had voted to divide the committee into two
committees. The rationales for this recommendation are to enable the volunteers to focus on either the
adult care home or nursing home level of care, and to make more manageable the travel and time
burden of completing the required visitations.
On motion of Frye, seconded by Holmes, the Board voted unanimously to divide the Joint Nursing
Home/Adult Care Home Community Advisory Committee into 2 separate committees and to keep the
member appointment terms the same.
Resolution Reducing Interest Rates on the Financing Agreement for the County Office
Building/County Jail
Jane Leonard, Deputy Finance Officer, reminded the Board that in December 1993, the County
borrowed funds to construct the jail and to refinance the Randolph County Office Building. The
interest rate in the original financing agreement was to go from 4.17% to 7.16% effective December
15, 2000. At this point in time, the County could have the financing agreement modified to amend the
interest rate to a more favorable rate based on the current market. Because of falling interest rates, it is
now beneficial to re -finance this debt. The BB&T representative, Louis Lloyd, has agreed on an
interest rate of 5.39% on the outstanding balance instead of the 7.16%. By adjusting the rate to 5.39%,
the County will save approximately $172,000 over the next 4'/z years.
On motion of Mason, seconded by Davis, the Board voted unanimously to adopt the following
resolution:
WHEREAS, Randolph County, North Carolina (the "County') has determined to change the terms of the
Payment Schedule to the Financing Agreement and Deed of Trust (the "Original Agreement') granted to F.
Louis Lloyd, III (the "Deed of Trust Trustee') for the benefit of Branch Banking and Trust Company ("BB&T')
dated as of December 1, 1993 and recorded in Book 1378, Page 1328, Randolph County Registry; and
WHEREAS, the changes to the terms of the Payment Schedule include revising the interest rate from
4.17% to 5.39%;
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of Randolph County, North
Carolina that the proposed changes to the Payment Schedule of the Original Agreement are hereby approved
and the officers designated to sign financing documents are hereby authorized and directed to take such action
as may be necessary to effectuate such changes. All other terms and conditions of the Original Agreement and
the Payment Schedule thereof remain in full force and effect.
Adoption of 2001-2002 Classification Plan and Salary Schedule
Kim Newsom, Personnel Director, requested the adoption of the 2001-2002 classification plan
and salary schedule, which reflects the recommendations incorporated into the 2001-2002 budget.
On motion of Frye, seconded by Holmes, the Board unanimously adopted the 2001-2002
classification plan and salary schedule as presented in the 2001-2002 budget.
Set September Meeting Date
On motion of Frye, seconded by Holmes, the Board voted unanimously to set the September
meeting date to Tuesday, September 4, 2001, due to the Labor Day holiday on the first Monday.
Public Hearing Date Set On the Expenditure of Public Funds on the Randleman Economic
Development Property
Bonnie Renfro stated that in April 2000, the Randolph County Economic Development
Corporation (EDC) purchased a 48 -acre site in Randleman for development as either an industrial park
or as an industrial site. This purchase was financed by the EDC through a bank loan for $762,500, with
a credit line of up to $1 million for additional development costs. At that time, the Randolph County
Board of Commissioners voted to support this purchase by making the debt service payments on the
above -referenced loan. While Randolph County is not purchasing this property outright, it is assisting
the EDC in this purchase through the expenditure of County funds. The first debt service payment of
$25,797.90 was made by the EDC. The next payment, which will be made by the County, is due
9/1/01 in the amount of $60,189.85 (a full year of interest). NCGS158-7.1(c) states that whenever
County funds are to be expended for the purposes outlined in NCGS158-7.1(b), a public hearing must
first be held.
On motion of Frye, seconded by Holmes, the Board voted unanimously to set a public hearing at
5:00 p.m. on August 6, 2001 for the expenditure of public funds on the Randleman Economic
Development Property.
Budget Amendment -Health Department
The Health Department has received a grant from the Women's and Children's Health Branch of
the Department of Health and Human Services in the amount of $17,805 to provide maternity care
coordination services to Medicaid ineligible women. These funds would allow the Health Dept. to
follow high risk, low income pregnant women and assist them in finding the resources they need to
deliver a healthy baby. This would require a half-time social worker position to provide these services.
On motion of Holmes, seconded by Davis, the Board voted unanimously to approve Budget
Amendment #1 which allocates a half-time Social Worker H position as follows:
GENERAL FUND - #1
Revenue Increase
Restricted Intergovernmental $17,805
Appropriation Increase
Public Health $17,805
Budget Amendment — Economic Development — Confluence Holdings. Inc.
The County was notified by the City of Archdale that their application for a Community
Development Block Grant (CDGB) to extend sewer service to Confluence Holdings, Inc. had been
approved by the State. In addition, the Archdale City Council has approved the project and is ready to
proceed. On March 12, 2001, the Commissioners adopted a resolution supporting the City of
Archdale's application for the CDBG. The Commissioners agreed to provide 1/3 of the local match,
which is $83,333. Since the grant application has been approved, the County needs to budget our local
match of $83,333.
On motion of Davis, seconded by Holmes, the Board voted unanimously to approve Budget
Amendment #2 as follows:
GENERAL FUND - #2
Revenue Increase
Fund Balance Appropriated $83,333
Appropriation Increase
Special Appropriations $83,333
(Economic Development — Confluence Holdings, Inc.)
Budget Amendment — Sheriff (School Resource Officer)
Major Allen McNeill stated that the Randolph County Schools has requested that the Sheriffs
Department hire an additional deputy to work security at the Braxton Craven School. The school
system has agreed to reimburse the County the full cost of salary , fringe benefits, and outfitting of the
officer. The total cost for this position would be approximately $50,167 and the deputy would be hired
on August 1, 2001 for the school year beginning August 13, 2001.
On motion of Frye, seconded by Holmes, the Board voted unanimously to approve Budget
Amendment #3 as follows, which reflects the allocation of I deputy sheriff position to serve as a school
resource officer:
GENERAL FUND - #3
Revenue Increase
Miscellaneous $50,167
Appropriation Increase
Sheriff & Jail $50,167
Recognition of Terry VanVliet, Veterans Service Officer
Chairman Kemp commended Terry VanVliet, Randolph County Veterans Service Officer, for the
outstanding job she does in assisting our veterans. He mentioned that she had 844 contacts with
veterans in June alone. He also congratulated Ms. VanVliet on receiving national accreditation as a
Veterans Service Officer.
Closed Session
On motion of Frye, seconded by Davis, the Board voted unanimously at 5:55 p.m. to go into
closed session to discuss an economic development project, pursuant to NCGS 143-318-11(a) (4).
(They returned from closed session at 6:30 p.m.)
Rezoning Public Hearing
At 6:30 p.m. the Board adjourned to a duly advertised public hearing to consider rezoning
requests. Hal Johnson, Planning & Zoning Director, presented the following requests, and Chairman
Kemp opened the public hearing for comments on each request and closed it before taking action on
each request.
1. NORMAN LIVENGOOD, Asheboro, is requesting that 20.97 acres (out of 39.47 acres) located
on Luck Road, Grant Township, be rezoned from RA to RR/CU. The proposed Conditional Use
Zoning would specifically allow the development of a 4 -lot subdivision for site -built homes,
modular homes, and Class A doublewide mobile homes on permanent foundations. The Planning
Board recommended unanimously that this request be approved.
Norman Livengood, applicant, spoke in support of his request and mentioned that all lots are
sloping lots and that there are 2 ponds on the property.
On motion of Frye, seconded by Davis, the Board voted unanimously to approve the request of
Norman Livengood.
2. IAI PROPERTIES, Sophia, is requesting that 5.70 acres (out of 34.0 acres) located on Leigh
Lane, be rezoned from RA to RE/CU. The proposed Conditional Use Zoning would specifically
allow a 6 -lot addition to Kersey Acres for site -built homes only with a 1,400 sq. ft. minimum. The
Planning Board recommended unanimously that this request be approved.
Jerry King, Surveyor, spoke in support the this request and said that this addition would have the
same restrictions as the original Kersey Acres.
On motion of Davis, seconded by Holmes, the Board voted unanimously to approve the request of
IAI Properties.
Closed Session
On motion of Frye, seconded by Davis, the Board voted unanimously at 6:55 p.m. to go into
closed session to discuss matters that require attorney-client privilege between the County Attorney
and the Governing Board concerning potential claims resulting from the construction of the
courthouse from Crutchfield Plumbing and Heating Co., Inc. and Amwest Surety Insurance Company,
pursuant to NCGS 143-318.1 ] (a) (3).
The Board returned to regular session at 7:30 p.m.
Adjournment
The meeting was adjourned at 8:00 p.m